word online guide - messageops · 2019-10-14 · editing it, word online alerts you to their...

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An Easy Step-by-Step Guide

Word Online Guide




Welcome to Word Online Collaborate for with an online version of Microsoft Word. Save documents in OneDrive. Share them with others and work together at the same time.

To Access Office 365 open a web browser (Internet Explorer, FireFox, Chrome or any other Web Browser). Enter http://portal.microsoftonline.com

Enter your E-Mail Address and your Office 365 password and click sign in.

Select Word on Line

http://portal.microsoftonline.com/




Create a document from OneDrive for Business

You can create new Office documents directly from OneDrive for Business.

Not sure where to create your document? See Should I save my documents to OneDrive for Business or a team site?

1. Sign in to Office 365 with your work or school account at http://portal.office.com. For example, [email protected]. If you're not sure what your work account is, check the welcome email message that asked you to sign in the first time.

2. At the top of the page, select the app launcher , and then select OneDrive.

3. Click New, and then choose the type of document you want to create.

The new document opens in the Office Online program you selected. For example, selecting Word document opens Word Online.

Tip There's no save button, because the document is saved for you automatically.

4. To rename the document, click its name in the title bar, type the new name you want, and then press ENTER.

5. When you’re done and you want to go back to where the file is saved, click your name, next to the file name.

(Or, click the back button in your browser to go back to where your document is saved. If you click Back, click refresh to see your new document in the file list.)

https://support.office.com/en-us/article/Should-I-save-my-documents-to-OneDrive-for-Business-or-a-team-site-d18d21a0-1f9f-4f6c-ac45-d52afa0a4a2e

https://support.office.com/en-us/article/Should-I-save-my-documents-to-OneDrive-for-Business-or-a-team-site-d18d21a0-1f9f-4f6c-ac45-d52afa0a4a2e

http://portal.office.com/




Tip If you want access to all app features, you can switch to the full Office app. For example, in Word Online, click Open in Word to continue working on the document in Word.

Create a document from an Office desktop app

You can also start in an Office desktop app, such as Word, Excel, or PowerPoint, and create and save a document straight to OneDrive for Business.

1. Start a document as usual in an Office desktop app (File > New, and pick a template). 2. When you're ready to save the document, click File > Save As > OneDrive -

YourCompanyName. For example, OneDrive - Mednax.

3. Give the file a name, and then click Save.

Once you add OneDrive for Business as a place in one Office app, you can save files from all your Office apps.

If you’re signed in to Office 365, and your subscription includes Office, you can install the latest version

of the desktop apps. At the top of the page in Office 365, go to Settings > Office 365 Settings > Software.




Basic tasks in Word Online With Word Online you use your web browser to create, view, and edit the personal documents that you store on OneDrive or Dropbox. If your organization or college has an Office 365 plan or SharePoint site, start using Word Online by creating or storing documents in libraries on your site.

Save changes

Word saves your changes automatically. Look on the status bar at the bottom left corner of Word Online. It will either show Saved or Saving.

Share documents online

Because your document is online, you can share it by sending a link instead of an email attachment. People can read it in their web browser or mobile device.

Click File > Share > Share with People.

https://support.office.com/en-us/article/store-on-OneDrive-904fb519-338b-4a2d-889c-f92abbc443a8

https://support.office.com/en-us/article/Dropbox-b0925057-789b-4504-81af-b94d253ac8a9

https://support.office.com/en-us/article/creating-4c54ddbf-e112-4165-b855-049e7dfec340

https://support.office.com/en-us/article/storing-da549fb1-1fcb-4167-87d0-4693e93cb7a0




Comment in the browser

A comment balloon shows where comments have been made in the doc.

Reply to comments, and check off items you’ve addressed.

Edit in the browser

If you try to type in the document and nothing happens, you’re probably in Reading view. Switch to Editing view: click Edit Document > Edit in Word Online.

Type and format text, add pictures, adjust the layout of the page, and more. For more advanced editing, click Open in Word.




Work together on the same doc

To work together in Word Online, you edit a document as you normally would. If others are also editing it, Word Online alerts you to their presence. You can see everyone who is currently working in the document by clicking in the ribbon.

Clicking on an author’s name jumps you to where they’re working in the doc. And you’ll see the changes they make as they’re happening. They can be working in Word Online, Word 2010 or later, or Word for Mac 2011.

Add a header or footer

Go to Insert > Header & Footer to add headers and footers to your document.

Click Options to choose how you’d like them to appear.




Add page numbers

Click Insert > Page Numbers and then choose from the gallery where you’d like the page numbers to appear.

Select Include Page Count to show the current page number along with the total number of pages (page X of Y).

Find and replace text

Quickly search for every occurrence of a specific word or phrase in your document by clicking Home > Find (or type Ctrl+F). Results appear next to your document so you can see the term in context. Clicking on a search result jumps you to that occurrence.

Click Replace (or type Ctrl+H) to find and replace text.




Print in Word Online

Go to File > Print. Word Online creates a PDF preview of your document that keeps all the layout and formatting of your document. Send the PDF to your printer and it will print the way you expect.

Integrate seamlessly with Word

Microsoft Word Web App extends your Microsoft Word experience to the web browser, where you can work with documents directly in a browser where the document is stored.

You create a document in Microsoft Word. You want to post it on OneDrive so that other people can read it, maybe print it out. What if you notice after you've posted it that you spelled someone's name wrong? Wouldn't it be great if you could just fix it quickly, right there on the website? Word Web App makes this scenario possible.

In Microsoft Word 2016 you can start using Word Web App by saving your document to your OneDrive. On the File tab, click Save As, and then click Save to OneDrive-(Company Name).

Now, your document is available to view and print quickly, to edit in the browser, or re-open in Word.

Note Documents don’t need to be created in Word 2016 to be opened in Word Web App. For best compatibility, use Office Word 2003 or later, or use Word for Mac 2008 version 12.2.9 or Word for Mac 2011. If you are using Word 2003, install the most recent service pack and save documents on your computer as .docx files Then upload the document to a OneDrive where Office Web Apps programs are configured.




Read a document in the browser

When you open your document in OneDrive, Word Web App opens the document in the browser. The layout and formatting are what you would see if you were to open the document in Print Layout view in Word.

Note If you don't have Microsoft Silverlight 2 or later installed, Word Web App displays a bar with a link to install Silverlight. Silverlight is not required, but documents display more quickly and with greater visual fidelity at high zoom levels if you have the latest version of Silverlight installed.

If you want a closer look, or if you want to see more of the page on the screen, use the Zoom command to increase or decrease your view of the page.




You can also use the Find command to search for words or phrases. Search results are highlighted in the document.

As with a web page, you can select text in the document and copy it so that it's available to paste in another application.

Print from the browser

Word Web App prints a document as it appears in Reading view. To print a document, click the File tab, and then click Print.




Note A PDF viewer is required for printing in Word Web App. If you don’t already have a PDF viewer you can download one for free from the Web.

Edit in the browser

If you want to make changes to the document, click Edit in Browser. In Editing view, you can add and delete content, and format text. Editing view is optimized for editing content, not displaying the document. Layout is simplified in Editing view, and items that the view cannot display are shown as placeholders. The placeholders prevent you from unintentionally deleting content that can be displayed but not edited in Word Web App.

In Editing view, you can type text as usual, and you can use copy/paste and undo/redo commands. You can format text by applying styles and all the text formatting choices that you see on the Home tab.

You can also add pictures, clip art, tables, and hyperlinks. Clip art comes from the collection of images available from Office.com. Go to the Insert tab to add these.

If you want to see how your changes look in the document, click Save on the File tab, and then switch back to Reading view: on the View tab, click Reading View.

Seamlessly edit in Word

Editing in Word Web App is best suited for quick changes, such as making a correction, inserting a picture, or adding more text. If you want the full set of Word capabilities, click the File tab, and then click Open in Word.




Word Web App opens the document directly in your Word desktop application, where you can work more substantially — for example, if you want to change styles in the document, change SmartArt, or add headers and footers. In Word, when you click Save, Word saves the document back on the web server.

Note Opening documents directly from the browser into the Word desktop application is supported in Firefox, Internet Explorer (Windows), and Safari (Mac) browsers. In Windows, you must also be using Word 2003 or later to use this feature (If you are using Firefox, you must also be using Word 2010). On the Mac, this feature requires Microsoft Word for Mac 2008 version 12.2.9 or Word for Mac 2011.

Word Web App at a glance




1. Reading view displays a Word document in full fidelity. You can page through the document or jump to a particular page.

2. On the File tab, click Print to print the document (also available in Editing view).

3. Click Find to search the document. Search results are highlighted in the document, and you can browse from one result to the next.

4. Click Edit in Browser to edit the document in the browser; click Open in Word to work on it in the Word desktop application.

5. Editing view is optimized for adding and formatting text.

6. Word Web App has the familiar look and feel of Word.

The Home tab has commands for formatting text. You can apply direct formatting, such as bold, italics, and underline, and you can apply styles for a cohesive, professional-looking document.

Use the Insert tab to add tables, pictures, or clip art. Clip art comes from the collection of images available from Office.com. You can also add new sections and pages to the document on the Insert tab.

Use the View tab to switch back to Reading view, to see the effect of your changes.