welcome to day 2 of the sae aerospace standards division/committee chairs & vice chairs workshop

Welcome to Day 2 of the SAE Aerospace Standards Division/Committee Chairs & Vice Chairs Workshop

24-25 June 2008SAE World HeadquartersWarrendale, PA

Workshop GoalsIncrease cross committee communicationGain feedback from committee leadership on issuesProvide committee leadership with guidance and trainingImprove SAE committee leadership relationshipsClarification of Council, Division and Committee Chair Roles

Today’s ScheduleCommittee MetricsStandards Development & ToolsThe Product – DocumentsBest PracticesClosing Remarks

Prize DrawingDid everyone enter the prize drawing?

Committee Metrics

Laura HitchcockExternal Standards Management,

Strategy & PolicyThe Boeing Company

Committee MetricsObjective: Provide a brief overview of metrics and explain the types and importance of committee metrics and how metrics will assist in the overall management of committees.

Committee Metrics – Overview & Importance

Technical Standards Board initiatedAerospace Council started tracking metrics in 2006Developed a clear picture of current situationMetrics provided insight into standards development successMetrics helped identify areas for improvementMetrics helped to develop goals and the strategies to reach them

Committee Status ReportDeveloped for each of the 61 ‘main’ committeesProvides a quick snapshot of each committee’s ‘health’ or current statusCan be used to

Monitor metricsRecord news/changes/issuesCompare against division overallTrack membership needs

as of 3/20/2008

AMS F Committee Status Report - 2008AMS F Committee Status Report - 2008Name: AMS F Corrosion Heat Resistant Steel

and Alloys Committee

Length of Current Chair’s Term of Office: 2 years

# Mtgs/Year: 2

# Members: 24# Participants on Roster: 88

# Documents Maintained: 462# WIPs: 33

# Documents Past 5-Year Review Date: 5

Metrics

• Average % member response to ballots:64%• Average time from WIP to publication: 248 days• % Voting members attending meetings:59%• Projects meeting estimated pub date: 59Membership Needed

• Northrop Grumman• Bell Helicopter• Eaton• Boeing Helicopter• Williams International• Sikorsky Helicopter

Aerospace Materials Division Documents Published 2007

0

36

1 2

5660

54

38

2 2 30 1 1

0

10

20

30

40

50

60

70

AMS F Documents Published

50

24 24

111

54

0

20

40

60

80

100

120

2003 2004 2005 2006 2007

Total 602 New & Revised Documents Published in 2007

Committee Metrics

Becky LemonSr. Aerospace Standards Specialist

SAE International

Approved Metrics• Participation

– % of voting members responding to ballots– % of voting members attending meetings– Committee balance

• Productivity– Documents more than five years old– % of published docs versus WIPs (Works in Progress)

• Cycle Time– Age of WIPs in years– Number of years from inception to ‘estimated’ pub date– Average time from WIP to publication– # of projects meeting estimated completion date

Metric: ParticipationMeasure: % of Voting Members Responding to

Ballots% of Voting Members Responding to Ballots

Division 2006 2007 2008 YDTAircraft 50.83% 57.55% 61.76%

Airport/Ground Operations 67.23% 67.10% 49.65%

Mechanical & Fluid Systems 37.69% 59.46% 68.94%

AMS 44.07% 59.65% 59.26%

Avionic Systems 67.76% 72.20% 57.50%

Electrical Electronics 66.31% 70.31% 57.68%

General Projects 76.52% 73.85% 100.00%

Propulsion 56.90% 76.32% 66.35%

Overall Average 58.41% 67.06% 65.14%

Metric: ParticipationMeasure: % of Voting Members Attending

Meetings

DivisionAverage % of Voting Members Attending

Meetings - 2007Aircraft 54%

Airport/Ground Operations 50%

Mechanical & Fluid Systems 58%

AMS 56%

Avionic Systems 47%

Electrical Electronics 51%

General Projects 68%

Propulsion 55%

Overall Average 55%

2008 data will be broken down by U.S. and non U.S. Members attending

Metric: ParticipationMeasure: Committee Balance

Criteria – no less than 15% or more than 50% in any category

Division General User ProducerAircraft 7% 42% 53%

Airport/Ground Operations 7% 57% 40%

Mechanical & Fluid Systems 7% 40% 57%

AMS 4% 80% 17%

Avionic Systems 8% 51% 45%

Electrical Electronics 5% 45% 55%

General Projects 4% 70% 26%

Propulsion 11% 49% 41%

Metric: ProductivityMeasure: Documents More than 5 Years Old

Division Total Documents Maintained

# Older than 5 Years

% Older than 5 Years

# 5 Years or Newer

% 5 Years or Newer

Aircraft 571 131 22.94% 361 63.22%

Airport/Ground Operations

161 53 32.92% 105 65.22%

Mechanical & Fluid Systems

1296 80 6.17% 1161 89.59%

AMS 2376 559 23.53% 1712 72.05%

Avionic Systems 70 16 22.86% 49 70%

Electrical Electronics

828 164 19.81% 647 78.14%

G-11 24 16 66.67% 8 33.33%

General Projects 65 7 10.77% 51 78.46%

Propulsion 1252 186 14.86% 1057 84.42%

Totals 6643 1212 24.5% 5151 70.49%

Metric: ProductivityMeasure: % of Published Documents Versus WIPs

DivisionTotal Docs Maintained

WIPs

Total # of WIPs = %

Aircraft 571 192 33.63%

Airport/Ground Operations 161 57 35.40%

Mechanical & Fluid Systems 1296 329 25.39%

AMS 2376 482 20.29%

Avionic Systems 70 34 48.57%

Electrical Electronics 828 111 13.41%

G-11 24 9 37.5%

General Projects 65 34 52.31%

Propulsion 1252 143 11.42%

March 2008 Totals 6643 1391 20.94%

September 2007 Totals 6636 1512 30.45%

Difference -7 -121 -9.51%Works in Progress (WIPs) include new documents, revisions, non-current and cancellations

Metric: Cycle TimeMeasure: Age of WIPs in Years

Division <1 <2 <3 <4 <5 <6 <7 <8 <9 <10 Total

Aircraft 66 32 22 17 13 13 8 2 2 17 192

Airport/Ground Ops 11 7 7 9 9 3 1 4 1 5 57


102 61 46 30 24 13 13 20 6 33 348

AMS 326 56 41 24 3 8 2 9 14 9 492

Avionic Systems 7 12 3 3 8 0 0 0 0 1 34

Electrical Electronic 30 35 9 19 5 1 0 0 15 1 115

General Projects 11 5 2 3 4 0 0 0 3 6 34

Propulsion 32 19 9 15 23 4 1 2 4 35 144

Totals 585 227 139 120 89 42 25 37 45 107 1416

1,071 WIPs 1-4 years old or 76% 345 WIPs 5-10 years old or 24%

as of 3/21/08

Metric: Cycle TimeMeasure: WIPs – Number of Years from Inception

to ‘Estimated’ Publication DateDivision N/A <1 <2 <3 <4 Total

Aircraft 114 59 11 3 0 187


44 11 3 0 0 58


228 80 6 4 1 319

AMS 155 290 59 0 1 505

Avionic Systems 27 3 5 2 0 37


67 46 5 1 0 119

General Projects

23 7 1 0 0 31

Propulsion 104 32 2 1 2 141

Totals 762 528 92 11 4 1397

as of 3/18/08

Metric: Cycle TimeMeasure: Average time from WIP to publication

Average # days from WIP to PublicationDivision 2006 2007 2008 YTD

Aircraft 772 1010 1211

Airport/Ground Operations 509 524 724

Mechanical & Fluid Systems 541 558 525

AMS 311 231 396

Avionic Systems 484 400 492

Electrical Electronics 377 489 346

General Projects 752 419 110

Propulsion 439 611 770

Overall Average 523 530 473

Detailed report on Council Works area: Metric Report – Number of Days to Publish per Document – March 27, 2008

Projects with Estimated

Completion Date

# Projects Meeting Estimated

Completion Date

% Projects Meeting Estimated

Completion DateDivision 2007 2008 2007 2008 2007 2008Aircraft 8 2 5 0 63% 0


4 2 3 0 75% 0


62 40 35 17 56% 43%

AMS 271 75 217 49 80% 65%

Avionic Systems 1 2 0 0 0% 0


10 6 0 0 0% 0

General Projects 0 1 0 0 0% 0

Propulsion 40 3 16 0 40% 0

Totals 396 131 276 66 70% 50%as of 3/21/08

Metric: Cycle TimeMeasure: # of Projects Meeting ‘Estimated’

Completion Date

Questions

Group Photo

BREAK25 Minutes

Standards Development Resources and Tools

Kerri RohallAerospace Standards Specialist

SAE International


Objective: Highlight resources and tools currently available to assist with effective committee operationsSolicit input on additional resources and tools to improve committee productivity and overall satisfaction


How can these tools and resources help you manage your committees

SAE Standards WorksDocument Sponsor ChecklistAerospace Council Organization and Operating GuidelinesAerospace Council Organization ChartDocument TemplateSAE Aerospace Technical Report Style ManualSAE Staff


Standards Works

Used as the main focal tool for committee communications, postings and balloting


Standards Works as a ResourceUsed to communicate with committee members and participants between meetingsKeeps track of all committee projectsProvides a central repository for all committee related informationProvides you with current committee contact information updated 24/7Links to all resources for document development work


Document Sponsor ChecklistA detailed ‘to-do’ list of each step the sponsor needs to take during the document development processThis includes completing the New Project Request Form, uploading the necessary files for ballot and reviewing and addressing the summary of replies


Aerospace Council Organization and Operating Guidelines

Contains details regarding committee structure, document development process, technical report types, and meeting guidelinesAll Aerospace Committee scopes and charters must fall in line with the Aerospace Council Guidelines


SAE Aerospace Council Organization Chart

Provides an overview of the technologies we cover with our existing committeesServes as a resource to explain the SAE Committee structure to your managementHelps participants to locate committees of interest to them or their co-workersExcellent tool to help attracts volunteersServes as a tool to identify areas where we have gaps in technologies


Document TemplateFor use by document sponsorsServes as a starting point for any new documentsProvides basic format for new draftsThree templates are available• One for AMS specifications• One for Aerospace specifications (AIR, AS, ARP)• One for Parts specifications


SAE Document Style Manual

Provides detailed formatting guidelines and examples to assist in document developmentTwo style manuals are currently available (one for AMS documents and another for all other Aerospace documents)


Last, but not least……SAE StaffWe are here to provide you with any help we can!Please contact us with any questions, issues, etc. that you might have.


What additional resources and tools would you recommend to improve committee productivity and overall satisfaction?

Questions

OASIS Database

Jay MyersStaff Engineer

SAE International

OASIS Database

Online Aerospace Supplier Information SystemOASIS MissionTo provide the international aerospace To provide the international aerospace

industry with a web based, 24/7 supported, industry with a web based, 24/7 supported, relational database with secured access to relational database with secured access to audit information, thereby providing users audit information, thereby providing users

the tool to convert audit data and QML the tool to convert audit data and QML information into easily managed strategic information into easily managed strategic

intelligence.intelligence.

OASIS DatabaseSAE was selected by IAQG to develop and maintain OASISOASIS allows worldwide suppliers to the aerospace industry to verify their audited compliance to AS9100, EN9100, JISQ9100 and other international quality specsHigh security/confidential data/flexibilityProvides long-term benefits

Reduction in the number of audits required of suppliersTime and cost efficienciesQuality and safety improvements

OASIS Database Demonstrationhttp://www.iaqg.org/oasis

http://www.iaqg.org/oasis

OASIS DatabaseQuestions or ideas?

The Product - Documents

Becky LemonSr. Aerospace Standards Specialist

SAE International

The Product - DocumentsObjective: Review the process, provide data and introduce the SAE Editorial staff and their roleSolicit input on how to improve the efficiency of the process and the overall satisfaction of the committee

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Standards DevelopmentProcess Timeline(~60-79 days from time of completed draft submission)

* Additional ballots may be needed depending on the changes made.**Affirmation ballot not required if document was approved with no technical changes.

Aerospace Documents Published/Year

215285

355

594

439

629

458350

190

602

528

50150250350450550650750

1998

1999

2000

2001

2002

2003

2004

2005

2006

2007

2008

Year

# D

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(New & Revised as of 5/31/08)

Aerospace Documents Published Year to Date New & Revised 2007-2008 Comparison (as of 5/31/08)

31109 135 161

220271

387445

483536

586 602

186 188 190

56104

0

100

200

300

400

500

600

700

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

# D

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2007 2008

Documents Published by DivisionNew & Revised

YearDivision 2006 2007 2008 YDT

Aircraft 35 46 11Airport/Ground Operations 6 10 4Mechanical & Fluid Systems 109 112 56AMS 286 253 93Avionic Systems 4 14 6Electrical Electronics 21 80 9General Projects 7 8 2Propulsion 60 79 9

Total 528 602 190

As of 6/1/08

The Product - DocumentsSAE Editorial Staff

Kathy BratchieeDocument Specialist

Available to answer document format questions

The Product - DocumentsSAE Editorial Staff

Provides ‘Word’ files to use in the revision processProvides basic editorial and format feedback on final draft prior to Council ballotServes as a resource for format questions

The Product - DocumentsQuestions

LUNCH45 Minutes

Best Practices

Becky FadikSr. Organization Development Consultant

SAE International

Best Practices

Objective: Provide a forum to exchange ideas and formulate possible solutions to issues and challenges.Issues identified by group during registration process

Other issues?

Best PracticesProcess

1 issue per flipchartSmall groups to rotate around roomEach group to discuss and define the best practice for each issue based on shared knowledge/experienceGroups rotate every 5 minutes until all groups have had opportunity to address each issue or time runs outDeliverable

• Suggested best practices for each issue• Provided to attendees following the event

Closing Remarks

Greg SaundersDirector, Defense Standardization PO

U.S. DoD

Ed MannsManager, Aerospace Standards

SAE International

Thanks to everyone for attending