Code 210 All Hands Meeting

NOVEMBER 18, 2015

Agenda Procurement Updates Status of Initiatives Thank You Program Awards FPDS Overview

Procurement Updates -- BSA• Business Services Assessment (BSA): Agency-wide assessment of health of procurement function

• Data collection and interviews with Center procurement and technical personnel completed in Summer 2015.

• Summary of findings presented to HQ Steering Committee on 8/31

• HQ Steering Committee presented recommendations to HQ Mission Support Council (MSC) on November 12, 2015

• MSC approved all Steering Committee recommendations. Formal Decision Memo expected this week.

Procurement Updates -- BSA◦ BSA conclusion: Procurement function is very effective,

but can be more efficient in how we conduct our work.

◦ The MSC decisions were grouped into 3 categories:◦ Optimizing Volume◦ Optimizing Time◦ Optimizing Leadership

BSA DecisionsDecision # Category Action

1 Optimizing Volume: Strategic Sourcing

Identify Strategic Sourcing contracts within Agency; Establish policy that Centers must use designated contracts; waiver required from HQ if contracts not used

2 Optimizing Volume: Acquisition Assignments

Initiate multi-year phased approach to assign specific Centers responsibilities to conduct acquisitions on behalf of Agency (Centers of Excellence)

BSA DecisionsDecision # Category Action

3 Optimizing Volume: Contract Administration

Establish policy to: 1) reduce number of tasks orders; 2) require fully funded contracts; 3) raise level of obligations to eliminate funding by discrete, low level tasks

4 Optimizing Time: Evaluation Process

1. Create Community of Practice to share SEB best practices (e.g., Guide for SEB Chairs, Agency templates).2. Centralize Government pricing and cost analysis.

BSA DecisionsDecision # Category Action

5 Optimizing Time: Policy and Guidance

Develop policy to enable more standard and rapid evaluations and source selections. Establish a lead time goal of 1 year from PSM to Contract Award for actions greater than $10M, and 6 months from PSM to award for actions less than $10M.

6 Optimizing Leadership: Knowledge Management

Enhance training for the technical community. Expand the use of virtual capabilities to increase efficiency, e.g., virtual reviews and evaluation of proposals; repositories for lessons learned and templates for SOWs, tech evals, etc.

BSA DecisionsDecision # Category Action

7 Optimizing Leadership: Project Management

Adopt project management principles for the competitive acquisition process, to provide better structure, discipline, and accountability for all acquisition team members

8 Optimizing Leadership: Leadership

Implement effective leadership and support activities to enable a model of interdependence where Center Procurement Office rely on other Center Procurement Offices for success

BSA Next Steps◦ Implementation teams to be formed for each of the 8

Decision areas.

◦ NASA HQ to determine team leads and membership. Team leads expected to come from NASA HQ and/or Centers.

◦ Centers participation/inputs on teams expected.

◦ Detailed implementation plans expected over the next ~6 months.

Status of Initiatives

• Supervisory Feedback Surveys• Process nearly complete -- 2 offices remaining• Feedback provided to Procurement Officer• Feedback and Action plan discussed during supervisor’s Mid-

Term evaluations• Supervisor check-ins with staff at regular intervals

• Climate Advisory Team Activities• Team representatives scheduled to meet with Procurement

Officer on November 24 to review recommendations• Recommendations/actions to be presented to code 210 at

future All Hands

Status of Initiatives Office Visits by Division Management• Nearly complete (for this round)• Good questions and suggestions from employees• Direct dialog with Procurement Officer has been open and

insightful • Procurement Officer to meet quarterly with employees to

maintain opportunities for dialog • Shadowing opportunities to be made available for Code 210

employees, via on-line sign-up tool. Tool expected to be available in January 2016

Employee Suggestion Box by the Numbers

210.P 210.Y Anonymous 210.I 210 210.S 210.M 210.H02468

1012141618

16 13 11 9 6 6 6 3

No. of Suggestions Submitted by Office

Total Number of Suggestions Submitted: 70

Thank You Program Awards

oDaniel Adams

oDavid Boon

oMary Brown

oDenise Byrd

oMichelle Delaney

oAlexis Harris

oMeredith Hart

oJasmine Jett

oAnn Kearney

oCraig Keish

oSang Lee

oJanicea Mccree

oTherese Patterson

oDeandre Rawlings

oMichele Rook

oDiane Scheuerman

Robert H. Goddard Honor Awards Code 210 Recipients for 2015

Keva Crossen Customer Service Nipa Shah Leadership Finale Uptegrow Professional Administrative

Congratulations!

210 Holiday Party

Frozen Edition Hosted by

210.H

Wednesday, December 16th

11:30 a.m.Bldg. 8 Auditorium

Enjoy Fun

Games

and

Prizes!

Food and Drinks

FOR ALL!

Wear your WHITE and BLUE (Completely

Optional)

Wear your most creative hat &

scarf for a prize! (Completely Optional)

Code 210 Guiding Principles

Positive, supportive environment where everyone’s views are respected

Strong trust between management and employees◦ Leaders/managers look out for employees’ best interests◦ Employees give best effort and are accountable for their work

Leaders/managers consistently model the behaviors they expect from employees

Employees are motivated to be inquisitive, offer ideas, and seek to understand why we do what we do

Everyone takes pride in their work, and quality of work improves