wyoming family engagement project€¦ · family data is shared appropriately and privately. •...

Wyoming Family Engagement ProjectData-Based Decision Making WebinarMay 18, 2017

Lacy WoodPrincipal Technical Assistance Consultant, AIR

May 2017

Copyright © 2017 American Institutes for Research. All rights reserved.1289_05/17

AMERICAN INSTITUTES FOR RESEARCH

Introduction

Lacy Wood

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All participants have been muted for this webinar. If you have a question, please feel free to un-mute your line or type the question in the chat box.

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Webinar Objectives• Identify ways districts and schools are using data to

engage families in their children's education.

• Explore strategies and tools that enable practitioners, districts, and schools to incorporate data into their own family engagement strategies.

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WDE Resources

Wyoming Project WIN(Wyoming Instructional Network)

http://wyominginstructionalnetwork.com/

Wyoming Family Engagement Projecthttp://wyominginstructionalnetwork.com/resources/fscpeducators/family-engagement-project/

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PTA’s National Standards for Family-School Partnerships

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AMERICAN INSTITUTES FOR RESEARCH 7

Data-Based Decision Making

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Data-Based Decision MakingMeasuring student progress—in areas such as grades, attendance, and positive behaviors—presents a tremendous opportunity to involve parents in their children's education and to provide a platform for strong family-schools partnerships.

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How can we develop mechanisms to make student data accessible and useful for

families?

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Why Share Data With Families?

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Increase Student SuccessMaking data accessible and presenting it in a meaningful way can increase student success by empowering families to monitor their children's academic progress from early childhood to college and beyond.

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Build Capacity to Address NeedsSharing this data can help to engage family and community in the process of addressing achievement gaps, improving teaching and learning, and motivating students.

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Baldwin, M & Wade, S. (2012). Improving family and community engagement through sharing data [Briefing paper]. Metairie, LA: SEDL, Southeast Comprehensive Center.


Support Schools and DistrictsData-driven decision making can support schools and districts to facilitate more informed decision making, enhance overall school performance, and improve student achievement.

Data-driven decision making can also help districts maximize the use of limited funds for the greatest impact on student achievement.

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Wayman, C., Stringfield, S., & Yakimowski, M. (2004, January). Software enabling school improvement through analysis of student data (Report No. 67). Baltimore, MD: Center for Research on the Education of Students Placed at Risk, The Johns Hopkins University


Enhance Support for EducationWhen effectively shared with families and community members, these data may influence the ways that families support their individual child’s progress and impact communities’ efforts to support education.

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Sharing Data Can . . .• Help stakeholders understand where schools are doing

well and where improvement is needed.• Provide direction for actions to improve schools.

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Sharing Data Can . . .• Engage families and communities in improving individual

student progress.• Help families understand how their children are performing

and where gaps exist in student achievement.• Guide parents and families to take appropriate action to

support the academic success of their individual child.

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Sharing Data Can . . .• Empower parents.• Build relationships.• Create partnerships.• Support student learning.

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Engaged Families Can Help . . .• Monitor academic progress and keep students on track.• Set academic expectations and aspirations for

postsecondary college and career.• Advocate for resources to support their child, all students,

and the school.

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Goal: Sharing Data with Families to Support Collaborative Decision making

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Designing Data Initiatives

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Important Data and Data System Features• Accessible• Understandable• Actionable• Valid and reliable• Technologically advanced

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Sharing Information and Data with Families• Clear expectations • Timely• Linked to learning goals

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Identify Areas of Focus in Collaboration with Families• Grades• Attendance• Social and emotional skills• Behavior• Physical health• Assessment data• Graduation planning

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Be Intentional About Outcomes• Student goal setting• Co-creation of interventions• Shared responsibility for

monitoring progress goals

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Include stakeholders in designing the dissemination plan, including:

• Goals• Objectives• Outcomes• Target groups• Understandable formats• Medium of delivery• Identification of barriers

Co-Design Initiatives with Family and Community

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Considerations for Schools and Districts• From institutional- to learner-centered• Information flows across institutions• Usefulness and usability drive adoption• Common, yet open, systems• Get the right data

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Tucker, B. (2010). Five design principles for smarter data systems. Education Sector. www.educationsector.org.


Considerations for Schools and Districts• Focus on state and district priorities (attendance, reading,

math, credit accumulation)

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Schools and DistrictsBuild data tools and trainings.

Community PartnersDistribute tools to families and provide families with internet access.

FamiliesConduct outreach, provide parent perspectives, co-create events and trainings.

Share Responsibility Across Stakeholders

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Use Multiple Types of DataSelect appropriate and varied data types for families and community stakeholders:• Input data, such as student demographics• Process data, such as data on the quality of instruction• Outcome data, such as dropout rates or student test

scores• Satisfaction data, such as opinions from teachers,

students, parents, or the community

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ESSA and Data SharingOne of the key themes in ESSA is to meaningfully engage stakeholders in state and local policy development. When designing local report cards, districts and schools should:• Consult with parents in designing the report cards• Ensure report cards include a full set of accountability

information (including student assessment outcomes and graduation rates)

• Include information on district- and school-level per-pupil expenditures

• Provide postsecondary enrollment data

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Strategies to Support Data-Based Decision Making

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• Principal buy-in is key to success.• Include parents in the design process.• Communicate frequently with stakeholders to keep them

engaged.• Coordinate across grades and roles.

Strategies for Engaging Families in Data-Based Decision Making

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• Tie activities to other initiatives at the school.• Help parents get internet access and email addresses.• Provide richer data and support for parents online.• Send new, personalized materials prior to parent-teacher

conferences.

Strategies for Engaging Families in Data-Based Decision Making

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• Provide training for 20–25 individuals. • Host training in both schools and community venues.• Identify parent ambassadors who can invite other families.• Explain standards and milestones.• Explain attendance requirements.• Explain graduation and credit requirements.

Design Training Opportunities for Families

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How can we develop understandable and actionable data summaries to engage families?

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• Create a visual representation of student progress.• Present information in clear, easy-to-understand formats.• Design data summaries for both parents and students.

Be Intentional About Designing Data Summaries

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• Provide guidance and descriptions for the tool or software.• Build parents’ knowledge about the system before they

use it.• Set up logins for parents and ensure facilitators have

access to the accounts.• Use parent perspectives when designing training on data

portals.

Focus on the System

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• Design for your target audience. • Consider use of terminology and provide definitions if

necessary.• Provide visual representations of data.

• Graphic objects (tables, charts, and graphs)• Infographics

Tailor Content and Format

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InfographicsInfographics summarize complex information and make it easier by using graphics to strengthen the presentation and can be used to help the data tell a story in visual form.

Visual Representation of Data

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Infographic source: Regional Educational Laboratories. (2016). Connecting with Parents About Early Warning Systems [Webinar]. Washington, DC: Author.


• Concise, convey a single idea well• Simple, readers easily understand the point of the display• Transparent, always cite the data sources • Accurate, use the proper size of the symbol to indicate

scale• Central focal point, readers can easily understand the

main point • Attractive, interesting to the reader

Characteristics of Infographics

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Create a data-sharing culture with teachers.• Emphasize sharing data in your strategic plan.• Set expectations and clearly defined roles for sharing

data.• Provide professional development to help teachers

understand effective data-sharing practices.• Provide time during faculty meetings and trainings for

teachers to discuss successes and challenges.

Strategies for Communicating and Sharing Data

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From: http://www.hfrp.org/publications-resources/browse-our-publications/tips-for-administrators-teachers-and-families-how-to-share-data-effectively


Having conversations about data:• Encourage connections between school and home.• Provide context for the numbers.• Create mechanisms for

ongoing discussion with families.

Strategies for Communicating and Sharing Data

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Innovative Approaches

Academic Parent–Teacher Teams (APTT)

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• Use discretion and ensure individual student and family data is shared appropriately and privately.

• Make data accessible, understandable, and actionable.

• Provide training to prepare teachers to discuss data with families.

• Provide training for families to help them understand data systems, tools, and content.

• Tailor content and dissemination to family needs.

Don’t Forget To . . .

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Ideas for Implementation

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Resources

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Resources – Making Data Work: A Parent and Community Data Guide (The Education

Trust tool)» https://edtrust.org/resource/parent-and-community-data-guide/

– Improving Family and Community Engagement Through Sharing Data (SECC Briefing Paper )» http://www.sedl.org/secc/resources/briefs/improve_family_commun_share/ImprovingFamcomm

unity.pdf

– Tips: How to Share Data Effectively for Administrators, Teachers, and Families (Harvard Family Research Project)» http://www.hfrp.org/publications-resources/browse-our-publications/tips-for-administrators-

teachers-and-families-how-to-share-data-effectively

– Stanton Academic Parent Teacher Team (APTT) Workshop (FlamboyanFoundation Video)» http://www.youtube.com/watch?v=1YNsWrFiYfY

– ”Bringing Data Back” at Cessna Elementary (Wichita Public Schools Video)» https://www.youtube.com/watch?v=0EJG98F4hGE

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Questions?

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Contact Information

Lacy Wood

[email protected]

4700 Mueller BoulevardAustin, TX 78723-3081

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Evaluation

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Lacy [email protected]

4700 Mueller BoulevardAustin, TX 78723-3081General Information: 512-476-6861 | 800-476-6861TTY: 512-391-6578www.air.org

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wyoming family engagement project€¦ · family data is shared appropriately and privately. •...

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