[xls]content matrix template - digital programs and systems · web viewcontent matrix if there are...

Shooozes Inc. Project - Content Matrix

Version 0.8 - July 22, 2007

CMS ID Page Title

Page about_exec_index

Module exec_links list of execs

Page execs_griffith_bio_pageTom Griffith - CEO

Module execs_griffith_bio bio text - griffith

Module execs_griffith_pic photo - griffith

Module execs_griffith_speech

Page execs_cho_bio_page Mike Cho - CFO

Module execs_cho_bio bio text

Module execs_cho_pic photo - cho

Module execs_cho_speech speeches link cho

Page about_hist_index

Module hist_summary

Module building_pic_now

Module building_pic_first

Page hist_1996-2001_page The Early Years Early History

Content Identification Information

Page or Module

Content Description

About Us SectionThe Executive Forum

Executives Index Page

T.H. Griffith Biography page

speeches links griffith

M. Cho Biography page

Shooozes Company History

Company History Indexsummary of company historyphoto of current Shooozes buildingphoto of first Shooozes location

module hist_1996-2001_text early history text

module hist_1996-2001_pic early history photo

Page hist_2002-2007_page

module hist_2002-2007_text Recent history text

module hist_2002-2007_pic

What We've Been Up to Lately

Recent History

Recent history photo

Site Section

index_links About Shooozes

link_list

bio_page About Shooozes

default_text

media_display

link_list

bio_page About Shooozes

default_text

media_display

link_list

index_links About Shooozes

default_text

media_display

media_display

wide_page About Shooozes

ABC Design, Inc. - R.G. Sheffield, Content Strategist


SEO Keywords for the page

CMS Entry Template

shooozes, executives

shooozes, executive, griffith, CEO

shooozes, executive, cho, CFO

Shooozes, history

Shooozes, history

E3

Richard Sheffield: If you are doing page-level search engine optimization (SEO), here is a good place to list the keywords for which this page should be optimized.

F3

Richard Sheffield: If a WCSM is being used, list the name of the input template to be used here.

G3

Richard Sheffield: If the site has several major sections, list what section each content page goes into. This way you can use the filters at the top of the column to view all the pages by site section.

default_text

media_display

wide_page About Shooozes

default_text

media_display

Shooozes, history

HTML File Name and Pat Existing URL User State

about/execs/index.html L. Smith none Not logged-in

L. Smith

about/execs/griffith.html S. Dallas none Not logged-in

S. Dallas

S. Dallas

S. Dallas

about/execs/cho.html S. Dallas none Not logged-in

S. Dallas

S. Dallas

S. Dallas

about_history.html L. Smith none Not logged-in

L. Smith

L. Smith

L. Smith

about/hist/1996-2001.htmC. King none Not logged-in

R.G. Sheffield, Content Strategist


Content Author

J3

Richard Sheffield: If the page is being moved, or the content is being repurposed, list the original URL here.

K3

Must the user be logged in to see this content page?

C. King

C. King

about/hist/2002-2007.htmC. King none Not logged-in

C. King

C. King

Content Development Phase

yes 2/3/2008 2/11/2008

yes 2/3/2008 2/11/2008

yes 2/3/2008 2/11/2008

yes 2/3/2008 2/11/2008

yes 3/4/2008 3/20/2008

yes 2/3/2008 2/11/2008

yes 2/3/2008 2/13/2008

yes 2/3/2008 3/25/08 - LATE

yes 3/4/2008 3/20/2008

yes 2/3/2008 2/13/2008

yes O. Netles in PR 2/17/2008 2/28/2008

yes O. Netles in PR 2/17/2008 2/28/2008

yes 3/4/2008 3/20/2008

yes 3/4/2008 3/20/2008

yes O. Netles in PR 2/17/2008 2/28/2008

Affected by this project?

Information Provider (SME)

Date Information Requested from SME

Date Information Received from SME

Ken Jackson in PRKen Jackson in PRKen Jackson in PRKen Jackson in PRLaurie Rivers in MediaKen Jackson in PR

Ken Jackson in PR

Ken Jackson in PRLaurie Rivers in MediaKen Jackson in PR

Laurie Rivers in MediaLaurie Rivers in Media

L3

Richard Sheffield: If you start off with a content matrix that lists all the site content, use this column to mark the items that need to be changed for the current project then filter to see just the affected content items.

yes O. Netles in PR 2/17/2008 2/28/2008

yes 3/4/2008 3/20/2008

yes O. Netles in PR 2/17/2008 2/28/2008

yes O. Netles in PR 2/17/2008 2/28/2008

yes 3/4/2008 3/20/2008

Laurie Rivers in Media

Laurie Rivers in Media

Content Development Phase Content Approval Phase

SME Notes

4/1/2008 Ken Jackson in PR New content

4/1/2008 New content














Content Development Completed

Source Content Reviewer

Description of Content Changes

Page late due to Cho text re-write - See Notes col for detailsCho is re-writing his bio text - Late

Content Approval Phase

4/10/2008 4/14/2008 Cass Williams 4/18/2008

4/10/2008 no revisions Cass Williams 4/18/2008

4/14/2008 -late Cass Williams 4/18/2008

4/10/2008 4/14/2008 Cass Williams 4/18/2008

4/10/2008 4/14/2008 Cass Williams 4/18/2008

Source Content Review Completed- Only Pages are sent out for review

Requested Revisions Completed

Legal Reviewer

Legal Review Completed

no revisions (back on schedule)

4/10/2008 4/14/2008 Cass Williams 4/18/2008

Content Translation Phase

yes 21

yes 60

yes 14

yes 800

yes (alt text) 4

yes 1000

yes 14

yes 844

yes -(alt text) 2

yes 1200

yes 45

yes 400

yes -(alt text) 5

yes -(alt text) 5

yes 5

Requested Revisions Completed

Content to be Translated?

Languages or Countries

Word Count

No revisions requested

French Canadian Queens English





























Z3

Richard Sheffield: This will vary by project. In some cases, you will list what countries the content is for and the WCMS will know what languages are needed for each country. In other cases, you may just need to list languages.

yes 670

yes -(alt text) 7

yes 12yes 400

yes -(alt text) 2











Content Translation Phase

Vendor Yes date

Vendor Yes date

Vendor Yes date

Vendor Yes date

Internal Yes

Vendor Yes date

Vendor Yes date

Vendor Yes date

Internal Yes

Vendor Yes date

Vendor Yes date

Vendor Yes date

Internal Yes

Internal Yes

Vendor Yes date

Translation Method

Content Verified on External Translation Queue List

Added to Internal Translation Spreadsheet and sent to Translator

Vendor Translations Received and Inserted Back in the CMS

AB3

Richard Sheffield: Large chunks of content usually go out to a translation vendor, but small items (like image ALT text or menu names) might be handled internally)

AC3

Richard Sheffield: Make sure that each content item that needs to go out to the vendor for translation is included on the list used to compile all the files that need to be bundled and sent out.

AD3

Richard Sheffield: Capture the words that need to be translated in a spreadsheet and send this spreadsheet to the internal person who can perform the translations.

AE3

Richard Sheffield: To go out to a translation vendor, the content is usually taken out of the WCMS and sent out as a ZIP or TAR file. When the translations are complete, the new, translated content must be re-inserted back into the WCMS. This may take a few hours or days depending upon the volume of content. Plan ahead.

Vendor date

Internal Yes

Vendor Yes date

Vendor Yes date

Internal Yes

Content Generation and Delive

Generation Errors

date

date

date

date Table errors

date

date

date

date

date

Internal Translations Copied into the WCMS

Generate Pages from WCMS

AF3

Richard Sheffield: When the spreadsheet comes back with all the words translated, someone must copy and paste this information into the WCMS data records.

AG3

Richard Sheffield: This of course assumes you are using a WCMS for your project. If not, this would be when you hand over all the content to the developers to create HTML.

date

date

date

Content Testing

URL for Internal Testing

http://testserver1/about/execs/index.html OK

http://testserver1/about/execs/griffith.html OK

http://testserver1/about/execs/cho.html

http://testserver1/about_history.html OK

http://testserver1/about/hist/1996-2001.htmlOK

Internal Testing Notes

The picture seems to be too big and is blowing up the table. Corrected 5/2/08

AI3

Richard Sheffield: The URL for testing on an internal server will be different, so having them all listed here makes clicking through and testing much easier.

http://testserver1/about/hist/2002-2007.htmlOK

date date

date date

date date

date date

date date

Approved by Quality Assurance on Internal Test Server

Approved by the Project Sponsor on Internal Test Server

date date

URL for Testing on the Staging Server

http://staging-server1/about/execs/index.html date

http://staging-server1/about/execs/griffith.htmldate

http://staging-server1/about/execs/cho.html

date

http://staging-server1/about_history.html date

http://staging-server1/about/hist/1996-2001.html date

Tested and Verified on the Staging Server

AM3

Richard Sheffield: The URL for testing on an internal server will be different, so having them all listed here makes clicking through and testing much easier.

datehttp://staging-server1/about/hist/2002-2007.html

http://staging-server1/about/hist/2002-2007.html

Live in Production URL

http://www.Shooozes.com/about/execs/index.html date

http://www.Shooozes.com/about/execs/griffith.htmldate

http://www.Shooozes.com/about/execs/cho.html

date

http://www.Shooozes.com/about_history.html date

http://www.Shooozes.com/about/hist/1996-2001.html date

Tested and Verified Live in Production

http://www.Shooozes.com/about/hist/2002-2007.html date

Content Notes

1 year

1 year

1 year

2 years

2 years

Mandatory Review Schedule

Always plan for extra time for changes to Mike's bio. He wants to make all changes himself and has a busy schedule.

AR3

Richard Sheffield: The governance policy for some sites state that all content must be reviewed at least once a yearor once every two years etc. The time may vary for different types of content. This info is often captured in the WCMS and an email is sent out to the content owner if the alotted time passes and the content has not been edited.

2 years

Notes

Also, feel free to use tabs to group work by content author , etc.

Check out the Comments included in many of the column headers for more information on what goes in each column.

Use Red Yellow and Green background colors for cells to keep up with finished tasks and issues at a glance.

If there are other content tasks, such as subnav development or index page development, these can be tracked on a different spreadsheet tab.

A2

Richard Sheffield: This is a comments indicator.

[xls]content matrix template - digital programs and systems · web viewcontent matrix if there are...

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