You are Invited to...

April 4-7, 2013Dallas, Texas

Cinco Ranch High School Key Club

2013 DCON Trip Information

Dear parents/members, It’s that time of the year again! Texas-Oklahoma Key Club District will celebrate and award the hard work of all its members in the 2013 District Convention (DCON) from April 4th through April 7th, 2013, at the Sheraton Dallas hotel. In this packet, you will find information about transportation, payments, dress codes, etc. We have also included necessary paperwork of consent to ensure a safe and enjoyable trip for both the students and the adults. We do understand that the week of DCON is the week of STAAR testing, which applies to most of our members, so we will be leaving school the afternoon of Thursday, April 4th (3:00 PM) and plan to return that Sunday, April 7th at 5:00 PM. As it is still early on in the process, please do understand that there may be changes to prices, documents, etc., but we will try our best to eliminate such problems (more details within the packet). Thank you members once again for all your input and we hope to see you in Dallas soon! Also, please feel free to ask us questions through our e-mail: CincoKeyClub@gmail.com. You can also contact an individual officer through our website: cincokeyclub.weebly.com, or our sponsor/advisor Mrs. Ciocca at DeborahACiocca@katyisd.org.

Sincerely, The 2012-2013 Key Club Officer Team

Payments If you received this packet, that means you have turned in your first deposit of $100! The total projected cost for the trip is $280~$300:

Registration Fee (Early/Normal): $ 110/$140 Discounted Hotel Price: $ 135/night Transportation (Bus of 56): $ ~1300 (/amount of attendees): $ 23.21... Personal Stipend: $ x Total: $280~300

Early registration ends on March 15th, 2013, so we would like to take care of all the registration dues first, then hotel and transportation. We do plan to host numerous fundraisers until DCON to offer the lowest price possible to our members. If enough budgets are set, we will discount the final price based on the member’s total service hours throughout this school year as we have done in the past, but that only works if the members actively participate! All payments, except the first deposit, are nonrefundable. Payments may be made in checks only, which can be made out to the Cinco Ranch High School Key Club.

Important Dates First deposit* $ 100 February 8, 2013 Second deposit $ 75 February 22, 2013 Third deposit $ 75 March 8, 2013 Final deposit $ x** March 22, 2013 Parent informational meeting March 28, 2013*** *First deposit has already been paid. **Final deposit cost depends on final discount ***Date subject to change. Students/parents will be notified.

Transportation We plan to take a charter bus/school bus (tentative) to Dallas, Texas along with the James E. Taylor High School Key Club and the Mayde Creek High School Key Club. Once in Dallas, students will stay within walking distance of the hotel, so no other transportation will be necessary.

On behalf of the Texas-Oklahoma District Board of Key Club International, I cordially invite you to the 64th Annual District Convention April 4-7, 2013 in Dallas, Texas.

Dallas is full of exciting scenery, parks, museums, and restaurants, many of which can be seen from your hotel room at the Sheraton Dallas Hotel. I highly encourage you to visit the West End for dinner one night before you leave town and grab a taste of what the city has to offer.

In addition to experiencing Dallas culture, your district board has gone to extraordinary lengths to ensure a convention comparable to no other. From revamped forums to entertaining sessions, you can look forward to a convention that will keep you wanting more.

With the theme of ����������� ����������� this��onvention will be unparalleled to all others as we work the theme into every aspect of your weekend. This year's convention will prove to be one of the biggest highlights of your year...that is, if you're there to experience it all with over a thousand other Key Clubbers from the Mighty Texas-Oklahoma District. I hope to see you all there for a weekend of service, leadership and fun!

Yours in Service,

Brian O’HaraDistrict GovernorTexas-Oklahoma DistrictKey Club International

You are cordially invited to... the Haunted Mansion

Brian O’Hara

Hello Texas and Oklahoma Key Clubbers!

I hope this year of service has been full of new experiences and memories for you and your club. As the second semester of school progresses and the Key Club year starts coming to an end, it’s time to start thinking about the one event in which you will be able to celebrate your current year of service: District Convention!

District Convention, aka DCON, is a life-changing 4-day event in Dallas, Texas where Key Clubbers from all over Texas and Oklahoma meet to celebrate the past year of service through fun activities, character-building workshops, and exciting contests. At the end of DCON, you will have made countless new friends and be well equipped for the upcom-ing service year!

For 4 days and 3 nights, DCON is a great opportunity for you to learn more about Key Club and find your place as a servant leader. We offer forums on personal development including topics like college, servant leadership, public speaking, study skills, and time management! We also have scholarship opportunities for all seniors that are planning to go to college. In addition, we offer workshops to help build your club and your officer team.

Included in this bulletin are the basics for attending convention such as pricing, require-ments for attendance, and the different activities available at convention. After reading this bulletin, look through the rest of the Resource Package for information on contests, running for office, patch requirements, etc. If you have any questions, feel free to contact your respective Lieutenant Governor or me. We hope to see you on April 4-7 at District Convention; don’t be afraid to serve!

Roshni ChandwaniConvention Liaison

Texas-Oklahoma DistrictKey Club International

CL@tokeyclub.com

The Sheraton Dallas Hotel is a landmark in the downtown arts and financial district. It features 1,840 guest rooms, with gorgeous city views from 242 suites. Convention guests will enjoy relaxing in the comfort of an oversized room with a crisp white Sheraton Sweet Sleeper TM Bed, flat panel HDTV, iPod docking station, and eco-friendly features. A $90 million redesign brings many new amenities to this classic meeting space in the heart of the city.

All hotel reservations must be made through the HOTEL by each club separately before registering for District Convention. You will need to contact the convention hotel to make room reservations for your club (making note of the confirmation numbers). To reserve your rooms, call the Sheraton at 214.922.8000. Then submit your convention registration online and mail your convention registration fees as instructed by the site. Do not make room reservations through the T-O District office. Be sure to inform the hotel that you are with the Texas-Oklahoma Key Club Convention to ensure you get our discounted convention rate. The hotel price is set at $135.00/night per room plus tax.

It is a requirement that all convention attendees stay at the appropriate convention hotel. Failure to register at the Sheraton Dallas Hotel will effectively cancel your convention registration. If the hotel becomes overbooked, contact the T-O District Key Club Administrator for overflow hotel informa-tion at 830-733-0008.

Be sure to request a confirmation of hotel reservations from the hotel. This will ensure that your rooms will be available and eliminate confusion or problems when checking into the hotel.

The total occupancy tax rate in Dallas is 13%. Of that, the state sales tax rate is 6.0%. Schools are encouraged to use their tax-exempt status (TX schools only) to remove 6.0% sales tax (NO exemp-tion for remaining hotel tax). To take advantage of this, a club must pay for room and tax by school or organization check and present a copy of their tax-exempt certificate. This may be done upon check-in.

Before requesting a school check or determining your means of payment, confirm with the hotel the total cost of all rooms, including all taxes.

We suggest that any club that plans to arrive late contact the hotel to make sure room reservations are held. Check-in time is at 3:00PM and checkout time on April 7th is at 12:00PM.Male and female students are prohibited from accommodating the same room.

Per Key Club International policy, no adult may share a sleeping room with a student. Please make your reservations accordingly.

Hotel Information

Registration PricesEarly Registration Fee: $110 per person Early Registration Deadline: March 15, 2013Normal Registration Fee*: $140 per person

*Clubs who submit registration after March 15, 2013 will be charged at the normal registration fee rate.

Each club must submit a specified number of Sergeant-at-Arms representatives to aid in the enforcement of the Code of Conduct at convention. The students who are chosen must be

responsible and willing to stay up late. The main job of a Sergeant-at-Arms representative is to make sure students are not outside of their rooms after curfew (12:00 AM) by patrolling a

specific hallway.The required number of Sergeant-at-Arms representatives is determined as follows:

2-10 attendees ..........................2 SAA 11-20 attendees ........................3 SAA 21-30 attendees ........................4 SAA 31 + attendees ..........................5 SAA

The students chosen to serve as Sergeants-at- Arms areappointed when checking-in using our automated kiosks at convention.

The convention registration fee covers admission to all general sessions, including the Opening Session, Leadership Luncheon, Awards Banquet and Farewell Breakfast. In addition, convention guests gain admission to all breakout forums, the opportunity to enter a variety of competitions (see Code of Contests and Awards), entry into the Governor's Ball, and rights to vote in Regional Caucuses and the House of Delegates (see District Bylaws and Code for Elections and House of Delegates for eligibility). Each attendee will receive forum materials, the convention program book, the souvenir convention bag, official convention t-shirt, and a Texas- Oklahoma District convention lapel pin.

Key Club guests will enjoy three catered meals and dining service. Advisors are also invited to attend a special Advisor's Round Table lunch on Friday to share ideas and learn from their peers.

Our convention registration fee is $140 per person for students and adults ($110 if submitted by March 15, 2013). This remains one of the lowest registration fees across Key Club International for a 4-day convention. By keeping our rate lower, we hope that more T-O Key Clubbers and Kiwan-ians can join us in our celebration. Note that this fee is separate from hotel registration fees (see Hotel Information).

According to Article VII, Section 3 of the Texas-Oklahoma District Bylaws, “Each club in good standing shall be entitled to two (2) voting delegates at convention.” These delegates (and 2 alternates) should be elected by a vote of the club membership during the month of February. They will represent the club on all matters of business, including elections and amendments to the bylaws, to come before the House of Delegates.

The students elected as delegates and alternate delegates from your club are appointed as such when checking in using our convention-automated kiosks. Be sure to select the right students for this position. We recommend the delegates learn parliamentary procedure before attending the House of Delegates on Saturday.

Each year, at the Opening Session, we have the pleasure of hosting a keynote speaker who shares their experiences in a funny yet inspiring way. This year's keynote speaker is Rhett Laubach, an amazing speaker from Oklahoma. He has spoken in 47 states, the Bahamas, and Canada bringing his enthusiasm, intelligence, and candor to every place he visits. He focuses on developing leadership skills through energetic presentations that are bound to make you laugh and think at the same time!

Each year, the Texas-Oklahoma District awards over 75 trophies, plaques and other honors at our annual convention. Both clubs and individuals have many opportunities to compete and gain pride for their schools. See the Code of Contests and Awards to learn what competitions are available, understand the applicable rules, and learn how to enter.

Enter different contests as a club to show the rest of T-O your incredible work! These contests, such as the Governor's Project, District Project, Major Emphasis, Single Service Award, Service Fair Award, and Outstanding Club Officers, are your chance to sum up your service year and present the outstanding work your club has done at DCON. Share your club's ideas and service projects with other Key Clubbers, and get ideas for your own Key Club!

Besides the numerous club awards, there are multiple other contests you can enter including the Impromptu Essay contest and the Oratory contest. Enter the Talent competition, and show off any skill you have! The top 6 acts will get to perform in front of the entire convention at the Awards banquet. This year, we will also have a video game competition: Just Dance: Michael Jackson for Wii. Enter and show everyone your amazing dancing skills! Every year, we have a theme contest, and since this year's theme involves a Haunted Mansion, every club can enter a Haunted Mansion-inspired gargoyle to portray the theme! See the rules sheets in the Conventions Resources package for more information!

And finally, the contest that everybody looks forward to: the top 25 clubs. At DCON, the top 25 clubs will be recognized with the top club getting to come on stage and share their experiences! The top 25 clubs are determined by the monthly reports that are graded by the District Secretary, Kevin Duong. If you have any questions on how to report or anything else involving monthly reports, contact Kevin Duong at secretary@tokeyclub.com.

Seating for general sessions is assigned by letter grouping. The earlier the money from your registration is received, the better your seat is! The letter groupings range from A to D. The A seating group will be invited to enter all sessions first, followed by B, C then D. Sit close to the front for all sessions by registering your club and submitting your registration fees as soon as possible.

All Key Club members, chaperones, and advisors attending MUST sign a Medical Release and Code of Conduct form before registration can be completed. The advisor or his/her representative must present a copy of all the forms upon convention check-in and should retain the originals for his/her own use. This form is included with the online convention resources.

Each school must register at least one adult judge for contests. This judge shall meet all requirements listed in Article V of the Code of Contest and Awards. No sponsor may judge a contest in which the Key Club he/she represents is entered. Sponsors may not judge the same contest for consecutive years. Judges are registered upon convention check-in.

Self-parking is available for cars in the hotel parking garage. The cost is $12.60 per day plus tax (40% off the normal price). There is no bus parking available at the hotel. For information on where buses can park, contact Marellie Robinson at 918.299.5425.

The Sheraton Hotel is located 10 minutes from Dallas Love Field Airport and 25 minutes from DFW Interna-tional Airport. For information on shuttle services (for fee), call Super Shuttle at 1.800.BLUEVAN.

The dress code is strictly enforced at all convention events and sessions. Students and sponsors alike are expected to abide by the posted dress guidelines for each specific event (see the Tentative Agenda on the last page of this bulletin). Note the details of this dress code, as attendees will be refused entry at session doors for non-compliance. Advisors and sponsors will be required to acknowledge understanding of these rules at convention check-in. Also see the Guide to Convention Dress Code, which can be found with the online DCON resources

Professional Attire for Gentleman

Professional or tasteful formal dress will be permitted. Formal or semi-formal dresses no shorter than fingertip length; spaghetti straps, halters, and one-shoulder are acceptable; all other rules for professional attire apply. This year, strapless dresses ARE permitted.

Suit or dress coat and tie with dress slacks or khakis, socks, and dress shoes. Dress coat and tie are absolutely mandatory. Unacceptable: shorts, denim, sneakers, sandals of any kind, or letter-man jackets.

Dresses, suits, pantsuits, skirts (no shorter than fingertip length) with blouse (sleeve at least dollar bill width (around 3”), dress shoes, and sweaters/dress jackets. Unacceptable: flip-flops, sneak-ers, denim, shirts with sleeves less than dollar bill width (halters, spaghetti straps, one-should, strapless, etc), bare midriff, shorts, excessively low-cut blouses, or letterman jackets.

Appropriate dollar bill width shirt straps and fingertip length shorts/skirts. Unac-ceptable: any excessively low-cut shirt, tattered or torn jeans, shirts not abiding by proper measurements (dollar bill width and fingertip length; ex: halters, spa-ghetti straps, one-shoulder, etc), bare midriff, or excessive skin, any clothes with explicit language or symbols (includes sexual innuendo, tobacco, alcohol, drugs, foul language, etc).

Professional Attire for Ladies

Casual Attire for Ladies & Gentleman

The 2013 District Convention is the moment where you can make a difference in the way that the Texas-Oklahoma District is governed. Represent your school and fellow Key Clubbers by voting for your favorite candidate for District Governor, District Secre-tary, District Treasurer, and District Editor at Regional Caucusing and House of Del-egates. Each position is unique, but together, they act as the chief executives of the district, overseeing the work of Lieutenant Governors and clubs. The future of T-O is in your hands!

Want more details? Check out the District Staff flyer on the district website for details on each particular office; the candidacy forms are also downloadable from the website! If you have any questions, please don’t hesitate to contact 2012-13 District Governor, Brian O’Hara, at Governor@tokeyclub.com or 2012-13 Convention Liaison, Roshni Chandwani, at CL@tokeyclub.com.

Qualified seniors are encouraged to apply for college scholarships sponsored by the Texas- Oklahoma District Kiwanis Foundation. The Foundation grants thousands of dol-

lars in scholarship funds each year to Texas-Oklahoma Key Club and CKI members. This is an outstanding opportunity to get help with your college funding!

Candidates should have a strong Key Club service record, as well as high academic standards. If accepted, candidates will be scheduled for a scholarship interview held

at District Convention. For more information about the T-O Kiwanis Foundation scholar-ship program and the application, look at the scholarship folder found on with the

other District Convention resources online..

Thursday, April 4, 2013:

3:00 PM-9:00 PM Convention and Contest Check-In Casual Dress7:00 PM-10:00 PM Service Fair and Welcoming Activity Casual Dress9:00 PM-10:00 PM Advisors/Judges Orientation Meeting Casual Dress10:00 PM-11:00 PM Candidates Orientation Meeting Casual Dress11:00 PM-11:45 PM Sergeant-at-Arms Orientation Meeting Casual Dress

Friday, April 5, 2013:

7:00 AM-8:30 AM Last-minute Contest Check In Casual Dress8:00 AM-12:00 PM Late Convention Check In Casual Dress8:00 AM-12:00 PM Forums Casual Dress8:00 AM-4:00 PM Scholarship Interviews Professional Dress9:00 AM-12:00 PM Contests12:00 PM-2:00 PM Advisors’ Round Table Lunch/Meal Provided Casual Dress (Advisors/Sponsors Only) 2:00 PM-4:00 PM Forums Casual Dress5:30 PM-7:30 PM Opening Session Professional Dress

Saturday, April 6, 2013:

8:00 AM-10:00 AM Regional Caucuses Professional Dress8:00 AM-4:00 PM Scholarship Interviews Professional Dress12:30 PM-2:00 PM Leadership Luncheon/Meal Provided Professional Dress2:30 PM-4:30 PM House of Delegates Professional Dress6:30 PM-9:00 PM Awards Banquet**/Meal Provided Professional Dress9:00 PM-11:45 PM Governor’s Ball (Dance) Casual Dress

Sunday, April 7, 2013:

9:00 AM-11:00 AM Farewell Breakfast/Meal Provided Casual Dress 11:00 AM-11:30 AM 2013-2014 District Board Meeting

*All events and times are subject to change** Dress is optional formal for the Awards Banquet

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K a t y I n d e p e n d e n t S c h o o l D i s t r i c t

F ie ld T r ip I n f o r m a t i o n a n d P e r m i s s i o n S l ip

As p a r t o f o u r s c hoo l a c t i v i t i e s , t h e f o l l o w i n g f i e l d t r i p has b e e n s c h e d u l e d : D e s t i n a t i o n :

S h e r a t o n - D a l l a s , T e x a s ( K e y C l ub D i s t r i c t C o n v e n t i o n )

Da t e o f T r i p : 4 / 4 / 2 0 1 3 D e p a r t u r e T i m e F r om Schoo l : 3 ', 0 0 PM Re t u r n T i m e to Schoo l : 4 / 7 / 1 3 5 :00 PM

Y o u r ch i l d ( <~ w i l l / w i l l n o t ) n e e d t o b r i n g o r p u r c h a s e a sa ck l u n c h .

No chi ld m a y par t i c ipa te in t h e f ie ld tr ip w i t h o u t w r i t t e n c o n s e n t f rom t h e p a r e n t / g u a r d i a n . P l e a s e note t h i s i n fo rmat ion on y o u r c a l e n d a r . T h a n k y o u .

Da te : Teache r /Sponso r : G rade L eve l /O rgan i z a t i o n :

2 / 1 4 / 2 0 1 3 D e b b i e C iocca Key C l ub

(Please detach here and return the bot tom port ion.)

P a r e n t a l P e r m i s s i o n Please Pr in t S t u d e n t ' s Full N a m e : Teache r ' s N a m e :

My c h i l d , n a m e d a b o v e , has m y p e r m i s s i o n t o p a r t i c i p a t e in t h e f i e l d t r i p t o t h e f o l l o w i n g l o c a t i o n :

D e s t i n a t i o n :

S h e r a t o n - D a l l a s , T e x a s ( D i s t r i c t C o n v e n t i o n : Key C l u b )

Da t e of T r i p :

Ap r i l 4 - 7, 2 0 1 3

I t is u n d e r s t o o d t h a t n e i t h e r K a t y I n d e p e n d e n t S c h o o l D i s t r i c t , n o r a n y o f i ts t r u s t e e s , o f f i c e r s , e m p l o y e e s , o r o r g a n i z a t i o n s p o n s o r s a r e l i ab l e f o r a n y a c c i d e n t o r i n j u r i e s t h a t m a y o c c u r t o t h e a b o v e n a m e d s t u d e n t as a r e s u l t o f a n y a s p e c t o f h i s / h e r p a r t i c i p a t i o n o n t h i s t r i p .

I a c k n o w l e d g e t h a t in case o f a n e m e r g e n c y , i l l n e s s , o r a c c i d e n t a n a t t e m p t w i l l be m a d e t o r e a c h t h e

e m e r g e n c y c o n t a c t p e o p l e I h a v e l i s t e d . H o w e v e r , if no o n e c a n be r e a c h e d , I a u t h o r i z e t h e s c h o o l

o f f i c i a l s t o t a k e w h a t e v e r a c t i o n is d e e m e d n e c e s s a r y in t h e i r j u d g m e n t , f o r t h e h e a l t h o f m y c h i l d . I

w i l l be r e s p o n s i b l e f o r a n y c o s t s in t h e e v e n t m y c h i l d m u s t be t r a n s p o r t e d b y a m b u l a n c e .

P lease n o t e m y ch i l d has t h e f o l l o w i n g a l l e r g i e s / m e d i c a l c o n d i t i o n s a n d / o r is c u r r e n t l y t a k i n g t h e

f o l l o w i n g m e d i c a t i o n s :

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Pa r en t / Gua r d i a n S i g n a t u r e : Da te :

Reviewed April 2011 Catalog No. 0440

Katy Independent School District

Parent Author izat ion to C o n s e n t to Treatment of S t u d e n t

Name of Student: (Last) (First) (Middle) Date of Birth (mm/dd/yyyy) Grade Level

As the parent(s)/guardian(s) of the above-named student, a minor, I/we do hereby authorize a Katy Independent School District staff member(s), to act as my/our agent(s), to consent to any x-ray examination, anesthetic, medical or surgical diagnosis or treatment and/or hospital care which is deemed advisable by, and is to be rendered under, the general or special supervision of any licensed physician/surgeon, whether such diagnosis or treatment is rendered at the office of said physician/surgeon or at a hospital.

It is understood that this authorization is given in advance of any specific diagnosis, treatment or hospital care being required but is given to provide authority and power on the part of our aforesaid agent(s) to give specific consent to any and all such diagnosis, treatment or hospital care which aforementioned physician/surgeon, in the exercise of his/her best judgment, may deem advisable.

I/We hereby authorize any hospital which has provided treatment to the above-named minor to surrender physical custody of such minor to the agent(s) upon completion of treatment.

It is understood that I/we must assume legal responsibility for any expenses incurred for medical treatment which may not be covered by my/our personal insurance, Medicaid, or Medicare.

Name of Father/Guardian: (Last) (First) (Middle)

Father's Home Phone Father's Work Phone Father's Cell Phone

Name of Mother/Guardian: (Last) (First) (Middle)

fi/lother's Home Phone Mother's Work Phone Mother's Cell Phone

I/We have read and understand the extent of this authorization and that it shall remain effective until the end of the current school year, from August 1, 20 through July 31, 20 .

Signature of Parent/Guardian: Date

I n s u r a n c e Information

Name of Insured Policyholder Last First Middle

Billing Address of Policyholder: Street City state Zip

Insurance Company

Group No.: Certificate or Policy No.:

Type of Insurance Plan

• HMO • PPO • Medicaid Q Medicare • Other:

Revised: 12-01-10 Health Services Department