what - front page | u.s. department of the treasury...fpds background: all executive branch agencies...

Treasury Acquisition Data System (TADS)

What:• A relational database system that collects and reports Department of

the Treasury offices and bureaus procurement information to the Federal Procurement Data System (FPDS), Office of Federal Procurement Policy, Congress, and the general public

Why:• Produces more accurate, timely procurement information than FPDS• Allows Treasury to monitor procurement performance metrics

(competition, socio-economic, cost-to-spend, etc.)

1


Background:• Developed by HHS in 1996 (franchised to Treasury under IA)• Fully tested and certified Year 2000 compliant (Logistics Management

Institute)• Replaced old non-Y2K Treasury Procurement Data System (TPDS)• Java platform version implemented in FY2000• Web browser version implemented in FY2002 (less overhead)• Captures all small purchases (SF-281), large dollar contract (SF-279)

data

2


Features:• Current with all Federal Procurement Data System (FPDS) changes• Automatic loading of vendor information through a Dun & Bradstreet

contractor data base (less typing)• Automatic population of the data fields for new modifications, task

orders and delivery orders against existing contracts in the system (less typing)

• User login via web browser. Available 24 hours a day/7 days a week On going technical support/help desk (301) 231-9898 x174

• On-line error checking• Flexible report features

3


FPDS background:All executive branch agencies report procurement information to the Federal Procurement Data System (FPDS), whose mission is to provide a comprehensive mechanism for assembling, organizing, and presenting contract placement data for the Federal Government to interested parties.

4


FPDS data provides:• recurring and special reports to the President, the Congress, the

General Accounting Office, Federal executive agencies, and the general public;

• a means of measuring and assessing the impact of Federal contracting on the Nation's economy and the extent to which small, veteran-owned small, service-disabled veteran-owned small, HUBZone small, small disadvantaged, and women-owned small business concerns are sharing in Federal contracts; and

• data for other policy and management control purposes, such as acquisition workforce planning.

5


TADS data provides:– Batch processing status reports– Standard quarterly/annual reports (socio-economic,

agency performance metrics – competition, PBSC)– Special request reports (FOIA’s Congressional

inquiry)– History of all transactions sent to FPDS

6


7

Internet

DataBaseServer

WebLogicServer

HHS Firewall

Treasury Firewall

Client PC with client application

OverheadPrevious System Architecture


8

Internet

DataBaseServer

Web Server

HHS Firewall

Treasury Firewall

Client PC with browser

New System ArchitectureBusiness

Logic/Application server


TADS reporting schedule:

DTAR Appendix A -

SF-279 (ICAR) - report by January 15th April 15th July 15th October 31st ,via TADS

SF-281 (Summary Contract Action Report ($25,000 or Less) - report by January 15th April 15th July 15th October 31st , via TADS

9


Two ways to submit procurement information:Batch Processing

– Easy uploading of reportable actions directly from agency contract management system

– All contract actions are reported collectively– Quarterly or periodic updates

On-line Processing – Each contract action is reported individually– Interactive edits– Lookup & validation tables– Real time updates 10


TADS next step:– Web based report tool for generating ‘ad-hoc’ and

special reports (Oracle 9iApplication Server)

TADS next generation:– (“E-Portal”) Collect data directly from contract

writing systems via Web Services– “E-Portal” will enable a variety of procurement

reports from TADS, contract writing and other systems

11


FPDS Next Generation:– Component of the Integrated Acquisition

Environment (Quicksilver initiative)– Streamline the collection of procurement data from

any type of contract or instrument– Reduce the cost of data collection– Facilitate data sharing across business functions– Provide accurate, real time information for strategic

decision making and planning

12

Treasury Acquisition Data System (TADS)http://www.dcis.hhs.gov/dcis/tads.htm

13

Security

http://www.dcis.hhs.gov/dcis/tads.htm

http://www.dcis.hhs.gov/dcis/tads.htm


14

Login


15

ICAR Preparation


16

ICAR Preparation


17

ICAR Preparation


18

ICAR Preparation


19

Department of the Treasury

Office of Procurement

ICAR Preparation


20

ICAR Preparation


21

Menu


22

SF-281 Preparation


23

MenuMenu


24

MenuMenu


25

Department of the Treasury

Office of Procurement

MenuMenu


26

Report Generation


27

Query Reports


28

Query Reports


29

Query Reports


30

Query Reports


31

Query Reports


32

Query Reports


33

Treasury ICAR/Total Purchases

$0

$1,000,000,000

$2,000,000,000

$3,000,000,000

$4,000,000,000

FY1999-2002

SF-279

Total Purchases


34

Treasury Small Purchase Trends

$0

$50,000,000

$100,000,000

$150,000,000

$200,000,000

FY1999

FY2000

FY2001

FY2002

SF-281Purchase card


35

ATFBEP

BPD

CUST

FLETCFMS

IRS

MINTOCC OTSPSD

USSS

Treas

$0$100,000$200,000$300,000$400,000$500,000$600,000$700,000$800,000$900,000

$1,000,000$1,100,000$1,200,000$1,300,000$1,400,000$1,500,000$1,600,000$1,700,000

PBSC FY2002

pbsc2 eligible2

Actual FY2003 26.03% ($504 Million)

FY2002 Goal $360 million (20%)


–Office of Procurement Contact:Lou Masciocchi - (202) [email protected]

TADS Helpdesk - (301) 231-9898 [email protected]

36

what - front page | u.s. department of the treasury...fpds background: all executive branch agencies...

Documents