what’s special about special education? oaep fall conference october 23, 2015 jennifer schmidt,...
TRANSCRIPT
What’s Special About Special Education?
OAEP Fall Conference
October 23, 2015
Jennifer Schmidt, CEP
Usual Reminders• I will make movie, TV and song references that not everyone will get
• I will do my best to be professional, but sometimes my personality escapes
• Feel free to ask questions along the way
• My background:
• 12 years as a special education secretary at Olentangy Local
• 25 years in EMIS (I started when I was 12)
• 10 years at an ITC doing EMIS support
• If something I say is counter to ODE – ODE is correct and I made a mistake
• ODE provided some of the slides for this presentation – thank you, Ann Skaggs
What Will Be Covered?
• Quick Overview of the GE Special Events Progression
• Funding Implications for Special Education Students
• Gen Issues – those pesky reports that are meant to help us
• OH Special Education Annual Rating
GE Special Events Progression
• Starts with Referral – someone thinks the student may need extra help – RFRL or PSTC
• Parent has to consent to move forward – CNST
• School Psych or SLP does testing – IETR
• Team decides there is a handicap – IIEP or IISP meeting
• Lather, Rinse, Repeat – RIEP/RISP each year, RETR every 3 years
Changes to GE Events
• New - SEMD – Manifest Determination
• Student has more than 10 days of suspensions/expulsions
• Event date is same date as manifestation determination completed
• New - NIEP – Services provided w/o IEP in place
• Report disability on FD record
• Non-Compliance ID required – 10, 11, 12 (only used for NIEP)
• Use date services began
• Does not apply to 504 or ISPs
• Does not apply prior to IIEP
• Removed – FIEP – Final IEP
Manual Update - New GE Released
• Best Guidance is here EMIS Manual GE
Funding for Special Education Students
• Weights are for state funding only
• Title VI-B Federal Flow-Thru
• Preschool
• Not affected by non-compliance reason
Weighted Funding
Category Disability Categories Category Weight Factor
1 Speech only $1,547
2 LD, CD, Other health - Minor $3,926
3 Hearing, Vision, ED 9,433
4 Other health – Major, Orthopedic
12,589
5 Multi-handicapped 17,049
6 TBI, Autism, Deaf-blindness 25,134
Devil is in the DetailsThe formula for the weighted funding calculation is:
The number of disabled children (by category), times the categorical weighted factor, times the per-pupil base cost funding times, the district’s state share percentage.
See Sample SFPR Detail Worksheet Report
b1 = 104.89 students reported in Category 1$1,547 = weight for Category 1k = State Share Index
(b1 = 104.89) X $1,547 = $162,265 x (k=0.490126825) =
79,530.35 added funding for Category 1 students
Fiscal Year (FY)16 IDEA Part-B Allocation
• Each handicapped student identified & served by 10/31/xx counts
• Weights are not considered – all handicap codes = 1
• FTE is not considered – each student = 1
• http://education.ohio.gov/Topics/Special-Education/Resources-for-Parents-and-Teachers-of-Students-wit/Special-Education-Part-B-Allocations/Fiscal-Year-FY-15-IDEA-Part-B-Allocation
Special Education Part B Allocations
FY Year Name
Nonpublic Children Served
Child Count
Per Pupil Amount
Proportional Share
Allocation Amount
2016Sample District
0
461 $1,506.29 $0.00 $694,399.94
2015Sample District 0 419 $1,630.16 $0.00 $683,037.53
2014Sample District 0 484 $1,450.99 $0.00 $702.282.81
Gen Issues Reports
• Not always ‘FATAL’ errors – sometimes a warning
• If Data is right – leave it as is
• Don’t ignore – pass along
Error Code
Error Title Description Contact Check Count/%
145 No Secondary PlanningStudent is 16 and no Secondary Planning Code has been reported
Anne Skaggs, [email protected]
Examine Transition Plan sections of IEPs for all students who were 16 at any time this school year. If the plan meets federal requirements, make sure it is reported; if there is no plan that meets requirements, report no plan in place. SSID
170 IETR>60 days of ConsentIETR must be within 60 days of Parental consent
Anne Skaggs, [email protected]
Both IETR and CNST records must be submitted and Consent must occur within 60 days. SSID
175Non-compl rsn for late IETR
IETR must be within 60 days of Parental Consent. If not, district must indicate reason.
Anne Skaggs, [email protected]
Check dates on IETR, Parental Consent, Non-Compliance ID if more than 60 days. SSID
176 No PSTC reported No PSTC reported
Anne Skaggs, [email protected]
Check whether students were referred from Part C to Part B, if so, report the conference date. Counts
178 No ETRs reported No IETR, TETR or RETR reported
Anne Skaggs, [email protected]
Check special education records to identify dates and outcomes of ETRs completed this year. SSID
180 No ETR after Consent
Cannot calculate whether IETR is within 60 days of Parental Consent due to lack of IETR date
Anne Skaggs, [email protected] IETR record is due to be submitted for this student SSID
182 No IEPs reportedNo TIEP, RIEP, CIEP, IIEP, or FIEP reported.
Anne Skaggs, [email protected]
Check special education records to identify dates and outcomes of IEPs completed this year. Counts
185IETR with no consent reptd
Cannot calculate whether IETR is within 60 days of Parental Consent due to lack of consent outcome for initial
Anne Skaggs, [email protected]
Parental Consent record is due to be submitted for this student. SSID
Special Education Ratings
Let’s let ODE explain how EMIS data is used - ODE Webcast
2015 District Special Education Ratings
Rating
Actual Rating
(Compliance Measures)
Projected Rating
(Results & Compliance Measures)
Meets Requirements 923
Needs Assistance 109
Needs Intervention 4Needs Substantial
Intervention 0
From EMIS data to Special Ed Determinations
Common issues for
Indicators 11 & 13
Some Data is More Visible
Indicator 11: Completion of Initial Evaluations within 60 days
• Not all months have 30 days! It is important to count the days from parental consent to the 60th day.
• Plan the evaluation – make sure the plan includes all the information the team will need to make a determination. Asking for more information or assessments at the end just extends time.
Indicator 11: Initial Evaluations within 60 days
Know the EMIS codes for accepted reasons for not completing evaluation within 60 days. Use them!
• 05 - Parent Choice (If using must have documentation that the parent and district mutually agreed that more time is needed)
• 06 - Parent refusal to participate (Must have documentation of attempts to involve parent)
• 07 - Incarceration of student with written documentation
• 08 - Child’s health with written documentation• 09 - Compliant with procedure but previous
data error cannot be corrected
Delay between the date the parent signs the consent form and the date the LEA receives it:
• The parental consent form does not have a blank to fill in for district receipt of the form. The assumed receipt date will be the signature of the parent.
• However, if the district can provide documentation that the form was received by the district at a later date this will be considered the initial date for beginning the 60-day timeline to conduct the evaluation.
Indicator 11: Initial Evaluations within 60 days
Indicator 13: Transition Planning for Students 16 and Above• Oops, forgot about the transfers and
withdrawn students - all students with disabilities age 14 or older must have a Transition Plan on the IEP (and have the plan reported in EMIS)
• Watch birthdays – If a student will turn 14 during the year the IEP is in effect, wish him/her a happy birthday and write a transition plan!
Check your data for Indicator 11 and 13
• General Issues Reports• If your data is incorrect, you will have multiple
chances to get it right• Utility of this check depends on timely submission
of yearend data
Questions?
Thank you to Anne Skaggs from ODE for use of slides.
Jennifer Schmidt, CEP
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