Project Initiation Document

WFD Weeds Programme

Project Executive: Sean MurphySenior Users: Janny Vos

Senior Suppliers: Carol Ellison, Ulrich Kuhlmann, Ravi Khetarpal Project Manager: Dick Shaw

Date:13.01.2011PID Version: October 2009

European Biocontrol Initiative realization

Part A – Background (1)Executive Summary & Objectives

Project Objectives• Target at least 3 weeds for Defra and any EU contributors• Carry out overseas surveys with collaborators• identify and prioritise natural enemies (NE) for biocontrol• Establish funded collaborations in area of origin• Establish cultures of NEs and test plants• Host range test NEs• Produce project report• Develop Phase 3 of project i.e dossier submission and release planning• Manage publicity outputs

Executive SummaryThe assessment and use of biological control techniques to address key invasive weeds in or near water.

Part A – Background (2)Key Stakeholders and Beneficiaries

● Stakeholders and Beneficiaries:-● Donor(s): Defra through the Environment Agency +

any EU sponsor● End-user(s): EA, River Trusts, British Waterways etc● Partner(s): USDA South American Biocontrol

Laboratory, DEEDI Australia, NBPGR India, University of Tasmania

● CABI Centres/Departments: E-UK with involvement of India and E-CH

Part B – Implementation (1)Proposed Organisation Structure● Corporate Management: PMG● Project Board:-

● Project Executive: Sean Murphy● Senior Users: Janny Vos● Senior Suppliers: Carol Ellison, Ulrich Kuhlmann, Ravi

Khetarpal● Project Assurance: Janny Vos● CABI Budget-holder – Sean Murphy

Note that, if not the Project Executive, the CABI Budget-holder must have written confirmation from the Project Executive, and the Project Manager if required by Project Executive, prior to authorising payment.

● Project Manager: Dick Shaw● Team Managers: Rob Tanner, Djami Djeddour, Sonal

Varia, Marion Seier (all to become project managers once split into individual projects)

Part B – Implementation (2)Stages

StagesWork Packages / Deliverables in Stage, unless indicated in Stage Name

Stage

Completion Date

a) Business Plan Development (optional)Work Packages / Deliverables: Business Plan

1) Test plant list proposal Month 6

2)Collaborations agreements signed Month 6

3)Surveys Month 24

4)Host range testing Month 42

5) Report submission Month 48

Part B – Implementation (3)CABI Resource RequirementsStaff(and/or role on project)

Time Required on Project(Indicate whether time is in Days or Months)

Staff required for Business Plan Development (optional):

Total time required for Business Plan Development (optional):

Estimate of Cost (£) to complete Business Plan Development Stage (optional):

Remainder of Project (excluding Business Plan Development)

Remainder of Project (excluding Business Plan Development)

Overall project management 1/3rd Senior FTA

Project staff 18 Scientific FTA’s (6+4.75+4+4 per year)

Quarantine use of 6 chamber full time

Part B – Implementation (4)Customer Acceptance CriteriaAcceptance Criteria Target Measures6 monthly progress reporting As with previous agreements

with sponsorAll reports completed on time, and accepted by recipients

Agreement on, and delivery of, external messages

Comms plan Highlight previous successful message delivery with Commercial

Suitable overhead Similar to previous contracts Follow established levels –

Steering committee accepted Propose steering committee membership

SC established

Interaction with other IAS activities in GB and other countries

Ensure agreed with Steering Committee

Standing agenda point at SC meetings

Target weeds identified Three as a minimum Three weeds are targeted

Part B – Implementation (5)Project Exclusions & Interfaces

Exclusions● Gaining permission to release● Guarantee of suitable agent(s) at close● Regulatory change, positive and negative● ABS issues

Interfaces● all other European biocontrol activities - independent● The European Biocontrol Initiative (EBI) overall● Bioservices if molecular ID’s are required● Commercial for PR/Marketing activities●

Part B – Implementation (6)Key Constraints & Assumptions

Constraints● Export and Access and Benefit Sharing● Quarantine space –should be adequate● suitable personnel available in particular technical support (recruitment

required)● biological – there may be no suitable NEs

Assumptions● Collaborators persist and succeed in continued export● biological challenges can be overcome● The status of the weeds and the interests of the donor don’t change● Legislation pathway straightforward● A 4 year contract can be secured● No procurement problems arise with donor re sole tender

Part C – Reasons for CABI (1)Key Business Benefits - Strategic

● Fulfilling EBI goals ● Expanding our offering and market share in new

countries● Building on good relationship with host country

authorities and key MC● Optimises use of and return from specialist facilities● Raises public profile● Provides suitable contribution● Reinforces solid team● Builds reputation for further expansion● Makes us of time-limited sole-supplier advantage

Part C – Reasons for CABI (2)Key Business Benefits – Financial(Externally funded Projects only)

Full Project Budget – Planned Comments

Donor Currency: GBP

Could be topped up with match funding from other EU MS

There will be no PFA at this time

Exchange Rate to £: 1

Overall Contract Value in £ (if known): 1,200,000 (est)

Costs Billed to Project Donor (£)

Gross Revenue (Total Project Revenue): 1,200,000

Payments to External Collaborators: 78,000

Net Income: 1,122,000

CABI Implementation Costs (£)

CABI Staff Costs: 625,000

Direct Costs:(other direct costs, for example travel, etc)

215,000

Net Profit/Loss (Project Contribution): 282,000

Net Project Contribution (%): 25.1%

Note that the financials should match the information in the Project Financial Analysis (PFA) form.

Part C – Reasons for CABI (2)Key Business Benefits – Financial(Externally funded Projects only)

Full Project Budget – Planned Comments

Donor Currency: GBP

Could be topped up with match funding from other EU MS

There will be no PFA at this time

Exchange Rate to £: 1

Overall Contract Value in £ (if known): 1,200,000 (est)

Costs Billed to Project Donor (£)

Gross Revenue (Total Project Revenue): 295000

Payments to External Collaborators: 7000

Net Income: 288000

CABI Implementation Costs (£)

CABI Staff Costs: 130531

Direct Costs:(other direct costs, for example travel, etc)

84274

Net Profit/Loss (Project Contribution): 72697

Net Project Contribution (%): 25.29%

Note that the financials should match the information in the Project Financial Analysis (PFA) form.

Part D – Risks (1)Key Risks(for Collaborator, Security, Technical Risks, see next slides)

Risk Owner Likelihood

(L)

(1=Low;

3=High)

Impact

(I)

(1=Low;

3=High)

Total

(L x I)

(1=Low; 9=High)

Management Strategy

(Choose from Prevention, Reduction, Contingency, Transference, Acceptance, and give brief description of how applied)

No suitable agents available for each weed

Sub PMs

1 2 2 Cannot manage but can provide alternative options and negotiate transfer of funds between subprojects

No export permission granted for some countries of origin

Sub PMs

2 2 4 Find alternative source countries if export impasses contributes

Sponsor pulls funds under cutback regime

PM 1 3 3 Ensure contracts are strong

Quarantine escape Sub PMs and Tech Serv

1 3 3 Ensure Quarantine SOPs are followed religiously

Part D – Risks (2)Collaborator Risks

Collaborator Name

(to be paid by CABI)

Has CABI worked with them before? (Yes / No)

Assessment of Collaborator Risk

Include, for example:• Their reputation;• Past experience of working with them (if appropriate).

How much (£) in total is the Collaborator to be paid?

SABCL Yes All Excellent and trusted friends but future in doubt so activities incorporated into Brazillian MoU for security

32,000

NBPGR Yes Poor overall but depends on Individual

9,500

DEEDI Yes Good reputation and willing but key player often swamped and famed for poor delivery

18,250

U. Tasmania Yes Excellent and flexible. Good friends 18,250

Part D – Risks (3)Security Risks

Location of Work Has CABI worked there before?

(Yes / No)

Is there a current, or likely, security risk in that location?

(Yes / No)

Is an alternative secure location eligible for project?

(Yes / No)

Argentina Yes No Yes

India Yes No No

Australia Yes No Yes

Canada Yes No Yes

Part D – Risks (4)Technical Risks

Technical Work Has the Lead Centre previously undertaken this Technical work?

(Yes / No)

Has another area of CABI previously undertaken this Technical work?

(Yes / No)

Overseas survey Yes Yes

Host range testing Yes Yes

Dossier production Yes Yes

Part E – Dissemination & Impact (1)Dissemination of Results

Dissemination Method(what, how, etc)

Target Results Measures

Peer reviewed papers 3 papers Allocate lead authors in year 2

Conference attendance 12 conferences presented at Monitor opportunities and offer papers

Media articles and interviews 40 pieces Work with Marketing to identify opps formalised in comms strategy

Final reports The same number as there are eventual projects

Reports accepted by recipients

Part E - Dissemination & Impact (2)Impact of Project(Scientific, Technical, Commercial, Social, Environmental)

Impact Target Measures

Release of agents for at least 1 targets weed Realised?

Roll on opportunities for further related study requirements

Further funding secured

CABI’s name better known in the UK and EU countries

Article count including in other languages

Reduction in pesticide use in the environment and more effective control measures Europe wide

Nation’s own measures

Reduction of costs associated with weed management

Nation’s own monitoring

Part F – Reporting and Sign-off (1)Reporting

Information Provider Information Required Interested Parties Frequency

a) GD

b)

c)

a) Progress updates

b)

c)

Corporate Management (CABI)

a)

b)

c)

a)PM

b)

c)

a) PMG updates

b)

c)

Project Board (CABI)

a) annually

b)

c)

a)Sub PMs

b)Seb PMs

c)

a) Progress & images/video

b)blog

c)

Marketing (CABI) a)Significant milestones

b)As and when

c)

a) PMs

b) Collaborators

c)

a) Progress updates

b) Progress updates

c)

Collaborators (External) – paid by CABI

a) As below and on request

b) As below and on request

c)

a)PMs

b)Collaborators

c)

a) Progress updates

b) Progress updates

c)

Partners (External) a)As below

b) As below

c)

a)CABI

b)

c)

a)Progress and final reports

b)

c)

Donors / Funding Agency (External)

a)6 monthly

b)

c)

a)

b)

a)

b)

Other – please specify

a)

b)

Part F – Reporting & Sign-off (2)Supporting Documentation

As a minimum to accompany the completed PID:● Project Financial Analysis (not appropriate at this time

as donor may cut sub-projects)

Extra supporting documentation may be provided:● Gantt Chart (or Log Frame)● Any other documentation as appropriate

Please note that projects with an Intellectual Property Right (IPR) component require the contract to be submitted to PMG prior to signature.

Part F – Reporting & Sign-off (3)Authorisation

Project Executive / EMT: ……………………………………………

Date: …………………………………………………………..

PMG Sign-off (Level 1 Projects) …………………………………………..

Date: ………………………………………………………………………….

Approval of: PID Development of Business Plan

PMG Comments and/or Follow-on Actions: