welcome to how to become a cadet commanderhow to become a first sergeanthow to become a spaatz cadet...
TRANSCRIPT
Welcome to
How to become a Cadet Commander
Agenda
Objective Project Definition Project Schedules Project Resources Project Risks CAP / SQ PO requirements Final Briefing
Training - In Scope
Project Execution Tools and Techniques Thinking ahead Envisioning an outcome Communications Issue Identification
Training – Out of Scope
Topics that may get a brief mention but not thorough discussion
Leading a team Project management specifics
Budgets Quality Duration vs Work
Objectives
Discuss realistic expectations
Objectives
Learn that when you are assigned a project you need to - Get moving
Today
Time to get serious
Main Objectives
Understand that you OWN the Project
Learn the significance of the six honest men
You OWN the Project
It’s level of success is in direct proportion to your dedication to the details
The event is your gift to
CAP
The community
Yourself
You are the Linchpin
Definition of LINCHPIN
1: a locking pin inserted crosswise (as through the end of an axle or shaft)
2: one that serves to hold together parts or elements that exist or function as a unit
Linchpin
There are no longer any great jobs where someone else tells you precisely what to do. p 14
Leaders don’t get a map or set of rules. p. 19
If it wasn’t a mystery, it would be easy. If it were easy, it wouldn’t be worth much. p. 69
Here’s what I know (by Seth Godin)
…
Projects fail because when we work in teams, we seek deniability. We want instructions, not insight. We want someone else to be happy with our work and someone else to take the blame when things don't work out.
Six Honest Men
I keep six honest serving-men(They taught me all I knew);Their names are What and Why and
WhenAnd How and Where and Who.
Rudyard Kipling 1865 - 1936
Project Definition
What is a Project? A class Running an activity Spaatz award Your first / next stripe Your lifetime
What
What is a Project
Sequence of tasks
• Planned from beginning to end
• Bounded by time, resources, & required results
Defined outcome and "deliverables”
• Deadline
• Budget
• Limits number of people, supplies, etc
What
Tasks vs Projects
Responding to email
Making coffee
Producing a customer newsletter
Writing a letter to a prospect
Hooking up a printer
Catering a party
Writing a book
What
Five Features of a Project
Defined beginning, end, schedule, and approach
Use resources specifically allocated to the work
End results have specific goals (time, cost, performance/quality)
Follows planned, organized approach
Usually involves a team of people
What
A Project Successful
Organized, well planned approach
Project Team Commitment
Balance among
• Time
• Resources
• Results
• Customer Satisfaction
What
Why Have a Class
Share experiences
Why
Why Have a Class
Different perspective
Why
Who is a Project Officer
A (humble) leader The go-to person for answers A delegator A Central Point of Contact Many hats
Who
Who is a Project Officer
Is the PO the decision maker?
Has developed a “calibrated gut”
Understands cause and effect
Who
When should you begin and end
Begin NOW
You work through the event
You can consider your project “done” when the project retrospective has been completed• End of Project briefing
• Compares Planned vs Actual
• Project Continuity book
WhatWhen
Where does PM take place
Wherever you are at the moment.
In your office / room
At squadron meetings
At designated locations (Bella Bru, Starbucks) with team members
Where
How do we manage a Project
Define the problem
Understand the constraints
Define and assign roles
Build a plan (milestones and details)
Communicate clearly, early, and often
Execute the plan
Define deliverables and “ship” weekly
Follow up on assigned tasks
How
Define the problem
KISS
What is the objective, why is it important, who is it for, when do we have to do it.
Example
Scope Statement
To arrive at Swamp Island (Where) by the next full
moon (When) with the hunting party (Who) to
spear alligators (What) with our sharpened
spears (How) for the tribe (Who) to eat (Why)
during the winter (When).
Activity
Statement of Your Project
Write down in basic terms (i.e., in simple declarative sentences) a project you are thinking about.
What: Why: When: How: Where: Who: