world bank document · 2019. 7. 10. · a letter in the form attached (attachment 1) should be...

' OFFICIALTHE WORLD BAQOCUMENTSIBRD * IDA I WORWANKOROUP

L4,-,L\.I , 2019

H.E. Ahmed ShideMinister of FinanceMinistry of FinanceAddis AbabaEthiopia

Re: Credit No. 6445-ET(One WASH-Consolidated Water Supply, Sanitation and Hygiene Account Project)

Additional Instructions: Disbursement and Financial Information Letter

Excellency:

I refer to the Financing Agreement between the Federal Democratic Republic of Ethiopia(the "Recipient") and the International Development Association (the "Association") for the above-referenced Project. The General Conditions, as defined in the Financing Agreement, provide thatthe Recipient may from time to time request withdrawals of Credit amounts from the CreditAccount in accordance with the Disbursement and Financial Information Letter, and suchadditional instructions as the Association may specify from time to time by notice to the Recipient.The General Conditions also provide that the Disbursement and Financial Information Letter mayset out Project specific financial reporting requirements. This letter constitutes such Disbursementand Financial Information Letter ("DFIL") and may be revised from time to time.

I. Disbursement Arrangements, Withdrawal of Grant and Credit Funds and Reportingof Uses of Grant and Credit Funds

The Disbursement Guidelines for Investment Project Financing, dated February 2017,("Disbursement Guidelines") are available in the Association's public website athttps://www.worldbank.org and its secure website "Client Connection" athttps://clientconnection.worldbank.org. The Disbursement Guidelines are an integral part of theDFIL, and the manner in which the provisions in the guidelines apply to the Grant and Credit isspecified below.

(i) Disbursement Arrangements

* General Provisions (Schedule 1). The table in Schedule I sets out thedisbursement methods which may be used by the Recipient, and conditions,information on registration of authorized signatures, processing of withdrawalapplications (including minimum value of applications and processing ofadvances), instructions on supporting documentation, and frequency of reportingon the Designated Account.

* For the reason set forth in subsection 5.2 of the Disbursement Guidelines, theadvancing of financing proceeds into a designated account is not a DisbursementMethod currently available under this Financing. Please send Applications only insupport of the Disbursement Methods listed in Schedule I of this letter.

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(ii) Electronic Delivery. Section 11.01(c) of the General Conditions. The Recipient willdeliver Withdrawal Applications (with supporting documents) electronically through theAssociation's web-based portal "Client Connection" athttps://clientconnection.worldbank.org. This option will be effected after the officialsdesignated in writing by the Recipient who are authorized to sign and deliver WithdrawalApplications have registered as users of "Client Connection". The designated officials willdeliver Applications electronically by completing the Form 2380, which is accessiblethrough "Client Connection". By signing the Authorized Signatory Letter, the Recipientconfirms that it is authorizing such persons to accept Secure Identification Credentials(SIDC) and to deliver the Applications and supporting documents to the Association byelectronic means. The Recipient may exercise the option of preparing and deliveringWithdrawal Applications in paper form on exceptional cases (including those where theBorrower encounters legal limitations), and which were previously agreed with theAssociation. By designating officials to use SIDC and by choosing to deliver theApplications electronically, the Recipient confirms through the authorized signatory letterits agreement to: (a) abide by the Terms and Conditions of Use of Secure IdentificationCredentials in connection with Use of Electronic Means to Process Applications andSupporting Documentation, available in the Association's public website athttps://worldbank.org and "Client Connection"; and (b) to cause such official to abide bythose terms and conditions.

II. Financial Reports and Audits

(i) Financial Reports. The Recipient must prepare and furnish to the Association not laterthan sixty (60) days after the end of each Ethiopian Fiscal calendar quarter, interimunaudited financial reports ("IFR") for the Project covering the quarter.

(ii) Audits. Each audit of the Financial Statements must cover the period of one fiscal year ofthe Recipient, commencing with the fiscal year in which the first withdrawal was made.The audited Financial Statements for each such period must be furnished to the Associationnot later than six (6) months after the end of such period.

III. Other Information

For additional information on disbursement arrangements, please refer to the LoanHandbook available on the Association's website (http://www.worldbank.org/) and "ClientConnection". The Association recommends that you register as a user of "Client Connection". Fromthis website you will be able to prepare and deliver Applications, monitor the near real-time statusof the Grant and Credit, and retrieve related policy, financial, and procurement information.

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For more information about the website and registration arrangements, or if you have anyqueries in relation to the above, please contact the Association by email atAskLoans(iWorldBank.org using the above reference.

Yours sincerely,

Carolyn TurkCountry Director for Ethiopia, Sudan and South Sud

Africa Region

Ountro

Attachments1. Form of Authorized Signatory Letter.2. Interim unaudited Financial Report (IFR).

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Schedule 1 : Disbursement Provisions

Country Federal Democratic Republic of Closing Date Section III.B.2. of Schedule 2 to theEthiopia Financing Agreement.

Credit Recipient Federal Democratic Republic ofNmerit 6445-ET Ethiopia

Name of the Project One WASH - Consolidated WASH Disbursement Four months after the closing date.Account (CWA) Project Deadline Date

Subsection 3.7 **

Disbursement Methods Methods Supporting DocumentationSection 2 (**) Subsections 4.3 and 4.4 (**)

Direct Payment Yes Copy of recordsReimbursement Yes Interim unaudited Financial Report (IFR) in the format provided in Attachment 2 of the DFILAdvance (into a Designated No Interim unaudited Financial Report (IFR) in the format provided in Attachment 2 of the DFILAccount) ISpecial Commitments Yes Coy of Letter of Credit

Type 2 Segregated accounts Ceiling Variable

Financial Institution - National Bank of Ethiopia (NBE) Currency USDNameFrequency of Reporting Same as IFR: Quarterly Amount Based on cash forecast for 2 quartersSubsection 6.3 (**)

The minimum value of applications for Reimbursement, Direct Payment and Special Commitment is USD 200,000 [equivalent].

(i) Authorized SignaturesA letter in the Form attached (Attachment 1) should be furnished to the World Bank at the address indicated below providing the name(s) and specimensignature(s) of the official(s) authorized to sign Applications:

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(ii) Applications. Please provide completed and signed (a) applications for withdrawal, together with supporting documents, to the address indicated below:

The World Bank, Loan Department,Delta Center, 13th Floor,Upper Hill, Menengai Road,Nairobi, Kenya.Tel: 254 20 2936 000Attention: Loan Department

A pooled project account denominated in Ethiopian birr will be opened- the CWA

** Sections and subsections relate to the "Disbursement Guidelines for Investment Project Financing", dated February 2017.

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Attachment 1Form of Authorized Signatory Letter

[Letterhead]Ministry of Finance

[Street address][City] [Country]

[DATE]

International Development Association1818 H Street, N.W.Washington, D.C. 20433United States of America

Re: Credit No. 6445-ET(One WASH-Consolidated Water Supply, Sanitation and Hygiene Account Project)

Attention: Country Director

I refer to the Financing Agreement ("Agreement") between the InternationalDevelopment Association (the "Association") and the Federal Democratic Republic ofEthiopia (the "Recipient"), dated . providing the above Credit. For the purposesof Section 2.03 of the General Conditions as defined in the Agreement, any 1[one] of thepersons whose authenticated specimen signatures appear below is authorized on behalfof the Recipient to sign applications for withdrawal [and applications for a specialcommitment] under this Credit.

For the purpose of delivering Applications to the Association, including byelectronic means, 2[each] of the persons whose authenticated specimen signatures appearsbelow is authorized on behalf of the Recipient, acting 3[individually] 4[jointly], to deliver

1 Instruction to the Recipient: stipulate if more than one person needs to sign Applications, and how manyor which positions, and if any thresholds apply. Please delete this footnote in final letter that is sent to theAssociation.

2 Instruction to the Recipient: stipulate if more than one person needs to jointly sign Applications, if so,please indicate the actual number. Please delete this footnote in final letter that is sent to the Association.

Instruction to the Recipient: use this bracket if any one of the authorized persons may sign; if this is notapplicable, please delete. Please delete this footnote in final letter that is sent to the Association.

4 Instruction to the Recipient: use this bracket only if several individuals must jointly sign each Application;if this is not applicable, please delete. Please delete this footnote in final letter that is sent to the Association.

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Applications, and evidence in support thereof on the terms and conditions specified bythe Association.

This confirms that the Recipient is authorizing such persons to accept SecureIdentification Credentials (SIDC) and to deliver the Applications and supportingdocuments to the Association by electronic means. In full recognition that the Associationshall rely upon such representations and warranties, including without limitation, therepresentations and warranties contained in the Terms and Conditions of Use of SecureIdentification Credentials in connection zoith Use of Electronic Means to Process Applications andSupporting Documentation ("Terms and Conditions of Use of SIDC"), the Recipientrepresents and warrants to the Association that it will cause such persons to abide by thoseterms and conditions.

This Authorization replaces and supersedes any Authorization currently in theAssociation records with respect to this Agreement.

[Name], [position] Specimen Signature:



Yours truly,

/ signed /

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Attachment 2

Interim Unaudited Financial Report

ONE WASH Project - Phase II

For the quarter ended......

Content

1 Notes to the IFR-Discussion of Financial performance, Notes & Explanations

2 Consolidated Statement of Sources and Uses of Fund

3 Statements of Uses of Funds by components and category- Statement of Use of Fund - Consolidated Expenditure Summary- Statement of Use of Fund-Consolidated Expenditure by Category- Statement of Use of Fund- Expenditure by Implementing entity/region

- Statement of budget allocations transfer and expenditures-by Woreda-Statement of budget allocation and fund transfer by regions

4 Statement of Sources and Uses of Fund- Statement of Sources and Use of Fund - Implementing Entity/region Summary- Statement of Sources and Use of Fund- by each implementing entity at Federal level

- Statement of Sources and Use of Fund- by each implementing region

5 Statement of Accounts - Designated Accounts and Local Account

5 Designated Account (DA) reconciliation

6 DA Documentation Schedule

7 Expenditure Forecast and Cash requirement summary for the next six months

8 Payments Against Contracts subject to the World Bank's Prior Review

4 Supporting Schedules and Documents- Schedules of Receivables and Payables with age analysis- Status of major Procurements- List and status of major Commitment- Bank reconciliation- Bank statements- etc

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One WASH Project- Phase IINotes to the IFRFor the quarter ended .......

Section 1: Background information about the project1.1 General information about the project (PDO, Components/sub-

components/activities, implementing entity, etc.)1.2 Financial Management (Accounting center, basis of accounting, major

accounting policies, currencies, etc.)Section 2: Project implementation

2.1 Sources of funds including detail breakdown by financier2.2 Uses of Fund -Overview of expenditures2.3 Status of budget utilization by project components/sub components/by

category/by region2.4 Variance analysis2.5 Reasons for the major variances including summary of actions taken

and/or planned to be taken2.6 Overview of closing balances including analysis of major outstanding

advances and payables2.7 Documentation of past advances2.8 Cash forecast and cash request2.9 Cash and Bank balances at all places as of the end of the quarter and as

of IFR submission date2.10 Exchange rates used2.11 Adjustments to the previous reports2.12 Staffing data and capacity building2.13 FM challenges and actions taken and/or planned to be taken

Section 3: Status of action plans3.1 FM assessment/ supervision action plans implementation status3.2 Status of action plan to address issues raised in the project audit reports3.3 Status of action plan to address issues raised in the internal auditors

Section 4: Other financial management and financial performance issues

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One Water Supply, Sanitation and Hygiene Project - Second phaseConsolidated Statement of Source and Uses of Fund

As at quarter ended...Currency: BIRR

Current Cumulative Cumulativequarter current year to date

OPENING BALANCE:Project Account (BIRR)IDA (Designated USD)Donor XX (foreign currency account)Tigray RegionAmhara regionOromia RegionSNNP RegionSomali RegionBeni. Gumuz RegionAfar RegionGambella RegionHarar RegionDire Dawa AdministrationMoWIEWRDFMoEMoHMoF

Total Opening balanceAdd: INCOME

Government contributionIDA (Designated Account)IDA (Direct payment/Special commitment/reimbursement)Donor XXOther income (if any)

Total IncomeTotal Fund AvailableLess: EXPENDITURE

- 11 -

1. Component 1: Rural and Pastoral Water Supply, Sanitation, andHygiene (Rural WASH)

1.1. Subcomponent 1.A-Increasing Rural & Pastoral Access toWater Supply & San. serv

1.2. Subcomponent 1.B-Enhancing Service Delivery Management

Capacity

2. Component 2: Urban Water Supply, Sanitation, and Hygiene (Urban

WASH)3. Component 3: Institutional Water Supply, Sanitation, and Hygiene

(Institutional WASH)

4. Component 4: Climate Resilient Water Supply, Sanitation, and

Hygiene (Climate Res. WASH)4.1. Sub-component 4.A-Water Resource Monitoring and Planning

4.2. Subcomponent 4.B-Climate-Adaptive Service Delivery

4.3. Subcomponent 4.C-Contingency Emergency Response

Component

5. Component 5: Institutional Strengthening and Project Mgt

5.1. Subcomponent 5.A-Operationalization of Sector MIS

5.2. Subcomponent 5.B-institutional Strengthening and ProjectManagement

Total ExpenditureNet BalanceExchange Rate Gain/LossCLOSING FUND BALANCE/ ENDING BALANCE

Closing balances represented by Cash on Cash at Payable Totalhand Bank Receivab

leProject Account (BIRR)IDA (Designated USD)Donor XX (foreign currency account)Tigray RegionAmhara regionOromia RegionSNNP RegionSomali Region

- 12 -

Beni. Gumuz RegionAfar RegionGambella RegionHarar RegionDire Dawa AdministrationMoWIEWRDFMoEMoHMoF

TotalNote: - Exchange Rates used for the Opening Balance, closing balance, expenditures, income are listed here.

- Other Remarks are listed here as foot note as well

- 13 -

One Water Supply, Sanitation and Hygiene Project - Second phaseConsolidated Statement of Source and Uses of Fund

As at quarter ended...Currency: USD

Current Cumulati Cumulatiquarter ve ve to

current dateyear

OPENING BALANCE:Project Account (BIRR)IDA (Designated (USD)Donor XX (foreign currency account)Tigray RegionAmhara regionOromia RegionSNNP RegionSomali RegionBeni. Gumuz RegionAfar RegionGambella RegionHarar RegionDire Dawa AdministrationMoWIEWRDFMoEMoHMoF

Total Opening balanceAdd: INCOME

Government contributionIDA (Designated Account)IDA (Direct payment/Special commitment/reimbursement)Donor XXOther income (if any)

Total IncomeTotal Fund Available

- 14 -

Less: EXPENDITURE6. Component 1: Rural and Pastoral Water Supply, Sanitation, and

Hygiene (Rural WASH)

1.1. Subcomponent 1.A-Increasing Rural & Pastoral Access toWater Supply & San. serv

1.2. Subcomponent 1.B-Enhancing Service Delivery ManagementCapacity

7. Component 2: Urban Water Supply, Sanitation, and Hygiene (UrbanWASH)

8. Component 3: Institutional Water Supply, Sanitation, and Hygiene(Institutional WASH)

9. Component 4: Climate Resilient Water Supply, Sanitation, andHygiene (Climate Res. WASH)4.1. Sub-component 4.A-Water Resource Monitoring and Planning4.2. Subcomponent 4.B-Climate-Adaptive Service Delivery4.3. Subcomponent 4.C-Contingency Emergency Response

Component

10. Component 5: Institutional Strengthening and Project Mgt5.1. Subcomponent 5.A-Operationalization of Sector MIS5.2. Subcomponent 5.B-Institutional Strengthening and ProjectManagement

Total ExpenditureNet BalanceExchange Rate Gain/LossCLOSING FUND BALANCE/ ENDING BALANCE

Closing balances represented by Cash on Cash at Payable Totalhand Bank Receivab

leProject Account (BIRR)IDA (Designated USD)Donor XX (foreign currency account)Tigray RegionAmhara regionOromia RegionSNNP Region

- 15 -

Somali RegionBeni. Gumuz RegionAfar RegionGambella RegionHarar RegionDire Dawa AdministrationMoWIEWRDFMoEMoHMoF

TotalNote: - Exchange Rates used for the Opening Balance, closing balance, expenditures, income are listed here.

- Other Remarks are listed here as foot note as well

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Water supply, sanitation and Hygiene projectStatement of Use of Fund - Consolidated Expenditure Summary (in Birr)

For the quarter ended ............Current Quarter Cumulative Current Year Cumulative Project Life Remark

Description Planned Actual Variance Planned Actual Variance Planned Actual Variance1 2 (1)-(2) 3 4 (3)-(4) 3 4 (3)-(4)

1. Component 1: Rural and Pastoral Water Supply, Sanitation, andHygiene (Rural WASH)1.1. Subcomponent 1.A-Increasing Rural & Pastoral Access to

Water Supply & San. serv1.2. Subcomponent 1.B-Enhancing Service Delivery Management

Capacity2. Component 2: Urban Water Supply, Sanitation, and Hygiene (Urban

WASH)

3. Component 3: Institutional Water Supply, Sanitation, and Hygiene(Institutional WASH)

4. Component 4: Climate Resilient Water Supply, Sanitation, and Hygiene(Climate Res. WASH)4.1. Sub-component 4.A-Water Resource Monitoring and Planning

4.2. Subcomponent 4.B-Climate-Adaptive Service Delivery

4.3. Subcomponent 4.C-Contingency Emergency ResponseComponent

5. Component 5: Institutional Strengthening and Project Mgt

5.1. Subcomponent 5.A-Operationalization of Sector MIS

5.2. Subcomponent 5.B-Institutional Strengthening and ProjectManagement

Total Expenditure

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One Water Supply, Sanitation and Hygiene project- Second phaseStatement of Use of Fund-Consolidated Expenditure by Category (in Birr)

For the quarter ended ............

Current Quarter Cumulative Current Year Cumulative ProJect Life


Component 1: Rural and Pastoral Water Supply, Sanitation, and Hygiene (Rural WASH)

Works

Goods

Consulting Services

Non-consultancy servicesTraining and workshop

Operating costs

TOTAL

Component 2: Urban Water Supply, Sanitation, and Hygiene (Urban WASH)

Works

Goods

Consulting Services

Non-consultancy services

Training and workshop

Operating costs

TOTAL

Component 3: Institutional Water Supply, Sanitation, and Hygiene (Institutional WASH)

Works

Goods

Consulting Services

Non-consultancy servicesTraining and workshop

Operating costs

TOTALComponent 4: Climate Resilient Water Supply, Sanitation, and Hygiene (Climate Res.WASH)

Works

Goods

Consulting Services



CER- Contingency Emergency Response

Operating costsTOTAL

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One Water Supply, Sanitation and Hygiene project- Second phaseStatement of Use of Fund-Consolidated Expenditure by Category (in Birr)

For the quarter ended ............Current Quar er Cumuative Current Year Cumulative Project Life


Component 5: Institutional Strengthening and Project Mgt

Works

Goods

Consulting Services



Operating costs

TOTAL

GRAND TOTAL EXPENDITURES

NOTE:

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One Water Supply, Sanitation and Hygiene project- Second phaseStatement of Use of Fund- Expenditure by Implementing entity/region (in Birr)


Current Quarter Cumulative Current Year C mulative Project Life


Tigray RegionComponent 1: Rural and Pastoral Water Supply, Sanitation, and Hygiene (Rural WASH)

Subcomponent I A-Increasing Rural & Pastoral Access to Water Supply & San. serv

Subcomponent I.B-Enhancing Service Delivery Management Capacity

Component 2. Urban Water Supply, Sanitation, and Hygiene


Component 4: Climate Resilient Water Supply, Sanitation, and Hygiene (Climate Res. WASH)

Sub-component 4.A-Water Resource Monitoring and Planning

Subcomponent 4.B-linate-Adaptive Service Delivery

Subcomponent 4.C ontingency Emergency Response Component


Subcomponent 5.A-Operationalization of Sector MIS

Subcomponent 5 B-Institutional Strengthening and Project Management

Total Tigray Region

Afar Reaion

Component 1. Rural and Pastoral Water Supply, Sanitation, and Hygiene (Rural WASH)

Subcomponent I.A-Increasing Rural & Pastoral Access to Water Supply & San. serv

Subcomponent IB-Enhancing Service Delivery Management Capacity

Component 2: Urban Water Supply, Sanitation, and Hygiene


Component 4. Climate Resilient Water Supply, Sanitation, and Hygiene (Climate Res. WASH)


Subcomponent 4.B-Climate-Adaptive Service Delivery

Subcomponent 4.C-Contingency EmErgency Response Component


Subcomponent 5 A-Operationalization of Sector MIS

Subcomponent 53B-Institutional Strengthenmng and Project Management

Total Afar Reaion

Component 1 Rural and Pastoral Water Supply, Sanitation, and Hygiene (Rural WASH)

Subcomponent 1.A-Increasmng Rural & Pastoral Access to Water Supply & San. serv

Subcomponent 13B-Enhancing Service Delivery Management Capacity

Complonent 2: Urban Water Supply, Sanitation, and Hygiene

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F r the quarter ended ............


Description Planned Actual Variance Planned Actual Variance Planned Actual Variance

1 2 (1)-(2) 3 4 (3)-(4) 3 4 (3)-(4)



Sub-component 4 A-Water Resource Monitoring and Planning


Subcomponent 4.C-Contingency Emergency Response Component


Subcomponent 5.A-OperzaonRstion of Sector MIS

Subcomponent 5B-Institutional Strengthening and Project Management

Total Amhara Region

Gouda Region_ _ _ _ __ _ _ _ _

Component I Rural and Pastoral Water Supply, Sanitation, and Hygiene (Rural WASH)

Subcomponent ILA-Increasing Rural & Pastoral Access to Water Supply & San serv

Subcomponent ILB-Enhancing Service Delivery Management Capacity

Component 2 Urban Water Supply, Sanitation, and Hygiene

Component 3 Institutional Water Supply, Sanitation, and Hygiene (Institutional WASH)

Component 4 Climate Resilient Water Supply, Sanitation, and Hygiene (Climate Res. WASH)


Subcomponent 4B-Climate-Adaptive Service Delivery


-Component 5. Institutional Strengthening and Project Mgt

Subcomponent 5.A-4)perationalization of Sector MIS

Subcomponent 5.B-Instrtutional Strengthening and Project Management

-Total Oromia Region

-Component 1 Rural and Pastoral Water Supply, Sanitation, and Hygiene (Rural WASH)

Subcomponent 1LA-Increasmng Rural & Pastoral Access to Water Supply & San. serv

Subcomponent 1.B-Enhancmng Service Delivery Management Capacity

-Component 2 Urban Water Supply, Sanitation, and Hygiene

Component 3- Institutional Water Supply, Sanitation, and Hygiene (Institutional WASH)

-Component 4: Climate Resilient Water Supply, Sanitation, and Hygiene (Climate Res. WASH)


Subcomponent 4 B-Climate-Adaptive Service Delivery


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Subcomponent 5.B-Institutional Strengthening and Project Management

Total Somali Region

B. Gtunus Region


Subcomponent 1.A-Increasing Rural & Pastoral Access to Water Supply & San serv

Subcomponent LB-Enhancing Servic Delivery Management Capacity






Subcomponent 4 C-Contingency Emergency Response Component



Total B. Gumuz Region


Subcomponent 1LA-Increasing Rural & Pastoral Access to Water Supply & San. serv

Subcomponent 1.B-Enhancing Service Delivery Management Capacity



Component 4: Climate Resilhent Water Supply, Sanitation, and Hygiene (Climate Res. WASH)


Subcomponent 4 B-Climate-Adaptive Service Dehivery


Component 5: Institutional Strengtheming and Project Mgt



Total SNNP Region

Gambellt RegionComponent]1 Rural and Pastoral Water Supply, Sanitation, and Hygiene (Rural WASH)

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Component 2: Urban Water , upplhSanitation, and Hygiene



Sub-component 4 A-Water Resource Monitoralg and Planning


Subcomponent 4C-Contingency Emergency Response Component

Component 5 Institutional Strengthening and Project Mgt



Total Gambella Region

HA Reioln


Subcomponent LA-Increasing Rural & Pastoral Access to Water Supply & San. serv






Subcomponent 43B-Chimate-Adaptive Service Delivery


Component 5. Institutional Strengthenmng and Project Mgt


Subcomponent 5.B-Institutional Strengthenmng and Project Management

Total Harari Region

Dire Daws Admibaltatommousl


Subcomponent 1.A-Increasing Rural & Pastoral Access to Water Supply & San. serv

Subcomponent 1.B3-Enhancing Service Delivery Management Capacity



Component 4: Climate Resilient Water Supply, Samitation, and Hygiene (Climate Res. WASH)

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F r the quarter ended ............Current Quarter Cumulative Current Year C mulative Project Life


1 2 (1)-2) 3 4 (3)-(4) 3 4 (3)-(4)Sub-component 4.A-Water Resource Monitoring and Planning

Subcomponent 4 B-Climate-Adaptive Service Delivery





Total Dire Dawa Administration counsel



Subcomponent 1B-Enhancig Service Delivery Management Capacity

Component 2 Urban WaterInt, upplhSanitation, and Hygiene

Component 3. Institutional Water Supply, Sanitation, and Hygiene (Institutional WASH)



Subcomponent 4.B-Chmate-Adaptive Service Delivery




Subcomponent 5.B3-Institutional Strengthening and Project Management

Total MoWIE

Component 1: Rural and Pastoral Water Supply, Samitation, and Hygiene (Rural WASH)


Subcomponent I B-Enhancing Service Delivery Management Capacity

Component 2: Urban Water Suapply, Sanitation, and Hygiene

Component 3 Institutional Water Supply, Sanitation, and Hygiene (institutional WASH)

Component 4: Climate Resilhent Water Supply, Samitation, and Hygiene (Climate Res. WASH)

Sub-component 4.A-Water Resource Momitoring and Planning

Subcomponent 4.B-Clhmate-Adaptive Service Delivery




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Current Quarter Cumulative Current Year Cumulative Project Life


1 2 (1)-(2) 3 4 (3)-(4) 3 1 4 (3)-(4)


Total MoH

MoE


Subcomponent LA-Increasing Rural & Pastoral Access to Water Supply & San serv











Total MoE

MoF



Subcomponent I B-Enhancing Service Delivery Management Capacity

Component 2. Urban Water Supply, Sanitation, and Hygiene

Component 3. Institutional Water Supply, Sanitation, and Hygiene (Institutional WASH)








Total MoF

WRDF


Subcomponent LA-Increasing Rural & Pastoral Access to Water Supply & San. serv

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Current Quar er Cumulative Current Year Curmulative Project Life












Total WRDF

GRAND TOTAL EXPENDITURES

NOTES:

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One Water Supply and Satiation and Hygiene Project -Second phase

Statement of budget allocations transfers and expenditures-by Woreda

For the quarter ended....... (BIRR)

ImplementingWoreda Approved

Program Program Approved TransferComponent Life life Annual of the Non TraiTotal

Woreda Office Budget transfer Budget year Works Goods Consulting Consulting and g Operating Others Expenditurename Allocation Services Services Workshop Costs ofuthe

quarter

Comp I

Comp 2

Water Comp 3Office Comp 4

Comp 5

total

Comp I

Comp 2

Health Comp 3Xxxx Office Comp 4Woreda

Comp 5

total

Comp 1

Comp 2

Education Comp 3

office Comp 4

Comp 5

total

_ TOTAL

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One Water Supply, Sanitation and Hygiene Project- Phase IIFund Transfer Statement (From Birr Account)

From xxxxxxxx to xxxxxxKxAnnual Budget allocation Fund Transfer

S/No. Regions/Ministries (Birr) Current Quarter (Birr) Cumulative (Birr)

Regions

Tigray

Afar

Amhara

Oromia

Somali

B.G.

SNNPR

Gambella

Harari

Dire Dawa

Addis Ababa

Ministries

MoF

MoWIE

WRDF

MoH

MoE

GRAND TOTAL

- 28 -

One Water Supply and Saitation and Hygine Project -Second phase

Statement of Source and Uses of Fund-by implementing entity summary

For the quarter ended....... (BIRR)

Expenditure

Gain/Loss onSer. Beginning Prior Year/Qrt Collection Counterpart Transfer Exchange Total Fund Comp. 2. Comp. 4. Comp. 5. EndingNo. Name of Region Balance Adjustment from Donors contribution from MoF Rate Available Comp. 1. Urban Comp. 3. Climate Res. Inst Total Balance

Difference Rural WASH WASH Inst. WASH WASH Stegthen and Expenditureproj. mgt

I Tigray

2 Afar

3 Amhara

4 Ommia

5 Somali

6 B.G

7 SNNPR

8 Gambella

9 Harari

10 Dire Dawa

11 MoWIE

12 MoE

13 MoH

14 WRDF

15 MoFAdmin

16 MoF- Held A/C

Grand Total

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ONE WATER SUPPLY, SANITATION AND HYGIENE PROJECT-Second phaseStatement of Sources and Uses of Fund by implementing entity/region -

xxxx REGIONFor the quarter ended. (BIRR)

Opening BalanceAt Woreda LevelAt Regional Level

Total Opening Balance

Add: Collection

Transfer from MoF

Counterpart Contribution (if any)

Total collection

Total Fund Available

Less: Expenditure

At Woreda At Region TotalComponent 1: Rural and Pastoral Water Supply, Sanitation, and Hygiene (Rural WASH)

Subcomponent 1.A-Increasing Rural & Pastoral Access to Water Supply & San. servSubcomponent 1.B-Enhancing Service Delivery Management Capacity


Component 3: Institutional Water Supply, Sanitation, and Hygiene (institutional WASH)Component 4: Climate Resilient Water Supply, Sanitation, and Hygiene (Climate Res.WASH)

Sub-component 4.A-Water Resource Monitoring and PlanningSubcomponent 4.B-Climate-Adaptive Service Delivery

Subcomponent 4.C-Contingency Emergency Response ComponentComponent 5: Institutional Strengthening and Project Mgt

Subcomponent 5.A-Operationalization of Sector MISSubcomponent 5.B-Institutional Strengthening and Project Management

Total Expenditure

Total Ending Balance

Break Down of EndinR BalanceAt Region At Woreda Total

Cash on Hand

Cash at BankTotal Cash on Hand and at BankAdvance PaymentPayables


-30-

ONE WATER SUPPLY, SANITATION AND HYGIENE PROJECT-Second phaseStatement of Sources and Uses of Fund by implementing entity/region -

MoH/MoE/WRDFFor the quarter ended. (BIRR)

Opening Balance

Cash on handCash at Bank

Receivables

PayablesTotal Opening Balance

Add: Collection

Transfer from MoF

Counterpart Contribution (if any)Total collection

Total Fund Available

Less: ExpenditureComponent 1: Rural and Pastoral Water Supply, Sanitation, and Hygiene (Rural WASH)

Subcomponent 1.A-Increasing Rural & Pastoral Access to Water Supply & San. servSubcomponent l.B-Enhancing Service Delivery Management Capacity

Component 2: Urban Water Supply, Sanitation, and HygieneComponent 3: Institutional Water Supply, Sanitation, and Hygiene (Institutional WASH)Component 4: Climate Resilient Water Supply, Sanitation, and Hygiene (Climate Res.WASH)


Subcomponent 4.B-Climate-Adaptive Service DeliverySubcomponent 4.C-Contingency Emergency Response Component

Component 5: Institutional Strengthening and Project MgtSubcomponent 5.A-Operationalization of Sector MISSubcomponent 5.B-Institutional Strengthening and Project Management

Total Expenditure

Ending Balance

Break Down of Ending Balance

Cash on Hand

Cash at Bank

Total Cash on Hand and at Bank

Receivables

Payables


-31-

ONE WATER SUPPLY, SANITATION AND HYGIENE PROJECT Phase IISTATEMENT OF DESIGNATED ACCOUNT- World Bank

Period covered -From ........ to...........Loan/ Credit Number ----------------------------

USD USD USDAccount Number: ------------- with National Bank of Ethiopia

OPENING BALANCE:

ADD RECEIPTS:* IDA

Sub total

LESS PAYMENTS* Transfer to Birr a/c* Travel advance* Bank service chargeSub totalCLOSING BALANCE:

DESIGNATED ACCOUNT (SPECIAL ACCOUNT) RECONCILIATION STATEMENTLoan/ Credit Number IDA:.....................

Account Number: ..................................... with National Bank of Ethiopia

1 Total Advance by World Bank

2 Less total amount recovered by World Bank

3 Equals present outstanding amount advanced to theSpecial Account (No. 1 less No. 2)

4 Amount in Special Account at July 7,2011 as per Bank Statement

5 Add amount of eligible expenditure documented in attached IFR6 Plus: amount claimed in previous application not yet credited

at date of Bank Statement7 Total advanced accounted for8 Explanation of any discrepancy between total appearing on line 3 & 7 above

1. Local account2.Advance to Region3.Advance to Others

- 32 -

4.Payable to Others5.Loss on exchange rateSubtotal:

Total

-33 -

ONE WATER SUPPLY, SANITATION AND HYGIENE PROJECT Phase II

STATEMENT OF DESIGNATED ACCOUNT- DFID

Period covered -From . toEURO/GBP BIRR

OPENING BALANCE

Add: ReceiptGrant fund -Received as atGrant fund -Received as at

Fund Available for useLess Transfer and Expenditure

Transfer to pool CWA birr account as atExpenditures-Bank Services Charges

Total transfer & expenditure

CLOSING BALANCEActual exchange rate of.closing balance /Leger birr account/Add gain or (Loss) on Foreign exchange GainFinal Balance After Gain or loss of foreign exchange

-34-

ONE WATER SUPPLY, SANITATION AND HYGIENE PROJECT Phase II

STATEMENT OF DESIGNATED ACCOUNT- AfDBPeriod covered -From ....... to......

USD BIRROPENING BALANCEAdd: Receipt

Grant fund -Received as atGrant fund -Received as at

Fund Available for useLess Transfer and Expenditure

Transfer to pool CWA birr account as atExpenditures-Bank Services Charges

Total transfer & expenditure

CLOSING BALANCEActual exchange rate of .........closing balance /Leger birr account/Add gain or (Loss) on Foreign exchange GainFinal Balance After Gain or loss of foreign exchange

- 35 -

ONE WATER SUPPLY, SANITATION AND HYGINE PROJECT

STATEMENT OF FUND FLOW - BIRR

CWA POOLED BIRR ACCOUNT No

For the quarter ended

For the Quarter (birr) Cumulative for the Year (birr)

OPENING BALANCE

Add: Transfer from Donor designated accountsTransfer from IDATransfer from Donor xxTransfer from Donor yy

Total transfer from Donor designated accountsFund Available for use

Less: Transfer and Expenditure

Transfers

Tigray

AfarAmharaOromiaSomaliB. GSNNPRGambellaHarariDire DawaMinistry of Water & EnergyMinistry of HealthMinistry of EducationWRDFMoF

Total transferExpenditures

Bank Services Charges Incoming

Bank Services Charges Outgoing

Audit FeeTotal transfer & expenditure

CLOSING BALANCE

- 36 -

One Water supply, sanitation and Hygiene Project-Phase II

Statement of Cash Forecastfor the next six months from -------- to-----------

Particulars Annual QRT1 (Birr) QRT2 (Birr) Six-month amount Six-month amountApproved Birr USD

Budget (Birr)Expenditure for the next Six month


Subcomponent L.A-Increasing Rural & Pastoral Access to Water Supply & San. serv


Component 2: Urban Water Supply, Sanitation, and HygieneComponent 3: Institutional Water Supply, Sanitation, and Hygiene (Institutional WASH)







Subcomponent S.B-Institutional Strengthening and Project Management

Grand Total Expenditure for the next 6 months

Less Direct payments

Expenditure for the next 6 months to be financed by DA

Less Ending balances

Ending balance Designated account

Ending balance Local account

Ending balance Receivable from region

Ending balance Receivable from other

Ending balance Payable to other

Net Amount Requested to be paid in to Designated Account

Net cash requirement to be requested from financiers:

IDA (Credit no..........

Donor xx

Donoryy

Government

Total

-37- *

One Water Supply, Sanitation and Hygiene Project Phase II

Payments Made during Reporting Period Against Contracts Subject to the World Bank's Prior Review

Contract Supplier Contract Date Contract Amount Date of WB's No Objection to Amount Paid to Supplier WB's Share of Amt Paid to SupplierNumber Contract during Period during Period

-38-

One Water Supply, Sanitation and Hygiene Project Phase IIEXPENDITURE APPORTIONMENT

For the quarter ended .........Expenditure Apportionments of Expenditures to Financiers (USD)

Component Category Birr USD Government IDA DFID AfDB Donor xx Total

Component 1: Rural and Pastoral Water Supply,Sanitation, and Hygiene (Rural WASH)

Component 2: Urban Water Supply, Sanitation, andHygiene

Component 3: Institutional Water Supply,Sanitation, and Hygiene (Institutional WASH)

Component 4 (A) & 4 (B): Climate Resilient WaterSupply, Sanitation, and Hygiene (Climate Res.WASH) except CERC

Component 4 (C): Climate Resilient Water Supply,Sanitation, and Hygiene (Climate Res. WASH) -Contingency Emergency Response Component

Component 5: Institutional Strengthening andProject Mgt

Note:- ex rate 1 USD= Birr xxxx- basis of allocation to financiers is described here

- 39 -

One Water Supply, Sanitation and Hygiene Project- Phase H

Expenditure Apportionment

For the quarter ended..........

Allocation per Disbursed to the Prior Period Current quarter Cumulative Remaining

Agreement Project Documentations expenditure Documentation Documentation

Component Category USD USD USD USD USD USD

1.Flancier: World BankComponent 1: Rural and Pastoral Water Supply, Sanitation, and Hygiene (RuralWASH)


Component 3 Institutional Water Supply, Sanitation, and Hygiene (InstitutionalWASH)

Component 4 (A) & 4 (B) Climate Resilient Water Supply, Sanitation, and Hygiene(Climate Res. WASH) except CERC

Component 4 (C) Climate Resilient Water Supply, Sanitation, and Hygiene(Climate Res. WASH) -Contingency Emergency Response

Component 5. Institutional Strengthening and Project Mgt

TOTAL

2.Financier: DFIDComponent 1: Rural and Pastoral Water Supply, Sanitation, and Hygiene (RuralWASH)

Component 2 Urban Water Supply, Sanitation, and HygieneComponent 3 Institutional Water Supply, Sanitation, and Hygiene (InstitutionalWASH)


Component 4 (C) Climate Resilient Water Supply, Sanitation, and Hygiene(Climate Res WASH) -Contingency Emergency Response

Component 5 institutional Strengthening and Project Mgt

TOTAL

3financier' AfDBComponent 1: Rural and Pastoral Water Supply, Sanitation, and Hygiene (RuralWASH)


Component 3 Institutional Water Supply, Sanitation, and Hygiene (InstitutionalWASH)

Component 4 (A) & 4 (B) Climate Resilient Water Supply, Sanitation, and Hygiene(Cinmate Res WASH) except CERCComponent 4 (C): Clinate Resilent Water Supply, Sanitation, and Hygiene(Climate Res WASH) -Contingency Emergency Response


TOTAL

4.Finanier: Donor XXComponent t Rural and Pastoral Water Supply, Sanitation, and Hygiene (RuralWASH)

Component 2: Urban Water Supply, Sanitation. and HygieneComponent 3 Institutional Water Supply, Sanitation, and Hygiene (InstitutionalWASH)


Component 4 (C) Climate Resihent Water Supply, Sanitation, and Hygiene(Climate Res WASH) -Contingency Emergency Response


TOTAL

-40-

One Water Supply, Sanitation and Hygiene Project- Phase II

RECEIVABLE / PAYABLE AGE ANALYSIS

For Implementing Entity/Region......


Receivables

Ending %age of Total Aging of Un Settled Advances/Receivables (Ending Balance)Description Advance

receivable A<3 m 3m>A<6m 6m>A<9m 12m<A<24m A>24m REMARK

Total TPayables

Ending %age of Total Aging of Un Settled Payables (Ending Balance)Description Balance Payable

balance A<3 m 3m>A<6m 6m>A<9m 12m<A<24m A>24m REMARK

Total


-41 -

List/Status of Commitments



List of Commitments Amount (Birr) Remark


Status of Major Procurements


For the quarter ended..........Procurement Package No. Description Current Status Remark