welcome []...• melida somarriba. breakout group – sports leagues. public forum: high-volume...
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WELCOME
Public Forum: High-Volume Priority Use Overview
• Introductions, announcements, objectives• Community use program overview• Available subsidy programs to qualifying groups• How community feedback has shaped our program• High-volume priority• Available resources• Open discussion, Q&A, community feedback
Agenda
Public Forum: High-Volume Priority Use Overview
• Elected officials/representatives• Interagency Coordinating Board members• Community Use of Public Facilities staff• Staff from other departments/offices
Introductions
Public Forum: High-Volume Priority Use Overview
• Restrooms• Vending machines• Time allotted for presentation and discussion• Slides will be posted on CUPF web site
Announcements
Public Forum: High-Volume Priority Use Overview
1. Define high-volume use2. Provide clarity on high-volume use processes3. Obtain feedback on high-volume use processes
Objectives
Public Forum: High-Volume Priority Use Overview
PROGRAM OVERVIEW
Public Forum: High-Volume Priority Use Overview
• Impartial and independent body striving to meet the needs of many program stakeholders
• Board consists of stakeholder representatives including community member chairperson
• Establish, monitor, and modify policies/procedures• Promote interagency projects and collaborations
Interagency Coordinating Board
Public Forum: High-Volume Priority Use Overview
• Implement policies/procedures established by ICB• Staffed by County employees & partner staff on loan• Manage day-to-day operations
Community Use of Public Facilities
Public Forum: High-Volume Priority Use Overview
• Facilitate access to public space• Administer childcare bid and placement at schools• Manage enterprise fund • Oversee operations of Silver Spring Civic Building at
Veterans Plaza and ice rink• Support ICB quarterly meetings
What We Do
Public Forum: High-Volume Priority Use Overview
• 17,000 facilities permitted by CUPF• Schools• Regional Centers• Fields (schools, parks, recreation sites)• Executive & Council Office Buildings• Silver Spring Civic Building• Libraries
Where We Do It
Public Forum: High-Volume Priority Use Overview
• Provide access to space equitably and efficiently• Maximize efficient use of limited public space• Balance affordable access and cost recovery• Minimize bureaucracy and confusion• Facilitate service delivery and activities in the local
community
Why We Do It
Public Forum: High-Volume Priority Use Overview
• Interagency leadership participation on ICB• Community involvement in policy decisions• Recognized as a national model• Nimble organization that embraces technology with
the ability to implement change quickly• Stable enterprise fund—investing in future• ICB and CUPF are fully committed to our community
Strengths/Core Competencies
Public Forum: High-Volume Priority Use Overview
SUBSIDYPROGRAMS
Public Forum: High-Volume Priority Use Overview
• Silver Spring Civic Building at Veterans Plaza• Fee reductions• Community Access Program Information Guide• Community Access Program Application
Community Access Program
Public Forum: High-Volume Priority Use Overview
• Schools, libraries, County government office buildings• Fee waivers or reductions• Maryland non-profits providing direct services to at-risk youth and limited income individuals
• Stadium fields, kitchens, equipment and extra MCPS staff are not covered
Facility Fee Assistance Program
Public Forum: High-Volume Priority Use Overview
WE ARE LISTENING
Public Forum: High-Volume Priority Use Overview
Bundled fees Elimination of most submission windows Ability to view available facilities online Request reservations with real-time data Receive quick reservation confirmation via email Additional payment options Account transactions available online Communications and public outreach staff
We Are Listening
Public Forum: High-Volume Priority Use Overview
How we got here TODAY and the need to address our primary topic “High-Volume Priority Use”:• High-volume groups need more space and more
flexibility• Smaller groups and individual residents feel as if
large/high-volume use prevents them from using facilities in their community
We Are Listening (continued)
Public Forum: High-Volume Priority Use Overview
Public Forum: High-Volume Priority Use Overview
HIGH-VOLUME PRIORITY
• Primary tenant • MSDE licensed childcare selected by MCPS• PTA meetings and activities in schools• Government administrative bodies• Other publicly supported programs• High-volume use• General public
Priority Use in Schools
Public Forum: High-Volume Priority Use Overview
• Sports leagues• Weekly cultural & religious education & assembly• Large events• Summer camps
Balanced Process for High-Volume Use in Schools
Public Forum: High-Volume Priority Use Overview
• Facility Use License Agreement is required• Procedures subject to change; notice will be provided• Seasoned staff assigned to handle high-volume use• Level of service requires adherence by users• Groups should assign one primary representative
General Information Applicable to All High-Volume Use
Public Forum: High-Volume Priority Use Overview
• Review page 109 of handout, top section, items 1 through 8
Guidelines Applicable to All High-Volume Use
Public Forum: High-Volume Priority Use Overview
• Definition (page 109-110 of handout)• Guidelines (page 110 of handout)
Religious/Cultural Education
Public Forum: High-Volume Priority Use Overview
• Definition (center of page 110 of handout)• Guidelines (page 110-111 of handout)
Religious/Cultural Assembly
Public Forum: High-Volume Priority Use Overview
• Definition (page 111 of handout)• Guidelines (page 111-112 of handout)
Sports Leagues/Clubs (outdoor)
Public Forum: High-Volume Priority Use Overview
• Definition (bottom of page 112-113 of handout)• Guidelines (page 113-114 of handout)
Sports Leagues/Clubs (indoor)
Public Forum: High-Volume Priority Use Overview
• Definition (page 114 of handout)• Guidelines (page 114 of handout)
Summer Camp Programs
Public Forum: High-Volume Priority Use Overview
• Definition (page 116 of handout)• Exemptions (center of page 116 of handout)• Guidelines and processing (page 116-118 of
handout)
Large Events
Public Forum: High-Volume Priority Use Overview
RESOURCES
Public Forum: High-Volume Priority Use Overview
• eSubscription: www.MontgomeryCountyMD.gov/GOVDELIVERY
• CUPF Web Site: www.MontgomeryCountyMD.gov/CUPFClick on Resources tab
Stay Informed
Public Forum: High-Volume Priority Use Overview
• Customer Service Email: [email protected]
• MC311 Call Center: Call 3-1-1(240-777-0311 if outside Montgomery County)
• Direct Assistance: 240-777-2725
Contact CUPF
Public Forum: High-Volume Priority Use Overview
Your feedback is important:
• One-question survey for each reservation• Large event survey at the completion of each event• Safe and Secure Schools survey on our homepage • Detailed survey twice annually, coming soon
Tell Us How We’re Doing
Public Forum: High-Volume Priority Use Overview
DIALOGUE
Public Forum: High-Volume Priority Use Overview
Open Discussion | Questions & Answers | Community Feedback
Staff: • Kathy Crabtree• Mike Moua
Breakout Group – Cultural Schools
Public Forum: High-Volume Priority Use Overview
Staff: • Nancy Petzold-Earp• Trina Green
Breakout Group – Weekly Assembly
Public Forum: High-Volume Priority Use Overview
Staff: • Sara Tenenbaum• Melida Somarriba
Breakout Group – Sports Leagues
Public Forum: High-Volume Priority Use Overview
Staff: • Debbie Daymude• Lucie Lancaster
Breakout Group – Summer Camps
Public Forum: High-Volume Priority Use Overview
Staff: • Carrie King• Cathy Bowles
Breakout Group – Large Events
Public Forum: High-Volume Priority Use Overview
Staff: • Liz Habermann• Kareem Davis
Breakout Group – Subsidy Programs
Public Forum: High-Volume Priority Use Overview