wisconsin students go 2 college site coordinator training

Wisconsin Students Go 2 College Site Coordinator Training

Agenda

• Preparing for a College Application event• During College Application event• After the College Application event• Questions

THE BASICS• Focuses on first-generation

students• Promotes College-Going Culture• Occurs in the fall (October –

November)• Takes place during the school day• Requires collaboration (K-12/HE)• Uses school personnel and

volunteers – low cost

“Sometimes a student going to college is as simple as someone helping them to apply.” (J. Watts, 2010)

Our students say…

• “This program is very helpful! Without you I could not of applied correctly, thank you.”

• “Love having the extra help from the counselors.. just makes me feel so much better about everything I am doing.”

• “I was really thankful for having the counselors help me in my application process. I had a lot of questions answered.”

Share information and build awareness

Provide individualized advising

Assist with application completion

Engage parents and community

GOALS

PREPARING YOUR SCHOOL, STUDENTS AND VOLUNTEERS FOR

THE COLLEGE APPLICATION CAMPAIGN EVENT

Site Coordinator Manual http://weop.dpi.wi.gov

http://weop.dpi.wi.gov/weop_wisconsin-students-go-2-college

Site Coordinator Manual http://weop.dpi.wi.gov/weop_wisconsin-students-go-2-college

Spring or Start of School Year

During spring course enrollment meetings with juniors, make each student aware of the College Application program and encourage them to begin thinking about and researching the colleges and universities to which they want to apply Review the current Site Coordinator Manual as provided by your State Coordinator Establish a school team to assist with your school’s preparations; host first meeting Add the College Application event to your school’s master calendar Reserve the computer facilities for your school’s College Application event Ensure you have adequate counts of fee waivers for those students who are unable to afford the application fees. Contact the College Board, ACT, or NACAC if additional waivers are needed. Links to these resources are included in this manual.

8 weeks prior to event, Week of:_____________

Confirm that your school’s information is listed correctly on the state’s College Application event website. Contact your State Coordinator if there are issues. Communicate the opportunity to students, families, and the community using the information letters available in this manual. This is a great way to recruit volunteers! Communicate with volunteers for your event using the letters in this manual, or by making announcements at school meetings, PTA/PTO meetings, and/or parent nights. If your school has a criminal background check requirement, be sure to follow those guidelines.

http://weop.dpi.wi.gov/weop_wisconsin-students-go-2-college

7 weeks prior to your event, Week of:_____________

Arrange a schedule for your event, including which groups or classes of students will participate at what time. Encourage students to begin college research. Use College Board’s Big Future https://bigfuture.collegeboard.org/, Education Trust’s www.collegeresults.org, and other appropriate resources. Review supplemental activities provided in this manual and determine which activities you want to use to make your school’s event fun and exciting. Encourage teachers to begin connecting classroom lessons to your College Application program. Suggestions are included in this manual.

6 weeks prior to your event, Week of:_____________

Provide eligible students with application fee waiver information. Discuss or create worksheet with payment options for students who do not qualify for fee waivers. Begin implementing College Application event supplemental activities. Recommendations are included in this manual. Contact the Mayor’s office to have your College Application Day(s) proclaimed. If other schools in your district are hosting events, coordinate with them on the request.

5 weeks prior to your event, Week of: _____________

Reconfirm that computer facilities are reserved for the event and that your school’s technology coordinator is ready and willing to serve should any technology issues arise. Timeline and Checklist Page 1.


Create a schedule for volunteers, taking into account the availability of your volunteers, as well as breaks and lunch.


Remind parents of your school’s College Application event using the phone tree, and let them know that their students may need their help to prepare. Suggested information to share is included in this manual. Send a message to your volunteers to give them the details of your event, including when/where to meet.


Remind teachers, counselors and administrators of the event schedule and ensure all seniors will have the opportunity to participate. Be sure that you have and use event materials provided by the State Coordinator.

https://bigfuture.collegeboard.org/

http://www.collegeresults.org/

Scheduling Ideas

• Multiple days give students the most options• Having students schedule a time for their

participation helps you plan– Volunteers– Amount of time each student will need

• Send reminders/passes so students make their appointment

Don’t forget parents

• Send information about your event to parents• Invite them to attend• Tell them how their child can participate

____________

Pre-event preparation: first steps Print and Review Wisconsin Students Go 2 College Site Coordinator manual Identify and reserve site for the College Application event Add College Application event to school calendar Identify a School Team to build support and assist with tasks; use Resources Audit available in this manual

to identify members of team Host school team meeting to discuss implementation of program at your school Ensure you have adequate counts of ACT, SAT, and/or NACAC fee waivers

________

Communicate opportunity to students, their families, and the local community By information letters By phone blasts By posting information on school website, school newsletter, school marquee Pre-event press release

__________

Prepare students for the event Focus on activities that encourage students to research and identify schools that are the best fit for them.

Use College Board’s Big Future website and the College Research Worksheet available in this manual. Sponsor and/or support participation in college fairs or college visits Distribute College Application Worksheet for students to complete before event Implement college exploration and preparation assignments in classrooms Identify and meet with students eligible for application fee waivers

________________

Implement school-wide activities to build awareness and enthusiasm College t-shirt/sweatshirt days College wall bulletin boards “Ask Me!” signs on offices and classroom doors Door decorating contests Morning announcements Guest speakers Parent/Student Nights Engage underclassmen in school’s College Application Campaign event

______

Get volunteers involved to assist with the event Communicate with volunteers (letter and/or email) Assign tasks Ensure volunteers have “Ask Me!” stickers

________

HOLD COLLEGE APPLICATION EVENT! Ensure students receive a 10 Steps document before they begin applying Ensure students register for the FAFSA PIN Ensure students sign-out Ensure students receive Next Steps, and FAFSA Completion flyers

Site Coordinator Checklist from Manual

Ask Me About My School Banners

Building a College-Going Culture


Window Displays Bulletin Boards

School Team Class Assignments


Students: Research OptionsCollege Board’s Big Future

Students: Research OptionsNCES – College Navigator

Students: Research OptionsCollege Results Online

Students: Research OptionsCenter for Student Opportunity

Students: Research Options

Application Tip:

You and your students can practice filling out applications at

apply.wisconsin.edu

StudentsComplete College Application Worksheet

Essay or Personal Statement

UW System Personal Statements

• Work with teachers to offer extra credit to students who complete and submit drafts of personal statements prior to your event

StudentsComplete College Application Worksheet

Recruiting and Preparing Volunteers

Who?College admissions reps, financial aid officers, college access professionals, retired teachers, local business leaders, parents

• Ashland WEOP Office715-682-7975

• Eau Claire WEOP Office715-836-3171

• Green Bay WEOP Office920-492-5745

• Milwaukee WEOP Office414-227-4413

• Madison WEOP Office608-266-1636

• Racine WEOP Office262-638-7370

• Wausau WEOP Office715-842-0871


What?Greet students, answer questions, review applications, manage sign-in sheets, fill printer with paper, hand out “Next Steps” sheet, serve as motivational role models


Why?Engages community in the schools for a positive reason, highlights adult mentors, reinforces the importance of continuing education, brings additional resources to the task – not only for the College Application Campaign but for other school efforts as well


Volunteer Orientation MeetingInform volunteers of tasks, gather contact information, review background check requirements, remind them to check school loyalties at the door, answer questions, and thank them!

Application Tip

UWhelp.wisconsin.eduHas videos that are designed to help students complete their applications

THE DAY OF THE EVENT

College Application Day

• Use student sign-in sheet• Administer student survey

https://milwaukee.qualtrics.com/SE/?SID=SV_39Lr09DOcPimILP

• Keep a record of volunteers and hours• Hand out the “What’s Next” sheet• Hand out the College Goal WI flier



Wednesday, Feb. 10th

6:00 P.M.

MilwaukeeMPS TEAM UPCollege Access Centers-North & South

New RichmondWITC New Richmond Campus

2:00 P.M.Wednesday, Feb. 17th

6:00 P.M.

Wednesday, Feb. 24th 6:00 P.M.

BeloitBeloit Public Library

Green BayNortheast Wisconsin Technical College

Lac du FlambeauLac du Flambeau Education Center

Manitowoc UW-Manitowoc

MarinetteUW-Marinette


RacineGateway Technical College

Wisconsin RapidsMid-State Technical College

Saturday, Feb. 13th

10:00 A.M.

HolmenHolmen High School

MilwaukeeAlverno College

MilwaukeeMPS TEAM UPCollege Access Center-North

Madison Edgewood College

Oak CreekMATC

Saturday, Feb. 28th10:00 A.M.

AppletonFox Valley Technical College

DeForest (Madison Area)DeForest Area High School

Eau ClaireChippewa Valley Technical College

Fond du LacMarian University

JanesvilleHedberg Public Library

KenoshaUW-Parkside


PlattevillePlatteville High School

SuperiorSuperior High School

WaukeshaUW-Waukesha

WausauNorthcentral Technical College

BarabooUW-Baraboo/Sauk County

KenoshaGateway Technical College


Rice LakeUW-Barron County

West BendWest Bend High Schools

ElkhornGateway Technical College

Milwaukee Mount Mary University

MilwaukeeMPS TEAM UPCollege Access Centers-South

RhinelanderNicolet College

ShawanoNWTC Shawano

Saturday, Feb. 27th10:00 A.M.

OshkoshUW-Oshkosh**Special time for Oshkosh location only

Saturday, Feb. 20th2:00 P.M.

TBDMadisonEdgewood College

After College Application Day

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AFTER THE COLLEGE APPLICATION CAMPAIGN

EVENT

Application Tip:

If a students’ Senior schedule changes, the campus must be notified. This can

affect the application.

After College Application Day• Hold a debriefing

session with volunteers and school personnel

• Prepare a newspaper article about the success of the event

• Collect data requested at state level

• Stay in touch with students to fully complete their applications

State Data Request

• Complete Coordinator surveyhttps://milwaukee.qualtrics.com/SE/?SID=SV_b2CWvpoEsL1H7dX

• Mail or Scan in :– In-kind Match form– Student sign in sheets– Student surveys

Mary Kleusch402 Graham Ave

Eau Claire, WI 54701

https://milwaukee.qualtrics.com/SE/?SID=SV_b2CWvpoEsL1H7dX

https://milwaukee.qualtrics.com/SE/?SID=SV_b2CWvpoEsL1H7dX

QUESTIONS?

Mary Kleusch

[email protected]

715-836-3469

Becky Dressel

[email protected]

715-836-3171

mailto:[email protected]

mailto:[email protected]

wisconsin students go 2 college site coordinator training

Documents

college application

college spring

college attendance

college board

application completion

application fees

application process

school year