welcome to biel’s lunch & learn
DESCRIPTION
WELCOME TO BIEL’S LUNCH & LEARN. ASP ImageSilo - Web Based Image Retrieval. Biel’s Information Technology Systems Since 1939. Agenda. Introductions Questions Imaging 101 Electronic Document Management System Options What is Web Based Imaging Demonstration - PowerPoint PPT PresentationTRANSCRIPT
WELCOME TO BIEL’S LUNCH & LEARN
ASP ImageSilo - Web Based
Image Retrieval
Biel’s Information Technology Systems Since 1939
Agenda Introductions Questions Imaging 101 Electronic Document Management System
Options What is Web Based Imaging Demonstration ASP Advantages
Biel’s Information Technology Systems Since 1939
Biel’s Information Technology Systems
Founded 1939 Information Management Solutions
Both Analog & Digital Technology500+ Customers75+ Imaging Installations50 + Employees
Biel’s Information Technology Systems Since 1939
PRODUCTS & CONVERSION SERVICES
Analog & Digital (Onsite or at Biel’s) Complete Turnkey Imaging systems Archive Writer Services (Image to Film) Film Conversions (Film to Image) COM Services Vault Storage Forms Processing ASPAnalog Equipment
Biel’s Information Technology Systems Since 1939
IMAGING 101
Why Document Imaging? Immediate access to:
A limitless quantity of documents From your desktopFrom anywhere in the worldMultiple users viewing same document
Multiple retrieval optionsUser determines “fields” by which
documents may be retrieved
Biel’s Information Technology Systems Since 1939
IMAGING 101 Space Savings
Electronic imaging of documents provides enormous space savings. Virtually millions of pages are stored in a few square feet.
Cost Reduction
Depending upon the “geographic location” of the system, the space savings is frequently sufficient to cover the annual cost of the system.
Efficiencies within the organization may provide an opportunity to re -deploy people, offering significant payroll savings.
Biel’s Information Technology Systems Since 1939
IMAGING 101 Security of all information
It is virtually impossible to “DUPLICATE” a massive paper based system without the use of electronic imaging technology. Security options range from daily tape rotation to redundant systems in remote locations.
If so desired, the original documents may be retained at an off site storage facility for legal or archival purposes.
Another security option is to create a “microfilm” copy of the records to answer any legal or archival concerns
Secure access to documents and or functions
Biel’s Information Technology Systems Since 1939
IMAGING 101
WHAT IS A DOCUMENT IMAGING SYSTEM?
Biel’s Information Technology Systems Since 1939
Imaging 101
Two components to an Imaging System:
Object
Identification Index
Biel’s Information Technology Systems Since 1939
Biel’s Information Technology Systems Since 1939
What is considered an object?
What is considered an object?
Black and WhiteScan Source Pages
Color
Computer Output Redaction, Notes,and Annotation
Video, Voice, and Sound
Engineering Drawings
Files
EDIX-RAY
IMAGING 101 Identification Index
What and Where is the object? Each “Index” is called a “Field Can be many fields for an index
Example: Personnel Record Name SSN Date Hired Record Type
Biel’s Information Technology Systems Since 1939
Solution Options System (Software)Purchase
In house Scanning Outsource all Scanning Outsource Back File Scanning
RX CD’s ASP
No Software Purchase Outsource Scanning In House Scanning
Biel’s Information Technology Systems Since 1939
What is an ASP System
Web-based document repository for instant access to corporate data Scanned Documents Existing Electronic Documents
• Spreadsheets
• PDF’s
• Word
Standard Browser Interface
Biel’s ASP Partner Digitech Systems, Inc.
Product Image Silo• Papervision Software
Feature Functionality• Email, print and fax documents directly from your
browser • Support for any file type provides instant, world
wide access to your scanned ordigital documents
Full annotation capabilities allow document markup without modifying the original
Paper Retrieval Go to File Cabinet Find Folder Find Page Copy Page
Fax page Fill out Fax Cover Sheet
Multiple Copies if Different Users Refile Back to Desk
Biel’s Information Technology Systems Since 1939
Why ASP vs. Standard Imaging system
Any Document, Anywhere, Anytime No capital $$$ for software purchase No $$$ for annual software maintenance Automatic revision updates Unlimited number of users Unlimited number of applications 24 x 7 accessibility Limited IT resources needed Instant Implementations
Technical Overview DELIVERY AND RELIABILITY
Live OC48, OC12 and OC3 connections to five different tier-1 internetservice providers
Dual entry points for all fiber rings ensures physical reliability of data lines
Situated on a protected power grid to eliminate the possibility of rolling brownouts
On-site diesel generator provides emergency power State-of-the-art battery backups clean and back-up
external power sources Advanced HVAC system ensures constant data center
temperature
Technical Overview DELIVERY AND RELIABILITY
HVAC tied directly to fire detection and suppression system is constantly monitoring air for smoke
VESDA (Very Early Smoke Detection Alarm) system detects microscopic changes in the data center environment
Complete FIKE system with redundant phone lines ensures communication in the event of an emergency
High-volume, high-speed tape library provides consistent backups of your data
Global DNS network provides unprecedented DNS reliability and response times
Technical Overview CAPACITY AND SECURITY
128-bit SSL (Secure Socket Layer) encryption of all network communications
Caching routines ensure stored data is never exposed to the public network
User and group level application security limits access to projects and functionality within projects
Document level application security limits access to specific documents
Load-balanced, fully redundant web server clusters ensure fast response times, even under heavy loads
Technical Overview CAPACITY AND SECURITY
Redundant firewall clusters managed by our firewall experts with constant monitoring
Redundant upload server clusters allows data to be uploaded at any time
RAID Level 5 storage provides reliable, instantaneous, online access to your data
Multiple backups rotated off-site on a daily basis Detailed auditing monitors and records all user activity Monitor live user activity as it is occurring Searchable security logs allow administrators to target
specific actions, users, datesor search values to monitor activity
Basic Pricing
Based on Magnetic Storage Space Billed Monthly
1- 5 Gigabytes $250.00/month Approx. 150,000 images
5-10 Gigabytes $450.00/ month Approx. 300,000 images
Electronic Images are much smaller in size
THANK YOU
Biel’s Information Technology Systems Since 1939