wm moorhead practical steps in business continuity planning, shared strategies
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Practical Steps in Business Continuity Planning
December 15, 2010Shared Strategies for Homeland Security
Presented by:William Moorhead, JD
Ginny Schwartzer
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Administrative Issues
•Questions
•Participation
•Disagreement
•Collective Experience
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Session Goals
•Describe comprehensive business continuity planning.
•Discuss a practical planning process.
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Objectives
•Review a common understanding of continuity planning and methods.
•Analyze common hindrances to continuity planning.
•Share best practices for developing and implementing the plan.
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Continuity Planning Overview•Contents of the Plan
▫More than IT▫Base plan▫Departmental plans ▫Processes and activities▫Succession ▫Tools▫Contacts▫FEMA COOP template
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FEMA COOP
•Essential Functions•Orders of Succession•Delegations of Authority•Alternate Facilities•Continuity of Communications•Vital Records Management•Human Capital•Reconstitution
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Continuity Planning Overview•Plan Development
▫Orientation/Buy-In▫Hazard Assessment and Awareness▫Questionnaires ▫Workshops
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Continuity Planning Overview•Involved Parties
▫Organization Leaders▫Planning Leader/Point of Contact▫Departmental Leaders▫Employees▫Outside agencies
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Challenges
•What are some challenges you faced when conducting continuity planning?
•Why was a continuity planning project frustrating?
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Why We Struggle
•Interest▫Employees▫Project Manager
•Support▫Organizational▫Employee▫Partner agency
•Leadership▫Unskilled Leader▫Lack of Leadership
•Coordination▫Internal▫External
•Time
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Success Stories
•What have you done to overcome these challenges?
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How To Overcome
•Engage Individuals▫Request specific actions
•Limit Time Commitment▫Work in small segments▫Focus on one portion at a time
•Make It Practical▫Utilize the plan regularly▫Plan based on realistic threats
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How To Overcome
•Gain Buy-in of Leadership▫Cost/Benefit▫Maximum use of effort▫Feedback mechanism
•Understand Agency Vulnerability▫Employees▫Leadership
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How To Overcome
•Select the Project Manager Carefully▫Personality and capability▫Incentives▫Outside consultant
•Manage the Project▫Set goals▫Set and keep deadlines▫Follow-up on goals, deadlines, meetings,
etc.
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Practical Considerations
•Departmental Workshops•Real-time Exercise•Focus on Relevant Hazards•Random “Tests”•Employees Training Employees
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Practical Considerations
•Agreements•Alternate Facilities•Space Planning•Go-Kits•IT Limitations
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Resources
•FEMA COOP Template•FEMA Independent Study Courses•Trade Publications•Continuity Planner Groups
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Summary
In business or in football, it takes a lot of unspectacular
preparation to produce spectacular results.”
-- Roger Staubach, Hall of Fame Football Player
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Contact
All Clear Emergency Management Groupwww.AllClearEMG.com
336-802-1800
Will [email protected]
Ginny [email protected]