WSS PAC Meeting Minutes

October 5, 2017

Call to order 8:52 am

Attendance: Leslie Scott, Tanya Goertzen, Andrea Legge, Joanne Graham, Sharon Tyrrell, Adele Ferguson, Christina Reimer, Kristi Wells, Caroline Stroud, Clare Ogilvie, Nolan Cox, Angela Morris, Kerri Fletcher

Approval of Amended minutes from September 7, 2017 PAC meeting. Approved by Angela and Kerri

WCSS Healthy Choice Coordinator – Rose Drea the new Healthy Choices Facilitator at WCSS not in attendance

Principal’s report- Nolan Cox – Report attached

There was clarification for Parents what is a Grad Non sanctioned event – an example would be that you can’t hold a bake sale at school if being raised for Prom. If it’s for legacy, scholarship you can hold the fundraiser at the school.

Written request for funds from Sandra Droulis for Jeremy Thom to facilitate music lessons for the children for the theatre program. Cost is $1260. This is to support the performance put on in the Spring. This was approved by the PAC.

Nov 22 – School Improvement Plan – Nolan is asking for a volunteer parent/s to be present

PAC Co-chairs report and discussion – Leslie and Tanya - See Old and New business set out below.

PAC Treasurer Report- Angela Morris – report attached

Lunch Program Report – Kristi Wells – Averaging 108 a day and 190 slices on pizza day. Got our new oven. Electrician is going to get to installing it. Will allow us to adjust the menu. Volunteer master list is almost complete and will be out to everyone soon. Cinnamon Bun day was sold out on ½ day could easily have sold 40 more. Sticking with Chinese food day. Request for Cambria – Kristi has budget for it so will purchase. Request for stanchions – Nolan will cover cost and work with Kristi (approx. $400).

DPAC Report – Clare Ogilvie – October 16 is DPAC dinner at WSS starting at 6:30 pm. Everyone is invited but is a “listen only” meeting. We can put two questions to the Superintendent. 1. Is about growth in our district ie. Portables, building extra space 2. Vaping – educating parents, kids etc. what is the district doing about it?

Question asked about cell phones?: Nolan, felt rules varied from school to school.

Question is our school fully staffed?: When we received our non enrolling ratios – we are overstaffed. We have provided more resources and teaching staff. Schools are asked to submit to the District the effects of the class sizes and impact on staff.

Old business

*Grad legacy (Policy Wording attached) – Kee Cronin

*Welcome Back BBQ – Tanya Goertzen – We raised $753 – 150 of that has been kept as a cash float - $603 went to bank to cover cost of event. Attendance at the BBQ was primarily Gr 8 parents and students and a handful of parents want to meet the teachers. We as PAC would like to see more info around like sports teams, clubs and have sign up sheets for kids/parents interested in coaching, leadership or just for interest sake.

*Fundraising – Casino Night – Leslie – speaking to RMOW to rent room at School and have liquor. Looking at whether we can change the policy to include WSS abel to hold these type of events with a liquor licence. Q.: is there an idea of having it at one of the hotels who want to help the school?

Spud Food Delivery – Joanne Graham – bin delivery v. gift card program. Will go back to them and say we want to do bin program. We will get a quarterly report on proceeds from the program.

*Capital Project – Leslie Scott – We need a new sound system – Leslie was here to see Screenagers. Could hardly hear the program. Nolan is looking into a new sound system.

*Multicultural Outreach Program - Leslie Scott – spoke with representative Whistler Outreach Program – super keen to meet with some other parents and have a round table with ideas of educating our community on the challenges that are being faced with these communities in our “bigger” community. We want to be more inclusive.

*Grad 2018 – Angela Morris and Kerri Fletcher – Meeting October 17 at 7:00pm at Brewhouse, Mezzanine for Grads and parents.

New Business

*WCSS Whistler Youth Centre – Caroline Stroud – Behind the Image

- from the Youth Centre – for ages 13-18. Talking to us about program Behind the Image ex. Dove Beauty Image – took and revamped it to incorporate boys. They are looking for $4025 from PAC and other groups to help fund this program. Want to provide safe, Stimulating environment for all youth to call their own. They are located in Millenium Place downstairs. Friday and Saturday nights kids help to cook dinner, there’s pool tables, ping pong, yoga, programs on social media, sex and drugs, Alphabet Soup (LGTBQ group) and much more. Check it out. Whistleryouthcentre.com Cstroud@whistler.ca

*Vending Machines – Nolan – met with Doug (vending guy). Owns both vending machines. We are evaluating the situation.

*Naloxone Kits – see Nolan’s notes attached. Educating the kids.

*Vaping Issues and Awareness – see Nolan’s notes attached

New PAC email address: wssparent@gmail.com

PAC meeting schedule - 8:45 am Nov 2, Dec 7

Whistler Secondary School PAC Report Principal’s

Report

Updates:

WSS Storm Report Orange Shirt Day

Mental Health Week Oct. 2nd – 6th:

Mon Oct 2nd Tues Oct 3rd

Wed Oct 4th

Thurs Oct 5th

Communities That Care

Survey – all students

“Screenagers” film Grade 8-

12 in MPR USSR/D block

10:30-11:45

Parent Workshop about

Anxiety – for parents of

preschool age children

6:30-8:30pm

Parent Workshop about

Anxiety – for parents of

children K-7

6:30-8:30pm

Anxiety Workshops with Dr. K.

Martinez

Gr 9/10 Gr 11/12Teacher

Workshop –LUNCH

11:47-12:32pm

Grade 8

Parent Workshop about Anxiety –

for parents of children 8-12

6:30-8:30pm

Parent Ambassador Program

Vaping:

Vaping is the act of inhaling vapor produced by an e-cigarette, vape pen, or personal vaporizer. These

devices have grown in popularity and are believed to be a healthier alternative to smoking. The liquids

in vapour products often contain nicotine, flavoring, and other chemicals. Some of them are used to

vape marijuana products.

The health risks of using these devices are still being researched. However, preliminary studies show

that they do have many negative health effects.

It is illegal to give or provide any vapor products to someone under the age of 19. It is also illegal to

use vapour products inside any enclosed spaces or public workplaces, including schools.

If you would like more information on vaping, the following site from National Center of Addiction

and Substance Abuse may be helpful:

https://www.centeronaddiction.org/e-cigarettes

Naloxone Kits and Risk Assessment Tool

The Province’s Task Force on Overdose Response has developed a Naloxone Risk Assessment Tool

for government and non- government organizations, including school districts and schools. The Risk

Assessment Tool is intended to assist schools/school districts in their decision making around whether

to stock naloxone for use in the event of an overdose, what formulation of naloxone to obtain

(intramuscular versus intranasal), and how to access training on the administration of naloxone. Once

the risk

assessment has been completed, school districts can purchase naloxone kits for their high risk schools

in bulk quantity through the province’s Product Distribution Centre (PDC) by completing the attached

school district/independent schools request for naloxone kit form.

For more information, please see Naloxone Kits and Training - Question and Answer (Q&A)

SANCTIONED VS. NON-SECTIONED EVENTS

SANCTIONED EVENTS

Sanctioned events are those events or trips which are endorsed and supported by the School District. Inherent in

being considered endorsed, sanctioned events must have received approval by the principal or vice-principal of

the school, or by senior district staff. In order for an event to be approved, all pertinent laws, School Board

policies, regulations and procedures must be adhered to, and, the school principal or vice principal, or senior

district staff must be apprised of all proposed activities, and sign off on any necessary paperwork. Sanctioned

events will generally have access to use school communication systems (e.g. email, school newsletters, bulletin

boards) for advertisement and communication, and, to hold meetings and/or fundraising events, without rental

bookings and fees, on School District No.48 property.

NON-SANCTIONED EVENTS

Non-sanctioned events or trips are those which are not endorsed or supported by the School District in any way.

Any activities not approved by the principal or vice principal of the school, or by senior district staff, are

considered to be non-sanctioned events and the Board will not assume any responsibility for them.

Advertisement of activities of this nature will not be permitted on School District No.48 property. The use of

school communication systems (e.g. email, school newsletters, and bulletin boards) shall not be used for

advertisement nor communication. Meetings and/or fund raising events related to non-sanctioned events will

not be permitted on School District No.48 property or will require a rental booking and fee payment for use of

the rented facility.

GRADUATION AND DRY GRAD EVENTS

School sanctioned graduation events are activities which are fully endorsed by the school district and have

received principal or vice principal, or senior district staff, approval. Inherent in having been approved as

sanctioned events, the previously noted details for sanctioned events apply.

Non-sanctioned graduation events are activities related to graduation which are not endorsed by the school

district. The principal or vice principal, or senior district staff, have determined that the related activities do not

adhere to all pertinent laws, School Board policies, regulations and procedures, and/or the activities may have

severe consequences that flow from the inherent risks of the activity and the probability of occurrence of these

risks cannot be reasonably eliminated.

Dry Grad events are separate from school sanctioned and non-sanctioned graduation events and are related

specifically to the ordinarily received funds via the BC Liquor Board corporate social responsibility

programming. Senior district staff sign off on receipt of these funds annually, committing to the use of these

funds for safe, alcohol-free activities. These funds are then distributed for planning purposes by a Dry Grad

committee. This school based Dry Grad committee, under the advisement of the school principal, shall

determine annually whether or not they wish for their Dry Grad events to be sanctioned or non-sanctioned. If

electing to have the Dry Grad events sanctioned, the Dry Grad Committee must appear before the Board, no

later than November each school year, to request the Board’s endorsement for that school year’s Dry Grad

activities. All Dry Grad events and activities will remain non-sanctioned until the Board has made a decision

each year regarding their endorsement. All criteria outlined above in this policy for sanctioned and non-

sanctioned events will apply to Dry Grad.

Whistler Secondary PAC

Treasurer Report

October 5, 2017

1. Budget vs Actual YTD provided to PAC Executive for Sep 30, 2017

2. WSSPAC executive agreed to pay Communities That Care Whistler $200 towards the Anxiety BC speaker Dr. Martinez in Oct 2017 Funds will be issued from the Gaming account.

3. WSSPAC executive agreed to make a Capital Expenditure purchase, convection oven for the kitchen cost is $3754.37 including tax. The new appliance will be installed this month.

4. There is $1000 in the PAC budget for uniforms. A few missing rugby shirt replacements have been approved approximately $160. Athletic director will provide a request for any additional shortages on uniforms. Uniforms will be purchased from Gaming account.

5. September’s Welcome Back BBQ;

Revenue budget $400, actual $753

Expense budget $1000, actual $829.46.

Overall PAC had budgeted cost of $600 to run the Welcome Back BBQ. Our donations offset the expense & it

only cost us $76.46.

PAC POLICY