SAP - Enterprise Portal – Administration Manual

Development & Administration Manual for

Enterprise Portal

Table of ContentsUser Creation: ............................................................................................................................................ 4 Reset the User Password: ........................................................................................................................... 6 GPI_Employee(Employee role): ................................................................................................................ 7 GPI_Manager (Manager Role)................................................................................................................... 7 Assign ESS(Employee Self service ) Group to the User: .......................................................................... 8 Assign MSS(Manager Self service ) Group to the User: ......................................................................... 11 Remove ESS(Employee Self service ) Group or MSS group from the User: ......................................... 14

Delete the User From the Portal: ............................................................................................................. 15 Create Role:.............................................................................................................................................. 16

Assign Role to Group: ............................................................................................................................. 17 Assign Role to User: ............................................................................................................................... 18 Assign action to User: ............................................................................................................................ 19 Delete the Role From the Portal: ............................................................................................................. 21

Create Group: ........................................................................................................................................... 22 Assign Role To Group: ........................................................................................................................... 23 Assign Users To Group: ......................................................................................................................... 25 Delete the Group From the Portal: .......................................................................................................... 26 Lock and Unlock the Users .................................................................................................................... 27

Knowledge Management(KM): ............................................................................................................... 28 Upload the Document: ............................................................................................................................ 29

Upload Support Document into KM: ....................................................................................................... 32 Upload GPI HR Policy Document into KM: ........................................................................................... 35

Delete GPI HR Policy Document in KM: ............................................................................................... 39 Upload Holiday Calender into KM: ......................................................................................................... 41 Upgrade the EP Packages: ....................................................................................................................... 43

Step Two .................................................................................................................................................. 44 Step Three ................................................................................................................................................ 45 Step Four ................................................................................................................................................. 48

Upgrade ESS/MSS Business Packages: ................................................................................................... 51 Working with the SDM .......................................................................................................................... 52 SDM Repository ..................................................................................................................................... 53 Deployment ............................................................................................................................................ 53 Undeployment ........................................................................................................................................ 53 Download the Business Packages from the Below Location ................................................................. 55 SDM Log File: ....................................................................................................................................... 61 Log Viewer ............................................................................................................................................. 62

User Creation:

Login into the portal and navigate into User administration ----> Identify Management Click on Create User

1. Enter the logon id for the user 2. select the Define initial password Radio button (eg:initial123) 3. enter define password and confirm password 4. and enter the Last Name

finally click into the save button

Reset the User Password: Suppose User forget the password or user is locked then need to reset the password Login into the portal and navigate into User administration ----> Identify Management Select the User

Select the User from search criteria Dropdown and enter the user

click on modify

5. select the Define initial password Radio button 6. enter define password and confirm password

finally click into the save button

We have already created 2 Groups for ESS Portal 1.GPI_Employee(Employee role) 2.GPI_Manager (Manager Role)

GPI_Employee(Employee role): It contains

• ESS Role(Employee self service) • Portal inbox role • GPI greetings role

GPI_Manager (Manager Role) It contains

• ESS Role(Employee self service) • MSS Role(Manager self service)

Assign ESS(Employee Self service ) Group to the User:

Select the User from search criteria Dropdown and enter the user click on modify Select the Assigned Groups Tab now we can see the 2 tables 1.Available groups 2.Assigned Groups Enter GPI_Employee Group in the available group and click Go button select the GPI_Employee group from the available group table and click Add button now we can see the GPI_Employee Group in the assigned Group. Finally click into the Save button

Assign MSS(Manager Self service ) Group to the User:

Select the User from search criteria Drop down and enter the user click on modify Select the Assigned Groups Tab now we can see the 2 tables 1.Available groups 2.Assigned Groups Enter GPI_Manager Group in the available group and click Go button select the GPI_Manager group from the available group table and click Add button now we can see the GPI_ Manager Group in the assigned Group. Finally click into the Save button

Remove ESS(Employee Self service ) Group or MSS group from the User:

Select the User from search criteria Drop down and enter the user click on modify Select the Assigned Groups Tab now we can see the 2 tables 1.Available groups 2.Assigned Groups select the group from the Assigned Group Table & remove the group Finally click into the Save button

Delete the User From the Portal: Select the User from search criteria Dropdown and enter the user Select the User from the Table and click delete Button Once click into the delete Button enter the reason for delete for (eg: Employee resigned) then click delete button.

Create Role:

Login into the portal and navigate into User administration ----> Identify Management Select the Role from search criteria Drop down and click create Role enter the Unique name of the Role and Description of the role finally click on save button

Assign Role to Group: Select the Role from search criteria Dropdown and enter the role

click on modify Select the Assigned Groups Tab now we can see the 2 tables 1.Available groups 2.Assigned Groups search the group and add or remove the group from the role finally click on save button

Assign Role to User:

Select the Role from search criteria Drop down and enter the role click on modify Select the Assigned Users Tab now we can see the 2 tables 1.Available Users 2.Assigned users search the user and add or remove the user from the role

finally click on save button

Assign action to User: Select the Role from search criteria Drop down and enter the role click on modify Select the Assigned Actions Tab now we can see the 2 tables 1.Available actions 2.Assigned actions search the action and add or remove the action from the role

finally click on save button

Delete the Role From the Portal: Select the Role from search criteria Dropdown and enter the role Select the Role from the Table and click delete Button Once click into the delete Button system will ask the confirmation delete. Click delete

Create Group: Login into the portal and navigate into User administration ----> Identify Management Select the Group from search criteria Drop down and click create Group enter the Unique name of the Group and Description of the group finally click on save button

Assign Role To Group: Select the Group from search criteria Dropdown and enter the Group click on modify Select the Assigned Roles Tab now we can see the 2 tables 1.Available Roles 2.Assigned Roles search the Role and add or remove the Role from the Group finally click on save button

Assign Users To Group: Select the Group from search criteria Dropdown and enter the Group click on modify Select the Assigned Users Tab now we can see the 2 tables 1.Available Users 2.Assigned Users search the user and add or remove the user from the Group

Delete the Group From the Portal: Select the Group from search criteria Dropdown and enter the group Select the Group from the Table and click delete Button Once click into the delete Button system will ask the confirmation delete. Click delete

Lock and Unlock the Users Go to User administration → Identity Management

Select User, whether UME database User ID. Then select “Go”.

Select the User then go to “Lock”

Enter the reason and lock.

To unlock select the user, enter the reason and Unlock.

Knowledge Management(KM): Login into Portal and Navigate into Content Administration ---> KM Content

Upload the Document: Upload the document into KM Go to the folder → New --->Upload

Select the file from local system and click on upload button

after click on upload click done

Upload Support Document into KM:

We need to update the Support Document in the logon page link. We need to upload the Document in the following way Navigate into Content Administration ---> KM Content and go to the following path /documents/Public Documents Already Support Documents are uploaded. If you want to update the support Document

1. create the Support document in the PDF format 2. Save it into Help.pdf

Go to the Folder Select New -->Upload

Once you upload the Help.pdf document. System will ask following option

1. overwrite 2. save As

Choose Overwrite Existing item and click ok button

finally click Done button. Support document now Updated

Upload GPI HR Policy Document into KM:

We need to update the GPI HR Policy Document in the Employee-self-service Employee-self-service---> Corporate Information We need to upload the Document in the following way GPI HR Policy Documents are Stored in the following KM Path /documents/GPI/Policy Documentation Suppose GPI Introduce New Policy Navigate into the following KM Path /documents/GPI/Policy Documentation Go to the Folder NEW-->Folder

Create the folder with Policy Name

documents > GPI > Policy Documentation

documents > GPI > Policy Documentation

Finally click Save Button

Now Navigate into New Policy folder /documents/GPI/Policy Documentation/New Policy upload the New Document.

Now We Can see the New Uploaded Policy Document in the Corporate Information link in the ESS Service

Delete GPI HR Policy Document in KM: If we want delete the GPI Policy Document. Navigate into Policy Documentation /documents/GPI/Policy Documentation/ For Eg: Delete New Policy document

/documents/GPI/Policy Documentation/New Policy Select the New Policy folder and Go to Selection---> delete

Upload Holiday Calender into KM:

We need to update the GPI Holiday Calender in the ESS We need to upload the Document in the following way Navigate into Content Administration ---> KM Content and go to the following path /documents/GPI Already GPI Holiday Calender are uploaded. If you want to update the GPI Holiday Calender Document

3. create the GPI Holiday Calender in the PDF format 4. Save it into HC_GPIs.pdf

Go to the Folder Select New -->Upload

Once you upload the HC_GPIs.pdf document. System will ask following option

3. overwrite 4. save As

Choose Overwrite Existing item and click ok button finally click Done button. Support document now Updated

Upgrade the EP Packages:

• Login into EP OS system • Go to /usr/sap/SID/DEV../j2ee/JSPM/go.bat • The screen below appears. Provide the SDM password and Click Next.

Step Two

• In the corresponding screen which appears, choose Single Support Package and click Next. • If you want to update only particular software components that are deployed on the system and do not want to apply complete support package stacks, you can apply single support packages. The import time is shorter for single support packages than for support package stacks. In addition, you can apply newer support packages of SAP software components that have been modified in the NWDI.

Step Three

• In this screen, check the Current and Target Level and click Next.

• Now Check the Status of the each Support Pack whether its showing OK and then Click Start.

Step Four

• The Deployment is scheduled.

• The Deployment is in Progress

• The Support package is Deployed.

Upgrade ESS/MSS Business Packages: Login To SDM Login to SDM Note: Through SIDADM only we can login to SDM. Usr\sap\<SID>\Instance\SDM\program .\RemoteGui

Working with the SDM

The Software Deployment Manager (SDM) is the standard tool that is used to install J2EE components on the SAP J2EE Engine. The SDM is a client/server application. The SDM Server runs on the SAP J2EE Engine side. This server is started automatically with the J2EE Engine. A graphical user interface is available as a client.

At a time only one user can log into the SDM.Multiple logon is not possible.

Once we logged into the system, we will get the below screen.

SDM Repository

It contains the registered Software Component Archives (SCAs) and Software Deployment Archives (SDAs) The SDM Repository tab on the initial screen gives you an overview of the installed target systems and the archives they contain. The following target systems are possible: File system Database J2EE Engine When expand the target systems node, we can see the SCAs and SDAs that are assigned to the corresponding target systems.

Deployment

Using Deployment tab to deploy new software packages with the Software Deployment Manager (SDM).

It takes us through the individual steps, from selecting the Software Component Archive (SCA) and the Software Deployment Archive (SDA), to actually deploying the software in the target directory

Undeployment

It is used to remove installed applications from the J2EE Engine.

Download the Business Packages from the Below Location

Support Packages and Patches SAP Application Components SAP ERP SAP ERP 6.0 Entry by Component Portal Content

BP ERP05 ESS 1.0 BP ERP05 MSS 1.0 Support Packages and Patches SAP Application Components SAP ERP SAP ERP 6.0 Entry by Component SAP XSS (Self Services)

SAP MSS 600 SAP PCUI_GP 600 SAP ESS 600 Select the Business Packages which we need to apply.

Select “Next” then Start Deployment.

A success message appears at the end of the deployment process. Choose Confirm to confirm the deployment.

Once the deployment is over, the ESS and MSS Business Packages will be available in the Portal Content Directory (PCD).

SDM Log File:

E:\usr\sap\GED\JC00\SDM\program\log

Log Viewer Log Viewer tab to display the log for the SDM work steps Log Name

Content

sdm_server.out Server output to Stdout

sdm_server.err Server output to Stderr

sdm_remotegui.out GUI output to Stdout

sdm_remotegui.err GUI output to Stderr

sdmlogYYYYMMDD.log SDM log created by SDM Server

sdmguiYYYYMMDD.log GUI log created by SDM Server

sdmclYYYYMMDDHHMMSS.log Client session log. For example, deployment with SAP NetWeaver Developer Studio.

jddilogYYYYMMDDHHMMSS.log Log of a JDDI deployment. The content of this log is also included in sdmlog.