weddings - wainui...200 plus. with trubridge lighting design this stylish offering has access to the...

WEDDINGSat

Thank you for considering Wainui for your wedding venue.

Our facility is newly fitted with a contemporary

style, yet maintains a warm and comfortable

feeling nestled into the rolling countryhills of

Wainui.

We are perfectly situated to accommodate

your wedding ceremony and wedding

reception of groups up to 200.

Whether your vision is modern or Kiwi

traditional our Clubhouse and Catering team

have years of experience and are committed

to working with you to ensure your guests

enjoy an outstanding and memorable experience as you begin your

“happily ever after.”

At Wainui, we are committed to providing you and your wedding guests with an outstandingselection of food and beverages.

Our Clubhouse offers unmatched quality, atmosphere, and ambience featuring exquisite views of one of New Zealand’s top ranked golf courses.

• We only host one wedding at a time, so, you

will have exclusive use of the grounds for your

ceremony and reception until close

• Beautiful naturalized areas for photography

• Introduction to the Executive Chef and

personalized tasting menu for the bride and groom

• Outdoor patio area for pre-dinner and post-dinner

drinks

• Alternative meal available to address any dietary

requirements

• Children’s menus available

• Peninsula Room Lounge for cocktail reception

• Newly constructed contemporary fitout clubhouse

and hosting rooms

• Extremely knowledgeable culinary, clubhouse

event, and catering personnel

• Private bridal area for Bride and Bridesmaids to

dress (and/or arrange make-up and hair)

• List of recommended vendors including local

florists, bands, DJ’s, photographers,

decorators, bakeries

• Ivory or white chair covers and corresponding

back bows

• Our facilities are wheelchair accessible.

• Eisch, Atelier, and Bormioli glassware

• White table linens and napkins

• Integrated sound system to access background

music, speeches, and presentations

• A/V equipment available

YOUR

The following features are available at an additional cost

Specialty wines * Premium spirits * Specialty linens * On-site ceremony * Ceremony Arbor

WEDDING

Peninsula Room Package

Orewa Room Package

The Peninsula Room is perfect for that smaller casual gathering. Focused around a central fireplace this cozy room has a northwest facing private patio that captures sunlight late into the evening. With both custom wood square tables and high top leaners, this casual setting exudes intimacy. A fully stocked back bar is well suited for pre-ceremony cocktail receptions as well as post-ceremony celebrations.

Included in your Peninsula Room package is your choice of a buffet or plated service, including a bubbles toast to the bride, a silver cake knife kept as a memento of the festivities, linen napkins, glassware, flatware, china, and dining and bar service.

Package 1 - $ 140.00 per person Package 2 - $ 150.00 per person Package 3 - $ 170.00 per person

The Orewa Room is well suited for groups that are mid-sized gatherings. Offering floor to ceiling west facing windows with a golf course and iconic Kiwi rolling hills landscape view. With several table configurations possible this high ceiling open and airy location is highly sought. Booking this location comes with the Peninsula Room location for pre-function and post-function bar service.

Included in your Orewa Room package is your choice of a special 5 course degustation menu, buffet or plated service, an amuse bouche to start the evening, an aperitif before dinner, a bubbles toast to the bride, a silver cake knife kept as a memento of the festivities, linen napkins, linen tablecloths, glassware, flatware, china, lectern, and microphone for speeches, access to our audio/visual system, and dining and bar service.


Maximum 36 peopleRoom Hire $450.00 (plus GST)


Darby Brooks

Darby’s philosophy of food is simple; “Great food starts with good wholesome ingredients”. He has built a culinary team that not only supports this philosophy, but is passionate about providing outstanding service, innovative ideas and exceptional worldly cuisine.

Following graduation from the New Hampshire University, Darby’s Culinary career has flourished internationally with positions in New York, Paris, Munich, London, Geneva and Auckland.

Since joining Wainui in 2016 Darby’s main focus is to deliver a unique culinary experience for all guests. His inspiration derives from the freshest ingredients and his drive to present a creative and memorable experience in every bite. Darby is a local food pioneer and has dedicated his passion to support local businesses, growers and suppliers, utilizing theirgoods at every chance.

Trubridge Room Package

Your Executive Chef

The Trubridge Room is the grand ballroom of Wainui. With a concertina wall this private location has automatic draw down blinds and a central clubhouse location. With a wide deck section offering views over the Wainui championship golf course this location is well suited for larger groups. Best suited for 100 with the concertina wall folded open can accommodate 200 plus. With Trubridge lighting design this stylish offering has access to the main full service bar area complete with barista coffee station.

Included in your Trubridge Room package is your choice of a buffet or plated service, an amuse bouche to start the evening, an aperitif before dinner, a bubbles toast to the bride, a silver cake knife kept as a memento of the festivities, linen napkins, linen tablecloths, glassware, flatware, china, lectern, and microphone for speeches, access to our audio/visual system, a wooden dance floor, space for a band, dining and bar service.



General Planning Information

Wainui is governed by a Board of Directors which welcomes the public to utilize the facility setting for hosting your special day within the clubrooms available. All events are governed and mandated by Club policies and regulations.

Tentative BookingsTentative wedding booking dates will be held for a maximum of 7 days. Your event will be held as tentative until the deposit amount is paid in full.

Confirmation PolicyAll wedding bookings will be required to pay a non-refundable deposit of $2,500, which acts as confirmation. After your event, this deposit will be credited to the final statement of billing.

Event ContractA catering contract will be prepared, detailing all goods and services to be provided for your event. This contract will be prepared for the wedding couple’s review and signature, aminimum of 14 days prior to the event.

CancellationsShould it become necessary to cancel a function, the Club will refund a deposit only if it receives another booking of a similar size and scope for the same day. If another booking is not received, the $2,500 deposit will not be returned.

Wedding Rooms and AreasThree main areas are used for your wedding reception: The Trubridge Room (seating capacity 61 - 200 people) The Orewa Room (seating capacity 37 - 60 people)

The Peninsula Room (seating capacity up to 36 people)

Weddings for up to 200 people can be accommodated.

In the Winter months, or in periods of inclement weather, we have the facilities to hold ceremonies inside the Trubridge Room for up to 200 guests. During the Summer months, outdoor ceremonies can be held on the Pine Valley Range or in the feijoa orchard.

Please note: wedding ceremony chairs over 140 are not included. Rental vendors can be referred. The wedding ceremony rental chair set-up and dismantle fee is $150 + GST.

Thank you

for choosing Wainui for your wedding.

FoodAll menu and event foods are prepared on premises by our team of talented Chefs, using only the finest, freshest ingredients. It is highly recommended that people with allergies and special dietary requirements contact the Clubhouse Event and Catering Manager in advance so that a suitable alternative meal can be prepared. Questions regarding meals can be directed to the Clubhouse Event and Catering Manager. Only food provided by Wainui may be served on our premises. In the interest of best-practices related to health, food safety and sanitation, Wainui does not permit the removal of any unconsumed food items that have been previously displayed. Wainui reserves the right to make changes to food selections without notice depending on the availability of the product and the discretion of our Chef.

AlcoholThe regulations of the “Sale and Supply Licensing Act of 2012” will be strictly enforced at all times. Our bar will close at 11:00 p.m. sharp Monday through Thursday and Friday through Sunday 1:00 a.m. sharp the following day, with no exceptions. Important – “Sale and Supply LicensingAct of 2012” licenses the Club and all staff to be “LCQ” certified. Therefore, we cannot and will not serve alcohol (including wine with dinner) to any person who appears to be intoxicated or has yet to reach the age of 18. Persons who appear younger than the legal limit will be asked to produce photo identification to verify their age. Those persons denied service due to intoxication or knowingly obtaining alcoholic drinks for minors will be asked to leave the Wainui premises immediately, by taxi if required. The police will be called for those not obeying Club policies.

Minimum Billing PolicyIt is important that the Club receive the guaranteed number of attendees 10 business days in advance of the function date for food purchases and final billing. In the event that the number is not provided within this 10 day business period, the Club will bill for the estimated number given at the time of booking or, if greater, the actual number of attendees. Large attendance overages at function time may be subject to a surcharge.

Billing and PaymentThe Club will prepare a detailed billing statement and mail it to you shortly after the conclusion of your function. Payment in full is due within 14 days of the conclusion of your event. Accounts that are not paid within the allotted time will be charged interest. The Club will accept cash, credit cards (2.9% surcharge for administration fees) eftpos and bank transfers.

Dress Code PolicyWainui maintains a business casual for its functions rooms at all times. No jandals, singlets, torn and tattered garments, and/or clothing displaying suggestive or offensive slogans will be permitted at any time.

Cell Phone PolicyIt is expected in today’s world to allow the use of cell phones. Out of respect of our Members and their Guests, please ensure cell phones are on vibrate while in use in the clubhouse facility and that all calls are taken and placed away from ear shot of all patrons.

Please note that the above Dress Code and Cell Phone Policy also applies to all vendors including musicians, photographers, florists, etc. Please advise your vendors of the Club policies. There may be some functions where it would be difficult to adhere exactly to the Club’s dress code. Any modifications should be pre-approved through the Administration office.

ParkingParking is available and complimentary in the Club’s spacious, safely-lit parking area.

Restricted AreasGuests are permitted to circulate in the area of the rooms booked, but are not permitted in adjacent rooms where other functions are underway.

PhotosPhotographs for weddings are permitted on the property only in designated areas determined by Club Management during the golf season. No photographs will be allowed in the general clubrooms or will be taken of other patrons who are visiting the club without their express permission.

DecorationsWeddings are welcome to decorate the banquet facilities to suit individual tastes (flowers, flame protected candles, ribbons, bows, balloons, etc.). All décor is to be discussed and approved by the Clubhouse Event & Catering Manager. Decorations may be put up the day of the event (earlier decorating times must be arranged through the Clubhouse Event and Catering Manager). Due to limited storage space, we respectfully request that all decorations be removed on the evening of the wedding or by special arrangements with the Clubhouse Event and Catering Manager within 12 hours of the conclusion of the event. No pyrotechnics, confetti, bird seed, rice, sparkles or glitter in or outside of the Clubhouse please.

EntertainmentFacilities are available to accommodate many different forms of entertainment (bands, disc jockeys, string quartets, etc.) Upon request, the Clubhouse Event & Catering Manager can provide information on booking quality entertainers. We recommend that entertainers set-up and perform soundchecks before guests arrive. We also request that all entertainment respect the Club’s General Code of Conduct and closing times.

Audio-Visual Equipment RentalTo assist with your audio visual wedding presentation, the Club has the following audiovisual equipment available on a rental basis:

L.C.D. Projector $75 + GST

Chromecast/Apple TV $50 + GST

Video Wall Trubridge Room $75 + GST

Colour Television Orewa, Peninsula, and Boardroom $50 + GST

P.A. System is available at no charge, patrons must provide Ipod playlists.

Damage to Wainui facilitiesThe convenor assumes responsibility for any damages to the facilities at Wainui and any necessary repairs or clean-up costs associated with restoring the facilities to a useable condition as a result of misuse accidental or otherwise.

Lost/Damaged Personal ItemsGuests should also be informed that Wainui does not take responsibility for any personal items or property, including automobiles, which are damaged, lost or left in any ofits facilities.

Smoking PolicyWainui is a Smoke-Free clubhouse, smoking is prohibited on any and all parts of the property which has a roof covering.

SMOKING IS NOT PERMITTED IN ANY INTERIOR PART OF THE CLUB, OR ON ALL BAR AND RESTAURANT PATIOS, WHETHER COVERED OR NOT.

There are two designated “smoking areas” one at either end of the clubhouse east and west.

Terms &Conditions

THANK YOUWainui would like to thank all the brides and grooms who have chosen the “Wainui Experience” for their special day.

35 Windmill DrWainui, Auckland 0992Tel (09) 444 3437

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