Welcome to Student Leadership Workshop of IEEE – Day 2

Sunday, 14 October 2007

Ravikiran A

Student Activities Chair -2007

Bangalore Section and You …,

Making it successful…,

What does Bangalore Section Offer you…

Its not about Money Link to the Professional Network Industry Experience Senior Mentors Organization Expertise Escalation Channel for Issues

Your Interface: Student Activities Chair

Branch Vision Area of Focus

Branch Planning Calendar of activities Event which requires Section support Regular report of events ( Monthly)

Update of calendar Progress report Financial Report

Financial Details Bank Account Name and Number

Upcoming Events

BRV Varadan Student Paper Contest Nov 2nd at SJCE Mysore Jointly organized by SJCE, PESCE, NIE Paper submission deadline – 23rd Oct 2007

Technical Colloquium Nov 17th at GIT Belgaum

Awards – Nominations by December 07 Best Student Branch Best Student Volunteer Best Student Website

Ideas

Student Branch Work book Worksheet

Google Groups Contact Database Standard e-mail Ids All Office Bearers Active Participation

Speaker Database ISBIR Interface Student Branch Clusters

Working Together Women in Engineering Other Chapters/Society in your student branch

Bid for next year

Student Leadership Workshop South Karnataka

Technical Colloquium West Karnataka

BRV Varadan Paper Contest North Karnataka

Some Sample Ventures /Programs

For you to take forward

What is an S-PAC?

• Student planned and run conference (half to full day)

• Nontechnical career issues discussed

• High quality volunteer speakers

• Funding from IEEE, university and industry

S-PAC Program Goals

• To develop an awareness of engineering professionalism

• To enhance technical education

• To provide opportunities for personal development

• To encourage ongoing participation in IEEE

Professional Awareness Topics

• Category A: Career growth

• Category B: Working

• Category C: Professional ethics and societal responsibility

• Category D: Self-management

• Category E: The engineer and public policy

• Category F: Role of the professional society

S-PAC Planning Steps

1. Get Connected!

2. Begin Planning

3. Select Speakers

4. Budget Planning

5. Ticket Sales and Publicity

6. Prepare for S-PAC day

7. After the S-PAC

IEEE S-PAC FUNDING SOURCES --- AN OVERVIEW

Regional Activities Board (RAB)

Student Activities Committee (SAC)Other RABCommittees

RSACs RSRsStudent ProfessionalAwareness ActivitiesRAB/SAC/SPAA Chair

Regional Director - Regional Student Activities Chair - Regional Student Representative - Other Regional Officers

Region

Area or Council Officers

Area or Council

Other Areas or Councils in aRegion

Students seek funding from

Section Chair - Section Treasurer/Secretary - Section Student Activities Chair - Other Section Officers

Other Sections in an Area or Council

IEEE USA

Career Policy Council (CPC) Other IEEE USA Councils

Other CPCCommittees

Student Professional (IEEE USA/SPAC)Awareness Committee

IEEE USA/SPAC ChairR1-6 S-PAC Coords. (RSCs)R1-6 S-PAC Sup. Coords. (RSSCs)Two Student RepresentativesRAB/SAC/SPAA Chair

Regional S-PAC Coordinatorseeks funding on behalf of students

Note: IEEE USA/SPAC provides funds for speaker travel. All other IEEE Regions 1-6 funds can be applied to S-PAC operating expenses;e.g., IEEE Student Member subsidies, printing, advertising.

Student Benefits From S-PACs

• Opportunities for personal development

• Skills development

--- Team building

--- Project management

--- Marketing/sales

--- Finance

--- Communications

• Build self-confidence

• Industry connections

S-PAVe OVERVIEW

• What is an S-PAVe? Student Professional Awareness Venture

• S-PAVe Program Goals

• Ventures

• Elements of a Venture Proposal

• Venture Budget

• Funding and Support Letters

• Submission and Review Process

• For More Information...

What is an S-PAVe?

• Projects or activities conceived by IEEE Student Branches to develop an awareness of engineering professionalism

• Funded by IEEE through RAB/SAC/SPAA and IEEE USA SPAC

• Students develop the idea and submit a proposal for funding

• If approved, students receive funding to proceed with their planned venture and report results to IEEE

S-PAVe Program Goals

• Develop prototype activities/materials to enhance Student Member awareness of professional concerns

• Increase Student Membership, with focus on Freshmen, Sophomores, and Juniors

• Provide new services for Student Branch Membership

• Enable Student Branches to gain experience in project planning and organization

Ventures• Can be of any nature except those that duplicate the Student Professional Awareness Conference (S-PAC)

• Suggested Formats: Service, Workshop, Video, Simulation, Resource Materials

• Examples- Make a video tape depicting ethical dilemmas- Develop an in-house training program that instructs students on how to run a meeting- Establish a resume evaluation service- Create a computer package that gives basic ideas on setting up your own company

• Can span days, weeks or months, but should not generally exceed one school semester

Elements of a Venture Proposal

• Venture summary form (from IEEE)

• Venture description and milestone list

• Budget

• Support letters

Student Branch Counselor

Regional S-PAC Coordinator (Regions 1- 6 only)

• Financial support letter

Venture Budget

• One or two pages itemizing income sources and expenditures

• A base amount of funds is provided (up to US$200.00) and additional funds on a matching basis

• One additional dollar of S-PAVe funds (over the base amount) may be requested for every dollar committed to the venture from other sources (e.g., IEEE Section, Student Branch, or local companies)

• All requested S-PAVe funds may not be awarded

• The maximum S-PAVe award is US$500.00

Venture Budget ExampleAssume that US$175.00 has been secured from the IEEE Section

• US$375.00 can be requested from S-PAVe funds- US$200.00 in base funding- US$175.00 as a dollar for dollar match to Section funds

• Total income would be US$550.00- US$175.00 Section funds- US$375.00 S-PAVe funds

S-PAVe FUNDS WILL BE PROVIDED TO THE STUDENT BRANCH ONCE THE VENTURE HAS BEEN APPROVED FOR FUNDING.

Funding and Support Letters• A Letter of Support indicates

- Its author has read the proposal, likes it, and supports the Student Branch involvement

- If appropriate, any amount of financial commitment

• Required Letters of Support

- Student Branch Counselor - Regional S-PAC Coordinator (Regions 1-6 only)

• A Letter of Financial Support is required from any funding source

Submission and Review Process

• Submit proposals at any time to:Regions 1-6: IEEE-USA Manager, Professional ProgramsRegions 7-10: IEEE Student Services Coordinator

• Proposals are reviewed and awarded funds based on- Expected achievement of S-PAVe goals- Likelihood of success- Originality- Available funds

• Each proposal is evaluated on its own merit -- not a contest• The reviewing is performed by:

RAB/SAC/SPAA Chair RAB/SAC Chair IEEE USA SPAC Chair• Award notification is made within 2 weeks