6/30/2009 Second Meeting of the EuCARD Steering Committee 1

WP2-DCOWP2-DCODissemination, Communication & OutreachDissemination, Communication & Outreach

MMonth onth 3 Report3 Report

DCO Team: Ryszard Romaniuk, Kate Kahle, Catherine Brandt

plus Work Package liaisons

6/30/2009 Second Meeting of the EuCARD Steering Committee 2

WP2-DCO

Presentation Outline

• DCO Team: core and big (RR)• Review of activity (KK)• Milestones and deliverables for past and coming

3 months• Follow-up of tasks from SC minutes of 3.4.09• Major issues, risks and new ideas for longer time

horizon (RR) • DCO services and requests• Conclusions

6/30/2009 Second Meeting of the EuCARD Steering Committee 3

WP2-DCOReview of activity

• The DCO core Team

• Work sharing and communication procedures

• Team integration,

• Tests of virtual meetings: VC H323, EVO, …

• Weekly DCO VC meetings scheduled

• Splitting of duties:

• Education and Research (RR)

• Web, Newsletter and Information (KK)

• Data bases, EDMS, CDS (CB & KK)

6/30/2009 Second Meeting of the EuCARD Steering Committee 4

WP2-DCO

Review of activity

• The DCO Big Team

• The DCO Liaisons (correspondents) from WPs

• Work organization of EuCARD DCO layer (big Team)

• Realistically speaking, no separate DCO Big Team meetings are possible, including virtual ones

• Anchoring of WPs DCO to EuCARD web

• Sharing of essential DCO issues via EuCARD web, while the rest via the WP webs

6/30/2009 Second Meeting of the EuCARD Steering Committee 5

WP2-DCO

Review of activity

• The EuCARD Web (Layers)

• External Information (dissemination and outreach)

• Internal Information (coordination and communication)

• Collaboration Workspace

• External Reporting (contractual)

• Internal Reporting (Interim)

• Data bases

• Publications

6/30/2009 Second Meeting of the EuCARD Steering Committee 6

WP2-DCO

Review of activity

• EuCARD public web (chapters)

• About EuCARD, Project description, News, Intranet)

• Related projects to EuCARD

• Outreach Section

• Industrial partners

• Education, students and teachers

• General Public

6/30/2009 Second Meeting of the EuCARD Steering Committee 7

WP2-DCO

Review of activity

• EuCARD public web (chapters)

• Initial approach: wide but shallow, including all contractual components

• Later deepening with

• Publication portal via CDS

• Document repository via EDMS

• Newsletter

• Outreach

• Events Calendar

6/30/2009 Second Meeting of the EuCARD Steering Committee 8

WP2-DCO

Milestones and deliverables for past 3 months and the coming months

• Contractual deliverable - D2.2.1

• EuCARD web site implementation

• Contents: web site structure, public web, Intranet, collaborative workspace, future plans

M6 Interim Activity Report

M6 and M9 Steering Committee Progress Updates

Milestone M2.1.1 Annual Report I: March 2010

6/30/2009 Second Meeting of the EuCARD Steering Committee 9

WP2-DCOReview of activity – the coming 3 months

• Outreach pages

• Strenghten the educational links

• EuCARD in Wikipedia, tutorials

• Related projects: bi-directional links & EuCARD newsletter subscriptions

• Promote Transnational Access

• Involve industrial partners

• Finalise data bases

• Monographs

6/30/2009 Second Meeting of the EuCARD Steering Committee 10

WP2-DCO

Follow-up of tasks from SC minutes of 3.4.09

Communication

• DCO Networking; DCO correspondent per WP; enriching EuCARD web with WP specific data, text, images – more general than on WP webs

• Links to other communities: related projects, HEP, nuclear physics, high intensity – high power light sources, plasma, materials

• Newsletter

6/30/2009 Second Meeting of the EuCARD Steering Committee 11

WP2-DCO

Follow-up of tasks from SC minutes of 3.4.09

Publication

• Simplification of publication procedure in EuCARD web; ‘one-button’ procedure approach

• EuCARD front page for each publication

• EuCARD acknowledgment in papers

• List of booklets / monographs

6/30/2009 Second Meeting of the EuCARD Steering Committee 12

WP2-DCO

Follow-up of tasks from SC minutes of 3.4.09

Outreach

• WP based outreach events, links, institutions, education

• Improve outreach pages on main EuCARD web site

6/30/2009 Second Meeting of the EuCARD Steering Committee 13

WP2-DCOMajor issues, risks and new ideas for longer time

horizon

• EuCARD Outreach vs Wikipedia

• EuCARD Wikipedia or EuCARD in Wikipedia (datasheet)

• A risk that no WP internetworking will be created under the umbrella of EuCARD

• EuCARD monograph action

• Idea to link with other editorial actions (CAS, other Accelerator Schools…)

• Usability of databases: CDS and EDMS

6/30/2009 Second Meeting of the EuCARD Steering Committee 14

WP2-DCO

DCO services and requests

• DCO offers to all EuCARD community: newsletter, education, events calendar, publications, promotion of WP achievements

• DCO needs continuous interaction and data supply from the WPs

• Newsletter could be, in large part, a summary of what is going on in each WP

• How to proceed with the EuCARD monographs?

6/30/2009 Second Meeting of the EuCARD Steering Committee 15

WP2-DCO

Conclusions

• First EuCARD DCO Deliverable finished, other EuCARD WP web sites followed: D2.2.1 and then D4.X.1,

• DCO WP web networking not yet ready, though the actions in this direction are promising

• DCO core needs active interaction with particular WPs especially in the area of the outreach

• Data base implementation progressing

• Contact EuCARD-editor@cern.ch with news, events, achievements, images and ideas to add to the public website, newsletter or Intranet.