Word Contents Navigation ................................................................................................................................................... 2

Custom margins in Word 2013 ................................................................................................................... 2

Create custom margins ........................................................................................................................... 2

Set the default margin ............................................................................................................................ 2

Change the header and footer margin .................................................................................................... 2

Change the unit of margin measurement ............................................................................................... 2

Table of Contents ........................................................................................................................................ 2

Create a table of contents....................................................................................................................... 2

Update a table of contents ..................................................................................................................... 3

Format the text ....................................................................................................................................... 3

Line spacing ................................................................................................................................................ 3

Change the line spacing in a portion of the document ........................................................................... 4

Spell-check basics ....................................................................................................................................... 5

Citations and a bibliography ....................................................................................................................... 8

Footnotes .................................................................................................................................................. 11

Quick Styles in Word ................................................................................................................................. 11

Watermark ................................................................................................................................................ 11

Insert a watermark ............................................................................................................................... 11

Change a watermark ............................................................................................................................. 12

Remove a watermark ............................................................................................................................ 12

Mail Merge ............................................................................................................................................... 12

Insert mail merge fields ........................................................................................................................ 12

Add individual fields .............................................................................................................................. 12

Navigation o Welcome Screen / Templates

o Ribbon

o Backstage

Custom margins in Word 2013

Create custom margins 1. Click Page Layout> Margins.

2. At the bottom, click Custom Margins.

3. In the Page Setup box, enter new values for the margins.

Set the default margin 1. Click Page Layout> Margins.

2. At the bottom, click Custom Margins.

3. In the Page Setup box, enter new values for the margins.

4. Click the Set As Default button.

Change the header and footer margin 1. Click View > Ruler.

2. Double-click the header or footer area.

3. Press CTRL+A.

4. On the ruler, drag the right indent marker.

5. Drag the left indent marker.

Change the unit of margin measurement 1. Click File> Options

2. Click Advanced.

3. Under Display, in the Show measurement in units of drop down box, select the unit you want.

Table of Contents

Create a table of contents 1. First, apply heading styles Heading 1 and Heading 2, for example to the text that you want to

include in the table of contents. Select the text, click Home, and move the pointer over different

headings in the Styles gallery. Notice as you pause over each style, your text will change so you

can see how it will look in your document. Click the one that you want.

2. Click where you want to insert the table of contents usually near the beginning of a document.

3. Click References> Table of Contents and then choose an Automatic Table from the gallery of

styles.

Update a table of contents To update a table of contents that was created automatically from heading styles, click References >

Update Table. You can choose to Update page numbers only or Update entire table if you want to

update the page numbers and the text.

Format the text To change the formatting of the text in the table of contents, change the style for each level in the table

of contents.

1. Click References> Table of Contents> Custom Table of Contents.

2. In the Table of Contents dialog box, click Modify. If the Modify button is grayed out, change

Formats to From template.

3. In the Styles list, click the level that you want to change and then click Modify.

4. In the Modify Style dialog box, make the formatting changes that you want, and then click OK.

5. Repeat steps 3 and 4 for all the levels that you want to display in your table of contents.

Word will remember these customizations each time you update the table of contents (References>

Update Table).

Line spacing The fastest way to change the amount of space between lines of text or between paragraphs for an

entire document is to use the Paragraph Spacing button on the Design tab, which changes both at the

same time.

1. Click Design > Paragraph Spacing.

2. Move your cursor over each of the spacing options under Built-In, and notice how the line

spacing changes.

3. Click the option you want. If you want to single space your document, choose No Paragraph

Space.

This overrides the settings of the style set youre currently using. If you decide later that youd like to

return to the original settings, click Design > Paragraph Spacing again and choose the option under Style

Set. The option may be Default, as shown above, or it will show the name of style set youre currently

using.

Change the line spacing in a portion of the document To change the line spacing for only part of a document:

1. Select the paragraphs you want to change.

2. On the Home tab, click the Line and Paragraph Spacing button.

3. Choose the number of line spaces you want or click Line Spacing Options at the bottom of the

menu, and then select the options you want in the Paragraph dialog box under Spacing. To learn

more about these settings, see Adjust indents and spacing.

If you want to change the spacing before or after the selected paragraphs, click the arrow next

to Before or After and enter the amount of space that you want.

Spell-check basics All Microsoft Office programs can check the spelling and grammar of your files. In Microsoft Word 2013

youll find the Spelling & Grammar options here:

Click Review > Spelling & Grammar (or press F7) to start the spelling and grammar checker and

see the results in the Spelling and Grammar task pane.

Tip If you prefer to use the keyboard to review the results, press the underlined letter found on the

buttons in the task pane. For example, to Ignore All instances of a word, press g.

Choose from these options as the spelling and grammar checker goes through each word:

Check the spelling and grammar all at once.

Check spelling and grammar automatically, as you type.

Recheck the words you previously checked and chose to ignore (but changed your mind).

Check spelling and grammar all at once Checking all the spelling and grammar in your document is useful when you want to quickly proof your

text. You can check for possible mistakes and then decide if you agree with the spelling and grammar

checker.

After you click Spelling & Grammar (or press F7) you can fix each error that Word finds in different

ways. In the task pane at the right of your document, you will see the spelling and grammar choices:

Tip If you prefer to use the keyboard to review the results, press the underlined letter found on the

buttons in the task pane. For example, to Ignore All instances of a word, press g.

Fix the error using Words suggestions If you want to fix the error by using one of the

suggested words, select the word in the list of suggestions and click Change. (You can also click

Change All if you know youve used this incorrectly spelled or used word throughout the

document so that you dont have to address it each time it pops up.)

Create a dictionary entry If the word is a real word that you use and one that you want

Wordand ALL of the Office programsto recognize too, click Add.

Ignore the word Maybe you want to ignore this misspelled word (for whatever reason): Click

Ignore or Ignore All.

Check spelling and grammar automatically Checking spelling and grammar while you type may be a preferred way for you to save time: You make

the necessary corrections and changes while youre writing, not waiting until after (you think) your

document is complete.

1. First, to turn on (or off) automatic spelling and grammar checking, click File > Options >

Proofing.

2. As you can see in the picture above, you can choose to automatically check spelling, grammar

one or the other, both, or neitheror even other options, such as contextual spelling.

3. Under Exceptions you can choose to hide grammar and spelling errors in your open document

or, if you leave the options unchecked but keep any of the options above them checked, all of

your new documents going forth will keep those settings.

How the automatic spelling checking works Word flags misspelled words with a red squiggly line under it as you work so that you can easily locate

mistakes:

When you right-click the misspelled word, youll see a menu where you can choose how you want to

handle the mistake.

How automatic grammar checking works After you turn on automatic grammar checking, Word flags potential grammar, style, and contextual

mistakes with a blue squiggly line under the word, term, or phrase as you work in your document.

Just like with the spell checker, you can right-click the mistake to see more options. (In this case, the

sentence might have been better off as a question instead of a sentence.

Recheck the words and grammar that you previously checked and chose to ignore You can also force a recheck of the words and grammar that you previously chose to ignore.

1. Open the document that you want to recheck.

2. Click File > Options > Proofing.

3. Under Correcting spelling and grammar in Word, click Recheck Document.

4. When you see the following message This operation resets the spelling checker and grammar

checker so that Word will recheck words and grammar you previously checked and chose to

ignore. Do you want to continue? click Yes and then click OK to close out of the Word Options

dialog box.

5. Then, in your document, click Review > Spelling & Grammar (or press F7).

Citations and a bibliography Before you can create a bibliography you need to have at least one citation and source in your

document that will appear in your bibliography. If you don't have all of the information that you need

about a source to create a complete citation, you can use a placeholder citation, and then complete the

source information later.

Note Placeholder citations do not appear in the bibliography.

Add a new citation and source to a document 1. On the References tab, in the Citations & Bibliography group, click the arrow next to Style.

2. Click the style that you want to use for the citation and source

3. For example, social sciences documents usually use the MLA or APA styles for citations and

sources

4. Click at the end of the sentence or phrase that you want to cite.

5. On the References tab, in the Citations & Bibliography group, click Insert Citation.

6. Do one of the following:

o To add the source information, click Add New Source, then begin to fill in the source

information by clicking the arrow next to Type of source. For example, your source

might be a book, a report, or a Web site.

o To add a placeholder, so that you can create a citation and fill in the source information

later, click Add New Placeholder. A question mark appears next to placeholder sources

in Source Manager.

7. Fill in the bibliography information for the source.

To add more information about a source, click the Show All Bibliography Fields check box.

Now you can create your bibliography.

Notes

If you choose a GOST or ISO 690 style for your sources and a citation is not unique, append an

alphabetic character to the year. For example, a citation would appear as [Pasteur, 1848a].

If you choose ISO 690-Numerical Reference and your citations still don't appear consecutively,

you must click the ISO 690 style again, and then press ENTER to correctly order the citations.

Create a bibliography Now that youve inserted one or more citations and sources in your document you can create your

bibliography.

1. Click where you want to insert a bibliography, usually at the end of the document.

2. On the References tab, in the Citations & Bibliography group, click Bibliography.

3. Click a predesigned bibliography format to insert the bibliography into the document.

Find a source The list of sources that you use can become quite long. At times you might search for a source that you

cited in another document by using the Manage Sources command.

1. On the References tab, click Manage Sources.

If you open a new document that does not yet contain citations, all of the sources that you used in

previous documents appear under Master List.

If you open a document that includes citations, the sources for those citations appear under Current

List. All the sources that you have cited, either in previous documents or in the current document,

appear under Master List.

2. To find a specific source, do one of the following:

o In the sorting box, sort by author, title, citation tag name, or year, and then search the

resulting list for the source that you want to find.

o In the Search box, type the title or author for the source that you want to find. The list

dynamically narrows to match your search term.

Note You can click the Browse button in Source Manager to select another master list from which you

can import new sources into your document. For example, you might connect to a file on a shared

server, on a research colleague's computer or server, or on a Web site that is hosted by a university or

research institution.

Edit a citation placeholder Occasionally, you may want to create a placeholder citation, and then wait until later to fill in the

complete bibliography source information. Any changes that you make to a source are automatically

reflected in the bibliography, if you have already created one. A question mark appears next to

placeholder sources in Source Manager.

1. On the References tab, click Manage Sources.

2. Under Current List, click the placeholder that you want to edit.

Note Placeholder sources are alphabetized in Source Manager, along with all other sources, based on

the placeholder tag name. By default, placeholder tag names contain the word Placeholder and a

number, but you can customize the placeholder tag name with whatever tag you want.

3. Click Edit.

4. Begin to fill in the source information by clicking the arrow next to Type of source. For example,

your source might be a book, a report, or a Web site.

5. Fill in the bibliography information for the source. To add more information about a source, click

the Show All Bibliography Fields check box.

Footnotes

Quick Styles in Word

Watermark

Insert a watermark Watermarks are text or pictures placed behind the document text. They can mark the documents status

as Draft, Confidential, etc., brand it with a logo, or just make it look better.

1. Click View > Print Layout.

2. Click Design > Watermark.

3. Apply one of the built-in watermarks in the watermark gallery, search for one online, or click

Custom Watermark to create your own from text or a picture.

Change a watermark 1. Click Design> Watermark.

Do any of the following:

Choose a different predesigned watermark, such as Confidential or Urgent, from the gallery of

watermarks.

To change pictures, click Custom Watermark, and then click Select Picture.

To change picture settings, click Custom Watermark, and then select or clear the

options Picture watermark.

To change text, click Custom Watermark, and then select a different built-in phrase or

type in your own phrase.

To change text settings, click Custom Watermark, and then select or clear the options

that you want under Text watermark.

Remove a watermark To remove a watermark, under Design, in the Page Backgroundgroup, click Watermark> Remove

Watermark. If that doesnt work, the watermark was applied to a specific section of the document.

Double-click to open the header area of any page the watermark is on, click the watermark, and click

Delete.

Mail Merge

Insert mail merge fields Word includes the Greeting Line and Address Block fields, which add all the fields for a greeting or

address, so you dont have to add each field one at a time. For example, to add a standard greeting to

your email message or letter, use the Greeting Line merge field.

2. Click where you want to add the greeting.

3. Click Greeting Line.

4. Choose the name style that you want to use, and set other options.

5. To make sure the field is formatted the way you want, highlight the whole field, including the

marks at each end.

6. Click Home, and then check the font and font size.

7. Click Line Spacing to make sure the line spacing matches the spacing in the rest of your

document.

After you add the fields you want to merge, type the information you want to be the same in each email

message you send during the merge.

Add individual fields 1. If you want to add a customized greeting or other information from your mailing list, you can

add fields one a time.

2. Click in your document where you want to add the mail merge field.

3. Click the arrow next to Insert Merge Field, and then click the field name.

4. If you dont see your field name in the list, click the Insert Merge Field button.

5. Click Database Fields to see the list of fields that are in your data source.

6. Click the field you want to add.

7. Click Insert.