welcome dissemination of sop for market and cash in asia learning event:1 14 august 2014

WelcomeDissemination of SoP for Market and Cash in Asia

Learning Event:1

14 August 2014

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Agenda for the day(Learning Event 1)

Knowing the team

Introducing Blackboard Collaborate

Introduction to SoP

Market System concept Market concept its assessmentEMMA and the Web How to make response programme decision (in-kind/CTP/Combination)?

Linking Market findings with CTP

Duration: 60 min

Rajesh Dhungel,EFSVL Regional Capacity

Builder

Susiana Ananta Adi (Susi),Regional Logistics Coordinator

Chaniganda Chalaruk (Gift), Regional Finance Coordinator

Seybou Djibo BACHIR,Supply and Logistics Field

Adviser

Emily Henderson, EFSVL Advisor - Market Lead

Rajesh Dhungel,EFSVL Regional Capacity

Builder

Seybou Djibo BACHIR,Supply and Logistics Field

Adviser

Emily Henderson, EFSVL Advisor - Market Lead

BLACKBOARD COLLABORATE

THE INTERFACE

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Response/Status Panel

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INTERACTIVITY FEATURES

Response/Status Panel

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Polling Function

1. This is the first time you’re attending an online learning series using Blackboard Collaborate.Kindly click on the green for YES ✔ or the red x for NO

2. How long have you been working for Oxfam?

A. 0-2 yearsB. 2-4 yearsC. 4 years or more

Kindly click the letter that corresponds to your answer

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The objectives of the Learning event

• The Managers, Programme and Business Support Team feel comfortable in ensuring CTP in Asia is in line with SoP

· Humanitarian Team (Managers, Programme, Distribution, Finance, Security and Logistics) in the Region and countries in Asia are aware of their roles and responsibilities in cash and market based programming

· Develop common understanding among programme, logistics and finance team in understanding market and involving vendors in CTP, particularly for voucher programming

Why do we need SOPs?• Evolution of humanitarian programming: Significant increase

in CTP work (2.5% in 2009 to 20% in 2013)• Oxfam’s ambition, across sectors, as a tool of market based

programming to address basic needs / right and resilience building

• New area of work for many humanitarian teams / functions• Lack of cross-functional understanding of the modalities in

cash & market based programming• In- Consistency in decision making, Process & Risk

Management• Lack of clarity on process and roles • Initially Finance guidelines but need to clarify and detail role of

other teams arose

Their development

• As part of ECHO funded ERC consortium (Oxfam, Intermon, Save the Children and Concern) => 5 posters are inter-agency

• Guidance developed by multi-sector Oxfam team under the lead of a manager

• Considers donors requirement for CTP justification

Who are the SOPs for?Humanitarian teams:• Managers• Logistics• Programme• Finance• Security• Funding• Audit

• In HQ, Regions and countries

What’s in it?Terminology (p6)

Per PCM step, SOPs + Topline ChecklistsSummarised in Poster 3 (p 12)

Per PCM step and per SOP, Guidance Notes on how to deliver them

Decision making instruments: Market Channels (Poster 1 p10), Risk analysis (Annex 1), and Decision tree (Poster 4 p 22)

Roles and Responsibilities between CTP team members and sectors (Posters 2 and 5 – p 11 & 42)

Annexes

An example: Step 1, SOP 1, checklist

THE CTP TEAM

• Humanitarian team for CTP responses must comprise: a Finance Manager/ Officer, a Logistic Manager/Officer, a Technical/Cash Team Leader and a Programme Manager/Humanitarian Coordinator.

• The levels of the roles must be defined based on the categorisation of the crisis and the complexity of the CTP.

cash and market programming: agree or disagree?• Is it risky to deliver emergency relief through cash

transfers as markets take time to recover after a crisis (and it might create inflation)

• Delivering cash is more risky for people’s safety than in-kind

• When delivering cash transfers one is not sure of how people use aid

• The choice between cash and in kind depends on needs, markets and risk analysis

Kalimati fire : Veg supply may be hit; prices likely to go up KANTIPUR March 04, 2012

Kalimati vegetable market resumes operation KANTIPUR March 05, 2012

Fruit, vegetable prices stable despite fears of price rise REPUBLICA March 05, 2012

What is Market System

“A market system is a network of actors that are involved in various market functions of particular item or service. It includes various forms of infrastructure, input providers, and services. And it operates within the context of rules and norms that shape this system’s particular business environment”

Designing the response: deciding on modality and delivery mechanisms

Q&A

04/18/23

Working with Markets and Cash

Standard Operating Procedures

- MARKET CHANNELS -

GREEN CHANNEL

RED CHANNEL

AMBER CHANNEL

Key ProcessesKey ProcessesResponse Modality

Response Modality

Definition of Actor

Definition of ActorDelivery MechanismDelivery MechanismMarket Status (may

vary by commodity)

Market Status (may vary by commodity)

Produced by Emily Henderson and Rebecca Vince, Oxfam GB Sept 2013Produced by Emily Henderson and Rebecca Vince, Oxfam GB Sept 2013

GREEN CHANNEL

LOCAL AREA MARKET HAS CAPACITY TO SUPPLY THE

COMMODITIES / SERVICES TO

QUANTITY AND TO QUALITY

RED CHANNELLOCAL AREA

MARKET DOES NOT HAVE CAPACITY,

EVEN WITH SUPPORT

SUPPLY FROM OUTSIDE

MARKET(S)

AMBER CHANNEL

LOCAL AREA MARKET HAS

SOME CAPACITY BUT NEEDS

SUPPORT TO SUPPLY THE




Response Modality

Definition of Actor


vary by commodity)


Produced by Emily Henderson and Rebecca Vince, Oxfam GB Sept 2013Produced by Emily Henderson and Rebecca Vince, Oxfam GB Sept 2013


Response Modality

Definition of Actor


vary by commodity)


Green Channel:

•Local Area Market is functioning for the required commodity / service.

•Our market and purchasing strategy is to buy locally.

•This can mean choosing to split procurement volume to allow greater access from smaller vendors.

•This should be handled as a derogation from procurement procedure and authorised internally and externally before being processed.

GREEN CHANNELLOCAL AREA MARKET HAS CAPACITY TO SUPPLY THE COMMODITIES / SERVICES TO QUANTITY

AND TO QUALITY

G1 Cash

Grants & / or CFW

G2 Vouchers

(commodities or

cash)


Response Modality

Definition of Actor

Definition of Actor

Local trader(s) supply

commodities to beneficiaries for

vouchers

Cash / CFW delivered to beneficiaries (directly or

implementing partner NOT

trader)

Cash / CFW delivered by local

trader(s) to beneficiaries

Standard Procurement Process – competitive

OR decentralise

d

Pure Trader – Cash

Pure Trader

– Commodities / Cash

INGO / Implementing Partner

Partnership Agreement

Standard Procuremen

t Process decentralised to multiple

traders

Delivery MechanismDelivery MechanismMarket Status (may vary by commodity)


AMBER CHANNELLOCAL AREA MARKET HAS

SOME CAPACITY BUT

NEEDS SUPPORT TO SUPPLY THE



Beneficiary selection process


Key ProcessesKey Processes

A3 Vouchers

+ Integrated

Market support

Response Modality

Response Modality

Definition of Actor

Definition of Actor

Support to Selected Local traders to

rebuild their market activity

Support to Selected Local traders to

rebuild their market activity

Support to Selected Local traders to rebuild

their market activitywho also supply commodities to beneficiaries for

vouchers


their market activitywho also supply commodities to beneficiaries for

vouchers

Cash / CFW delivered by local trader(s) to

beneficiaries


their market activitywho also supply cash

to beneficiaries


their market activitywho also supply cash

to beneficiaries

A2 Cash grants & / or CFW + Integrated

Market support

Beneficiary

Traders

Beneficiary

Traders

Beneficiary

Traders

Beneficiary

Traders

Pure Trader -

Cash

Beneficiary

Traders

Beneficiary

Traders

Cash delivered to beneficiaries (directly

or implementing partner NOT trader)



A1 Cash Grants & / or CFW + Separate Market

Support

Standard Procurement

Process decentralised

to multiple traders

INGO/ Impleme

nting Partner

Partnership Agreement





RED CHANNEL

LOCAL AREA MARKET

DOES NOT HAVE

CAPACITY, EVEN WITH

SUPPORT SUPPLY FROM

OUTSIDE MARKET(S)

R1 Direct Commodit

y Purchase (outside markets)


Response Modality

Definition of Actor

Definition of Actor

Commodities purchased and supplied from

outside the affected area nationally /

regionally / internationally

Pure Trader – Commodities

Standard Competitive Procurement

Process



Q&A

04/18/23

welcome dissemination of sop for market and cash in asia learning event:1 14 august 2014

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