October 9, 2016

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Work Breakdown StructureManaging an Efficient Construction Workflow

Work Breakdown StructureManaging an Efficient Construction

Workflow

Ed CoffinConEst Software Systems

This session is eligible for 1 Contact Hour.

For these hours to appear on your certificate, you must:– Have your badge scanned at the door– Attend 90% of this presentation– Fill out the online evaluation for this session

October 9, 2016

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Managing an Efficient Construction Workflow

• Overview of this workshop:– Demonstrate the use of a Work Breakdown

Structure or (WBS) as an efficient process between estimating and project management Accountability

Accuracy

Consistency

Project Management

Profits

Managing an Efficient Construction Workflow

Outline of the topics for workshop:1. Defining the process known as a Work

Breakdown Structure (WBS) to achieve a consistent construction workflow for all projects

2. Obstacles that prevent contractors in achieving an consistent efficient workflow

3. The impact of an inefficient workflow

4. Applying a Work Breakdown Structure

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Managing an Efficient Construction Workflow

Outline of the topics for this workshop:5. Benefits at pre-construction budgeting and

design

6. Benefits during construction

7. Applying the use of a WBS using 3D modelling technology to further enhance the efficiency of the construction workflow

8. The overall benefits to your company

Managing an Efficient Construction Workflow

1. Defining the process known as a Work Breakdown Structure A WBS is defined as a hierarchy of tasks that are

representative of the real work flow of a construction project.

A visual model of the project that identifies each piece of the scope of work and how it can be delivered to the customer.

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Managing an Efficient Construction Workflow

1. Managing an Efficient Construction Workflow • Includes major project tasks while

incorporating the physical construction of each project

• Identifies complex areas of a projects construction

• Creates a check list to use as a punch list to ensure the plan is thorough and complete

Managing an Efficient Construction Workflow

1. Defining the process known as a Work Breakdown Structure• The key is applying installations to job specific

construction models.

• If the project can be estimated or designed based on these models then the information is better communicated.

• A Work Breakdown Structure creates an efficient work flow from pre-construction through the completed construction phase of a project.

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Managing an Efficient Construction Workflow

2. Obstacles preventing a contractor in achieving an efficient workflow• Time restraints due to the bidding process

• Investment into software and hardware

• Investment in training office and field personnel

• A process and the tools are only as good as the people using them.

Managing an Efficient Construction Workflow

3. The impact of an inefficient workflow

Lack of Accountability• Estimates that are not detailed are not

measurable.

• An estimator’s success is not measured by volume, it is measured by profits.

• Create a plan and adhere to it as a team.

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Managing an Efficient Construction Workflow

3. The impact of an inefficient workflowLost Profits

• If estimates are not measurable then how are profits measured?

• Communication of the plan internally and externally

Managing an Efficient Construction Workflow

3. The impact of an inefficient workflowLoss of Credibility

• Poor project planning is noticed by the owners and other project trades.

• Businesses loose confidence in your performance.

• Loss of future opportunities

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Managing an Efficient Construction Workflow

4. A simple easy solution• Applying a Work Breakdown Structure

• Bid and design your projects like they will be constructed.

• Examples…

Example 1 Example 2

Examples of Work Breakdown Structures (WBS) using ConEst’s IntelliBid Phase Tree

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Example 3 Example 4 Example 5

Examples of Work Breakdown Structures (WBS) using ConEst’s IntelliBid Phase Tree

Managing an Efficient Construction Workflow

5. Benefits at pre-construction budgeting and design• Detailed, accurate and consistent estimates

• Estimating software will provide a standard for material prices and labor units

• Controlling labor costs is the biggest risk in any construction project

• Projects lose money typically because labor costs go over budget

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Managing an Efficient Construction Workflow

5. Benefits at pre-construction budgeting and design• A detailed WBS can easily account for

adjustments to labor for each project task based on complexity of the installation.

• Example…

Labor is factored based on the number of wires in the pull.

Bills of material and labor – by WBS

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Labor is factored based on high ceilings.

Labor adjustments – by WBS

Labor is factored based on occupancy.

Labor adjustments – by WBS

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Labor factored based on the number of floors above grade.

Labor adjustments – by WBS

Managing an Efficient Construction Workflow

5. Benefits at pre-construction budgeting and design • Detailed, accurate and consistent estimates

• Effective presentation of bids to customers

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Detailed pricing breakouts based on the WBS

Managing an Efficient Construction Workflow

Detailed selling prices

Managing an Efficient Construction Workflow

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Detailed costs

Effective Negotiating

Managing an Efficient Construction Workflow

Labor hours detailed by the WBS

Estimating   Project Management

Managing an Efficient Construction Workflow

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Managing an Efficient Construction Workflow

5. Benefits at pre-construction budgeting and design• Detailed, accurate and consistent estimates

• Effective presentation of bids to customers

• Detailed pricing based on the WBS

• Valuable details for better negotiating

• A detailed estimate for effective project management

Managing an Efficient Construction Workflow

6. The benefits of a WBS during construction • Pro-active project management

• Cost code budgeting for accounting

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Cost coding: Rough‐In Branch

Managing an Efficient Construction Workflow

Cost coding: Rough‐in feeders

Managing an Efficient Construction Workflow

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Cost Coding‐ Rough In FeedersCost Coding‐ Wire Pulling

Managing an Efficient Construction Workflow

Cost Coding‐ TrimCost Coding‐ Wiring Pulling

Managing an Efficient Construction Workflow

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Cost coding: Trim

Managing an Efficient Construction Workflow

Managing an Efficient Construction Workflow

6. The benefits of a WBS during construction • Pro-active project management

• Cost code budgeting for accounting

• Using the WBS to create gantt charts for scheduling

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Project scheduling

Knowing what is needed on the project and when

• Material procurement & requisitioning

• Labor resource scheduling 

Managing an Efficient Construction Workflow

Managing an Efficient Construction Workflow

6. The benefits of a WBS during construction • Pro-active project management

• Cost Code budgeting for accounting

• Using the WBS to create gantt charts for scheduling

• Track budgeted vs actual costs

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Budgeted vs Actual costs‐ by project

Managing an Efficient Construction Workflow

Budgeted vs Actual costs‐ by Task

Managing an Efficient Construction Workflow

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Managing an Efficient Construction Workflow

6. The benefits of a WBS during construction• Pro-active project management

• Cost Code budgeting for accounting

• Using the WBS to create gantt charts for scheduling

• Track budgeted vs actual costs

• The WBS and the Schedule of Values (SOV)

Schedule of Values (SOV)

Progress by percentage of completion 

Managing an Efficient Construction Workflow

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Managing an Efficient Construction Workflow

6. The benefits of a WBS during construction• Pro-active project management

• Cost code budgeting for accounting

• Using the WBS to create gantt charts for scheduling

• Track budgeted vs actual costs

• The WBS and the Schedule of Values (SOV)

• Efficient management of change orders

• Better overall communication with project team

Managing an Efficient Construction Workflow

7. Applying a WBS to 3D modelling for more effective design and project management• An important aspect of BIM is the detailed real

life 3D model that creates a plan for each project.

• To evolve the BIM process further the model can now include real bills of material, labor hours and costs for more effective project planning, scheduling, costing, collaboration and billing.

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Managing an Efficient Construction Workflow

7. Applying a WBS to 3D modelling for more effective design and project management• IntelliBid, GTP Services and Revit have come

together and have created this integration that is available today.

7. Applying a WBS to 3D modelling for more effective budgeting and project management

Managing an Efficient Construction Workflow

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Managing an Efficient Construction Workflow

7. Applying a WBS to 3D modelling for more effective design and project management• Budgeted costs can be compared to the Revit

construction design costs.• If costs exceed the budgets project

management can redesign the layouts to achieve of better the budgets before moving forward.

• Revit can identify patterns of installation for pre-fabrication.

Managing an Efficient Construction Workflow

7. Applying a WBS to 3D modelling for more effective design and project management• Use the Revit model for more effective

change order management with direct costing.

• Design build projects can be detailed, costedand presented to the customer much more efficiently and effectively.

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Managing an Efficient Construction Workflow

7. The overall benefits to your company when using a WBS• Thoroughness, completeness

and accuracy of your estimates• Accountability• An efficient workflow from pre-

construction thru to completed construction

• Maximized profits and growth• Increased credibility

Managing an Efficient Construction Workflow

Conclusion• Efficient construction workflow starts with a

detailed WBS.

• The right estimating and project management software provides the solution for effective construction workflow management.

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Thank You

For more InformationVisit us in Booth 419

www.conest.com1-800-662-7687