west point city council 2 january 17, 2017...west point city 2017 calendar revised 01-03-2017...
TRANSCRIPT
WEST POINT CITY COUNCIL NOTICE & AGENDA
West Point City Hall 3200 West 300 North
West Point City, UT 84015 January 17, 2017
ADMINISTRATIVE SESSION
6:00 pm (Board Room)
1. Discussion of the West Point City Council Meeting Schedule for Calendar Year 2017 – Mrs. Casey Arnold
2. Discussion of General Plan Update – Mr. Boyd Davis/Mr. Troy Moyes
3. Discussion Regarding Don Fowers’ Subdivision Plat Amendment at 2315 N 4500 W – Mr. Boyd Davis
4. Discussion Regarding the Bennett Century Farms Subdivision Located at Approximately 1100 N 4000 W – Mr. Boyd Davis
5. Discussion Regarding a Betterment Agreement for the 2000 West Widening Project – Mr. Boyd Davis
GENERAL SESSION
7:00 PM (Council Chamber)
1. Call to Order
2. Pledge of Allegiance
3. Prayer (Please contact the City Recorder to request meeting participation by offering a prayer or inspirational thought)
4. Communications and Disclosures from City Council and Mayor
5. Communications from Staff
6. Citizen Comment Follow-Up – Mr. Kyle Laws
7. Citizen Comment (If you wish to make comment to the Council, please use the podium and clearly state your name and
address, keeping your comments to a maximum of 2 ½ minutes. Please do not repeat positions already stated. Public
comment is a time for the Council to receive new information and perspectives)
8. Youth Council Update
9. Consideration of Approval of Minutes from the December 20, 2016 City Council Meeting
10. Consideration of City Council Member Appointments to the North Davis Fire District – Mayor Erik Craythorne
11. Recognition of Planning Commissioner John Detamore – Mayor Erik Craythorne
12. Appointment of West Point City Planning Commissioners – Mayor Erik Craythorne
13. Consideration of Ordinance No. 01-17-2017, Approval of the West Point City Council Meeting Schedule for Calendar Year
2017 – Mrs. Casey Arnold
14. Consideration of Resolution No. 01-17-2017A, Approving a Betterment Agreement for the 2000 West Widening Project –
Mr. Boyd Davis
15. Consideration of Final Approval of the Don Fowers’ Subdivision Plat Amendment at 2315 N 4500 W – Mr. Boyd Davis
16. Motion to Adjourn General Session
Posted this 12th Day of January, 2017
___________________________________ CASEY ARNOLD, CITY RECORDER If you plan to attend this meeting and, due to disability, will need assistance in understanding or participating therein, please notify the City at least twenty-four(24) hours prior to the meeting and we will seek to provide assistance.
Mayor
Erik Craythorne
Council
Gary Petersen, Mayor Pro Tem
Jerry Chatterton
Andy Dawson
R. Kent Henderson
Jeff Turner
City Manager
Kyle Laws
West Point City Council 1 January 17, 2017
West Point City Council 2 January 17, 2017
Date: 2/7/2017
Administrative Session – 6:00 pm
1. Quarterly Financial Report – Mr. Ryan Harvey
2. Discussion Regarding 2017 Municipal Election – Mrs.
Casey Arnold
3. Discussion of General Plan Final Approval – Mr. Boyd
Davis/Mr. Troy Moyes
General Session – 7:00 pm
1. Citizen Comment Follow‐up – Mr. Kyle Laws
2. Youth Council Update
3. Consideration of General Plan Final Approval – Mr. Boyd
Davis
a. Public Hearing
b. Action
Date: 2/21/2017
Administrative Session – 6:00 pm
General Session – 7:00 pm
1. Citizen Comment Follow‐up – Mr. Kyle Laws
Date: 3/7/2017
Administrative Session – 6:00 pm
General Session – 7:00 pm
1. Citizen Comment Follow‐up – Mr. Kyle Laws
2. Youth Council Update
CDRA
1. CDRA Quarterly Update – Mr. Kyle Laws
FUTURE ITEMS
Administrative Session
1. Discussion of Street Light Replacement – Mr. Kyle Laws
2. Discussion Regarding Updating the Code Enforcement
Policy – Mr. Boyd Davis
3. Building Rental Fees & Policy – Mr. Kyle Laws
4. Discussion of Pheasant Creek Property/Park – Mr. Kyle
Laws
5. Consideration of Approval of the Payback Agreement for
the Homewood Subdivision – Mr. Boyd Davis
6. Consideration of Final Approval of the Mackay
Subdivision– Mr. Boyd Davis
7. Consideration of Approval of Release of Warranty for
Bartholomew Lane Phase 2 – Mr. Boyd Davis
General Session
CDRA
1. Resolution Amending the Interlocal Agreement Between
the CDRA of West Point and West Point City – Mr. Randy
Sant
TENTATIVE UPCOMING ITEMS
West Point City Council 3 January 17, 2017
West Point City 2017 Calendar
REVISED 01-03-2017
January 2 New Year’s Day-Closed
3 City Council-7pm 9 Senior Lunch-11:30am 12 Planning Commission-7pm 16 Martin Luther King Day-Closed 17 City Council-7pm 20-21 Council Retreat 26 Planning Commission-7pm
February 7 City Council-7pm
8 Council/Staff Lunch-11:30am 9 Planning Commission-7pm 13 Senior Lunch-11:30am
20 Presidents Day-Closed 21 City Council-7pm 23 Planning Commission-7pm March 7 City Council-7pm 9 Planning Commission-7pm
20 Senior Lunch-11:30am 21 City Council-7pm
23 Planning Commission-7pm April 4 City Council-7pm 13 Planning Commission-7pm
15 Easter Egg Hunt-10am 17 Senior Lunch-11:30am
18 City Council-7pm 27 Planning Commission-7pm
May 2 City Council-7pm 4 Cemetery Cleaning
10 Council/Staff Lunch-11:30am 11 Planning Commission-7pm
13 Take Pride Day 15 Senior Lunch-11:30am 16 City Council-7pm 25 Planning Commission-7pm
29 Memorial Day-Closed June 6 City Council-7pm 8 Planning Commission-7pm
10 Miss West Point Pageant SHS-7pm 19 Senior Lunch-11:30am 20 City Council-7pm 22 Planning Commission-7pm
July
4 Independence Day-Closed 13 Planning Commission-7pm
17 Senior Lunch 11:30am 18 City Council-7pm 24 Pioneer Day-Closed
27 Planning Commission-7pm August 1 City Council-7pm 3 Summer Party-5:30pm
10 Planning Commission-7pm 15 City Council-7pm 18 Senior Dinner-5:00pm 24 Planning Commission-7pm September
4 Labor Day-Closed 5 City Council-7pm
14 Planning Commission-7pm 18 Senior Lunch-11:30am
19 City Council-7pm 28 Planning Commission-7pm October
3 City Council-7pm 5 Cemetery Cleaning 9 All Employee Training-Closed 12 Planning Commission-7pm 16 Senior Lunch-11:30am 17 City Council-7pm 20 Halloween Carnival-7pm
25 Council/Staff Lunch-11:30am 26 Planning Commission-7pm
November 7 Election Day 9 Planning Commission-7pm
10 Veteran's Day-Closed 11 Flags on Veteran's Graves YC 20 Senior Lunch-11:30am 21 City Council-7pm 23-24 Thanksgiving-Closed December 1 Christmas Party-7pm
4 City Hall Lighting Ceremony-6:00 pm 5 City Council-7pm
14 Planning Commission-7pm 18 Senior Lunch-11:30am
19 City Council-7pm 22 Cemetery Luminary-4pm 25-26 Christmas-Closed January 2018 19-20 Council Retreat
West Point City Council 4 January 17, 2017
Subject: 2017CityCouncilMeetingScheduleAuthor: CaseyArnoldDepartment: ExecutiveDate: January17,2017BackgroundTheWestPointCityCouncilmeetsregularlytodiscussandtakeactiononitemsoftheCity.Municipalitiesmustprovidenoticetothepublicofthedate,time,andlocationfortheholdingoftheirregularmeetings.AnalysisUtahStateCode10‐3‐502(a)statesbyordinance,amunicipalityapprovetheirannualmeetingschedule,withdates,times,andlocationslisted.Tocomplywithstatestatuteandprovideadequatenoticetothepublic,themeetingschedulefor2017mustbeadoptedbyordinance.RecommendationStaffrecommendstheadoptionofOrdinanceNo.01‐17‐2017A,the2017MeetingSchedulefortheWestPointCityCouncil.SignificantImpactsNoneAttachmentsOrdinance01‐17‐2017A2017WestPointCityCouncilMeetingSchedule
CityCouncilStaffReport
West Point City Council 5 January 17, 2017
ORDINANCE NO. 01-17-2016A
AN ORDINANCE SETTING THE WEST POINT CITY COUNCIL MEETING
SCHEDULE FOR CALENDAR YEAR 2017
WHEREAS, West Point City, a Municipal Corporation, hereafter referred to as the “City,” is
a public body of the State of Utah; and WHEREAS, the City is governed by a Mayor and City Council duly elected according
to law; and
WHEREAS, the City Council has traditionally met to consider and deliberate matters of City business on the first and third Tuesdays of every month; and
WHEREAS, the City is required by State Law (U.C.A. 10-3-502) to set by ordinance the
meeting schedule and venue of the City Council;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF WEST POINT CITY, UTAH as follows:
The Mayor and City Council of West Point City, Davis County, State of Utah, hereby set the
City Council Meeting Schedule for the Calendar Year 2017, as put forth in Exhibit A, attached hereto.
This Ordinance shall become effective immediately upon passage.
Passed and adopted this 17th day of January, 2017.
WEST POINT CITY, a Municipal Corporation
BY: ERIK CRAYTHORNE
MAYOR
ATTEST: ______________________________ CASEY ARNOLD, CITY RECORDER
West Point City Council 6 January 17, 2017
Date Time Consideration/Significance of Day
January 3, 2017 CANCELLED
January 17, 20176:00 PM ‐ Administrative Session
7:00 PM ‐ General Session
January 27‐28, 2017 Council Retreat & Visioning Session
February 7, 20176:00 PM ‐ Administrative Session
7:00 PM ‐ General Session
February 21, 20176:00 PM ‐ Administrative Session
7:00 PM ‐ General Session
March 7, 20176:00 PM ‐ Administrative Session
7:00 PM ‐ General Session
March 21, 20176:00 PM ‐ Administrative Session
7:00 PM ‐ General Session
April 4, 20176:00 PM ‐ Administrative Session
7:00 PM ‐ General Session
April 18, 20176:00 PM ‐ Administrative Session
7:00 PM ‐ General Session
May 2, 20176:00 PM ‐ Administrative Session
7:00 PM ‐ General Session
Discussion of the FY2017 Amended Budget &FY2018 Tentative Budget for West
Point City & CDRA
May 16, 20176:00 PM ‐ Administrative Session
7:00 PM ‐ General Session
Discussion of the FY2017 Amended Budget & FY2018 Tentative Budget for West
Point City & CDRA
June 6, 20176:00 PM ‐ Administrative Session
7:00 PM ‐ General Session
Discussion of the FY2017 Amended Budget & FY2018 Tentative Budget / Adoption
of Tentative Budget for West Point City & CDRA / Public Hearing
June 20, 20176:00 PM ‐ Administrative Session
7:00 PM ‐ General Session
Discussion and Adoption of FY2017 Amended Budget & FY2018 Final Budget for
West PoInt City & CDRA / Certified Tax Rate
July 4, 2017 No Meeting
July 18, 20176:00 PM ‐ Administrative Session
7:00 PM ‐ General Session
August 1, 20176:00 PM ‐ Administrative Session
7:00 PM ‐ General Session
August 15, 20176:00 PM ‐ Administrative Session
7:00 PM ‐ General Session
September 5, 20176:00 PM ‐ Administrative Session
7:00 PM ‐ General Session
September 19, 20176:00 PM ‐ Administrative Session
7:00 PM ‐ General Session
October 3, 20176:00 PM Administrative Session
7:00 PM General Session
October 17, 20176:00 PM Administrative Session
7:00 PM General Session
November 7, 2017 No Meeting ‐ Elections
November 21, 20176:00 PM ‐ Administrative Session
7:00 PM ‐ General Session
December 5, 20176:00 PM ‐ Administrative Session
7:00 PM ‐ General Session
December 19, 20176:00 PM ‐ Administrative Session
7:00 PM ‐ General Session
West Point City Council 2017 Meeting Schedule
3200 West 300 North, West Point City UT 84015
(locations, dates, and times are subject to change)
West Point City Council 7 January 17, 2017
West Point City Council 8 January 17, 2017
Subject: GeneralPlanUpdateAuthor: BoydDavisDepartment: CommunityDevelopmentDate: January17,2017BackgroundAjointmeetingoftheCityCouncilandPlanningCommissionwasheldonMarch1sttokickofftheupdatetotheGeneralPlananditwasofficiallyopenedwithapublichearingonMay26th.SincethattimethePlanningCommissionhasbeenreviewingandpreparingaproposal.ThePlanningCommissionisnowreadytoforwardtheirproposaltotheCityCouncilforconsideration.AnalysisTheattachedmapshowstheareasthathavebeendiscussedbythePlanningCommission.Eachnumberdesignatesalocationonthemapthathasbeenrevisedorwasreviewed.StaffwouldliketodiscusseachlocationwiththeCityCounciltoexplainthereasoningforchangesandtogatherinputfromtheCouncil.Oneareathatwasthefocusofmanydiscussionsisarea16,alsoknownasthechurchfarm.Therehavebeenmanyideasforthisareaincludingamixedusearea,highdensityresidential,industrialuses,adestinationretailareasimilartoFarmingtonStation,andotherideas.Themostsignificantpartoftheproposalistheinclusionofanewhighdensityresidential(apartments)zoneneartheSmith’sMarketplacedevelopment.AnydirectionfromtheCouncilwithregardstothisareawouldbeappreciated.ThenextstepswillbetoholdapublichearingwiththeCityCouncilafterwhichtheGeneralPlancanbeconsideredforadoption.IftheCouncilwouldliketoengagetheresidentsinanotherway,suchasanopenhouse,Staffwouldbehappytomakethearrangements.RecommendationNoactionrequired.Thisisfordiscussiononly.SignificantImpactsNoneAttachmentsMap
CityCouncilStaffReport
West Point City Council 9 January 17, 2017
Park
Park
Park
Park
Golf Course
Park
Park
West
Davis
Corr
idor
300 N.
SR-193
800 N.
1300 N.
1800 N.
300 N.
700 S.
800 N.
1300 N.
2000
W.
3000
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W.
Legacy Jr. High
Legacy ParkElem.
WPElem.
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City H
all& F
ire
Churc
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Ceme
tery
Smith
'sMa
rketpl
ace
4500
W.
Future SR-193 Extension*NOT EXACT LOCATION
West Point CityGeneral Plan Draft
June 6, 2016
³
(RESIDENTIAL 2.2 UNITS PER ACRE)(RESIDENTIAL 2.7 UNITS PER ACRE)(RESIDENTIAL 3.6 UNITS PER ACRE)(RESIDENTIAL 6.9 UNITS PER ACRE)(RESIDENTIAL 10.5 UNITS PER ACRE)(AGRICULTURAL AND FARM INDUSTRY 1 UNITY PER 5 ACRES)(AGRICULTURAL 1 UNITY PER 5 ACRES)(CENTERAL ZONE)(NEIGHBORHOOD COMMERCIAL)(COMMUNITY COMMERCIAL)(REGIONAL COMMERCIAL)(PROFESSIONAL OFFICE)(RESEARCH AND INDUSTRIAL PARK)
1 - Satisfied2 - Satisified3 - Satisified4 - Satisified5 - Satisified6 - Satisified7 - Satisified8 - Satisified9 - More Discussion
10 - More Discussion11 - Satisified12 - More Discussion13 - Satisified14 - Satisified15 - Satisified16 - More Discussion17 - Satisified18 - Satisified
ACTION:1a - Satisfied17a - Satisfied19 - Satisfied
West Point City Council 10 January 17, 2017
Subject: DonFowersSubdivisionAmendmentAuthor: BoydDavisDepartment: CommunityDevelopmentDate: January17,2017BackgroundWereceivedarequesttoamendtheplatoftheDonFowersSubdivision,whichislocatedat2315N4500W.Theapplicantwouldliketosplitlot3intotwolotsanditappearsthatthereisadequateroomtodoso.AnalysisThepreviousowneroflot3splitthelotintotwoparcelsseveralyearsagobutdidnotgothroughtheplatamendmentprocess.Theywereunawareoftherequirementtodosoandsubsequentlysoldthetwoparcelsseparately.Onehomewasbuiltonthenorthhalfofthelotandtheownerofthesouthhalfrecentlyinquiredaboutbuildingonthesouthhalfwhentheissuewasdiscovered.Bycodewecannotissueabuildingpermitformorethanonehomeonalot.Theplatmustbeamendedbeforeanotherbuildingpermitcanbeissued.TheCouncilmayrememberthatthisamendmentwasoriginallypresentedtotheCouncillastNovember,however,duetotherestrictionsofthemoratoriumnoactionwastaken.Nowthattherestrictionshavebeenremovedtheapplicantisreadytoproceed.Noticeshavenbeensenttoaffectedpropertyownersasrequiredandstaffhasreviewedtheplat.RecommendationStaffrecommendsapprovaloftheamendmentoftheDonFower’sSubdivision.SignificantImpactsNoneAttachmentsPlat
CityCouncilStaffReport
West Point City Council 11 January 17, 2017
402.60'East
217.
12'
S 0
°46'
09"
W
402.60'West
217.
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°46'
09"
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5 7 4 6 S o u t h 1 4 7 5 E a s t O g d e n , U t a h 8 4 4 0 3Main (801)394-4515 S.L.C (801)521-0222 Fax (801)392-7544W W W . G R E A T B A S I N E N G I N E E R I N G . C O M
West Point City Council 12 January 17, 2017
Subject: BennettCenturyFarmsPhase1subdivisionAuthor: BoydDavisDepartment: CommunityDevelopmentDate: January17,2017BackgroundTheBennettCenturyFarmsPhase1subdivisionisathirteenlotsubdivisionlocatedat1100N4000W.ThesubdivisionwillbedevelopedbyCraythorneConstruction.AnalysisThesubdivisionconsistsoflotsranginginsizefrom18,000sq.ft.to33,000sq.ft.Mostthelotsare¾ofanacreandareintendedtobe“estatelots”.Thesizeofthelotsmeetstherequirementsoftherecentlyadoptedzoningchanges,whichrequireaminimumlotsizeof14,000sq.ft.ThePlanningCommissionwillreviewthissubdivisionandconsideritforapprovalonJanuary12th.TheresultsofthemeetingwillbesharedattheCouncilMeeting.RecommendationNoactionrequired.Thisisfordiscussiononly.SignificantImpactsTherearenosignificantimpactsatthistime.AttachmentsPlat
CityCouncilStaffReport
West Point City Council 13 January 17, 2017
308.82'
N 0°04'29" E
160.63'
East
131.88'
No
rth
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N 8
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7" E
131.48'
N 88°57'07" E
340.01'
So
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West
295.65'
So
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634.03'N 89°55'57" W
133.28'
No
rth
198.31'West
5 7 4 6 S o u t h 1 4 7 5 E a s t O g d e n , U t a h 8 4 4 0 3Main (801)394-4515 S.L.C (801)521-0222 Fax (801)392-7544W W W . G R E A T B A S I N E N G I N E E R I N G . C O M
West Point City Council 14 January 17, 2017
Subject: 2000WestBettermentAgreementAuthor: BoydDavisDepartment: CommunityDevelopmentDate: January17,2017BackgroundInconnectionwiththewideningof2000West,thereareseveralundergroundutilityupgradesthatmustbedonepriortoconstructionoftheroadway.UDOT’scontractorwillcompletetheworkonbehalfoftheCity,butanagreementforthepaymentofthecostsmustbeexecutedbeforetheworkcanbegin.AnalysisTheutilityupgradesincludethefollowingitems:
Anew12”waterlinefrom300Nto470N. Replacementofexistingwaterlinescrossing2000Wateachintersectionbetween200Sand
470N. Replacementofallwaterservicelinesgoingtoexistinghomesalong2000W.Water
serviceswillbeplacedinsleevestoprovideeasyaccessinthefuture. Replacementofthesewerlinescrossing2000Wat75S,200W,and150N.
Theseupgradesarenecessarytoensurethatwehavereliableinfrastructureunderthenewconcreteroadway.Thecostofupgradingtheseutilitiesnowismuchlowerthanthecostofrepairsaftertheroadwayisfinished.ThecostsarebasedupontheactualbidsfromGraniteConstruction,whoisthecontractorfortheproject.WehaveanticipatedthesecostsinthebudgetandarepreparedtoenterintothisagreementTheagreementwillbereviewedbytheCityAttorneyandanycommentswillbeprovidedattheCouncilMeeting.RecommendationStaffrecommendsapprovalofresolution01‐17‐2017AapprovingtheBettermentAgreementwithUDOT.SignificantImpactsNoneAttachmentsAgreementResolution01‐17‐2017A
CityCouncilStaffReport
West Point City Council 15 January 17, 2017
RESOLUTION NO. 01-17-2017A
A RESOLUTION APPROVING A BETTERMENT AGREEMENT BETWEEN WEST POINT CITY AND THE UTAH DEPARTMENT OF TRANSPORTATION FOR THE
INSTALLATION OF WATER AND SEWER IMPROVEMENTS
WHEREAS, West Point City plans to upgrade water and sewer lines on 2000 West; and
WHEREAS, The Utah Department of Transportation is willing to install said improvements on
behalf of West Point City; and
WHEREAS, a betterment agreement has been prepared, which outlines the responsibilities of
each party and a methodology for sharing the costs of said improvements.
NOW, THEREFORE, BE IT RESOLVED, FOUND AND ORDERED, by the City Council
of West Point City as follows:
1. The Betterment Agreement, which is attached hereto and incorporated by this reference, is hereby
approved.
2. The Mayor is hereby authorized to sign and execute said agreement.
PASSED AND ADOPTED this 17th day of January, 2017.
WEST POINT CITY,
A Municipal Corporation By:____________________________________
Erik Craythorne, Mayor ATTEST: _________________________________________ Casey Arnold, City Recorder
West Point City Council 16 January 17, 2017
Betterment Agreement Local Agency
Betterment Description: 1. Water and Sewer
Local Agency:
West Point City Boyd Davis 3200 West 300 North West Point, Utah 84015
Estimated Cost for Betterment
$ 422,424.92
PIN Number 11477 FINET/CID Number 71793
Project Number S-0108(33)4 Project Name SR-108; SR-127 to SR-107
Agreement Number
Date Executed
THIS AGREEMENT, made and entered into the date shown above, by and between the UTAH DEPARTMENT OF TRANSPORTATION, (“UDOT”), and West Point City, a political subdivision of the State of Utah, (“Local Agency”). WHEREAS, UDOT is engaged in preparing plans, specifications and estimates of costs toward constructing a roadway widening project, known as SR-108; SR-127 to SR-107, in Davis County, Utah (“Project”). Subject to the attached provisions, UDOT will include betterment work items requested by the Local Agency into the Project and will oversee construction of said betterment work. Upon signing this agreement, the Local Agency agrees that the costs shown below are estimates and that the Local Agency will be responsible for paying the actual cost associated with these betterment work items. Description of Betterment and Eliminated Project Utility Work: Local Agency betterments include water and sanitary sewer infrastructure within the Project limits. Local Agency betterment work is identified in the attached plans shown as Exhibit “A”, and are incorporated by reference. A listing of betterment items, quantities and cost estimates for such items are shown in Exhibit “B”, and incorporated by reference. UDOT has identified locations of Project utility impacts that will be eliminated with the installation of the Local Agency betterment work, resulting in project savings. UDOT and the Local Agency have agreed that said savings will be credited to the Local Agency as a Lump Sum towards betterment costs. Exhibit “C” summarizes the amount of this Lump Sum.
West Point City Council 17 January 17, 2017
Summary of Betterment Items of Work and Estimated Costs:
Item No. Description Estimated Cost
1 West Point Water betterment, see Exhibit “A” and “B” which are incorporated by reference.
$ 378,598.96
2 Estimated Cost for Pipe Backfill $ 10,500.00
3 Betterment Design Costs, see Exhibit “D” that is incorporated by reference.
$ 43,925.96
4 Lump Sum credit for Project impacts (looping) eliminated by Betterment Work, see Exhibit “C” that is incorporated by reference.
($ 10,600.00)
TOTAL ESTIMATED BETTERMENT COST $ 422,424.92
UDOT commits to including betterment items with the Project work with a Local Agency signed agreement no later than January 31, 2017. The total lump sum cost of the betterment work shall be deposited with UDOT within 90-days of Betterment Agreement execution. The Local Agency shall deposit the lump sum amount with UDOT’s Comptroller’s Office located at UDOT/Comptroller, 4501 South 2700 West, Box 141500, Salt Lake City 84119-1500.
West Point City Council 18 January 17, 2017
Provisions (Note: the language in these provisions shall not be changed without prior approval from the Utah AG’s office)
UDOT has prepared plans, specifications and estimates of costs for the construction of the project, hereinafter referred to as the “Project.” The Local Agency desires to include the betterment work items described herein in the Project contract work. UDOT is agreeable to include the Local Agency’s requested betterment work in the Project contract providing that the Local Agency pay the actual additional costs incurred. The Local Agency agrees that UDOT’s Project will not be delayed as a result of adding these betterments, and that no betterments will be added to the bid package until this agreement has been signed by both parties. The Local Agency, at no cost to the Project, shall provide on-call support from Local Agency’s Design Engineer or appropriate representative to correct or clarify issues during construction and to perform the necessary inspection for the Local Agency work installed by the contractor. The Local Agency engineer and/or inspector shall work with and through UDOT’s Project Manager or Resident Engineer and shall give no orders directly to UDOT’s Contractor unless authorized in writing to do so. It is agreed that UDOT’s Contractor will accomplish the work covered herein on Local Agency’s facilities in accordance with the plans and specifications provided by the Local Agency, including changes or additions to said plans and specifications which are approved by the parties hereto. The Local Agency, through their inspection of said work, will provide UDOT’s Project Manager or Resident Engineer with information covering any problems or concerns the Local Agency may have with acceptance of said facilities upon completion of construction. Any periodic plan and specification review or construction inspection performed by UDOT arising out of the performance of the project does not relieve the Local Agency of its duty in the
performance of this project or to ensure compliance with acceptable standards. Except in cases of emergency It is understood that access for maintenance and servicing of the Local Agency facilities located on State right of way will be by permit issued by UDOT to the Local Agency, and that the Local Agency will obtain said permit and abide by the conditions thereof for policing and other controls in the conformance with Utah Administrative Rules.
I. Indemnification: UDOT and the Local Agency are both governmental entities subject to the Governmental Immunity Act. Each party agrees to indemnify, defend, and save harmless the other from and against all claims, suits and costs, including attorneys' fees for injury or damage of any kind, arising out of its negligent acts, errors or omissions of its officers, agents, contractors or employees in the performance of this agreement, and from and against all claims, suits, and costs, including attorneys' fees for injury or damage of any kind. Nothing in this paragraph is intended to create additional rights to third parties or to waive any of the provisions of the Governmental Immunity Act. The obligation to indemnify is limited to the dollar amounts set forth in the Governmental Immunity Act, provided said Act applies to the action or omission giving rise to the protections in this paragraph. The indemnification in this paragraph shall survive the expiration or termination of this Agreement.
II. Termination:
This agreement may be terminated as follows:
a. By mutual agreement of the parties, in writing
b. By either UDOT or the Local Agency for failure of the other party to fulfill their obligations as set forth in the provisions of this agreement. Reasonable allowances will be made for circumstances beyond the control of the parties. Written notice of intent to terminate is required and shall specify the reasons for termination.
West Point City Council 19 January 17, 2017
c. By UDOT for the convenience of the State upon written notice to the Local Agency.
d. Upon satisfactory completion of the
provisions of this agreement.
III. Maintenance: The Local Agency agrees that, upon completion and final inspection of the Project construction, to accept, own and maintain the betterment work covered herein at no further cost to UDOT. IV. Payment and Reimbursement to UDOT: The Local Agency shall be responsible for all actual costs associated with these betterment items. The Local Agency agrees that if it modifies or cancels this betterment agreement at any time after it has been signed, the Local Agency agrees to pay any cancellation penalties or costs incurred by UDOT as a result of the betterment work scope being modified or cancelled. In the event the Local Agency fails to reimburse UDOT for the costs included in this betterment
agreement, funding for other Local Agency projects or B&C road funds may be withheld until the entire payment is made.
V. Change in Scope and Schedule: The Local Agency recognizes that if their project scope or schedule changes from the original intent of this agreement, the UDOT Project Manager or Resident Engineer will be notified prior to changes being made. Any costs incurred by UDOT as a result of these scope or schedule changes will be the responsibility of the Local Agency. In the event there are changes in the scope of the work, extra work, or changes in the planned work covered by this agreement, a modification to this agreement approved in writing by the parties hereto is required prior to the start of work on said changes or additions. VI. Content Review:
Language content was reviewed and approved by the Utah AG’s office on April 12, 2016.
Local Agency Utah Department of Transportation
By Date By Date
Title/Signature of Official Project Manager
By Date By
Date
Title/Signature of additional official, if required Program Manager
By Date By
Date
Title/Signature of additional official, if required Region Director
By Date By
Date
Title/Signature of additional official, if required Comptroller’s Office
West Point City Council 20 January 17, 2017
West Point City Council 21 January 17, 2017
West Point City Council 22 January 17, 2017
West Point City Council 23 January 17, 2017
West Point City Council 24 January 17, 2017
West Point City Council 25 January 17, 2017
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West Point City Council 26 January 17, 2017
West Point City Culinary Waterline Impacts Eliminated by City Betterments (10-07-2016)
2000 West - West Point 12-in Culinary Waterline Quantity Unit Unit Cost Extended Cost Remarks
SR-108 6" Water Line Loop at 150 North 1 Each 5000 5000SR-108 6" Water Line Loop at 300 North 1 Each 5000 5000SR-108 Water Service Loops 5 Each 600 600
Subtotal 10600
West Point City Council 27 January 17, 2017
Client: UDOT Region Client PM: Russell Youd
Project No: S-108(33)4 Consultant PM: Jeff Sims
Project Name: SR-108; SR-127 to SR-107, Davis County Consultant: Lochner
West Point City Betterment Design
LABOR
Name Position HoursActual
Rate
Adjusted Rate
**Total
John Matern Seg. 2 Roadway Engineer 12 $45.00 $45.00 $540.00
Jeff Sims Seg. 2 Project Manager 9 $64.50 $64.50 $580.50
Chris Price Seg. 2 Drainage Engineer 16 $43.70 $43.70 $699.20Matt Seng Design Engineer 172 $45.21 $45.21 $7,776.12Nick Hafen Entry Level Engineer 8 $26.93 $26.93 $215.44
Santiago Loaiza Utility Design Engineer 86 $51.28 $51.28 $4,410.08
** Rate adjustment - rate adjustment is proposed for this contract period
Subtotal 303 $14,221.34
Overhead 175.78% $24,998.27
Direct Labor plus Overhead $39,219.61
Fee 12.00% $4,706.35
Total Labor Cost $43,925.96
SUBCONSULTANTS Cost
Total Subconsultants $0.00
REIMBURSABLE EXPENSES Unit Cost Unit Quantity Cost
Travel - Mileage (Personal Vehicle) 0.575$ mile 0 $0.00Travel - Mileage (Company Vehicle) -$ mile 0 $0.00
Total Reimbursable Expenses $0.00
TOTAL $43,925.96
S:\Project Management\contract\SR-108 - West Point Betterment Design - Actual 11-28-16.xlsxPage 1 of 1
11/29/2016
West Point City Council 28 January 17, 2017
West Point City Council Meeting 3200 West 300 North
West Point City, UT 84015 December 20, 2016
Administrative Session 6:00 pm – Board Room
Minutes for the West Point City Council Administrative Session held at West Point City Hall, 3200 West 300 North, West Point City, Utah 84015 on December 20th, 2016 at 6:00 pm with Mayor Craythorne presiding. MAYOR AND COUNCIL MEMBERS PRESENT: Mayor Erik Craythorne, Council Member Andy Dawson, Council Member Kent Henderson, and Council Member Jeff Turner EXCUSED: Council Member Jerry Chatterton and Council Member Gary Petersen CITY EMPLOYEES PRESENT: Kyle Laws, City Manager; Boyd Davis, Assistant City Manager; Ryan Harvey, Administrative Services Director; Paul Rochell, Public Works Director; Megan Mills, City Treasurer; and Casey Arnold, City Recorder VISITORS: Rob Ortega, Heather Christopherson, and Julie Bashford 1. Discussion Regarding the Christmas Box Angel Statue for the West Point City Cemetery – Mr. Kyle Laws
Mr. Laws explained that Micah and Keeley Worley had approached the Council, via email, about constructing a Christmas Box Angel in the West Point Cemetery, and Staff would like to hear Council’s thoughts on their proposal and discuss the various options. Mr. Laws explained that the Christmas Box Angel Statue was created by Richard Paul Evans, author of The Christmas Box, and is an angel statue dedicated to children that have passed away, and stands as a gathering place for mourning families to grieve and heal. The statues are placed in various locations throughout the world, however, the organization does not allow statues in every cemetery; they would like the statues to be placed some distance apart, so that there is only one statue in a regional area. The Worley’s lost their son earlier this year, and they would like an Angel Statue to be placed in the West Point Cemetery. They have already set up a non‐profit organization, KindWorks Foundation, Inc., and have been granted 501c3 status to do fundraising for various projects to help struggling children. The Worley’s, with the help of the Cemetery Administrator, Casey Arnold, also held a vigil at the Cemetery on December 6th, 2016 for all those who have children in the Cemetery that have passed away. Mrs. Worley stated that even though the vigil was held on short notice and not well advertised, 15‐20 different families (about 60 people) attended and commented on how healing it was to participate in such a neat gathering. Mrs. Arnold stated that there are 157 children under the age of 21 in our Cemetery, which is a fairly substantial number for a cemetery of our size. Mr. Laws presented pictures of various Angel Statues that have been dedicated. The Angel Statue is the same, but the base can be customized as long as it contains wording that the monument is The Christmas Box Angel and that December 6th marks the annual gathering for people who have lost a child. Mr. Laws explained that the idea is that on December 6th of each year at 7:00 PM, a vigil is held at the statue to remember the children that have passed, and the families can place a white flower at its base. Mrs. Worley commented that Bountiful City has recently submitted an application for a statue, but the organization told her that there was not a currently an application for any cities surrounding West Point. Mr. Laws stated that if the City did move forward with the Statue, it would be unique to the
Mayor Erik Craythorne
Council Gary Petersen, Mayor Pro Tem
Jerry Chatterton Andy Dawson
R. Kent Henderson Jeffrey Turner
City Manager
Kyle Laws
West Point City Council 29 January 17, 2017
area. In his previous meeting with the Worley’s, Mr. Laws explained to them that the Cemetery will be expanded in the near future, and may delay placement of the statue, if it is approved. The Worley’s are ok with that potential issue, and are also ready and willing to handle all of the fundraising efforts. The Statue itself is $14,500, plus the cost of the base, which will vary depending on design, but is estimated to be between $3,000 to $6,000. Council Member Dawson commented that Nationwide Monument constructed the West Point Military Memorial, and they have been great to work with and would be a good option for this project. Mrs. Worley also suggested a cement base, for which she thought labor and supplies might be donated, and then a monument company could engrave it. Mayor Craythorne commented that a cement base with a rock veneer and an engraved plaque would look really nice, to which the Council agreed. Mrs. Worley stated that she hoped she could raise the funds within a few years, hopefully even less, for this project if the Council agreed. Mrs. Arnold commented there is a cluster of large trees and a small garden near the infant section of the Cemetery that could be left intact in the expansion design, and then be a great place for the Statue to be placed in as soon as the funding was available, instead of having to wait for the cemetery to be expanded. The Council liked this area, and wanted the Worley’s to move ahead with the project.
2. Discussion Regarding Employee Death Benefits – Mr. Kyle Laws
Mr. Laws stated that in the previous City Council Meeting, there had been a discussion about what the City might be able and willing to do for its employees who pass away while still actively employed by the City. This subject has come to light because of a West Point employee who is terminally ill, and whose health is rapidly failing. It was proposed to create a benefit that provides a burial plot and a no‐fee interment or perpetual care for a City employee who passes while still employed. Staff proposes the following language in accordance with that discussion:
(4) Death Benefit – This benefit is provided for the purpose helping our employees’ families during the difficult and
often tragic time surrounding an employee’s death. The City will provide the following to all active employees
who pass away while still employed by the City:
a. One burial plot at the West Point City Cemetery; and,
b. No interment, perpetual care, or weekend burial fees.
The benefit will only be provided to the employee, not his or her spouse or children. The Council was in agreement with this language, and would make a final vote in the General Session.
3. Audit Presentation – Mr. Ryan Harvey
Mr. Harvey stated that this audit was both his and Megan Mills, the City Treasurer’s, first audit, and he thanked Heather Christopherson with Ulrich and Associates, PC. for her work in actually doing the audit, Julie Bashford with McEwan and Company, the City’s accounting firm, Staff and Department Managers, and especially Mrs. Mills for her extensive work and preparation for this audit. Mr. Harvey stated that the auditors issued no findings in this Fiscal Year 2016 Audit, which is a great thing. They did offer some recommendations, however. The first recommendation was that they simply pointed out that there is an operational deficit in the CDRA fund, and their recommendation was that we have a plan for dealing with future deficits. Tax increment will be a future revenue source for the CDRA, and the fund will continue to be monitored. The second recommendation was that because now that West Point City is now a 4th Class City, the City should be preparing monthly financial reporting for the Council to review. Staff already prepares monthly financial statements, and so those will now be forwarded to the Council each month, but presentations will continue to only be done quarterly. This will fulfill the reporting requirements.
West Point City Council 30 January 17, 2017
As an overview, Mr. Harvey highlighted the following for Fiscal Year 2016:
The City's total net position of $35,955,307 is made up of $25,877,309 in capital assets and other net position of
$10,077,998. Of this amount, $7,311,273 may be used to meet the ongoing obligations of the City, while
$2,766,725 is restricted for specific purposes.
The City’s net position increased by $4,644,445, or 14.83% ($31,310,862 to $35,955,307).
The City's governmental funds reported a combined ending fund balance of $4,282,147, an increase of $474,473
from the prior year. The increase is primarily the result of the year‐end transfer from the General Fund into the
Capital Projects Fund for the purpose of future capital expenditures. Of the total fund balance, $568,042
(unassigned fund balance) is available to spend at the government's discretion.
In the proprietary funds (waste, water, storm water, etc.), the total net position increased by $873,405 during the
fiscal year.
The net change in Fund Balance for the General Fund increased by $1,112. Mrs. Bashford commented that to be able to transfer an excess of $535,000 out of the General Fund and into the Capital Projects Fund, while adding $2.5 million in improvements is “pretty fabulous.” The Council expressed their sincere appreciation for all the work Staff did on the audit, and wanted them to know they were greatly appreciated.
4. Discussion Regarding Budget Amendments – Mr. Ryan Harvey
Mr. Harvey stated that Staff would like to propose some changes to the FY2017 Budget. As discussed in the previous Council Meeting, due to increased levels of participation in the Recreation Department, it is necessary to hire a full‐time Recreation Program Coordinator. The increase for this position will increase the annual budget to $59,738. Since 52% of the fiscal year remains, the impact to the FY2017 Budget will be an increase of $22,746 for salary and benefits, provided by fund balance in the General Fund. The completion of the 520 North Loop Project has also necessitated the need for another crossing guard to be hired for the intersection at 300 N and 3650 W. Staff also recommends increasing the hourly pay from $9.41 to $10.00 to be more competitive with surrounding cities. The City currently has $37,475 budgeted for eight crossing guards, including salary and benefits. Adding a crossing guard and increasing the pay for each increases the annual budget by $4,426, and so affects the remaining FY2017 Budget year by $3,551. This increase will also be funded by Fund Balance in the General Fund. The City has also received a new estimate for the 2000 W Water Line and Sewer Line from 800 N to 300 N Project for $557,557. The original estimated cost when added to the CIP Matrix several years ago was $264,000; $258,200 of that was from the Beginning Fund Balance in the Waste Fund and the remaining $5,800 from the Sewer Impact Fee Balance. There is now also the need for a new manhole on 2000 W at Center Street, which has an estimated cost of $32,914, all of which can be budgeted from Sewer Impact Fees. The increased estimated cost for the water and sewer lines project, and the manhole, will increase the Waste Fund by $272,594 and the Sewer Impact Fee Fund by $53,877. This is a total increase of $326,471 to the Capital Projects Fund. There had also been a discussion about needing to increase the budget to also fund installing three School Crossing Lights at the round‐a‐bout at 3000 W and 800 N, which would cost approximately $10,000. However, Mr. Harvey explained that the 3000 West Widening Project has a balance of $20,304, and those lights should be part of that project and therefore funded by such. No budget amendment is needed.
5. Discussion Regarding the Newly Created Planned Variety and Flexibility (PVFD) Zone – Mr. Boyd Davis Mr. Davis explained that a steering committee was put in place to review and propose any changes to the current zoning codes in the City. This committee has proposed the “Planned Variety and Flexibility Development” or PVFD, which was presented at the last Planning Commission meeting, and a public hearing was held on the proposal. No
West Point City Council 31 January 17, 2017
comments were received and the Commission approved the proposed amendments. The PVFD Zone has been discussed in depth at previous City Council meetings, and the Staff was asked to address what would happen if the required maintenance plan (which plan might include the creation of an HOA or something similar) fails. The City Attorney, Felshaw King, suggested adding language to the Code stating that if an HOA (or something similar) is created within a subdivision as part of the maintenance plan, and they fail to maintain landscaped areas, the City has the right to step in and maintain the area, and then bill the HOA to recoup its costs. If the bill is not paid, the City can place a lien on the property for the unpaid amount. The Council agreed to this language being added to the proposed language. Mr. Davis also asked the Council for clarification on the language for “bonus rooms” in regards to what areas are not calculated into the minimum square footage requirements. The proposed code reads that the “minimum square footage shall mean the finished floor area above grade typically containing a kitchen, living room, bedrooms, and bathroom. Such space is not to include an attached garage, bonus room above the garage, basement, covered patios, or any type of detached structure”. Mr. Davis’ understanding of a bonus room is an area that extends above the topline of the truss space. Mr. Davis noted that the committee specifically specified a bonus room as being above the garage. Mayor Craythorne stated that a space above the garage could be 200 sq. ft., but have no HVAC, and so it should not necessarily be considered part of a livable area. However, there are some homes that use those areas as regular, usable areas of the home, with their own HVAC, electricity, windows, etc. The Mayor suggested including “conditioned areas” into the minimum square footage calculation. The Council ultimately decided to change the language regarding bonus rooms to “bonus rooms that are considered non‐livable space.” This language gives some control to the City in determining what could be considered a livable space to meet the intent of the code when it receives an application.
6. Discussion of 650 North Project – Mr. Boyd Davis (This Item was discussed after Item 8) The budget for this project is currently $923,000, and Mr. Davis explained that the estimated cost of the full project is $1,407,618 which is almost $.5 million difference. In previous discussions, Council gave Staff instruction to bid the project out with different options so that the project could be scaled back to meet the budget. Staff has determined that the following three options would be the best way to bid the project (with their estimated costs):
Mr. Laws stated that Council Member Petersen, who could not attend this meeting but lives on 650 N, commented that he is not at all in favor of narrowing the road to 30’, and if no sidewalks were installed at this time, he would like residents in the area to be aware that there will be sidewalks in the future; they will just not be part of this present project. Mr. Davis stated that the road is currently is 28’ with a large gravel shoulder. Curb and gutter would eliminate any shoulder area. Another option would be to do spot repairs to the road, and then lay a 1 ½” asphalt overlay and create a 36’ road. The road would be functional, Mr. Davis explained, but would eventually crack through and need to be redone again in a few years. This option would cost $829,752, but would include curb and gutter. The Mayor suggested another option of a new 36’ road, but without installing curb and gutter. Mr. Davis stated that would necessitate adding road side swales and require a different design of the storm drain, and some additional time to rebid the project. Staff and Council would take some time to consider the options, and if this project is even worth spending this amount of money on at this time.
Option1‐$1,407,618 Fullproject 36’ofasphalt Curb&gutter Sidewalkonbothsides
Option2 ‐ $1,012,867 36’ofasphalt Curb&gutter NoSidewalks
Option3‐$903,825 30’ofasphalt Curb&gutter NoSidewalks
West Point City Council 32 January 17, 2017
7. Discussion Regarding an Interlocal Agreement with the North Davis Sewer District for the Combined Sewer Line on 300 North – Mr. Boyd Davis Mr. Davis stated that the budget amendments for the costs of this project were previously reviewed by Mr. Harvey, and the project itself has also been discussed with the Council in previous sessions. In regards to the manhole, in previous discussions it was thought that there would have to be payback agreements for the City to recoup the costs of the manhole, which are estimated to be roughly $32,000. However, if impact fees are used to fund the project, no payback agreements will be needed. The Council agreed with using impact fees rather than having to implement payback agreements.
8. Discussion of KenneVic Subdivision – Mr. Boyd Davis Mr. Davis explained that the owner of this project has requested to add one additional lot to this five‐lot subdivision that was approved in September 2016. The plat has not yet been recorded, and so the lot can still be added by simply amending the final approval. The Planning Commission granted approval of the amendment at their last meeting, and Staff recommends approval as well. The amendment will be up for final approval at the next City Council meeting.
The Administrative Session adjourned.
West Point City Council 33 January 17, 2017
West Point City Council Meeting 3200 West 300 North
West Point City, UT 84015 December 20, 2016
General Session 7:00 pm – Council Room
Minutes for the West Point City Council General Session held at the West Point City Hall, 3200 West 300 North, West Point City, Utah 84015 on December 20th, 2016 at approximately 7:00 pm with Mayor Craythorne presiding. MAYOR AND COUNCIL MEMBERS PRESENT – Mayor Erik Craythorne, Council Member Kent Henderson, Council Member Jeff Turner, and Council Member Andy Dawson EXCUSED – Council Member Jerry Chatterton and Council Member Gary Petersen CITY EMPLOYEES PRESENT – Kyle Laws, City Manager; Boyd Davis, Assistant City Manager; Ryan Harvey, Administrative Services Director; Paul Rochell, Public Works Director; Megan Mill, City Treasurer; and Casey Arnold, City Recorder VISITORS PRESENT – Rob Ortega, Heather Christopherson, Julie Bashford, John Petroff, Pam Petroff, and Kathy Musselman‐Facer
1. Call to Order – Mayor Craythorne welcomed those in attendance.
2. Pledge of Allegiance – Repeated by all
3. Prayer – Given by Council Member Henderson
4. Communications and Disclosures from City Council and Mayor
Council Member Turner – no comment
Council Member Henderson – no comment
Council Member Dawson – no comment
Mayor Craythorne – no comment
5. Communications from Staff
Mr. Laws stated that City Hall would be closed on December 25th and 26th for the Christmas Holiday, as well as
January 2nd, 2017 for New Year’s.
6. Citizen Comment Follow‐Up
No previous citizen comments
7. Citizen Comment
Kathy Musselman‐Facer – 123 N 1750 W – Mrs. Facer stated that she became aware that there was a sign at the
cemetery stating that no visitors were allowed at the cemetery after sundown, and that the City Code itself stated
that visitors could only be at the cemetery at designated hours, unless they had written permission from the City.
Mrs. Facer continued to say that there is an individual on social media that told her she was trespassing because
this was against City Code, and that he would report her if he saw here there. To avoid any issues, Mrs. Facer
Mayor Erik Craythorne
Council Gary Petersen, Mayor Pro Tem
Jerry Chatterton Andy Dawson
R. Kent Henderson Jeffrey Turner
City Manager
Kyle Laws
West Point City Council 34 January 17, 2017
received written permission from Casey Arnold, Cemetery Administrator, to be at the cemetery after sundown,
because she frequently visits her husband’s headstone during those hours. Mrs. Facer would like the Council to
consider changing the Code to have no designated visiting hours, as the cemetery is a source of comfort to many
people, and their visiting hours should not be restricted. Mrs. Facer also thanked Mrs. Arnold for gaining
permission from City management for removal of the sign, but would still like the Code to be addressed.
8. Consideration of Approval of Minutes from the December 6, 2016 City Council Meeting
Council Member Dawson motioned to approve the minutes from the December 6, 2016 City Council Meeting
Council Member Henderson seconded the motion
Consideration of Approval of FY2016 Audit – Mr. Ryan Harvey
Mr. Harvey stated that the FY2016 audit is now complete, and expressed his appreciation to Staff, especially the
City Treasurer, Megan Mills, for their work in preparing for the audit, as well as Julie Bashford of McEwan and
Company, Inc., the City’s accounting firm. Mr. Harvey also thanked Heather Christopherson and her team from
Ulrich and Associates, PC., for completing the audit. As discussed in the open administrative session, there were no
findings issued by the auditors. Two recommendations were made, and Staff will take those into consideration
and make the necessary adjustments.
Council Member Turner motioned to approve the FY2016 Audit
Council Member Dawson seconded the motion
The Council unanimously agreed
9. Recognition of Commissioner John Petroff – Mayor Erik Craythorne
Mayor Craythorne stated that in his years of experience in working with Davis County Commissioner Petroff, he
came to greatly admire and highly respect him on both a personal and professional level. As a Councilmember
during the time Commissioner Petroff was West Point City Mayor (2002 to 2008), Mayor Craythorne sincerely
appreciated his leadership and ability to get things done. Even in his role as County Commissioner, Mr. Petroff
continued to serve the needs of West Point City; he was heavily involved in the approval of the extension of SR193,
the 2000 W widening project, and extension of the trail. The Mayor stated that all of Davis County was enriched by
Commissioner Petroff’s service and leadership.
In honor of his service, Mayor Craythorne issued a proclamation commending Commissioner Petroff for his
outstanding efforts, and the City’s sincere appreciation for his leadership in all areas of community improvement,
and for his desire to make West Point City a better place. Commissioner Petroff thanked the Mayor, Council, and
Staff for all of the work that they do, and also praised them for their efforts and ability to work so well together.
Commissioner stated that this cohesiveness is something to be proud of, as many cities in the County are not
nearly as harmonious.
10. Consideration of Resolution No. 12‐20‐2016A, the Adoption of the FY2017 Amended Budget for West Point City
and All Related Agencies – Mr. Ryan Harvey
Mr. Harvey explained that Staff would like to propose amendments to the FY2017 Budget. The amendments
include an increase of $22,746 to hire a full‐time Recreation Program Coordinator. This position is currently a part‐
time position, with no health benefits, but the increased levels of participation in the Recreation Programs have
necessitated the need for a full‐time position. Staff is also proposing hiring another crossing guard for the
intersection at 300 N and 3650 W, as well as increasing the hourly pay to $10.00. The City has had difficulty filling
current positions, and this increase in pay from $9.41 to $10.00 may help fill positions and retain crossing guards.
West Point City Council 35 January 17, 2017
This additional position and pay increase will be a total increase of $3,551. Both of these amendments will be
funded by Fund Balance in the General Fund.
The 2000 West Sewer Line Projects are also included in the proposed amendments, and as discussed in depth in
the open administrative session, will be an increase of $326,471, funded by Fund Balances in the Waste Fund and
Sewer Impact Fee Fund.
a. Public Hearing
No comment
Council Member Henderson motioned to close the public hearing
Council Member Turner seconded the motion
The Council unanimously agreed
b. Action
Council Member Turner motioned to approve Resolution No. 12‐20‐2016A
Council Member Henderson seconded the motion
The Council unanimously agreed
11. Consideration of Ordinance No. 12‐20‐2016A, an Ordinance Amending West Point City Code Sections 17.25.080,
15.15.130(A0, Modifying Land Use Regulation and Establishing Section 17‐115, Creating the PVFD Overlay Zone –
Mr. Boyd Davis
Mr. Davis stated that this Ordinance will create the Planned Variety and Flexibility Development Overlay Zone,
which increases the minimum lot sizes for the entire City, but allows for the opportunity for smaller lot sizes and
increased density if certain conditions are met. The conditions would be outlined in a developer’s agreement and
would include elements of an architectural them or enhanced features, a master landscape plan, and a
maintenance plan. The developer’s agreement will be determined and customized to each development. Should
the maintenance plan for common space landscaping fail, the Ordinance also contains language that gives the City
the right to properly maintain the space and invoice the maintenance organization for its costs. A developer does
not have to enter into a developer’s agreement and can develop lots at the larger minimum lot size. This proposed
Ordinance will also adjust the minimum square footage requirements from 1,200 sq. ft. to 1,400 sq. ft. in the
residential building standards.
The proposed Ordinance also repeals Ordinance No. 08‐02‐2016A, therefore ending the moratorium on residential
development applications.
a. Public Hearing
No comment
Council Member Dawson motioned to close the public hearing
Council Member Turner seconded the motion
The Council unanimously agreed
b. Action
West Point City Council 36 January 17, 2017
Council Member Dawson motioned to approve Ordinance No. 12‐20‐2016A, with an amendment to Section Two,
Part B, deleting “bonus rooms above the garage” and inserting instead “bonus rooms that are considered non‐
livable space.”
Council Member Henderson seconded the motion, with said amendment
The Council unanimously agreed
Roll Call Vote
Council Member Turner – Aye
Council Member Henderson – Aye
Council Member Petersen – Excused
Council Member Chatterton – Excused
Council Member Dawson – Aye
The Council unanimously agreed.
12. Consideration of Resolution No. 12‐20‐2016B, Approval of the Interlocal Agreement with the North Davis Sewer
District for the Combined Sewer Line on 300 North – Mr. Boyd Davis
Mr. Davis explained that the sewer line on 2000 W from 300 N to 470 N has been in the masterplan for many years
to be replaced and upsized, and can now be completed with the houses on the west side of the road being removed
for the 2000 West Widening. The North Davis Sewer District is willing to combine the City’s sewer line with their
new line, instead of installing double lines. The total cost for the City will be $557,557. The NDSD’s current line runs
diagonal from the intersection at 300 N and 2000 W to the intersection at 470 N and 2150 W, and runs through
vacant property that could be developed commercially in the future. Re‐routing the District’s line along 2000 West
opens up that property for development, and also gives us the opportunity to combine lines. Staff recommends
approval of the Agreement.
Council Member Turner motioned to approve Resolution No. 12‐20‐2016B
Council Member Dawson seconded the motion
The Council unanimously agreed
13. Consideration of Resolution No. 12‐20‐2016C, Approval of Changes to the Personnel Policies and Procedures
Manual, Relating to Employee Death Benefits – Mr. Kyle Laws
Mr. Laws stated that Staff had approached Council in the previous City Council meeting to see if there was anything the Council would be willing and able to do in the event of an active West Point employee passing away, which will be a situation occurring in the near future with a current employee. The benefits the Council discussed at that meeting are included in the proposed changes to the Personnel Policies and Procedures Manual, and are stated as follows:
Death Benefit – This benefit is provided for the purpose helping our employees’ families during the difficult and often tragic time surrounding an employee’s death. The City will provide the following to all active employees who pass away while still employed by the City:
a. One burial plot at the West Point City Cemetery; and,
b. No charge for interment, perpetual care, or weekend burial fees.
West Point City Council 37 January 17, 2017
Mr. Laws thanked the Council for their willingness to provide this benefit.
Council Member Henderson motioned to approve Resolution No. 12‐20‐2016C
Council Member Turner seconded the motion
The Council unanimously agreed
Mayor Craythorne thanked those in attendance for coming and wished them all a Merry Christmas and a safe
holiday season.
14. Motion to Adjourn into Closed Session
Council Member Henderson motioned to adjourn into a Closed Session
Council Member Dawson seconded the motion
The Council unanimously agreed
15. Motion to Adjourn General Session
Council Member Henderson motioned to adjourn General Session
Council Member Dawson seconded the motion
The Council unanimously agreed
CLOSED SESSION
Immediately following the General Session (Board Room)
1. Call to Order Mayor Craythorne called the December 20, 2016 Closed Session to Order
Roll Call ‐ Mayor Erik Craythorne Council Member Jeff Turner Council Member Andy Dawson Council Member Kent Henderson City Manager Kyle Laws Assistant City Manager Boyd Davis Administrative Services Director Ryan Harvey Public Works Director Paul Rochell City Recorder Casey Arnold
2. The Council discussed pending litigation pursuant to UCA §52‐4‐205(1)(c)
3. Motion to Adjourn Closed Session and enter the General Session
Council Member Turner motioned to adjourn the Closed Session and enter into the General Session
Council Member Dawson seconded the motion
The Council unanimously agreed
January 17, 2017 January 17, 2017 MAYOR ERIK CRAYTHORNE DATE CASEY ARNOLD, CITY RECORDER DATE
West Point City Council 38 January 17, 2017