wedding · maid of honor ___ bridesmaid _ bridesmaid ___ bridesmaid ... to nine months...

W E D D I N GP L A N N E R

_________________________________________BRIDE

_______________________________________________GROOM

_______________________________________________WEDDING DAY

_________________________ ____________________ REHEARSAL ON AT

_________________________ ____________________ CEREMONY ON AT

_________________________ ____________________ RECEPTION ON AT

photo: zontini studios

_______________________________________________MAID OF HONOR

_______________________________________________BRIDESMAID

_______________________________________________BRIDESMAID

_______________________________________________BRIDESMAID

_______________________________________________BRIDESMAID

_______________________________________________BRIDESMAID

_______________________________________________FLOWER GIRL

_______________________________________________BEST MAN

_______________________________________________GROOMSMAN

_______________________________________________GROOMSMAN

_______________________________________________GROOMSMAN

_______________________________________________GROOMSMAN

_______________________________________________GROOMSMAN

_______________________________________________RINGBEARER

WEDDING PARTY

©WIH Love � Marr iage � Home � L i fe � 1

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2 � Weddings InCleve land.com

TIMETABLE

TWELVE TO NINE MONTHS PRIOR:� Select and purchase the engagement ring� Select a wedding date and begin to visualize your wedding� Set a budget, working out expense responsibilities� Select and purchase wedding bands and other wedding jewelry� Select your wedding consultant and secure with deposit� Compile your guest list and determine the size of your wedding� Determine who your attendants are and get their sizes� Select your ceremony site and secure with deposit� Select your officiant and plan out your ceremony� Select your reception site and secure with deposit� Meet with your ceremony officiant� Meet with your legal advisors� Reserve your rehearsal with both the officiant and the ceremony site� Reserve your rehearsal dinner location� Select and order bridal attire and secure with a deposit� Schedule fittings, alterations and pick up or delivery� Select the bridal party attire and notify your attendants� Order bridal attendants’ attire and schedule fittings, alterations and pick up or delivery� Begin selecting all wedding ceremony and reception services� Select your stationer and secure with a deposit� Select and order invitations, thank you notes and other appropriate stationery

NINE TO SIX MONTHS PRIOR� Secure with deposit your: ____ Photographer ____ Videographer ____ Caterer (Food and Beverage) ____ Florist ____ Ceremony Music ____ Reception Music ____ Rentals Company ____ Linens Company� Make appointments with your photographer for bridal and engagement portraits

� Meet with your wedding professionals and continue to plan out your wedding ceremony and reception� Select and order Groom’s attire and secure with deposit� Schedule Groom’s fittings, alterations and pick up or delivery� Select and order Groom’s attendants’ attire and notify attendants� Schedule Groom’s attendants’ fittings, alterations and pick up or delivery� Select travel agent and begin to plan your honeymoon� Select your gift registry� Send out your “save the date” cards

SIX TO FOUR MONTHS PRIOR:� Submit your engagement announcements to local publications� Begin sending thank you notes for gifts received� Select accommodations for visiting wedding guests and reserve if possible� Finalize your guest list� Select and purchase trousseau� Select your baker and secure with deposit� Continue planning your wedding with your wedding professionals� Finalize all ordering that must be done prior to wedding � Research legal matters such as health requirements and marriage license� Aid your parents in selecting their formal attire� Begin your beauty regimen � Have your engagement portrait taken� Select day of wedding transportation and secure with deposit

FOUR MONTHS TO SIX WEEKS PRIOR� Begin addressing all invitations� Continue to write thank you notes� Visit your hairstylist and get necessary coloring or cut � Reserve your hair stylist for the day of the wedding� Make any other pre-wedding beauty appointments (spa, manicure, massage, etc.)� Make beauty appointments for your attendants

Use this timeline as an approximate guide to help you prioritize your planning. You may alsowant to make a copy for your consultant, parents and/or maid of honor so that you are able todelegate these responsibilities.

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Love � Marr iage � Home � L i fe � 3

TIMETABLE (CONTINUED)

� Select your make-up artist for bridal portrait and wedding day and secure with deposit� Mail invitations to out-of-town guests� Select and order accessories and favors for the ceremony and reception� Finalize all honeymoon travel details, including necessary paperwork� Finalize all ceremony details with officiant � Attend marriage counseling, if applicable� Continue to plan wedding details with your wedding professionals� Plan and make reservations for your attendants’ parties� Select and secure with deposit your wedding attire cleaning and preservation� Select and secure with deposit your floral preservation� If you are moving, begin to make arrangements and begin packing

ONE MONTH PRIOR� Mail local invitations to guests� Begin RSVP count� Attend the final fittings for entire wedding party� Obtain marriage license� Have necessary health records obtained� Continue and complete shopping for trousseau, gifts and honeymoon� Order and obtain any necessary medications for honeymoon and travel� Confirm your appointments with make up artist� Confirm your appointments with hair stylist� Have bridal portrait taken and framed for display at reception� Attend attendants’ parties� Plan and finalize rehearsal dinner� Begin to address wedding announcements� Continue to write thank you notes� Make wedding favors, if they have not been ordered or purchased

TWO WEEKS PRIOR� Make the necessary pick ups or confirm the delivery of all items� Make any necessary calls to unresponsive guests� Confirm travel itineraries of visiting guests� Confirm accommodations for visiting guests� Finalize the details of the rehearsal and rehearsal dinner

� Complete purchasing or creating gifts for family members, attendants, and visiting guests� Finalize menus with food and beverage caterers, noting any special dietary needs of guests� Meet with your musicians and entertainers and finalize song lists and other details for both the ceremony and reception� Meet with your photographer to finalize details and obtain bridal portrait� Meet with your videographer and finalize the details of filming� Meet with your baker and finalize cake details, transport and set up� Meet with your florist and finalize flower details, both décor and as attire� Meet with your rental and decorations company and finalize all items and details� Meet with your reception site manager and discuss all details� Maintain your beauty regimen, making a final massage, spa or facial appointment� Delegate post-wedding tasks to family members and attendants� Continue writing thank you notes� If you are moving, finalize all moving details and finish packing

THE WEEK OF YOUR WEDDING� Call your food and beverage caterers and confirm the final guest count and all details� Confirm or obtain your tickets for honeymoon travel� Confirm all accommodations details for you and your fiancé� Confirm all transportation details and wedding day itinerary with attendants and family� Check the fit of all wedding attire and accessories� Pack for your honeymoon� Pack your wedding night bag� Gather together all of your wedding day items� Complete last minute shopping for wedding day items or honeymoon needs� Attend preliminary appointments for hair and make up� Have a massage, light facial or day at a spa� Attend your rehearsal dinner� Give gifts to attendants, family and fiancé� Take care to enjoy your special time, relax and have fun!

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BUDGET

Please use this list as a guide to keep track of your expenses.

ITEM ESTIMATED ACTUAL PAID BALANCE COST COST BY

Engagement Ring:

Bride’s Ring:

Groom’s Ring:

Jewelry:

Bridal Attire:

Gown Preservation:

Groom’s Attire:

Consultant:

Invitations/Announcements:

Legal Fees:

Officiant’s Fees:

Attendant’s Gifts:

Visitors’ Transportation:

Rehearsal Dinner:

Ceremony Rental:

Reception Rental:

Food Caterer:

Beverage Caterer:

Linens:

Rentals:

Flowers:

Bouquet Preservation:

Cakes:

Photographer:

Videographer:

Music and Entertainment:

Wedding Transportation:

Favors and Gifts:

Honeymoon (total):

Miscellaneous:

Miscellaneous:

Miscellaneous:

Miscellaneous:

Miscellaneous:

Miscellaneous:

Miscellaneous:

Miscellaneous:

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JEWELRY

Your engagement ring is a sentimental symbolof your commitment, worn and cherished fora lifetime, and a large financial investmentthat will appreciate in value over time. Takeyour time in selecting it. The more you know about

selecting a stone, the better your purchase will be. Take

the time to research the subject with your fiancé. After

you have found the ring that best reflects your style and

taste, cherish it and wear it with pride!

IMPORTANT DETAILS:

� Obtain an independent certificate of appraisal by

a certified gemologist that states description of

the ring, the weight and size of the stone, the

setting, price, and 4C rating.

� You may inquire about a grading report for rings

over one-half carat.

� Have a diagram of your diamond made indicating

where there are any flaws or imperfections.

� Insure your ring against loss or theft.

QUESTIONS TO ASK THE JEWELER:

� May I see references?

� Are you a certified jeweler?

� How long has your store been in business?

� Do you specialize in any certain designers, stones,

engraving or settings?

� Has the diamond or gemstone been filled or

enhanced for clarity?

� May I see your selection of wedding bands?

� What are your service contracts and what do

they cover?

� What are your terms of payment?

� What are your return and exchange policies?

Name of Company: ______________________________

Address: ________________________________________

Phone: _________________ Fax: ___________________

Website:________________________________________

Hours of operation: ______________________________

Main Contact: ___________________________________

Phone: _________________________________________

Email: __________________________________________

Emergency Contact: ______________________________

Phone: _________________________________________

Email: __________________________________________

Description of ring: ______________________________

Order/Reference Number: ________________________





Other Jewelry: __________________________________


Other Jewelry: __________________________________


TOTAL DUE FOR ENGAGEMENT RING:

Deposit due: ____________ on: ____________ Paid: �

Balance due: ____________ on: ____________ Paid: �

Estimated Cost: __________ Actual Cost: ____________

Percentage of budget used: ________________________

TOTAL DUE FOR WEDDING RINGS:





TOTAL DUE FOR OTHER JEWELRY:





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BRIDALCONSULTANT

As a bride, you will entrust many of your wedding details to your bridal consultant. It isimportant to find one who understands and respects

your vision and your tastes, while also having many inno-

vative ideas, suggestions and resources. Before you do

any planning, take the time to interview and meet with

several consultants, discussing your wedding as a whole,

your family dynamics, and the areas where you anticipate

needing the most assistance. In doing this, you will find

the consultant who will work best for you.

QUESTIONS TO ASK THE CONSULTANT:

� May I see references and a portfolio ?

� Have you done weddings similar to the one

I am planning?

� What different cultures and traditions are you

familiar with?

� Are you familiar with my ethnic customs? (if applicable)

� What is the largest wedding you have consulted?

� Do you offer any pricing packages or levels of

involvement and service?

� Are your fees based on total cost of wedding,

or an hourly or flat rate?

� Do you include certain responsibilities in your

pricing packages? If so, what are they?

� How much and how little would you be willing

to take on?

� Do you offer “day of the wedding” assistance?

� Will you be willing to work with the wedding

coordinator at my reception location?

� What are your biggest challenges in planning a

wedding?

� Can you provide me with special rates when

working with various vendors?


� What is your policy on cancellation?

Name of Consultant: _____________________________

Address: ________________________________________

_______________________________________________

Phone 1: _______________________________________

Phone 2: _______________________________________

Fax: ___________________________________________

E-mail: _________________________________________

Website: ________________________________________


Appointment dates: ______________________________


Phone: _________________________________________

Email: __________________________________________

Notes: _________________________________________

_______________________________________________

_______________________________________________

_______________________________________________

_______________________________________________

_______________________________________________

_______________________________________________

_______________________________________________

_______________________________________________

_______________________________________________

_______________________________________________

_______________________________________________

_______________________________________________

_______________________________________________

TOTAL DUE FOR BRIDAL CONSULTANT:





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Name: _________________________________________

Address: ________________________________________

_______________________________________________

Phone 1:________________ Phone 2: _______________

Fax: ____________ E-mail: _________________________

Invite Sent: � #RSVP: _____ Accommodations: __________

Travel Itinerary: __________________________________

_______________________________________________

Gift Given: � ___________________________________

Gift Received:___________________ Thank You Sent: �

Dress Size: ______________ Jacket Size: _____________

Shoe Size: ______________________________________

Measurements: __________________________________

Dietary Restrictions: ______________________________

Notes: _________________________________________

_______________________________________________

Name: _________________________________________

Address: ________________________________________

_______________________________________________

Phone 1:________________ Phone 2: _______________

Fax: ____________ E-mail: _________________________



_______________________________________________

Gift Given: � ___________________________________



Shoe Size: ______________________________________

Measurements: __________________________________


Notes: _________________________________________

_______________________________________________

Name: _________________________________________

Address: ________________________________________

_______________________________________________

Phone 1:________________ Phone 2: _______________

Fax: ____________ E-mail: _________________________



_______________________________________________

Gift Given: � ___________________________________



Shoe Size: ______________________________________

Measurements: __________________________________


Notes: _________________________________________

_______________________________________________

Name: _________________________________________

Address: ________________________________________

_______________________________________________

Phone 1:________________ Phone 2: _______________

Fax: ____________ E-mail: _________________________



_______________________________________________

Gift Given: � ___________________________________



Shoe Size: ______________________________________

Measurements: __________________________________


Notes: _________________________________________

_______________________________________________

Please use this page to notate the information of your wedding party. Make copies as needed.

ATTENDANTSLIST

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GUEST LIST

Name: _________________________________________

Address: ________________________________________

_______________________________________________

Phone: _________________________________________

E-mail: _________________________________________

Invite Sent: � ___________ Number Attending: ______

Accommodations: ________________________________


_______________________________________________

Gift Given: � ___________________________________

Gift Received: ___________________________________

Thank You Sent: � _______________________________

Dietary/Other Special Needs:______________________

_______________________________________________

Attending Pre-Wedding Events:_____________________

Notes: _________________________________________

Name: _________________________________________

Address: ________________________________________

_______________________________________________

Phone: _________________________________________

E-mail: _________________________________________


Accommodations: ________________________________


_______________________________________________

Gift Given: � ___________________________________

Gift Received: ___________________________________

Thank You Sent: � _______________________________


_______________________________________________


Notes: _________________________________________

_______________________________________________

_______________________________________________

_______________________________________________

Name: _________________________________________

Address: ________________________________________

_______________________________________________

Phone: _________________________________________

E-mail: _________________________________________


Accommodations: ________________________________


_______________________________________________

Gift Given: � ___________________________________

Gift Received: ___________________________________

Thank You Sent: � _______________________________


_______________________________________________


Notes: _________________________________________

Name: _________________________________________

Address: ________________________________________

_______________________________________________

Phone: _________________________________________

E-mail: _________________________________________


Accommodations: ________________________________


_______________________________________________

Gift Given: � ___________________________________

Gift Received: ___________________________________

Thank You Sent: � _______________________________


_______________________________________________


Notes: _________________________________________

_______________________________________________

_______________________________________________

_______________________________________________

Please make as many copies of this page as needed.

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WEDDING ATTIRE

ITEM DESCRIPTION SIZE ORDER NUMBER COST

GownHeadpieceVeilPetticoatSlipStockingsUndergarmentsShoesCoatVestCummerbundTrousersTieCuflinksHatShoesOtherOtherOther

ATTIRE FOR THE BRIDE:Assembling your wedding day attire is anexciting project. It will be the most special outfit you’ll ever own, be it an elaborate gown, a simple sophisticated dress or an elegant suit. Before picking out agown, consider all your options. Will you buy one of thefabulous creations of a well-known designer from afull service bridal salon, wear a family heirloom that coulduse some redesign, or have your gown custom designedto reflect your personality? Whatever your decision,allow yourself plenty of time to explore all avenues andgather your ideas together.

ATTIRE FOR THE GROOM:You want your groom to look dashing on the bigday, and there are many choices. Choosing theattire for the groom and groomsmen can be simpler thanoutfitting the bridal party, but that does not mean yourbeloved will lack style and panache.

The attire of the groom, his attendants and ushers doesnot have to be uniform, but it should complement thebride’s dress and the formality of the wedding. Whetheryou purchase or rent, today ’s groom has many options forwhat he will wear on the big day.

� May I see your catalogue or portfolio?� Do you specialize in any type of bridal attire?� Do you specialize in any type of men’s formalwear?� Which designers do you carry?� Do you have the attire that I want on hand, or must I order it?� Do you carry dresses and attire for mothers and attendants as well?� Do you offer accessories and shoes as well? Can you dye the shoes?� Can you give me details on the materials and the manufacturer of my attire?� Do you offer pressing, and alterations?

� What are the cleaning and/or preserving instructions for my attire?� How far in advance must I order or reserve my attire?� Can you guarantee a delivery date for my dress?� When can you offer alterations or fittings for my bridal party and attendants?� Do they need to be here in person or can they give measurements by phone?� Can you make last-minute alterations?� What are your terms of payment?� On rental items what is your policy on loss, damage

or theft?� What is your policy on cancellation?

QUESTIONS TO ASK THE BRIDAL SALON OR FORMALWEAR PROVIDER:

Selecting undergarments that complement youand your gown is an important decision as theywill help to support and flatter your figure. Theright lingerie will enhance your figure and help the wedding

dress fit beautifully, as well as provide you with confidence

as you walk down the aisle.

Don’t forget to shop for pretty, soft and romantic lingeriesuch as peignoir sets, nightgowns, and teddies inluxurious silk and lace so you’ll look and feel special onyour honeymoon. Visit specialty boutiques and salons fora wide selection and knowledgeable help. Many havebridal gift registries where you can register for items you’dlike to receive as gifts.

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BRIDE’S ATTIRE:

Name of Company: ______________________________

Address: ________________________________________

Phone: _________________ Fax: ___________________

Website: ________________________________________


Main Contact: ___________________________________

Phone: _________________________________________

Email: __________________________________________


Phone: _________________________________________

Email: __________________________________________

Initial appointment dates:__________________________

Notes: _________________________________________

_______________________________________________

Order Date:_____________ Fittings: ________________

Final Fitting: _____________ Pick Up Date: ___________

TOTAL DUE FOR BRIDE’S ATTIRE:





GROOM’S ATTIRE:

Name of Company: _____________________________

Address: _______________________________________

Phone: _________________ Fax:___________________

Website: ________________________________________

Hours of operation: _____________________________

Main Contact: ___________________________________

Phone: _________________________________________

Email: __________________________________________


Phone: _________________ Email: __________________


Item: ___________________________________________

Notes: _________________________________________

Order Date:_____________ Fittings: ________________

Final Fitting: _____________ Pick Up Date: ___________

Cost of Attire: ___________________________________

Cost of Alterations:_______________________________

TOTAL DUE FOR GROOM’S ATTIRE:





RESTORATION OR CLEANING & PRESERVATION:

Name of Company: ______________________________

Address: ________________________________________

Phone: _________________ Fax: ___________________

Website: ________________________________________


Contact: ________________________________________

Phone: _________________________________________

Email: __________________________________________

Drop Off Date: __________________________________

Pick Up Date: ___________________________________

TOTAL DUE FOR RESTORATION OR CLEANING

AND PRESERVATION:

Total due: _______________ on: ____________ Paid: �



LINGERIE:

Name of Company: ______________________________

Address: ________________________________________

Phone: _________________ Fax: ___________________

Website: ________________________________________


Main Contact: ___________________________________

Phone: _________________ Email: __________________

Items Needed: __________________________________

________________________________________________

Description: _____________________________________

________________________________________________

Cost: ___________________________________________

Notes: _________________________________________

_______________________________________________

_______________________________________________

________________________________________________

WEDDING ATTIRE (CONTINUED)

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WEDDING ATTIRE (CONTINUED)

ATTIRE FOR ATTENDANTS:

Name of Company: ______________________________

Address: ________________________________________

Phone: _________________ Fax: ___________________

Website: _______________________________________


Main Contact: ___________________________________

Phone: _________________________________________

Email: __________________________________________


Phone: _________________________________________

Email: __________________________________________


Notes: _________________________________________

_______________________________________________

_______________________________________________

Order date: _____________ Pick Up Date:___________

Maid/Matron of Honor/Best Man: __________________

Description/size: _________________________________

Accessories:_____________________________________

Shoes: _________________________________________

Fittings: _________________ Pick Up: _______________

Bridesmaid/Groomsman/Usher: ____________________


Accessories:_____________________________________

Shoes: _________________________________________

Fittings: _________________ Pick Up: _______________



Accessories:_____________________________________

Shoes: _________________________________________

Fittings: _________________ Pick Up: _______________



Accessories:_____________________________________

Shoes: _________________________________________

Fittings: _________________ Pick Up: _______________



Accessories:_____________________________________

Shoes: _________________________________________

Fittings: _________________ Pick Up: _______________



Accessories:_____________________________________

Shoes: _________________________________________

Fittings: _________________ Pick Up: _______________



Accessories:_____________________________________

Shoes: _________________________________________

Fittings: _________________ Pick Up: _______________

Flower girl/Ring bearer: ___________________________


Accessories:_____________________________________

Shoes: _________________________________________

Fittings: _________________ Pick Up: _______________

Flower girl/Ring bearer: ___________________________


Accessories:_____________________________________

Shoes: _________________________________________

Fittings: _________________ Pick Up: _______________

While the cost of the attire is usually the responsibility of the attendants, here is a place to helpkeep track of their information.

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ARRANGEMENTS FOROUT-OF-TOWN GUESTS

As family and friends start making plans totravel to your wedding, there are severalthings that you can do to make it extraspecial for them. Locate several convenient hotelsor inns in a number of price ranges to give your guests

options to suit their needs. Most hotels and inns have

special wedding package rates for the number of rooms

that you can guarantee. Consider making up gift baskets

to be given to each visiting guest, or arrange for trans-

portation from the airport or ceremony and reception

so that they are spared the hassle of trying to navigate a

strange town. These touches, while not expensive, will

go a long way in making your guests feel welcome and

to thank them for the effort they have made to attend

your wedding.

ACCOMMODATIONS:

Name of Hotel: _________________________________

Address: ________________________________________

_______________________________________________

Phone: _________________ Fax: ___________________

Website:________________________________________

Distance and Directions to Ceremony: ______________

_______________________________________________

_______________________________________________

_______________________________________________

Distance and Directions to Reception: ______________

_______________________________________________

_______________________________________________

_______________________________________________

Distance and Directions to Rehearsal Dinner: ________

_______________________________________________

_______________________________________________

_______________________________________________

Room Rates: Single ______ Double_______ Suite ______

Notes: _________________________________________

Name of Hotel: _________________________________

Address: ________________________________________

_______________________________________________

Phone: _________________ Fax: ___________________

Website:________________________________________

Distance and Directions to Ceremony: ______________

_______________________________________________

_______________________________________________

_______________________________________________

Distance and Directions to Reception: ______________

_______________________________________________

_______________________________________________

_______________________________________________

Distance and Directions to Rehearsal Dinner: ________

_______________________________________________

_______________________________________________

_______________________________________________

Room Rates: Single ______ Double_______ Suite ______

Notes: _________________________________________

TRANSPORTATION:

Name of Company: ______________________________

Address: ________________________________________

Phone: _________________ Fax: ___________________

Website:________________________________________

Servicing Area: __________________________________

Notes: _________________________________________

Name of Company: ______________________________

Address: ________________________________________

Phone: _________________ Fax: ___________________

Website:________________________________________

Servicing Area: __________________________________

Notes: _________________________________________

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WEDDING REHEARSAL& REHEARSAL DINNER

Your rehearsal dinner is a time to relax andanticipate the big day with your closestfriends, family, and visiting guests. Typically the wedding rehearsal is held the day before the wedding.Dinner is hosted that night by the groom’s family. It isthe perfect time to show your appreciation to yourattendants for their support by presenting gifts. You mayinvite your immediate family and honor attendants orgather together your fifty most beloved guests; what -ever the number, the right location and menu will makeyour rehearsal dinner all the more memorable.

WEDDING REHEARSAL:Date: __________________________________________Time: __________________ To: ____________________Confirmed with location manager on: _______________Confirmed with officiants on: ______________________Notes: _________________________________________

REHEARSAL DINNER:Location: _______________________________________Phone: _________________ Fax: ___________________Website:________________________________________Hours of operation: ______________________________Appointment dates: ______________________________Main Contact: ___________________________________Phone: _________________________________________Email: __________________________________________Emergency Contact: ______________________________Phone: _________________________________________Email: __________________________________________Notes: _________________________________________

NAMES OF ATTENDING GUESTS:_______________________ _____________________________________________ _____________________________________________ _____________________________________________ _____________________________________________ _____________________________________________ _____________________________________________ _____________________________________________ _____________________________________________ ______________________

Number of guests: _______________________________Special Notations:_____________________________________________________________________________________________________________________________________________________________________________

MENU:Cocktails/Drinks:_________________________________Quantity _____________Cost ___________________

Salads: _________________________________________Quantity _____________Cost ___________________

Appetizers: _____________________________________Quantity _____________Cost ___________________

Entree: _________________________________________Quantity _____________Cost ___________________

Dessert: ________________________________________Quantity _____________Cost ___________________

After Dinner Drinks:______________________________Quantity _____________Cost ___________________

Coffee, Tea: _____________________________________Quantity _____________Cost ___________________

TOTAL DUE FOR REHEARSAL DINNER:Deposit due: ____________ on: ____________ Paid: �


Estimated Cost: __________ Actual Cost: ____________Percentage of budget used: ________________________

Please use the space provided to arrange seating:

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YOURCEREMONY

Even as you plan the different aspects of yourwedding day, don’t lose sight of the signifi-cance of the marriage ceremony and all that itmeans. Your choice of location will determine themood and style of the wedding, and may require you to

make certain allowances: for example, an outdoor

wedding may hinge on fair weather and require an alter-

native location if it rains. There may also be decorative and

photographic restrictions if you are marrying in a house

of worship. Meeting the Officiant and getting to know

him or her well in advance will be time well spent. Take

the time to share your preferences and ideas, and to

hear their views and concerns. This communication and

planning will enrich your ceremony and your wedding day.

QUESTIONS TO ASK THECEREMONY SITE MANAGER:

� Is the facility open to non-members?

(Church, Synagogue or Temple)

� Do you have any restrictions on times or days

of the week?

� Do you have any restrictions or limitations regarding

lighting, cameras, audio or video equipment?

� How far in advance must I reserve this location?

� Do you have a dress code to be followed?

� Are outside musicians such as hired vocalists or

string quartets permitted to perform?

� Will any decorations be available through the location?

� Is it easily accessible for elderly or handicapped guests?

� Are there dressing rooms?

� Are there adequate restrooms?



Name of Site: ___________________________________

Address: ________________________________________

Phone: _________________ Fax: ___________________

Website: ________________________________________


Main Contact: ___________________________________

Phone: _________________________________________

Email: __________________________________________


Phone: _________________________________________

Email: __________________________________________

QUESTIONS TO ASK THE OFFICIANT:

� Will you perform the ceremony at a non-religious

site, such as a hotel or club ballroom?

� Can we write our own vows, select music and

readings, or is there a standard format?

� Will pre-marital counseling be required?

� If we have been previously married or belong to

different faiths, will you marry us?

� If it is an inter-faith marriage, will both Officiants

participate together?



Name of Officiant: _______________________________

Address: ________________________________________

Phone: _________________________________________

Phone 2: _______________________________________

Email: __________________________________________


Notes: _________________________________________

_______________________________________________

_______________________________________________

_______________________________________________

TOTAL DUE FOR CEREMONY:

Location (if separate from reception)________________________

Total due:_____________________________________

Deposit due: __________ on: ____________ Paid: �

Balance due: __________ on: ____________ Paid: �

Officiator: _______________________________________

Deposit due: __________ on: ____________ Paid: �

Balance due: __________ on: ____________ Paid: �



For further planning of your ceremony, please see

Flowers and Music and Entertainment sections.

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WEDDINGRECEPTION

Your wedding reception is unlike any party youhave ever hosted. The location, food, drinks, décor,and entertainment all play important roles in creating theperfect ambience and will have to be arranged carefully.The details and special touches you add will make all thedifference between a nice reception and a fabulous one.Choosing a location will determine many things aboutyour wedding day, such as what the style and formality ofthe attire will be, or whether or not you will hire aseparate food and beverage caterer. Once you have madethis important decision, you will be able to move forwardwith the majority of your planning.

QUESTIONS TO DETERMINE WHICH SITESARE BEST FOR YOUR WEDDING:� Will this site accommodate all of my guests comfortably?� Is there an outdoor reception area available?� Will this site look different in a certain season?� Is this site easily reached from the ceremony?� Is adequate parking available? � Is it handicap accessible? � What are the types and prices of menus available?

QUESTIONS TO ASK THE RECEPTION SITEMANAGER/ON-SITE WEDDING COORDINATOR:� May I see photographs of other receptions held here? May I see your references?� How far in advance must reservations be made?� When do you need the final count of guests?� How early can we set up?� What areas and rooms will we have access to?� Are there convenient and adequate restrooms? Are these handicap accessible?

� Is there a dressing room? Will the wedding party have access to it throughout the wedding?� Are there adequate electrical outlets for the entertainer?� Do you provide any equipment such as a sound system, AV or PA system?� Is there a dance floor? How large is it? � Can you provide a stage or raised platform?� Where are your designated areas for smoking? � Who will coordinate with the baker, florist, caterer, ice carver, etc.?� Will you provide valet, coat check, restroom, bar, and door attendants?� What is the staff to guest ratio?� How will you and your staff be dressed?� Is there an onsite caterer? Are we required to use your caterer?� May I see the table settings that will be provided?� Will you provide linens? If so, how many and what types? May I see them?� Is cake cutting service provided? Is this provided for cakes brought from offsite? Is there a fee?� Will you provide security? Are you insured?� Do you have any other events scheduled the day of my wedding?� Is there a certain time when we must leave?� Will you be on the premises the day of my reception?� What is the reception site rental fee? How many hours does that cover? � What is the approximate price per person for the entire reception? Does this include service, catering and clean up? � What, if any, are the additional fees to be aware of?� What are your terms of payment?� What is your policy on cancellation?

Name of Company: ______________________________

Address: ________________________________________

Phone: _________________ Fax: ___________________

Website: ________________________________________



Main Contact: ___________________________________

Phone: _________________________________________

Email: __________________________________________


Phone: _________________________________________

Email: __________________________________________

Notes: _________________________________________ . .

________________________________________

TOTAL DUE FOR RECEPTION SITE:



Estimated Cost: __________Actual Cost: _____________


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CATERER

FOOD:The success of your wedding will depend largelyon the skill of your caterer. A full-service caterer willprovide the food, experienced waitstaff, linens, chair covers,

china, glassware, silverware and serving dishes. Find a

caterer who will guide you in your menu planning, listen to

your ideas, and make innovative suggestions. Aided by your

caterer’s creativity and professionalism, you can host a truly

delightful and memorable affair.

QUESTIONS TO ASK THE FOOD CATERER� May I see your references and portfolio?� May I see your sample menus?� Are you licensed and insured?� Have you worked at my reception site before? Will you be available to visit the reception site before the wedding?� Do you provide beverage service and/or bar service?� Are you licensed and insured for bar service?� Do you charge an opening fee per bottle?� What is the estimated cost per person for plated, buffet, and cocktail receptions? What does this include?� What are the taxes and gratuities?� What, if any, are the additional fees to be aware of?� Do you charge overtime? When do you begin charging overtime?� How many servers do you suggest for plated receptions?� How many servers do you suggest for buffet receptions?� If it is a buffet, how much floor space do you need?� What preparation space will you need?� When is the deadline for the final guest count?� When will we need to finalize the menu?� Can you provide a Kosher menu? � Can you provide any special or ethnic dishes?� Can you provide entrees for my guests who have special dietary needs? If so, what can you provide?� How far in advance must we request alternative menu items?� How much time will you need to set up on the day of the wedding?� Will you be able to go over a floor plan of the reception with me?� For plated receptions, what are the portions that you serve?� Will you provide flatware, china, stemware, etc? May I see them?

� Do you supply or arrange tables, chairs or linens? May I see them?� Do you offer any other props or decorations?� Will you be at the reception? Who will be assisting you?� How will you and your staff be dressed? � Who will keep the leftover food and beverage?� What are your terms of payment?� What is your policy on cancellation?

Name of Company: ______________________________

Address: ________________________________________

Phone: _________________ Fax: ___________________

Website: ________________________________________


Main Contact: ___________________________________

Phone: _________________________________________

Email: __________________________________________


Phone: _________________________________________

Email: __________________________________________

Total Number of Guests: __________________________

Total Cost: ______________________________________

Cost for Additional Guests: _______________________

TOTAL DUE FOR FOOD CATERING:





MENU CHOSEN:

Hors d’oeuvres: _________________________________

Hors d’oeuvres: _________________________________

Bread, Rolls: ____________________________________

Salads, Soups: ___________________________________

Main Course:____________________________________

Side Course: ____________________________________

Side Course: ____________________________________

Dessert: ________________________________________

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CATERER (CONTINUED)

BEVERAGES:

QUESTIONS TO ASK THE BEVERAGE CATERER� May I see references and a portfolio?� Are you licensed? � Are you insured for liability and to cater alcoholic beverages?� Have you catered my reception site before?� Do you suggest a certain amount of liquor for my guest count? � Do you suggest a certain amount of other beverages for my guest count?� What alcohol alternatives do you suggest?� How many bartenders do you suggest?� What other beverages will you be providing? � Will you be providing coffee service?� What is your fee? Is this a flat or hourly rate? What does this include?� Do you charge overtime? When do you begin charging overtime?� Do you charge an opening fee per bottle?� Does your fee include taxes and gratuities?� What, if any, are the additional fees to be aware of?� Will you be providing glassware? May I see the glassware?� Do you have a list of the bar supplies you will be providing?� Do you provide champagne fountains?� Will you be delivering and picking up equipment?� Will you provide ice?� Will you provide bar and serving staff?� What will the staff to guest ratio be?� Will you be at the reception? Who will be assisting you?� How will you and your staff be dressed?� Do you offer a discount based on volume? � Can unopened bottles be returned? Who will keep them?� Can custom orders for wine and champagne be placed through you?� Do you offer cash, open, consumption and/or split bar service?� When will the bar open and close?� What are your terms of payment?� What is your policy on cancellation?

Name of Company: ______________________________

Address: ________________________________________

Phone: _________________ Fax: ___________________

Website: ________________________________________



Main Contact: ___________________________________

Phone: _________________________________________

Email: __________________________________________


Phone: _________________ Email: __________________

TOTAL DUE FOR BEVERAGE CATERING:





Bar Service Begins: _______________ Ends: __________

ALCOHOL AND BEVERAGES CHOSEN:

Cocktails: _______________________________________

Cocktails: _______________________________________

Cocktails: _______________________________________

Wine: __________________________________________

Wine: __________________________________________

Wine: __________________________________________

Champagne Toast: _______________________________

Coffee/Tea: _____________________________________

After Dinner: ____________________________________

Non-Alcoholic: __________________________________

Non-Alcoholic: __________________________________

Non-Alcoholic: __________________________________

Non-Alcoholic: __________________________________

Other: _________________________________________

Other: _________________________________________

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Your wedding should be the party of your life-time. Rental companies can provide everythingyou need to decorate your ceremony andreception. In addition to the standards such as china and flatware, items such as champagne fountains, columns,trellises, candelabras and beautiful centerpieces arealso widely available for rent. As you plan your reception,consider renting props or decorations to add thefinishing touches to the celebration.

QUESTIONS TO ASK THE RENTAL COMPANY:� May I see your references and showroom/portfolio?� Have you provided decorations to my reception location before?� Are you able to come to the reception site?� What types of decorations do you offer?� Do you provide delivery, set-up and pick-up? Is this included in the cost?� Will you move decorations from the ceremony to the reception site if needed? � How far in advance do I need to reserve my rentals?� What is your policy on damaged or missing items?� Who will be my contact on the day of the wedding?� What are your terms of payment?� What is your policy on cancellation?

Name of Company: ______________________________

Address: ________________________________________

_______________________________________________

Phone: _________________ Fax: ___________________

Website: ________________________________________


Appointment dates: ________________________________

Main Contact: ___________________________________

Phone: _________________________________________

Email: __________________________________________


Phone: _________________________________________

Email: __________________________________________

Notes: _________________________________________

_______________________________________________

_______________________________________________

_______________________________________________

_______________________________________________

_______________________________________________

PARTY RENTALS:

Item ___________________________________________

Description _____________________________________

Quantity ________________Cost ___________________

Item ___________________________________________

Description _____________________________________

Quantity ________________Cost ___________________

Item ___________________________________________

Description _____________________________________

Quantity ________________Cost ___________________

Item ___________________________________________

Description _____________________________________

Quantity ________________Cost ___________________

Item ___________________________________________

Description _____________________________________

Quantity ________________Cost ___________________

Return Date:_____________Returned By:_______________

TOTAL DUE FOR RENTALS:


Balance due _____________ on: ____________ Paid: �



PARTYRENTALS

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ITEM COLOR DESCRIPTION QUANTITY COST

NapkinsTableclothsOverlaysCake Table LinensRegistry Table LinensChair CoversSashesOtherOtherOther

LINENRENTALS

Once you have determined the location,theme and colors of your wedding, you willwant to find linens to lend ambience to theaffair. Whether your wedding will be fun and informal,elegant or chic, a skilled professional can help you coor-

dinate your linens to suit your style. Chair covers and

sashes, tablecloths and other decorative fabrics can

instantly add drama and color to any reception. Gather

your timeline, budget sheets, and fabric samples, and

locate a linen expert who will bring your vision to life.

QUESTIONS TO ASK THE LINENS PROVIDER:� May I see your references and showroom/portfolio?� Have you provided linens to my reception location before? Are you familiar with the style and sizes of the tables and chairs there?� What types of linens do you offer?� Are there any particular linens that you would suggest for my reception?� Do you provide delivery, set-up and pick- up? If so, what is the cost?� What is your policy on damaged or missing items?� Can you guarantee my choice of linens in the number needed for my event?� Will you be available to contact on the day of my wedding?� When do you need a final count of the linens needed?� What are your terms of payment?� What is your policy on cancellation?

Name of Company: ______________________________

Address: ________________________________________

_______________________________________________

Phone: _________________ Fax: ___________________

Website:________________________________________



Main Contact: ___________________________________

Phone: _________________________________________

Email: __________________________________________


Phone: _________________________________________

Email: __________________________________________

Notes: _________________________________________

_______________________________________________

_______________________________________________

_______________________________________________

_______________________________________________

Delivery Date: ___________________ Time: __________

TOTAL DUE FOR LINEN RENTALS:





Use this space to describe the linens you will need at your reception:

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No matter what the size, style or budget ofwedding, it is not complete without a weddingcake. Choosing a baker to create the centerpiece of your reception is an important task. He or she shouldnot only be accustomed to making wedding cakes, butshould also be skilled in transporting and assemblingthem. You need an artist who will visualize and decoratethe cake of your dreams. Share with your baker how youwant your cake to look, providing photographs of designsyou like or fabric swatches of your color scheme.

It is also customary to order a groom’s cake. This is acake designed to reflect a particular hobby or personalitytrait of the groom, and can be a true work of edible art.Your baker can also provide additional sheet cakes for alarge reception and wedding cake preservation.

QUESTIONS TO ASK THE CAKE SUPPLIER:� May I see references and your portfolio?� Are you licensed?� Do you specialize in wedding cakes?� Do you specialize in any certain styles or flavors?� Do you recommend a certain type of cake for an outdoor or seasonal reception?� Can you custom create a wedding or groom’s cake from a photograph or idea?� Can you match the cake colors to fabric swatches or flowers?� Can you create individual cakes to be used as wedding favors?� Can you create specialized cakes for certain dietary needs?� Will you make extra sheet cakes, if necessary? If so, what is the charge?� Do you offer tastings? � When should I order my cake?� Do you include delivery and set up in your fee?� How much time do you need to prepare the cake at the reception?� Will you provide flowers for the cake?� Will you place flowers from the florist on the cake?� Do you offer staff to cut and serve the cake? � Do you offer instruction on how to cut the cake?� Do you supply the cake topper and cake knife?� Will you supply boxes for the cakes?� Will you supply a proper container in which to freeze the top of the cake?� Will you charge for any supports or bases on the cake?� May I return supports and bases to be refunded? If so, when?

� Will you be available the day of my reception? � Who will be assisting you?� What are your terms of payment?� What is your policy on cancellation?

Name of Company: ______________________________

Address: ________________________________________

Phone: _________________ Fax: ___________________

Website: ________________________________________


Appointment dates:_______________________________

Main Contact: ___________________________________

Phone: _________________________________________

Email: __________________________________________


Phone: _________________________________________

Email: __________________________________________

WEDDING CAKE, GROOM‘S CAKE, SHEET CAKE(S)

Description: _____________________________________

Number of Servings: _____________________________

Accessories: _____________________________________

Description: _____________________________________


Accessories: _____________________________________

Description: _____________________________________


Accessories: _____________________________________

TOTAL DUE FOR ENTIRE CAKE BUDGET:





To be picked up/delivered by: _____________________

On:______________ by: ______________ AM � PM �

At: _____________________________________________

Special Instructions: ______________________________

_______________________________________________

WEDDING ANDGROOM’S CAKE

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PHOTOGRAPHY

Good photographs will enable you to reliveyour special day over and over; it is importantto trust these memories to a photographerwho has been trained and experienced in wedding photography. When you find a photogra-pher of your liking, first ensure that he or she isavailable for the date and time of your wedding. Plan onbooking your photographer six to nine months prior tothe wedding. Discuss delivery dates of proofs andprints, total cost and the types of pictures you want,both candid and posed. The price of each photographer’sservices will reflect not only the photographs andalbum, but level of experience, expertise, the totalhours of coverage you will get, the kind of equipmentthat will be used, and the number of pictures you willreceive.

It is not uncommon for brides to discuss family dynamicswith the photographer beforehand, in the event thatthere are family members who do not wish to be pho-tographed together. Other details – such as compiling alist of shots not to be missed or asking a close relativeto help the photographer identify family members – canmake things run smoothly, and give you images totreasure for a lifetime.

QUESTIONS TO ASK THE PHOTOGRAPHER:� May I see your references, portfolio and albums of recent weddings?� May I see samples of the work by the photographer who will photograph my wedding?� What type of photography do you specialize in? (Candid, portraits, photojournalistic, black and white or a mixture?) � Have you photographed the location of my ceremony and reception before?� Are you familiar with the lighting and layout there?� What different packages do you offer? What do they include? Are there a certain number of photographs per package?� Do you price by an hourly rate or per photograph? Do you go into overtime?� Do you include reprints in your pricing?� Do you include albums in your pricing?� Do you allow couples to purchase the negatives?� If not, for how long do you keep the negatives on file?� How soon in advance must I reserve your services?

� Will you be able to work while a videographer is present?� Are there any additional fees that I should know about? What are they?� What are your terms of payment?� What is your policy on cancellation?

Name of Company: ______________________________Address: ________________________________________Phone: _________________ Fax: ___________________Website:________________________________________Hours of operation: ______________________________Appointment dates: ______________________________Main Contact: ___________________________________Phone: _________________________________________Email: __________________________________________Emergency Contact: ______________________________Phone: _________________________________________Email: __________________________________________Notes: _________________________________________

Cost of Bridal Portrait: ____________________________Cost of Engagement Photos:_______________________Cost of Pre-Wedding Photos: ______________________Cost of Wedding Photos: _________________________Reprint Fee: _____________ Album Fee: _____________Additional fees: __________________________________

TOTAL DUE FOR PHOTOGRAPHY:Deposit due: _____________ on:_____________ Paid: �Balance due ______________ on:_____________ Paid: �Estimated Cost: ___________Actual Cost: ______________Percentage of budget used: ________________________

Please use the space below to list the shots you want taken:

Bridal Portraits__________________________________________________________________________________Engagement Portraits ____________________________________________________________________________Rehearsal Dinner _______________________________________________________________________________Pre-Wedding ___________________________________________________________________________________Ceremony _____________________________________________________________________________________Reception______________________________________________________________________________________

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Wedding videography is a growing trend, andis considered to be as important as photographyin documenting such a momentous day. A well-produced professional video will make you smile,laugh and yes, even cry, as you watch it. Quality ofvideotaping, skillful editing, and professionalism are themain things to consider in choosing a videographer. Thecost of video coverage is much more than the cost of thetape and the hourly rate of the camera operator. Theprice will vary depending on the skill and experience ofthe videographer, the quality of the equipment, thenumber of cameras used, and the sophistication of theediting equipment.

QUESTIONS TO ASK THE VIDEOGRAPHER:� May I see references and a professional history of filming weddings?� Do you offer different packages and prices? May I see a sample of each package offered?� Will the equipment used for the examples you have shown be the same used in my wedding?� Will the same Videographer film my wedding?� Where will the cameras be located during the ceremony and reception?� If there are any restrictions or limitations regarding lights and tripods at the ceremony location, can you work within these?� Do you let the bride keep the raw, unedited footage as well as the finished product? Is there an added fee for this?� Do you offer DVDs?� What is the charge per extra copy made?� Will you be able to film while a photographer is present?� How soon must I reserve your services?� What are your terms of payment?� What is your policy on cancellation?

Name of Company: ______________________________

Address: ________________________________________

Phone: _________________ Fax: ___________________

Website: ________________________________________


Contact: ________________________________________

Phone: _________________________________________

Email: __________________________________________


Phone: _________________________________________

Email: __________________________________________

Notes: _________________________________________

_______________________________________________

_______________________________________________

_______________________________________________

Cost of Video/DVD: ______________________________

Cost of Copies: __________________________________

Additional Fees: __________________________________

TOTAL DUE FOR VIDEOGRAPHY:


Balance due _____________ on: ____________ Paid: �



Use this space to list songs or photographs you would like

to have in the wedding video, as well as moments not to

be missed and key guests to interview. You may also want

to list guests for whom you would like copies made.

_______________________________________________

_______________________________________________

_______________________________________________

_______________________________________________

_______________________________________________

_______________________________________________

_______________________________________________

_______________________________________________

_______________________________________________

_______________________________________________

_______________________________________________

_______________________________________________

_______________________________________________

_______________________________________________

_______________________________________________

_______________________________________________

_______________________________________________

VIDEOGRAPHY

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INVITATIONS ANDANNOUNCEMENTS

Your wedding invitation is the first impressionguests have of your wedding. It sets the tonefor the style and formality of the event. Invitations should be ordered as soon as possible. Onceyour guest list is finalized, visit stationers who specializein wedding and social stationery. They will be wellversed with paper stocks, styles of appropriate lettering, eti-quette and customs as well as with correct ways toword and address invitations in special circumstances. Whenordering your invitations, it is a good idea to order thankyou notes, a good number of informal notes, and otherpaper trousseau such as monogrammed stationery.

IMPORTANT DETAILS:� Always order at least 25 extra invitations and several additional envelopes to allow for additions to the guest list and mistakes in addressing. � Mail invites to overseas and out-of-town guests first.� Envelopes should be addressed by hand or calligraphy, but never typed or labeled. Please allow ample time for this process. Response cards and a stamped, pre-addressed envelope are included to assure the receipt of a reply.� Have the postal service weigh for correct postage.

QUESTIONS TO ASK THE STATIONER:� May I see your references and portfolio?� How long will it take to have each order processed?� Are you able to fill the same order in the future, such as monogrammed stationery or additional thank you notes?� Do you have the correct spelling for all informa-tion to be printed?� What are your terms of payment?� What is your policy on cancellation?

Name of Company: ______________________________

Address: ________________________________________

_______________________________________________

Phone: _________________ Fax: ___________________

Website:________________________________________


Main Contact: ___________________________________

Phone: _________________________________________

Email: __________________________________________


Phone: _________________________________________

Email: __________________________________________

Save-the-date cards: ______________ Cost: __________

Invitations: ______________________ Cost: __________

Announcements: _________________ Cost: __________

Thank you notes: ________________ Cost: __________

Informal notes: __________________ Cost: __________

Other stationery: ________________ Cost: __________

Save-the-date postage: ___________________________

Invitations postage:_______________________________

Announcements postage: _________________________

RSVP postage: ___________________________________

Other postage: __________________________________

TOTAL DUE FOR INVITATIONSAND ANNOUNCEMENTS:





Please use your calendar pages to record the dates ofeach mailing. Please use the Master Guest List to recordguest RSVPs.

Please use the lines below to note the information youwill need printed on your invitations, such as location,date, and time.

_______________________________________________

_______________________________________________

_______________________________________________

_______________________________________________

_______________________________________________

_______________________________________________

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Flowers for a wedding, from bouquets tocenterpieces, must be chosen very carefully.Find a reputable florist and make an appointment todiscuss your needs and vision with them. Prior to themeeting, gather your thoughts and ideas and have onhand the details and times of the wedding and reception,a picture of your dress, the style and colors of your wed-ding, and fabric swatches if possible. Be frank aboutyour budget and any other limitations. Most florists willshow you pictures of weddings they have done and giveyou suggestions and estimates. Once you’ve picked yourflorist, sign a detailed agreement, secure the date with adeposit, and trust him or her to work with you to createa gorgeous and fragrant treat!

QUESTIONS TO ASK THE FLORIST – ATTIRE:

� May I see references and a portfolio?

� Will any of the flowers desired be limited in

availability due to origin or season?

� Do you suggest any particular flowers for this

wedding?

� How do you suggest we make the most of our

floral budget?

� Will you label each piece for its intended

party member?

� How far in advance must I reserve your services?

� Do you offer floral preservation?



QUESTIONS TO ASK THE FLORIST – DÉCOR:

� Do you rent or provide decorations and props

such as columns, arches or trellises?

� Will you come to the ceremony and reception site

to plan out the décor?

� Can you provide fresh flowers for the cake? Will

you put them on the cake?

� Will the flowers be moved from ceremony to

reception if needed? If so, will you provide staff

to move them?

� Will you be available to contact on the day

of my wedding? Who will assist you?

� Do you offer any packages or flat rates?



QUESTIONS TO ASK THE FLORIST –FLORAL PRESERVATION:

� May I see your references and portfolio?

� How quickly after the wedding should we send

you the bouquet?

� When can we expect the preserved bouquet?

� What creative ways do you offer to display the

preserved flowers?



TERMINOLOGY:

� Boutonniere: single flower for men worn on lapel

� Corsage: single flower for women worn on wrist

or pinned to breast

� Crescent: curved arrangement carried in the arms

� Cascade: made with blossoms/greenery in

teardrop shape

� Pomander Ball: round bouquet on a cord,

usually for flower girls

� Nosegay: can be single flower or bouquet of

smaller size, carried

� Toss bouquet: the bouquet or flower thrown to the

bridesmaids and bachelorettes.

� Spray: small bunch of gathered flowers, carried

� Hand tied: cut flowers tied with ribbon or fabric,

carried

FLOWERS

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FLORAL ATTIRE ITEMS DESCRIPTION COST

Bridal BouquetToss BouquetGoing-Away FlowersMaid/Matron of HonorBride’s AttendantsFlower GirlsGroomGroom’s AttendantsBride’s MotherGroom’s MotherPreservationOther

FLORAL DÉCOR ITEMS DESCRIPTION COST

Ceremony Cake DecorationCake TableCenterpiecesReception Gift TableOtherOther

FLOWERS (CONTINUED)

Name of Florist: _________________________________

Address: ________________________________________

Phone: _________________ Fax: ___________________

Website:________________________________________


Main Contact: ___________________________________

Phone: _________________________________________

Email: __________________________________________


Phone: _________________________________________

Email: __________________________________________

TOTAL DUE FOR ATTIRE:





TOTAL DUE FOR DÉCOR:





Use the space provided to plan out where you would like certain decorations to be placed foryour ceremony and reception. Make copies for you and your florist.

CEREMONY: RECEPTION:

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GIFTS ANDREGISTRY

A wedding brings joy and an abundance of giftgiving and receiving. Traditionally, the couple take thisopportunity to select their china patterns, appliances andlinens. Couples today now choose to register not onlywith department stores but with Internet-based companies,gift boutiques, or travel agencies. Sit down withyour fiancé and record the things that you have versusthe things you need and want for your new life together.

As newlyweds, it is just as important to give with genuineappreciation and style as it is to receive graciously.Whether you purchase, special order, or hand make giftsfor each other, your parents, and your attendants, takethe time to personally thank the people who have helpedto make your wedding day possible and complete.

REGISTRY NO. 1:Name of Company: ______________________________Toll Free Phone: _________________________________Website: ________________________________________Local Address: ___________________________________Phone: _________________ Fax: ___________________Return/Exchange Policy: ___________________________Items: __________________________________________Registered Under:________________________________Notes: _________________________________________

REGISTRY NO. 2:Name of Company: ______________________________Toll Free Phone: _________________________________Website: ________________________________________Local Address: ___________________________________Phone: _________________ Fax: ___________________Return/Exchange Policy: ___________________________Items: __________________________________________Registered Under:________________________________Notes: _________________________________________

GIFTS FROM THE COUPLE:Mother of the Bride: _____________________________Name of Company: ______________________________Phone: _________________ Fax: ___________________Website: ________________________________________Notes: _________________________________________

Father of the Bride: ______________________________Name of Company: ______________________________Phone: _________________ Fax: ___________________Website: ________________________________________Notes: _________________________________________

Mother of the Groom: ____________________________Name of Company: ______________________________Phone: _________________ Fax: ___________________Website: ________________________________________Notes: _________________________________________

Father of the Groom: _____________________________Name of Company: ______________________________Phone: _________________ Fax: ___________________Website: ________________________________________Notes: _________________________________________

Bride’s Attendants: _______________________________Name of Company: ______________________________Phone: _________________ Fax: ___________________Website: ________________________________________Notes: _________________________________________

Groom’s Attendants: _____________________________Name of Company: ______________________________Phone: _________________ Fax: ___________________Website: ________________________________________Notes: _________________________________________

Please insert or attach your registry printouts to this section.

Please use this space to check off the departments in which you will register.

� ___ Accessories � ___ Appliances � ___ China � ___ Crystal� ___ Decorating � ___ Down payment on Home � ___ Flatware � ___ Garden� ___ Honeymoon � ___ Linens � ___ Other

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Scheduling and arranging the transportationfor yourself and your wedding party is crucialin making your wedding day run smoothly.While private or rented vehicles are appropriate for the

wedding party, a special mode of transport for the bride

adds a lovely touch. Stretch and super-stretch limousines,

antique or vintage cars, sports and luxury cars, and even

horse-drawn carriages are options to consider for your

wedding day entrance and getaway.

QUESTIONS TO ASK THE TRANSPORTATION COMPANY:

� May I see your references and showroom/portfolio?

� What types of cars/carriages do you offer?

What are their features and benefits?

� What are your prices for each and what does

that include?

� Do you belong to any local or national limousine

associations?

� What is your city license number?

� What does your insurance cover?

� What is the minimum rental time?

� Do you charge overtime? When does it begin?

� Do you offer special wedding rates or packages?

� How far in advance must I reserve the vehicle?

� Can you guarantee a certain vehicle for the day

of my wedding?

� How will the driver and/or attendants be dressed?

� What decorations will you allow?



Name of Company: ______________________________

Address: ________________________________________

_______________________________________________

Phone: _________________ Fax: ___________________

Website: ________________________________________



Main Contact: ___________________________________

Phone: _________________________________________

Email: __________________________________________


Phone: _________________________________________

Email: __________________________________________

TRANSPORTATION CHOSEN:

For Bride: _______________________________________

For Bridal Party: _________________________________

For Groom and Party: ____________________________

For Newlyweds to Reception: _____________________

Get Away: ______________________________________

Other: _________________________________________

Other: _________________________________________

Other: _________________________________________

TOTAL DUE FOR TRANSPORTATION:

Hourly or Flat Rate: _____________________________

Overtime/Tips:__________________________________





TRANSPORTATION

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Music will set the tone of your rehearsaldinner, enhance the beauty of your ceremony,and add life to your reception festivities. Choose your music with the same care as you do yourgown, décor, and food. A rehearsal dinner can be enhancedwith a jazz band, a live mariachi band or strolling violinist.You may want to consider a live soloist, trio or quartet toadd elegance and atmosphere to your ceremony. A gooddisc jockey or live band with the right equipment canprovide continuous music at your reception and keep yourguests dancing. As with all skilled professionals, the best getreserved early, so book your musicians as soon as possible.The right music will add immeasurably to the success of yourwedding and make it an unforgettable affair.

QUESTIONS TO ASK THEENTERTAINERS AND MUSICIANS:� May I see references and a demo CD or tape?� May I see you perform at an event or audition?� Are you able to get sheet music for the pieces I want played?� If I provide you with a list of songs, will you be able to play them?� What equipment will you be using on the day of the wedding? Is it the same as used in the demonstration?� Will the same musicians play on the day of my wedding as heard in the demonstration?� How will you and other musicians be dressed?� How long will you need to prepare or set up?� How far in advance must I reserve your services?� Will you be able to act as master of ceremonies? � Will you need to take breaks? How many and how long?� Do you charge an hourly or a flat rate?� When do you begin charging overtime?� How many sets do you play? For how long?� What are your terms of payment?� What is your policy on cancellation?

REHEARSAL DINNER ENTERTAINMENT:Name of Company: ______________________________Address: ________________________________________Phone: _________________ Fax: ___________________Website: ________________________________________Hours of operation: ______________________________Appointment dates: ______________________________Main Contact: ___________________________________Phone: _________________ Email: __________________Emergency Contact: ______________________________Phone: _________________ Email: __________________

Number of musicians: ____________________________Set Times: ______________ Break Times:____________Hourly/Flat Rate:_________ Overtime/Tips: __________Deposit due: ____________ on: ____________ Paid: �



CEREMONY MUSIC:Name of Company: ______________________________Address: ________________________________________Phone: _________________ Fax: ___________________Website: ________________________________________Hours of operation: ______________________________Appointment dates: ______________________________Main Contact: ___________________________________Phone: _________________ Email: __________________Emergency Contact: ______________________________Phone: _________________ Email: __________________Number of musicians: ____________________________Set Times: ______________ Break Times:____________Hourly/Flat Rate:_________ Overtime/Tips: __________Deposit due: ____________ on: ____________ Paid: �



RECEPTION ENTERTAINMENT:Name of Company: ______________________________Address: ________________________________________Phone: _________________ Fax: ___________________Website: ________________________________________Hours of operation: ______________________________Appointment dates: ______________________________Main Contact: ___________________________________Phone: _________________ Email: __________________Emergency Contact: ______________________________Phone: _________________ Email: __________________Number of musicians: ____________________________Set Times: ______________ Break Times:____________Hourly/Flat Rate:_________ Overtime/Tips: __________Deposit due: ____________ on: ____________ Paid: �



MUSIC ANDENTERTAINMENT

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MUSIC ANDENTERTAINMENT (CONTINUED)

REHEARSAL DINNER:

Musical Style:____________________________________

Special Requests: ________________________________

_______________________________________________

_______________________________________________

_______________________________________________

Not to Play:_____________________________________

_______________________________________________

_______________________________________________

_______________________________________________

CEREMONY:

Pre Ceremony Music: ____________________________

_______________________________________________

_______________________________________________

_______________________________________________

Seating of the Mothers: ___________________________

_______________________________________________

Processional: ____________________________________

Interlude: _______________________________________

Recessional: ____________________________________

Receiving Line: __________________________________

_______________________________________________

RECEPTION:

Cocktails/Hors d’oeuvres: _________________________

_______________________________________________

_______________________________________________

_______________________________________________

Dinner:_________________________________________

Dessert: ________________________________________

Bridal Party Entrance:_____________________________

After Dinner: ____________________________________

Other: _________________________________________

_______________________________________________

_______________________________________________

REQUESTED SONGS:

First Dance: _____________________________________

Alternate: ___________________________________

Father and Bride: __________________________________

Alternate: ___________________________________

Mother and Groom: _______________________________

Alternate: ___________________________________

Cake Cutting: ___________________________________

Alternate: ___________________________________

Garter: _________________________________________

Alternate: ___________________________________

Bouquet: _______________________________________

Alternate: ___________________________________

Other: _________________________________________

General Requested Songs: ________________________

_______________________________________________

_______________________________________________

_______________________________________________

_______________________________________________

_______________________________________________

_______________________________________________

_______________________________________________

_______________________________________________

Songs Not to Play: _______________________________

_______________________________________________

_______________________________________________

_______________________________________________

_______________________________________________

Specialty Music:__________________________________

_______________________________________________

_______________________________________________

_______________________________________________

_______________________________________________

_______________________________________________

_______________________________________________

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It is never too early to start planning yourhoneymoon! While you can make reservations andarrangements on your own, going through a travel

agency will make it a lot easier. Travel agencies can

provide you with literature and videos of various destina-

tions and their services are generally available at no extra

charge. Discuss your preferences with the travel agent

of your choice and ask him or her for suggestions. An

experienced agent will guide you to the best options,

rates, and make all required reservations.

QUESTIONS TO ASK THE TRAVEL AGENT:

� How long have you been in business?

� What special packages and rates can you suggest

during the time period of our honeymoon?

� Do you offer a honeymoon registry?

� How far in advance must reservations and

arrangements be made?

� Can you arrange cruises, air travel, car rental

and other types of reservations as well?

� Can you make us aware of any special paperwork

we will need?

� Will you notify management at our hotel that we

are newlyweds?

Name of Company: ______________________________

Address: ________________________________________

Phone: _________________ Fax: ___________________

Website: ________________________________________



Main Contact: ___________________________________

Phone: _________________________________________

Email: __________________________________________


Phone: _________________________________________

Email: __________________________________________

Notes: _________________________________________

_______________________________________________

_______________________________________________

Travel Expenses: _________________________________

Hotel Expenses: _________________________________

Car Rental:______________________________________

Meals: __________________________________________

Entertainment:___________________________________

Other: _________________________________________

TOTAL DUE FOR HONEYMOON:





HONEYMOON ITINERARY – WEDDING NIGHT:

Name of Hotel:__________________________________

_______________________________________________

Address: _______________________________________

_______________________________________________

Phone number: __________________________________

Room number: __________________________________

Notes: _________________________________________

_______________________________________________

_______________________________________________

_______________________________________________

_______________________________________________

_______________________________________________

_______________________________________________

_______________________________________________

_______________________________________________

THEHONEYMOON

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THEHONEYMOON (CONTINUED)

Please copy the forms below as often as needed,depending on number of destinations.

TRANSPORTATION TO AIRPORT/ DEPOT/ PORT:

Name of Company: ______________________________

Phone: _________________________________________

Depart: _________________ Arrive: ________________

Cost: __________________ Tip: ___________________

Total: __________________________________________

TRANSPORTATION TO DESTINATION:

Company: ______________________________________

Phone: _________________________________________

Ticket Info: _____________________________________

Confirmation: ___________________________________

Depart: _________________ Date/Time: _____________

Arrive:__________________ Date/Time: _____________


Notes: _________________________________________

_______________________________________________

RENTAL CAR:

Company: ______________________________________

Phone: _________________________________________

Description:_____________________________________

Estimated Cost:__________________________________

Drop Off: _______________ Pick Up: _______________

Confirmation:____________ Actual Cost: ____________

DESTINATION INFORMATION:

Company: ______________________________________

Phone: _________________________________________

Address: ________________________________________

Confirmation: ___________________________________

Room/Suite: _____________ Phone:_________________


Notes: _________________________________________

_______________________________________________

_______________________________________________

_______________________________________________

TOURS / DAY TRIPS:

Company: ______________________________________

Phone: _________________________________________

Ticket Info: _____________________________________

Confirmation: ___________________________________

Depart: _________________ Arrive: _________________

Notes:__________________ Cost: __________________

Entertainment: __________________________________

Cost: _______________________________________

Entertainment: __________________________________

Cost: _______________________________________

Dining: _________________________________________

Cost: _______________________________________

Dining: _________________________________________

Cost: _______________________________________

Other: _________________________________________

Cost: _______________________________________

Other: _________________________________________

Cost: _______________________________________

TRAVEL CHECKLIST:

PACKING LIST:

_______________________ ______________________

_______________________ ______________________

_______________________ ______________________

_______________________ ______________________

NOTES:

_______________________________________________

_______________________________________________

� Passport

� Visa

� Health Records

� Traveler ’s Checks

� Credit Cards

� Currency

� Emergency

Information

� Cell Phone

� Calling Card

� Identification

� Insurance Information

� Prescription

Medication (Refills)

� Electrical Adapters

� Tickets/Conf. Number

� Itinerary

� Other

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CALENDARSUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY

Month of: ___________________________

Please use this page as a calendar for your wedding planning. Make as many copies as needed.

wedding · maid of honor _____ bridesmaid _____ bridesmaid _____ bridesmaid ... to nine months...

Documents

wedding · maid of honor ___ bridesmaid _ bridesmaid ___ bridesmaid ... to nine months...