writing style and standards
DESCRIPTION
Writing Style and Standards. Use Clarity, Conciseness, & Coherence Paragraph Construction Sentence Construction Word Choice. Write Paragraphs That Are:. Clear – easy to follow, easy to understand; use transitions Concise – avoid inessential information - PowerPoint PPT PresentationTRANSCRIPT
Writing Style and Standards
Use Clarity, Conciseness, & Coherence Paragraph Construction Sentence Construction Word Choice
Write Paragraphs That Are:
Clear – easy to follow, easy to understand; use transitions
Concise – avoid inessential information
Coherent – begin with a main idea supported, explained, and developed by the rest of the paragraph
Write Sentences That Are:
Clear – easy to follow, easy to understand; use subject/verb/predicate order
Concise – avoid inessential information, subordinate clauses, or complex construction
Coherent – state the main idea first, use one idea at a time
Use Words That Are:
Clear – precise, specific, concrete, accurate
Concise – avoid wordiness or terms unfamiliar to your audience
Coherent – state definitions for terms early and stay consistent
Common Mistakes
Comma SplicesTwo sentences joined with commas instead of
conjunctionsincorrect –
The circuit operates at dc, Ohm’s law applies.correct –
The circuit operates at dc; Ohm’s law applies.or –
The circuit operates at dc, and Ohm’s law applies.
Common Mistakes Cont
Fused SentencesTwo sentences joined without punctuation
incorrect –
The workstation was not designed ergonomically it leaves much to be desired.correct –
The workstation was not designed ergonomically. It leaves much to be desired.
Common Mistakes Cont
Misplaced ModifiersKeep modifiers close to words they modify
incorrect –Ignorance of science is a phenomenon in
society that must be destroyed.correct –
Ignorance of science is a phenomenon that must be destroyed in society.
Common Mistakes Cont
Misplaced ModifiersAnother example
incorrect –
The devices consists of a screw that is inside a barrel that is driven by an electric motor drive.correct –
The devices consists of a barrel with a screw inside it that is driven by an electric motor drive.
Common Mistakes Cont
Parallel StructureUse similar terms for similar ideas
Incorrect –
Microscopic mechanical systems (MEMS) can respond to a variety of inputs, including light, heat, and vibrating objects that cause stimulations.Correct –
Microscopic mechanical systems (MEMS) can respond to a variety of inputs, including light, heat, vibrations.
Common Mistakes Cont
Parallel StructureAnother example
Incorrect –The extruder is controlled by an Opto 22 control
system, which controls temperature in the three heat zones, the die, and motor speed.Correct –
The extruder is controlled by an Opto 22 control system, which controls the temperature of the three heat zones, the temperature of the die, and speed of the motor.
Common Mistakes Cont
Verb AgreementVerbs must agree with their subjects
incorrect –
The implant, along with its associated circuits, were inserted in to the patient’s chest cavity.correct –
The implant, along with its associated circuits, was inserted in to the patient’s chest cavity.
Common Mistakes Cont
Pronoun AgreementPronouns must agree with their antecedents
incorrect –
Everyone in the lab must replace their radiation badges.correct –
singular: Everyone in the lab must replace his or her radiation badges.
plural: All people in the lab must replace their radiation badges.
Common Mistakes Cont
Wordiness– Be Brief and Concise
Wordy Concise
owing to the fact that
on the order of
at the present time
a very limited number of
because (since)
about
now
few
Commonly Misused Words
Affect, verb, to influenceHeat affects the surface.
Effect, verb, to bring aboutA radical change was effected.
Effect, noun, The Coriolis effect will be studied.
Comprise, verb, contains or includesThe text comprises all three modes of
transfer. Compose, verb, made up of, constituted of
The mixture is composed of sand and gravel.