you are notified that an ordinary meeting of council will ... · you are notified that an ordinary...

Agenda Report - 1ltr October 2011

Thursday 6th October 2011

THE MAYOR AND COUNCILLORS

You are notified that an Ordinary Meeting of Council will be held:

DATE: Tuesday 1lth October 2011

TIME: 9.30 am

PLACE: Council ChambersMelrose

PO Box 94, Melrose SA 5483 T 08 8666 2014 1300726252 F 08 8666 2169E [email protected]. gov. au W www. mtr.sa. gov.au

S R Cheriton

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Agenda Report - 11th October 2011 2

OOUURR 22002200 VVIISSIIOONN

OUR ORGANISATION

A financially sustainable, proactive and responsive customer focussed organisation which meets and exceeds the diverse needs and expectations of our stakeholders in an efficient and effective manner. Through team work, co-operation and continuous improvement, and by fostering creativity and developing our valued employees, we will grasp the challenges and capture the opportunities for the benefit of all, to ensure our respected position at the leading edge of our industry is maintained.

OUR COUNCIL

A dynamic, skilled and representative elected body, respected and recognised at the local, regional, state and national levels for its advocacy and positive leadership of all sectors of its Communities, with a strategic focus on policy and effective decision making.

OUR COMMUNITIES

With enviable facilities and services, growing populations and thriving and sustainable economies, our vibrant and diverse Communities are safe, secure, friendly and welcoming to all. Community spirit, co-operation and a sense of belonging are fostered by our determined, hard working people with positive vision and initiative, to make our Communities exceptional places to live, visit, work and do business.

OOUURR MMIISSSSIIOONN Council will accept the challenges of, and excel in the provision of, Local Government services to our district, enhancing and preserving the unique character of our communities, maintaining a safe and secure environment for our residents, whilst retaining and promoting the quality lifestyle and amenity of country living. Council will continually promote open communication, accountability, and efficient and effective leadership, governance and service delivery by:

acting as a representative, informed and responsible decision maker; providing and coordinating services, facilities and programs that are adequate, appropriate and equitably accessed; developing the Community, its resources and its infrastructure in a socially just and sustainable manner; ensuring that Council resources are used fairly, effectively and efficiently; encouraging and developing initiatives within the Community for improving the quality of life and amenity of the Community; managing, developing and protecting the environment in an ecologically sustainable manner; planning at the local and regional level for the development and future requirements of the Community; promoting the area and providing an attractive climate and location for the development of business, commerce, industry

and tourism; ensuring a proper balance between economic, social, environmental and cultural considerations within the Community; developing its capacity and professionalism to undertake a growing range of leadership, advocacy and service delivery

challenges; and exercising, performing and discharging the power, functions and duties of the Local Government and other Acts

OOUURR VVAALLUUEESS

As a results oriented organisation, Council is committed to its core values of: pro-active and effective communication honesty and transparency accepting and pursuing challenges creative, positive and energetic workforce and leadership


DISTRICT COUNCIL OF MOUNT REMARKABLE

AGENDA FOR THE ORDINARY MEETING OF COUNCIL TO BE HELD ON TUESDAY 11th OCTOBER 2011

IN THE COUNCIL CHAMBERS, MELROSE COMMENCING AT 9.30 AM

No. Subject

1. Present 2. Apologies 3. Prayer 4. Deputations 5. Declarations of Interest 6. Confirmation & Receival of Minutes 6.1 Ordinary Meeting of Council - Meeting held 13th September 2011 6.2 Other Statutory Committees

6.2.1 Hammond Hall Committee - AGM held 2nd October 2011 7. Petitions 8. Notice of Motion 9. Community Question Time - 9.30 am to 10.00 am During this period, any member of the public can come into a Council Meeting and ask a question

of Council, without notice. 10. Mayor's Report 11. Councillors’ Communications

11.1 Activities & Attendance Reports 11.1.1 Cr PR Kretschmer 11.1.2 Cr REW Walker 11.1.3 Cr TC Roocke 11.1.4 Cr PR Jacobs 11.1.5 Cr CW Ryan 11.1.6 Cr CE Nottle

11.2 Other Reports 12. Questions on Notice 13. Questions without Notice 14. Business Arising from Previous Meeting 14.1 Action List - September Ordinary Meeting of Council 15. Works Business 15.1 Manager Works & Technical Services’ Report 15.2 General Works Business

Agenda Report - 11th October 2011 4 16. Finance Business 16.1 Finance Report 16.1.1 Cash Flow Analysis - Updated Report 16.1.2 Budget Comparison Statement - Summary Level Detail 16.1.3 Melrose Caravan Park - Updated Financial Reports 16.1.4 Melrose Licensed Post Office - Updated Financial Report 16.1.5 Northern Passenger Transport Network - Updated Financial Report

16.2 Other Finance Business 16.2.1 Statutory Rebates of Rates - 2011 / 2012 Amounts 16.2.2 Wirrabara Bowling Club - Financial Support 17. Administration Matters 17.1 Chief Executive Officer's Report 17.1.1 Monthly Activities Report - September 2011 17.1.2 Planned Activities Report - October 2011 17.1.3 Weekly Communiqués - Since September Meeting

17.2 Deputy Chief Executive Officer’s Report

17.3 Manager Community and Economic Development’s Report 17.3.1 Monthly Activities Report - September 2011 17.3.2 Planned Activities Report - October 2011 17.3.3 General Report - September 2011

17.4 be active Field Officer’s Report

17.5 Healthy Communities Initiative Project Officer’s Report

17.6 Disaster Resilience Project Officer’s Report

17.7 Other Administration Reports 17.7.1 CQI Reporting - Completed CQI Reports 17.7.2 CQI Reporting - Open CQI Reports 18. Major Project Updates 19. Other Project Updates 20. Correspondence

20.1 Précis of Correspondence - September 2011 20.2 Expert Panel on Constitutional Recognition of Local Government - Discussion Paper

21. Local Government Department and Associations 21.1 Central Local Government Region of SA - Operational Review 21.2 Central Local Government Region - Audit Committee Exemption 21.3 LGA Circular 39.5 - Draft Model Procurement Policy 22. Environmental Health Matters 22.1 Environmental Health & Compliance Officer’s Report - September 2011 23. Planning & Development Matters 23.1 Development Applications - Monthly Activity List 23.2 Development Approvals Report - MTD & YTD Details 23.3 Flinders Regional Development Assessment Panel - 2010 / 2011 Annual Report

Agenda Report - 11th October 2011 5 24. Council Policies for Review & Adoption 24.1 Customer Complaints Policy - For Review 25. Late Items & Reports 26. Motion to Receive all Correspondence & Reports 27. Other Business 28. Next Meeting 29. Close



AGENDA REPORT FOR THE ORDINARY MEETING OF COUNCIL TO BE HELD ON TUESDAY 11th OCTOBER 2011

IN THE COUNCIL CHAMBERS, MELROSE COMMENCING AT 9.30 AM

Legend: indicates attachment

indicates recommendation indicates Council action required

1. PRESENT: 2. APOLOGIES: 3. PRAYER: 4. DEPUTATIONS: 5. DECLARATIONS OF INTEREST:

Agenda Report - 11th October 2011 76. CONFIRMATION AND RECEIVAL OF MINUTES:

6.1 ORDINARY MEETING OF COUNCIL

Subject: Meeting held 13th September 2011 Report By: Executive Assistant Report Date: 06/10/2011 File Reference: No File Action: Yes Attachments: Yes

A copy of the Minutes from this Meeting are attached for the reference of Elected Members.

Recommendation: That the Minutes of the Ordinary Meeting of Council held on 13th September 2011 as circulated, be taken as read and confirmed.

~~ Options: ~~

(i) Cr / Cr

(ii) Cr / Cr

Minutes - 13th September 2011

8026


MINUTES OF THE ORDINARY MEETING OF COUNCIL HELD ON TUESDAY 13th SEPTEMBER 2011 IN THE COUNCIL CHAMBERS, MELROSE

COMMENCING AT 9.30 AM

1. PRESENT: Crs SG Wauchope (Mayor); PR Kretschmer; PR Jacobs; TC Roocke; CW Ryan; & REW Walker.

Mr SR Cheriton (Chief Executive Officer); Mr BK Pearce (Manager Works & Technical Services); Ms MAN Scholz (Manager Community & Economic Development).

2. APOLOGIES: Cr CE Nottle

That the apology from Cr CE Nottle be received. REW Walker / PR Kretschmer

CARRIED [141-2011]

3. PRAYER: The Lord’s Prayer was prayed.

4. DEPUTATIONS: Nil

5. DECLARATIONS OF INTEREST: Nil

6. CONFIRMATION AND RECEIVAL OF MINUTES:

6.1 ORDINARY MEETING OF COUNCIL - Meeting held 9th August 2011

That the Minutes of the Ordinary Meeting of Council held on 9th August 2011, as circulated, be taken as read and confirmed.

TC Roocke / PR Jacobs CARRIED

[142-2011]

6.2 SPECIAL MEETING OF COUNCIL - Meeting held 17th August 2011

That the Minutes of the Special Meeting of Council held on 17th August 2011, as circulated and tabled, be received.

TC Roocke / REW Walker CARRIED

[143-2011]

6.3 NORTHERN PASSENGER TRANSPORT NETWORK MANAGEMENT COMMITTEE - Informal Gathering held 6th September 2011

That the Notes of the Northern Passenger Transport Network Management Committee Informal Gathering held on 6th September 2011, as circulated and tabled, be received.

REW Walker / CW Ryan CARRIED

[144-2011]


8027

6.4 OTHER STATUTORY COMMITTEES - Various Minutes

6.4.1 Wirrabara Institute Committee - Annual General Meeting and General Meeting held 1st August 2011.

6.4.2 Wilmington Hall Committee - Annual General Meeting held 3rd August 2011.

6.4.3 Murray Town Progress Association - General Meeting held 13th July 2011

6.4.4 Booleroo Civic Centre Committee - Annual General Meeting held 28th July 2011

6.4.5 Port Germein & Districts Hall - Annual General Meeting held 9th August 2011

6.4.6 Booleroo Civic Centre Committee - General Meeting held 17th August 2011

That the Minutes of the Wirrabara Institute Annual General Meeting and Committee Meeting held 1st August 2011, as circulated and tabled, be received; and

That the newly appointed Office Bearers of the Wirrabara Hall Committee for the 2011/2012 financial year be endorsed; and

That the Minutes of the Wilmington Hall Committee Annual General Meeting held 3rd August 2011, as circulated and tabled, be received and

That the newly appointed Office Bearers and Fee Structure for the Wilmington Hall Committee for the 2011/2012 financial year be endorsed; and

That the Minutes of the Murray Town Progress Association General Meeting held 13th July 2011, as circulated and tabled, be received; and

That the Minutes of the Booleroo Centre Civic Centre Committee Annual General Meeting held 28th July 2011, as circulated and tabled, be received; and

That the newly appointed Office Bearers and Fee Structure for the Booleroo Centre Civic Centre Committee for the 2011/2012 financial year be endorsed; and

That the Minutes of the Port Germein & Districts Hall General Meeting held 9th August 2011, as circulated and tabled, be received; and

That the Minutes of the Booleroo Centre Civic Centre Committee held 17th July 2011, as circulated and tabled, be received.

PR Kretschmer / TC Roocke CARRIED

[145-2011]

7. PETITIONS: Nil

8. NOTICE OF MOTION: Nil

9. COMMUNITY QUESTION TIME: Nil

10. MAYOR'S REPORT:

The Mayor’s Report advised of functions and meetings attended since the last Meeting of Council.

11. COUNCILLOR'S COMMUNICATIONS:

11.1 ACTIVITIES & ATTENDANCE REPORTS:

Elected Members advised of functions and meetings attended since the last Meeting of Council.

11.2 OTHER REPORTS: Nil


8028

12. QUESTIONS ON NOTICE: Nil

13. QUESTIONS WITHOUT NOTICE:

A series of Questions Without Notice were raised by Elected Members and were answered by the Presiding Member, Chief Executive Officer and Management in accordance with Regulation 10 (3) of the Local Government (Procedures at Meetings) Regulations 2000, wherein the question and reply are not entered in the Minutes unless the meeting resolves that an entry be made.

Cr Walker Asked about progress for the Memorial Garden works and whether access to the Bowling Club would be provided by the commencement of the season.

Council employees provided an update on activities and the current status of the project. Further discussion ensued regarding the project.

That Council ensure that a safe access to the Melrose Memorial Bowling Club is provided prior to the commencement of the bowling season; and

That further discussions be undertaken between Council, the Melrose Memorial Bowling Club and the interested Community Members regarding the project.

REW Walker / PR Jacobs CARRIED

[146-2011]

14. BUSINESS ARISING FROM PREVIOUS MEETING:

14.1 ACTION LIST - August 2011 Ordinary Meeting Nil

15. WORKS BUSINESS:

15.1 MANAGER WORKS & TECHNICAL SERVICES’ REPORT

The Manager Works & Technical Services presented his Report, as printed in the Agenda, and provided an update on works undertaken since the last Meeting of Council.

15.2 GENERAL WORKS BUSINESS

Matters were raised and discussed with the Manager Works & Technical Services.

That the Meeting be adjourned for morning tea. TC Roocke / REW Walker

CARRIED [147-2011]

10.45 am Meeting adjourned for morning tea.

11.15 am Meeting resumed.

16. FINANCE BUSINESS:

16.1 FINANCE REPORT

16.1.1 CASH FLOW ANALYSIS - Updated Report NOTED

16.1.2 BUDGET COMPARISON STATEMENT - Summary Level Detail Nil

16.1.3 MELROSE CARAVAN PARK - Updated Financial Reports NOTED

16.1.4 MELROSE LICENSED POST OFFICE - Updated Financial Report NOTED

16.1.5 NORTHERN PASSENGER TRANSPORT NETWORK - Updated Financial Report NOTED


8029

16.2 OTHER FINANCE BUSINESS Nil

16.2.1 WARD ALLOCATION FOR ROAD CONSTRUCTION - 2011/2012 Allocations NOTED

16.2.2 WILMINGTON BOWLING CLUB - Financial Support

The correspondence from the Wilmington Bowling Club Inc sought a Community Group loan from Council to assist the Club with the purchase and installation of solar panels.

That Council make available a loan of up to $12,500 from the Community Group Loan Fund ($100,000 cash advance facility) to the Wilmington Bowling Club for a period of up to four (4) years in accordance with Council’s Community Group Loan Policy, for its proposed project to install solar panels on the club house roof.

TC Roocke / PR Jacobs CARRIED

[148-2011]

16.2.3 BOOLEROO CENTRE ATHLETIC CLUB et al - Financial Support

The correspondence from the Booleroo Centre Athletic Club Inc sought, on behalf of a consortium of local Community groups, a Community Group loan of $98,000 from Council to assist the various Community groups with the purchase and installation of solar panels.

That Council make available a loan of up to $98,000 from the Community Group Loan Fund ($100,000 cash advance facility) to the consortium of Booleroo Centre Community Groups in accordance with Council’s Community Group Loan Policy, for the proposed project to install solar panels on the various Community Group facilities; and

That Council make application to the Local Government Finance Authority of South Australia to increase the Community Group Loan Fund cash advance facility to $200,000.

TC Roocke / PR Kretschmer CARRIED

[149-2011]

That Council stipulate a maximum of a five (5) year loan term for each of the individual loans comprising the $98,000 total borrowing.

PR Jacobs / CW Ryan CARRIED

[150-2011]

17. ADMINISTRATION MATTERS:

17.1 CHIEF EXECUTIVE OFFICER'S REPORT

17.1.1 MONTHLY ACTIVITIES REPORT - August 2011 NOTED

17.1.2 PLANNED & SCHEDULED ACTIVITIES - September 2011 NOTED

17.1.3 WEEKLY COMMUNIQUÉS - Since August Meeting NOTED

17.1.4 BOOLEROO & DISTRICT AIRSTRIP - Various Matters

The Agenda Report advised Council that the Booleroo & District Airstrip Management Committee were meeting on Monday 12th September 2011 to consider two items of business relating to the airstrip. The matters related to the construction of two water tanks for CFS aerial water bombing support and the potential leasing of a site and the construction of a hangar. The Chief Executive Officer outlined the outcomes and recommendations that came from that Meeting for Council’s consideration.


8030

That Council have no objection to and approve of the construction of two (2) 22,500 litre water tanks at the Booleroo & District aerodrome; and

That Council provide its in principle agreement to enter into a lease agreement with Mr M Kulow to allow for the construction of a hangar at the Booleroo & District aerodrome, with such facility to have zincalume cladding (with the ability to be painted in the future if issues with glare result) and that an indicative lease fee of $250 per annum be endorsed.

TC Roocke / PR Kretschmer [151-2011]

Amendment:

That Council have no objection to and approve of the construction of two (2) 22,500 litre water tanks at the Booleroo & District aerodrome; and

That Council provide its in principle agreement to enter into a lease agreement with Mr M Kulow to allow for the construction of a hangar at the Booleroo & District aerodrome, with such facility to have colourbond cladding and that an indicative lease fee of $250 per annum be endorsed.

PR Jacobs / CW Ryan [152-2011]

The Amendment was voted upon and was Lost

The Motion was put and was Carried

That Council investigate options to lease or purchase the strip of land between the Booleroo & District Aerodrome and the Booleroo Pekina Road.


[153-2011]

17.2 MANAGER COMMUNITY AND ECONOMIC DEVELOPMENT REPORT

17.2.1 MONTHLY ACTIVITIES REPORT - August 2011 NOTED

17.2.2 PLANNED & SCHEDULED ACTIVITIES - September 2011 NOTED

17.2.3 GENERAL REPORT - August 2011 NOTED

17.3 BE ACTIVE FIELD OFFICER’S REPORT

17.3.1 MONTHLY REPORT - July & August 2011 NOTED

17.4 HEALTHY COMMUNITIES INITIATIVE PROJECT OFFICER’S REPORT

17.4.1 MONTHLY REPORT - August 2011 NOTED

17.5 OTHER ADMINISTRATION REPORTS

17.5.1 CQI REPORTING - Completed CQI Reports NOTED

17.5.2 CQI REPORTING - Open CQI Reports NOTED

18. MAJOR PROJECT UPDATES: Nil

19. OTHER PROJECT UPDATES: Nil


8031

20. CORRESPONDENCE:

20.1 PRÉCIS OF CORRESPONDENCE - August 2011 NOTED

20.2 MR DENIS O’CALLAGHAN - Property Access

The correspondence from Mr Denis O’Callaghan related to legal access to his property adjacent Main North Road and the rail corridor south of Wirrabara, the land in question being one of six legally land-locked parcels along this section of the corridor. Being land-locked creates difficulties for the property owners in that a development application for a residence or similar cannot be approved as there is no legal access.

The Agenda Report outlined a potential resolution which involved creating three separate accesses across the corridor, one at the front boundary point of Sections 437 and 438, one at the front boundary point of Sections 435 and 436 and one at the front boundary point of Section 429 and 430.

That Council approach the Department for Environment and Heritage seeking to have three separate portions of Section 604 and Allotment 15 DP29745 in the Hundred of Appila opened as road reserve so as to provide legal access to Sections 429, 430, 435, 436, 437 and 438 in the Hundred of Appila as outlined in the Agenda Report.


[154-2011]

21. LOCAL GOVERNMENT DEPARTMENT AND ASSOCIATIONS: Nil

22. ENVIRONMENTAL HEALTH MATTERS:

22.1 ENVIRONMENTAL HEALTH & COMPLIANCE OFFICER - August 2011 Report NOTED

22.2 PUBLIC & ENVIRONMENTAL HEALTH ACT - 2010 / 2011 Annual Report

That pursuant to Section 44 (1) of the Public and Environmental Health Act 1987, Council adopt the 2010 / 2011 Annual Report detailing Council’s activities in respect of the Public and Environmental Health Act 1987 and the standard of Public and Environmental Health in the Council area, as printed in the Agenda, circulated and tabled at the Meeting; and

That the 2010 / 2011 Annual Report be submitted to the Public and Environmental Health Council.

REW Walker / PR Kretschmer CARRIED

[155-2011]

23. PLANNING & DEVELOPMENT MATTERS:

23.1 DEVELOPMENT APPLICATIONS - Monthly Activity List NOTED

23.2 DEVELOPMENT APPROVALS REPORT - MTD & YTD Details NOTED

24. COUNCIL POLICIES FOR REVIEW AND ADOPTION: Nil

25. LATE ITEMS & REPORTS: Nil


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26. REPORTS AND CORRESPONDENCE - Receiving of All

That Reports and Correspondence as listed in: 10. MAYOR'S REPORT 11. COUNCILLOR'S COMMUNICATIONS 14. BUSINESS ARISING FROM PREVIOUS MEETING 15. WORKS BUSINESS 16. FINANCE BUSINESS 17. ADMINISTRATION MATTERS 18. MAJOR PROJECT UPDATES 19. OTHER PROJECT UPDATES 20. CORRESPONDENCE 21. LOCAL GOVERNMENT DEPARTMENTS AND ASSOCIATIONS 22. ENVIRONMENTAL HEALTH MATTERS 23. PLANNING & DEVELOPMENT MATTERS 24. POLICIES FOR REVIEW & ADOPTION 25. LATE ITEMS & REPORTS be received.

PR Jacobs / CW Ryan CARRIED

[156-2011]

27. OTHER BUSINESS: Nil

28. NEXT MEETING:

The next Ordinary Meeting of the District Council of Mount Remarkable is scheduled to be held at 9.30 am, Tuesday 11th October 2011, in the Council Chambers, Stuart Street, Melrose.

CLOSE: MEETING CLOSED AT 12.45 PM

CONFIRMATION: MINUTES CONFIRMED AT THE ORDINARY MEETING OF COUNCIL HELD 11th OCTOBER 2011.

………………………………… MAYOR

Agenda Report - 11th October 2011 86. CONFIRMATION AND RECEIVAL OF MINUTES (CONT.):

6.2 OTHER STATUTORY COMMITTEES

Subject: Various Minutes Report By: Executive Assistant Report Date: 06/10/2011 File Reference: Various Action: Yes Attachments: Yes

A copy of the Minutes from the various Meetings detailed below are attached for the information and reference of Elected Members.

6.2.1 Hammond Hall Committee - Annual General Meeting held 2nd October 2011

Recommendation: That the Minutes of the Hammond Hall Committee Annual General Meeting and Committee Meeting held 2nd October 2011, as circulated and tabled, be received; and

That the newly appointed Office Bearers and Fee Structure for the Hammond Hall Committee for the 2011/2012 financial year be ratified by Council.

~~Options:~~

(i) Cr / Cr

(ii) Cr / Cr

Agenda Report - 11th October 2011 97. PETITIONS:

Agenda Report - 11th October 2011 108. NOTICE OF MOTION:

The Local Government (Procedures at Meetings) Regulations 2000 provide the following in respect of Notices of Motion:-

Regulation 13 - Motions (1) A member may bring forward any business in the form of a written notice of motion. (2) The notice of motion must be given to the Chief Executive Officer at least five clear days

before the date of the meeting at which the motion is to be moved. (3) A motion the effect of which, if carried, would be to revoke or amend a resolution passed

since the last periodic election of the Council must be brought by written notice of motion. (4) If a motion under sub-regulation (3) is lost, a motion to the same effect cannot be brought -

(a) until after the expiration of 12 months; or (b) until after the next periodic election, whichever is the sooner.

Agenda Report - 11th October 2011 119. COMMUNITY QUESTION TIME:- 9.30 am to 10.00 am

During this period, any member of the public can come into a Council Meeting and ask a question of Council, without notice.

Agenda Report - 11th October 2011 1210. MAYOR'S REPORT:

Subject: Monthly Report Report By: Mayor Report Date: 04/10/2011 File Reference: No File Action: No - Information Only Attachments: No

Firstly I would like to extend a very warm welcome to Wayne Hart the new Deputy CEO and trust your union with the District Council of Mount Remarkable is enjoyable, challenging, and rewarding, we are delighted you have joined our team. Welcome. 13.09.11 Council Meeting. 14.09.11 9.00 am Muriel Scholz, Manager Community & Economic Development and I attended the LGA

President’s forum on Regional Development & Growing Country Communities in Adelaide. The session was to discuss and provide input to the LGA’s new policies for developing a discussion paper, to be provided to State & Federal Governments for successful partnering with Local Government to deliver regional outcomes. The practical sessions covered who, why, when and where of: structure, agreements & policies, strategic planning, the decision making process, service delivery, funding & resources, monitoring & reporting. The LGA now put it altogether and will present the outcomes at the AGM next month.

7.30 pm I attended the Port Germein Progress Association Inc Annual General Meeting. 17.09.11 Went to Port Broughton to watch and cheer for teams playing in the netball and football

grand finals. The windiest day ever I think. Congratulations to all winners and especially to our own Dean (Marty) Kelly for coaching the winning ‘B’ grade BMW football team.

21.09.11 The Southern Flinders Regional Tourism Authority Board met at Orroroo to have an

informal viewing of the newly completed Golf Clubhouse and expanded Caravan Park, followed by a meeting which I attended with Manager Community & Economic Development, Muriel Scholz. Orroroo/Carrieton is seeking support to develop a new tourist drive from Highway 1 - Crystal Brook turnoff to Hawker via Laura, Appila, Orroroo & Carrieton. Outcome of discussion on a joint proposal from Clare & Gilbert Valleys Council & Regional Council of Goyder, for SFRTA services to provide strategic tourism development support to be advised. All reports indicate that the economic impact of cycle tourism is continuing to grow and expand in the Southern Flinders. Lack of accommodation is always an ongoing issue and SFRTA is working with SATC to both seek and attract new infrastructure. There are some great prizes to be had in the SFR Barista competition check out the info at

www.southernflindersranges.com.au and encourage your area to participate. A couple of interesting facts from the Australian Bureau of Statistics:

The Flinders Ranges receives between 400,000 and 500,000 visitors each year - the same as Uluru, and more than Kakadu, Kimberley and Kangaroo Island.

The average length of stay of a visitor to the Flinders Ranges is 3-4 days. Cycle tourists to the region stay at least 5-6 days on average.

Tourism injects just under $200 million per year into the Flinders Ranges economy.


25.09.11 Attended the 35th Annual Murray Town Auction and presented a token of appreciation

from the Committee to the volunteer auctioneers for their commitment to the community.

26.09.11 10.00 am I travelled to Quorn with CEO, Sean Cheriton and newly appointed Deputy CEO,

Wayne Hart to attend the Shared Services meeting. Richard Woods is agreed consultant for Local Heritage Places. Looking further into Santos Tour Down Under for the region. Sean reported on OPAL, Healthy Communities Stuart Green appointed for 3 years, and

the Disaster Resilience Project In attendance was newly appointed Stuart Mawbey. Matters were listed to raise with LGA e.g. flooding reimbursement.

2.00 pm CEO Wendy Campana and LGA President Kym McHugh attended. Kym spoke of the

meetings he has had with Ministers and parliamentarians on current issues on the LGA work agenda; the Burnside investigation; solar; planning reform updates; school based 12 month extension immunisation program; and encouraged us (and everybody) to lobby Federal Members for permanent funding under R2R that we don’t have to renegotiate the continuance every three years.

01.10.11 Beginning of long weekend, enjoyed watching the fantastic Australian Rules Grand

Final, do hope you were on a winner.

Agenda Report - 11th October 2011 1411. COUNCILLOR'S COMMUNICATIONS:

11.1 ACTIVITIES & ATTENDANCE REPORTS 11.1.1 CR PR KRETSCHMER

Subject: September 2011 Report By: Cr Kretschmer Report Date: 05/10/2011 File Reference: GDS 9.33.3 Action: To Be Determined Attachments: No

SMP Reference: Objective 1 Respected, Responsive, Open and Effective Leadership Strategy 5 Promote a positive image of Council Action 1 Promote and foster an organisation that reflects Council's vision,

mission and core values Official Council / Committee / Delegate / Representative Duties and Functions

13/09/2011 Ordinary Meeting 19/09/2011 Site Inspection - Town Entrance Mosaics 11/10/2011 Ordinary Meeting Other Community Meetings and Attendances

13/09/2011 Wirrabara Primary School Meeting 14/09/2011 Tree Planting at Wirrabara Arboretum with Wirrabara Primary

School 28/09/2011 NRM Presentations at Paskeville Field Day

Agenda Report - 11th October 2011 1511. COUNCILLOR'S COMMUNICATIONS (CONT.):

11.1 ACTIVITIES & ATTENDANCE REPORTS (CONT.) 11.1.2 CR REW WALKER

Subject: September 2011 Report By: Cr Walker Report Date: 05/10/2011 File Reference: GDS 9.33.3 Action: To Be Determined Attachments: No



13/09/2011 Ordinary Meeting 11/10/2011 Ordinary Meeting Other Community Meetings and Attendances

20/09/2011 Melrose Community Development Association - AGM and General Meeting


11.1 ACTIVITIES & ATTENDANCE REPORTS (CONT.) 11.1.3 CR TC ROOCKE

Subject: September 2011 Report By: Cr Roocke Report Date: 06/10/2011 File Reference: GDS 9.33.3 Action: To Be Determined Attachments: No




26/09/2011 Mid North Health Advisory Council - Peterborough 04/10/2011 Booleroo Centre & District Memorial Trust Inc - AGM 20/10/2011 Flinders Mid North Yorke Bushfire Management Committee -

Cleve


11.1 ACTIVITIES & ATTENDANCE REPORTS (CONT.) 11.1.4 CR PR JACOBS

Subject: September 2011 Report By: Cr Jacobs Report Date: 06/10/2011 File Reference: GDS 9.33.3 Action: To Be Determined Attachments: No




21/09/2011 Wilmington Progress Society Meeting


11.1 ACTIVITIES & ATTENDANCE REPORTS (CONT.) 11.1.5 CR CW RYAN

Subject: September 2011 Report By: Cr Ryan Report Date: 06/10/2011 File Reference: GDS 9.33.3 Action: To Be Determined Attachments: No




14/09/2011 Port Germein Progress Association - AGM 17/09/2011 Weeroona Island Fishing Club 19/09/2011 Met with Weeroona Island Progress Association - Quarry

Developments


11.1 ACTIVITIES & ATTENDANCE REPORTS (CONT.) 11.1.6 CR CE NOTTLE

Subject: September 2011 Report By: Cr Nottle Report Date: 07/10/2011 File Reference: GDS 9.33.3 Action: To Be Determined Attachments: No



11/10/2011 Ordinary Meeting Other Community Meetings and Attendances


11.2 OTHER REPORTS

Agenda Report - 11th October 2011 2112. QUESTIONS ON NOTICE:

The Local Government (Procedures at Meetings) Regulations 2000 provide the following in respect of Questions on Notice:-

Regulation 10 - Questions (1) A member may ask a question on notice by giving the Chief Executive Officer written notice of

the question at least five clear days before the date of the meeting at which the question is to be asked.

(2) If notice of a question is given under sub-regulation (1) - (a) the Chief Executive Officer must ensure that the question is placed on the agenda for the

meeting at which the question is to be asked; and (b) the question and the reply must be entered in the minutes of the relevant meeting.

(6) The presiding member may rule that a question with or without notice not be answered if the presiding member considers that the question is vague, irrelevant, insulting or improper.

LGA Meeting Procedures Handbook for Council Members (September 2006):

When a question is asked at a meeting the normal process is that the presiding member will reply to the question. This enables council members to obtain information that is relevant to their role as a member of the governing body and the functions of that body. The question should relate to functional, strategic or policy issues of the Council. Questions of an operational nature should be directed to the Chief Executive Officer (or appropriate department manager) outside of a meeting and during business hours. (page 27)

Agenda Report - 11th October 2011 2213. QUESTIONS WITHOUT NOTICE:

The Local Government (Procedures at Meetings) Regulations 2000 provide the following in respect of Questions Without Notice:-

Regulation 10 - Questions (3) A member may ask a question without notice at a meeting. (4) The presiding member may allow for the reply to a question without notice to be given at the

next meeting. (5) A question without notice and the reply will not be entered in the minutes of the relevant

meeting unless the members present at the meeting resolve that an entry should be made. (6) The presiding member may rule that a question with or without notice not be answered if the

presiding member considers that the question is vague, irrelevant, insulting or improper. LGA Meeting Procedures Handbook for Council Members (September 2006):

When a question is asked at a meeting the normal process is that the presiding member will reply to the question. This enables council members to obtain information that is relevant to their role as a member of the governing body and the functions of that body. The question should relate to functional, strategic or policy issues of the Council. Questions of an operational nature should be directed to the Chief Executive Officer (or appropriate department manager) outside of a meeting and during business hours. (page 27)

Agenda Report - 11th October 2011 2314. BUSINESS ARISING FROM PREVIOUS MEETING:

14.1 ACTION LIST

Subject: September Ordinary Meeting Report By: Chief Executive Officer Report Date: 06/10/2011 File Reference: No File Action: No - Information Only Attachments: Yes

SMP Reference: Objective 2 Administration and Finance - Accountable, Secure and Sustainable

Organisation Strategy 1 Develop, implement and foster a Continuous Improvement philosophy

throughout the Council Action 1 Generate greater awareness and accountability by all Council employees

and in all activities

The Action List from the September Ordinary Meeting of Council is attached for the information and reference of Elected Members. It is anticipated that an updated version will provided at the Meeting.

No. Item Agenda Item Action Responsibility Priority Timeframes Status Comp Date Comments

1 6.1 C&ROM - Ordinary Meeting of Council - Meeting held 9th August 2011

Update website for confirmed Minutes 20/09/2011

2 6.2 C&ROM - Special Meeting of Council - Meeting held 17th August 2011

Update website for confirmed Minutes 20/09/2011

3 6 C&ROM - All Council and Committee Meetings Update attendance recording spreadsheet on w drive for present, apologies etc

20/09/2011

4 6.4 C&ROM - Other Statutory Committees - Various Minutes Update Council documents etc for newly appointed Office Bearers and Fees

5 13 QWON - Cr Kretschmer - Council Bulletin - Ommitted Employees

Letter to each

6 13 QWON - Cr Walker - Melrose Memorial Garden Project Safe Access by start of Bowls season in early October

7 13 QWON - Cr Walker - Melrose Memorial Garden Project Project Meeting with MMBC, Community Members, Ward Crs

8 13 QWON - Cr Walker - Parking in front of Post Boxes Seek Public Comment / Feedback on options

9 13 QWON - Cr Ryan - Grass in Port Flinders township and potential fire danger

Seek to issue Fire Prevention Newsletter as early as possible

10 15.2 GWB - Cr Kretschmer - 50 kph signage at Forest HQ - requires end speed zone signage (both ends?)

Consider and purchase and install

11 15.2 GWB - Cr Wauchope - Port Germein township spraying - trees opposite M Moody sprayed

Inspect to see whether Council operator - ensure not using alloy or gol in towns?

12 16.1.1 FB - Finance Report - Cash Flow Analysis Resend info re carry forward projects and amounts to EMs

13 16.2.2 FB - Other Finance Business - Wilmington Bowling Club - Financial Support

Advise Club that loan approved and arrangements for ordering panels

14/09/2011


Formal Letter outlining decision and requirements

25/09/2011 Include draw down arrangements and using own funds first to avoid interest costs


Update CG Loan Schedules etc 25/09/2011

16 16.2.3 FB - Other Finance Business - Booleroo Athletic Club et al - Financial Support

Advise Clubs that loans approved and arrangements for ordering panels

14/09/2011


Formal Letters outlining decision and requirements

25/09/2011 Include draw down arrangements and using own funds first to avoid interest costs


Update CG Loan Schedules etc 25/09/2011

16.2.3 FB - Other Finance Business - Booleroo Athletic Club et al - Financial Support

Application to LGFA to increase pool to $200k Email sent to LGFA to effect increase - awaiting advice and confirmation

19 17.1.4 AM - CEOR - Booleroo & District Airstrip - Various Matters Response to CFS regarding tanks

20 17.1.4 AM - CEOR - Booleroo & District Airstrip - Various Matters Progress Leasing arrangement

21 17.1.4 AM - CEOR - Booleroo & District Airstrip - Various Matters Advise Development Officer of outcome to allow Dev Assessment to continue

22 17.1.4 AM - CEOR - Booleroo & District Airstrip - Various Matters Approach Landowner re purchase / leasing of land etc

23 20.2 Corr - Mr Denis O'Callaghan - Property Access Contact DEH re proposal in order to progress to next stage

Copy to Ron

24 20.2 Corr - Mr Denis O'Callaghan - Property Access Formal response to owner and other landowners

Copy to Ron

25 20.2 Corr - Mr Denis O'Callaghan - Property Access Advise Development Officer of outcome to allow Dev Assessment to continue

22/09/2011

26 22.2 EHM - Public & Environmental Health Act - 2010 / 2011 Annual Report

Due Process following formal adoption

27 28 Update Website for Next Meeting Details 20/09/2011

28 UL Map of Wards with the different Hundred identified Copy for each Elected Member

29 UL Newsletter article re Barking Dogs and the various publications that are available

30 UL Lunch at Mount Remarkable Hotel for Council days

District Council of Mount Remarkable

Action ListSeptember 2011 Ordinary Meetings Of Council

CEO & Exec Assistant CompletedSome Within 1 Month

CEO & Exec Assistant CompletedSome Within 1 Month

Executive Assistant CompletedSome Within 1 Month

Executive Assistant Considerable Within 1 Month

Chief Executive Officer Moderate Within 1 Month

MW&TS & MCED High Urgently

MW&TS & MCED High Urgently

Chief Executive Officer Moderate Within 3 Months

CEO & Exec Assistant High Within 1 Month

Manager Works & Tech Svcs Moderate Within 3 Months

Manager Works & Tech Svcs Moderate Within 1 Month

Chief Executive Officer Some Within 1 Month

Manager Com & Ec Develop. CompletedHigh Urgently

Chief Executive Officer CompletedModerate Within 1 Month


Manager Com & Ec Develop. CompletedHigh Urgently



Chief Executive Officer Considerable Within 1 Month

Chief Executive Officer High Within 1 Month








CEO & Exec Assistant Some Within 1 Month

Executive Assistant Moderate Within 1 Month


Chief Executive Officer In ProgressModerate Within 1 Month


31 UL Check CQI Supplementary Report to see that all reports are listed 22/09/2011

1 13 QWON - LGA/ZEN Energy - Clarrification on Media Commentary

Article for next Newsletter

2 13 QWON - Cr Jacobs - Kirch Road Sign - Road known locally as Shanks' Road

Consider in road naming review

3 13 GWB - Cr Walker - Old Recycling Bins, can the tubs when no longer useful be recycled

Clarify with recyclers and advise Cr Walker fo outcome

4 17.1.5 AM - CEOR - 2011/2012 Annual Business Plan and Budget - Finalisation

Due Process following formal adoption

5 20.2 Corr - Port Germein Progress Association - Caravan Park Lease Formalise extension of lease for extended term

6 20.3 Corr - DC Orroroo Carrieton - Use of Landfill Liaison with DCOC re arrangements to utilise as per Council decision

Awaiting sign off by DCOC

7 21.1 LGA&D - Australian Local Government Association - Roads to Recovery Program

Various items as per Agenda Report recommendation and Counil decision

8 21.2 LGA&D - LGA Circular 30.8 - Waste Service Rates & Charges Consultation

Seek clarification re impact if put in place

9 24.1 Council Policies - Caretaker Policy - For Review Due process following re-adoption

10 UL Boxthorn Control Information for newsletter

11 UL Letter to NPWS re Boxthorn Control in Parks and what their program includes / involves

12 UL LGA Regional Officer (Emily White) - Invite to visit Council and spend some time here to familiarise herself

13 UL City of Tea Tree Gully - Complainants Policy - obtain copy and draft something for Council to consider here

1 6..3.1 C&ROM - Other Statutory Committees - Booleroo Centre Memorial Swimming Pool

Update Fees and Office Bearer Details on Council Files & Systems

2 11.1.1 CC - Activities & Attendance Reports - Cr PR Kretschmer Invite Kevin Teague to future meeting for update on Board activities

3 14.1 BAPM - Action List - June 2011 Ordinary Meeting of Council Follow up regarding Port Flinders Noticeboard Key

4 15.2 WB - General Works Business - Cr Kretschmer - Rubbish bloing out of rubbish truck on Forest Road

Raise with Contractor Refer to Elected Member if more details required

5 15.2 WB - General Works Business - Cr Jacobs - Storage of goods on footpath allongside old Butchershop in Wtn

Address with property owner Refer to Elected Member if more details required

6 15.2 WB - General Works Business - Cr Wauchope - Fields Property in Port Germein

Boundary pegs and weed ocntrol Refer to Elected Member if more details required

7 15.2 WB - Cr Jacobs - Melrose Street Closure - Fire Bucket placed directly on the Road surface

Check for damage and advise organisers that not acceptable

Refer to Elected Member if more details required

8 16.2.2 FB - OFB - Southern Flinders Rough Riders - Donation Request Advise of Decision

9 17.1.3 AM - CEOR - Weekly Communiques - Since June Meeting Follow up speed reading training

10 17.1.3 AM - CEOR - Weekly Communiques - Since June Meeting Prepare future Newsletter Article

11 17.1.3 AM - CEOR - Weekly Communiques - Since June Meeting Consider muster points at transfer stations and at landfill site

12 24.1 CPFR&A - Access to Council Meetings, Council Committees & Council Documents SCC - For Review

Due Process following Re-adoption

13 27 OB - Cr Jacobs - consider alternative contractor for Cr Jacobs Internet issue

Discuss with Arid Lands Communications when here

14 27 OB - Cr Nottle - Booleroo Centre Public Toilets - Tiling Painitng and Hand towel

Discuss suggestions with cleaner as to what was required

1 13 QWON - Cr Jacobs - External Internet Antenna Follow up Alex Woolford re completing this one

Contractor to contact EM direct

2 15.2 GWB - Cr Ryan - York Road Construction Works Details re costings once finalised Refer to Elected Member if more details are required or clarrification sought

3 15.2 GWB - Cr Walker - Stuart ST Melrose - Trees outside Bluey Blunstones

Assess and Address Refer to Elected Member if more details are required or clarrification sought

4 15.2 GWB - Cr Walker - Large Tree in front of old Masonic Hall Building in Stuart ST, Melrose


August 2011 Ordinary Meeting of Council

July 2011 Ordinary Meeting of Council

June 2011 Ordinary Meeting of Council


Chief Executive Officer Awaiting Third Party ConsiderationHigh Urgently




Chief Executive Officer Low Within 3 Months

Chief Executive Officer Some Within 3 Months



Manager Works & Tech Svcs Some Within 3 Months

Manager Com & Ec Develop. Moderate Within 1 Month

Manager Com & Ec Develop. In ProgressModerate Within 1 Month

CEO & Exec Assistant Low Within 3 Months

Manager Com & Ec Develop. Some Within 3 Months

MW&TS & MCED To Be CommencedLow Within 3 Months




CEO & Exec Assistant Moderate Within 1 Month


Manager Admin Services Some Within 3 Months

Rates Administration Officer Some Within 3 Months


Chief Executive Officer CompletedConsiderable Within 1 Month

Chief Executive Officer Being FinalisedHigh Within 1 Month




CEO & Exec Assistant Some Within 1 Month


Chief Executive Officer Low Within 3 Months



5 15.2 GWB - Cr Walker - Trees by Memorial in Melrose blocking views of town (under the crown)


6 15.2 GWB - Cr Jacobs - Culvert between Blieshckes & Taylors on Survey RD - pipe still blocked


7 15.2 GWB - Cr Wauchope - Tree Trimming in Port Germein Assess and Address Refer to Elected Member if more details are required or clarrification sought

8 15.2 GWB - Cr Wauchope - Water leak outside car park by Goods Shed in Port Germein


9 15.2 GWB - Cr Wauchope - Drain near goods shed - sea weed around valve and pipe cover


10 24.1 CPFR&A - Whistleblowers Protection Policy - For Review Due Process following Re-adoption

11 27 OB - Cr Walker - Services SA Investigate and consider options / viability etc Services SA contacted and awaiting information from the Department on feasibility

12 UL Approach Murray Townsend re attending Port Germein Forum to talk about climate change

Contact and discuss possibilities of attendance Dr Towsend has indicated acceptance in principle.

13 UL Melrose Caravan Park - Power Interuptions Follow up with Managers re June Long Weekend experience with Power

1 15.2 GWB - Cr Jacobs - Correspondence from Mr Reese re road and drainage

Provide update to Correspondent

2 15.3 WB -Ward Construction Program - Forest Ward 2010 / 2011 Due Process following Council Endorsement

3 15.3 WB -Ward Construction Program - Forest Ward 2010 / 2011 Extend new format for other wards for start of 10/11 FY

4 16.2 FB - OFB - Mount View Homes - Financial Support Reconsider as part of rating processes

5 17.1.4 AM - CEOR - 2011/2012 Budget Preliminaries - Processes Community Forums in Wba, Wtn, Mel, BC & PG - schedule and advertise

BC to cover Plains Ward incl. Appila, M/Town, Hammond & Willowie

6 17.4.5 AM - OAM - Melrose Memorial Gardens - General Update Proceed with implementation as previously determined

Council Workforce has undertaken preparatory work

7 20.3 Corr - Wilmington Rodeo Club - Dry Zone Proposal Letter of Response Verbal advice provided. Letter to be sent

8 20.3 Corr - Wilmington Rodeo Club - Dry Zone Proposal Investigations and Implementation

9 20.5 Corr - Port Flinders Development Association - Naming of Shelter Letter of Response Verbal advice provided

10 24.1 CPFR&A - Fraud & Corruption Prevention Policy - For Review Due Process following Re-adoption

11 25.1 LI&R - Audit Committee - Meeting held 9th May 2011 Info on new auditor for EMs

1 13 QWON - Cr Kretschmer - Recycling Service Implementation Consider options for Schools and Communities to be involved

2 14.2 BAPM - Community Assistance Grants Update Summary Schedule for Current Year Allocations

3 15.2 GWB - Cr Nottle - Green Direction sign in Booleroo pointing to Jamestown

Consider options for improving further Checking with DTEI on this sign

4 15.2 GWB - Cr Wauchope - Bangor Ruins - Trees Covering Contact owner advising of concerns

5 15.2 GWB - Cr Wauchope - Stop / give way / speed sign Cottage RD / Railway TCE Port Germein

Consider options (between Seymour's and Dale's)

Refer to Elected Member detailed for further information if required

6 15.2 GWB - Cr Wauchope - Community Noticeboard - Removal of Locks or Provision of Key for others

Follow up with WIPA

7 17.1.4 AM - CEOR - 2011/2012 Budget Preliminaries - Identification of Projects

Ward Drive Arounds by end June

8 17.4.2 AM - OAR - CQI Reporting - Providing Elected Members with remote access to view reports

Consider options and implement if possible

9 27 OB - Cr Wauchope - Alternative Boat Ramp Proposal Include Report for May 2011 Agenda

1 13 QWON - Cr Kretschmer - Forestry SA - 2 employees left and uncertain how Forests will be managed locally

Seek an update from Forestry SA in relation to its intentions

2 13 QWON - Cr Kretschmer - Council Website - Not user friendly and content generally needs updating

Employees to review content etc and update as necessary

3 14.3 BAPM - Land Access Proposal - Wirrabara Former Rail Corridor Advise applicant of decision Verbally advised following meeting

April 2011 Ordinary Meeting of Council

March 2011 Ordinary Meeting of Council

May 2011 Ordinary Meeting of Council


Administration Employees Moderate Within 3 Months


Rates Administration Officer In ProgressSome Within 6 Months

Executive Assistant Some Within 3 Months

Manager Works & Tech Svcs Awaiting Third Party ConsiderationSome Within 3 Months



Chief Executive Officer Awaiting Third Party ConsiderationModerate Within 3 Months

Manager Works & Tech Svcs In ProgressHigh Within 3 Months

Chief Executive Officer In ProgressSome Within 3 Months


Manager Works & Tech Svcs High Within 1 Month

Manager Works & Tech Svcs In ProgressConsiderable Within 1 Month

Chief Executive Officer In ProgressConsiderable Within 3 Months

CEO & RAO On HoldModerate Within 3 Months

CEO & Exec Assistant In ProgressConsiderable Within 1 Month

MW&TS & MCED In ProgressConsiderable Within 6 Months


To Be Assigned To Be CommencedModerate Within 6 Months




Manager Com & Ec Develop. In ProgressModerate Within 1 Month




Manager Works & Tech Svcs Considerable Within 1 Month

Manager Works & Tech Svcs Considerable Urgently


Manager Com & Ec Develop. Awaiting Further InformationSome Within 3 Months



4 15.2 WB - General Works Business - Cr Wauchope - Transfer Stations and Landfill

Consider occassional opening of on a Saturday

5 15.2 WB - General Works Business - Cr Wauchope - Gorge Road - Shoulder Mtce and Grass Mowing/Spraying

Letter to DTEI

6 17.1.5 AM - CEOR - Port Flinders Boat Ramp - Community Forum Proceed with next stage of project

7 20.2 Corr - LR & JR Stringer - Contract Arrangements Provide Response and advise of Tender Process for 2011/ 2012

1 13 QWON - Cr Kretschmer - High ST Wirrabara - Parking over fire hydrant + gas BBQ on footpath under verandah

Correspondence to property owners making aware

2 15.2 WB - GWB - Cr Ryan - Causeway Rail Crossing Light blown again Refer to Elected Member detailed for further information if required

3 15.2 WB - GWB - Cr Wauchope - Goods Shed Collapse on SW Corner Inspection and Assessment Required Refer to Elected Member detailed for further information if required

4 15.2 WB - GWB - Cr Wauchope - Graetz Property, High ST Port Germein

Additional Driveway needs to be put in Refer to Elected Member detailed for further information if required

5 20.4 Corr - Northren & Yorke NRM Board - Upper North Group Forward copy to Port Germein Progress Association for them to consider

1 13 QWON - Cr Kretschmer - Communique article re E-waste Collections

Article for Newsletter Pending LGA providing financial assistance

2 13 QWON - Cr Ryan - Dog Tidy Bags for Port Germein jetty and either end of Port Flinders Walking Trail

Explore options for implementation Port Flinders have received their dispensers. Awaiting written advice for Port Germein

3 13 QWON - Cr Roocke - Ewaste Collections Investigate options for local collections

4 13 QWON - Cr Nottle - Concerns Prepare and circulate response to EMs

5 14.1 BAPM - Action List - December Ordinary Meeting - Corella Control

Di Slee no longer able to use land for control - follow up

6 14.2 BAPM - Works Committee - Proposal Defer until information provided by Cr Ryan

7 14.3 WB - General Works Business - Cr Roocke - Listing of Ward Allocations & budgets, programs etc

Incorporate into Project Reporting

8 14.3 WB - General Works Business - Cr Roocke - Listing of Ward Allocations & budgets, programs etc

Copies of Current Allocations for EMs

9 17.1.4 AM - CEOs Report - Rural Property Addressing - General Update - Working Party Establishment

Establish WP and commence review of road names throughout District

10 18 MPU - New Framework - Identification of Projects Add Ward Field and short description to listing for info of new EMs

11 18 MPU - New Framework - Identification of Projects Include for discussion at Workshop following February Meeting

Deferred to March Meeting

12 18 MPU - New Framework - Identification of Projects Consider Information Needs and Bring Ideas to Meeting

Deferred to March Meeting

1 16.1.6 FB - Finance Report - Audited Financial Statements - 2009 / 2010 Financial Year

Letter to Retiring Auditor

2 17.1.6 AM - Chief Executive Officer'r Report - Port Germein Goods Shed - Social Use

Trial Lights on Timer System

3 17.1.6 AM - Chief Executive Officer'r Report - Port Germein Goods Shed - Social Use

Letters of Response etc Advised Correspondent of Outcome by Telephone

4 17.1.9 AM - Chief Executive Officer'r Report - Finance Committee - Proposal

Defer consideration for time being

5 17.1.10 AM - Chief Executive Officer'r Report - Other Committees - Further Information

Establishment of Little Corella Local Working Group

6 17.1.11 AM - Chief Executive Officer'r Report - Elected Member Training & Induction - Ongoing Support

Consider Ward Tours after February and March Council Meetings

7 17.1.11 AM - Chief Executive Officer'r Report - Elected Member Training & Induction - Ongoing Support

Registrations & Set Up etc for On-line Training Modules

8 17.2.3 AM - Manager Community & Economic Development's Report - General Report - October & November 2010

Consider inclusion of prior year results in KPI section of grant tables

9 27 Other Business - Cr Nottle Follow up with DTEI re Reduce Speed signage on Booleroo Appila RD

10 4 Deputation - Peter Bellingham Photography - Photography of Council are

Identification of photos / towns / locations / activities that are missing

Forward comments to Mgr Community & Economic Development

November 2010 Ordinary Meeting of Council

February 2011 Ordinary Meeting of Council

December 2010 Ordinary Meeting of Council

January 2011 Ordinary Meeting of Council


Manager Works & Tech Svcs Awaiting Third Party ConsiderationModerate Within 1 Month


Elected Members On HoldModerate Within 3 Months

Chief Executive Officer High Within 3 Months

Elected Members Moderate Within 3 Months


CEO & MCED Some Within 3 Months


Chief Executive Officer On HoldHigh Within 1 Month

Manager Com & Ec Develop. Awaiting Third Party ConsiderationModerate Within 3 Months

CEO & MW&TS High Within 1 Month



Cr Ryan On HoldModerate


CEO & MW&TS Moderate Within 1 Month

Rates Administration Officer In ProgressConsiderable Within 1 Month



Elected Members Considerable Within 1 Month

Elected Members Moderate Within 1 Month


Development Officer Moderate Within 1 Month

Manager Works & Tech Svcs In ProgressSome Within 3 Months



Quality Management Team Some Within 3 Months


Quality Management Team Considerable Within 6 Months



1 6.14 Forrmalities Following 2010 Elections - Policy Document - Elected Members Allowances & Support

Due Processes (Update Policy Document, Website)

2 6.14 Forrmalities Following 2010 Elections - Policy Document - Elected Members Allowances & Support

Source & Purchase suitable A4 flat bed USB scanners for each Elected Member

Pending consideration by Council

3 6.16 Forrmalities Following 2010 Elections - Policy Document - Elected Members Training and Development


4 6.17 Forrmalities Following 2010 Elections - Ordinary Meetings - Time and Place

Due Processes (Update Policy Document, Newspaper Advert, Website)

5 6.18 Forrmalities Following 2010 Elections - Ordinary Meetings - Agenda Template

Review after February 2011 Ordinary Meeting Review March 2011 Ordinary Meeting

6 6.19 Forrmalities Following 2010 Elections - Principal Office - Nomination


7 6.20 Forrmalities Following 2010 Elections - Council Section 41 Committees - Continuation

Discontinuation of Bluff Road Tourism Access Committee

8 6.21 Forrmalities Following 2010 Elections - Council Sec 41 Committees - Council Appointments

Update Terms of Reference / Membership Lists, Formal Advice etc

9 6.21 Forrmalities Following 2010 Elections - Council Sec 41 Committees - Council Appointments

Review B&DCAMC Terms of Reference re Chair of Committee / Presiding Member

10 6.25 Forrmalities Following 2010 Elections - Council Statutory Committees - Bushfire Prevention Committee

Review Need and Role of Committee at November 2011 Ordinary Meeting

11 6.26 Forrmalities Following 2010 Elections - Council Statutory Committees - Audit Committee

Update Terms of Reference / Membership Lists, Formal Advice, etc

12 6.28 Forrmalities Following 2010 Elections - Various Committees & Outside Bodies

Advise respective groups of new delegates

1 15.2.7 AM - CEOR - Mass Managed Roads - Higher Mass Limits Formal request to DTEI to gazette current commodity routes for HML for GA & BD

2 15.2.7 AM - CEOR - Mass Managed Roads - Higher Mass Limits Formal request to DTEI to consider gazetting their roads for HML for GA & BD

See Minutes for which particular roads

3 15.2.8 AM - CEOR - Wirrabara Sporting Reserve - Alternate Access Site Meeting with Ron, Brenton, Cr Kretschmer, 2 committees

Ron & Brenton - Refer Minutes for details of attendees and matters to consider

4 15.2.8 AM - CEOR - Wirrabara Sporting Reserve - Alternate Access Subequnetly prepare costings for different options for consideration

5 UL DCOC - Audio Guide for Orroroo Carrieton & also one for Oodnadatta Track (downloadable)

Obtain copies and explore opportunities for local areas with TDO

Copy received

1 13.4 GWB - Cr Pearce - Survey Road Creek past Bishops cut road during flooding - pipe too small ?

2 13.4 GWB - Cr Hodgson - 2010/2011 Coastal Ward Allocations Due process

3 13.4 GWB - Cr Kretschmer - May Wauchope Murratanna RD south of Murray Town

Check with Cr Kretschmer exact details

4 13.4 GWB - Cr Kretschmer - Row of eucalypts behind Wirrabara Institute

Need to be trimmed up Refer Greg Pech for details of what needs to be done

5 13.4 GWB - Cr Roocke - Booleroo Centre CWMS Ponds Lagoon at capacity

6 15.2.5 AM - CEOR - Wirrabara Cycle Trail - Direction Sought Continue with Project as Project Managers, additional funds from Bluff Allocation

Awaiting for signs and bollards

7 23 OB - Cr Hodgson - Shelter on Rangeview Reserve, Port Flinders Consider using as part of Community facility

1 12 QWON - Cr Nottle - Community Contributions from Mobile Phone Tower incomes

Approach Vitara in respect of Wilmington and Wirrabara

2 13.4 GWB - Cr Nottle - Booleroo Centre main intersection Give Way squares / blocks need to be repainted Refer to Elected Member for full details if required

3 15.1.2 AM - BAPM - Port Flinders / Weeroona Island - Naming Issue Cost estimates for Council and for Residents that may be incurred from name change

1 7.1 NOM - Cr Nottle - Works Depot Relocation Undertake process to consider options, costing, etc

2 12 QWON - Cr Roocke - Booleroo Centre CWMS - Reuse System Follow up with contractors to finalise commissioning and testing

3 12 QWON - Cr Storey - Tourist Road Classifications and Future Budget Allocation

Consider in next Strategic Review

4 19.4 P&DM - Better Development Plan Conversion - Consultation Draft for Adoption

Due Processes

October 2010 Ordinary Meeting of Council


September 2010 Ordinary Meeting of Council


Quality Management Team

Chief Executive Officer In Progress

Elected Members On Hold

CEO, Dev Off & BPAA In Progress

Chief Executive Officer To Be Commenced

Manager Works & Tech Svcs On Hold

Chief Executive Officer Being Finalised


CEO & MW&TS In Progress

Manager Works & Tech Svcs

Manager Works & Tech Svcs Being Finalised


CEO & MCED Being Finalised

Quality Management Team

Manager Works & Tech Svcs Awaiting Third Party Consideration


Dev Officer & MW&TS Awaiting Further Information

Dev Officer & MW&TS Awaiting Further Information

Manager Com & Ec Develop. In Progress

High

High

Moderate

Moderate

Some

Within 1 Month

Within 1 Month

Within 3 Months

Within 3 Months

Within 6 Months


CEO & Exec Assistant On HoldModerate Within 1 Month



Elected Members On HoldSome Within 6 Months




CEO & Exec Assistant Moderate Within 3 Months

Elected Members On HoldModerate Within 12 Months




1 12 QWON - Cr Pearce - Unmade Road Reserves and Road Rentals Hold off Road Rents for 2010/ 2011 Pending Council consideration of matter

2 23 OB - B-Double and HML on Council Roads Correspondence to Andrew Keller and Bernie Nunan for indication of which roads

3 23 OB - B-Double and HML on Council Roads Review earlier report for info on DTEI and other Roads presently classified for HML

February 2010 meeting included maps etc and outline of situation

4 23 OB - B-Double and HML on Council Roads Pending above items, prepare further detailed report on matter for Council's consideration

BKP - let me know if you require clarrification, guidance or assistance with any of these - SRC

5 UL Unlisted - Regional Development Australia - Discuss with CEO interest in presentation to Council in near future

Discuss with Kelly Anne

1 10 CC - Cr Kretschmer - Rabbit Control in towns - no NRM Funding available to undertake

Follow Up with NRM Board regarding how they will address the issue

2 12 QWON - Cr Pearce - Merlose Parking Proposal Follow up to ascertain where this project is at - DTEI or Mace Engineering

Awaiting phone call from Bob Bammel DTEI

3 13.4 GWB - Cr Kretschmer - Wirrabara Bypass Road - drains off road into paddock

Inspect and consider what can be done

1 15.4.1 AM - MCEDR - General Report B/Centre Top 10 - Penny Farthing Interpretive Signage suggestions

In conjunction with BC urban design project

1 13.1.1 WB - BAPM - Mr Andrew Keller - Higher Mass Limits and B-Double Routes

Seek indicative costs from consultant to review HML and Commodity Routes

Bernie O'Hara suggested 8360 2379 or 0417 885 594

2 13.1.1 WB - BAPM - Mr Andrew Keller - Higher Mass Limits and B-Double Routes

Consider Appila Laura Rd for B Double and HML

1 23 OB - Cr Pearce - Tour of Areas to see projects As part of Prelim Budget Process Following Election with New Council

1 7.1 NOM - Cr CE Nottle - Internet Access See also Agenda Report 21.5. Continue with implementation

Installation and commissioning to be completed

2 4 Deputation - Port Germein Township Development Consider as Part of Zoning Review

3 13.5 WB - GWB - Cr Kretschmer - Wegner's Road Naming Consider re-naming as part of Rural Property Addressing Implementation

As part of Road Naming Review

4 15.2.4 AM - CEOR - Strategic Management Plan - Annual Review Update Plan and Retable following Workshop Session with EMs

Employee Consultation to Occur with View to Tabling at March Meeting

5 15.2.7 AM - CEOR - Council Projects and Activities - Database Establishment

Inclusion of Ward Field and Consider 'Read Only' remote access by EMs

6 UL Concept of an Economic / Community Development Working Group / Committee for each town

Explore further in line with SMP provisions and report back to Council

1 21.3 LI&R - Shared Services - Training Opportunity Six of the Best Training Sessions

2 23 GB - Cr Nottle - Booleroo Centre Heavy Vehicle By-Pass Prepare Documentation and Undertake Consultation

Newsletter and Notice Board

1 15.1.2 AM - BAPM - Baroota Creek Bridge - Internal Review of Decision

Letter explaining situation and seeking clarification

2 15.1.2 AM - BAPM - Baroota Creek Bridge - Internal Review of Decision

Engineers Report

1 12 QWON - Cr Kretschmer - Artichoke thistle on Council Road Reserve, Rail Corridor and Private Property

Address with NRM Board Discussed with NRM Officer

1 13.1.1 WB - BAPM - Wongyarra Commonage - Leasing Continue with Arrangements

2 15.4.1 AM - CEDO - General Report - Port Flinders Walking Trail Implement Stages 1, 2 + Mount Ferguson Drive Sections

Trail build, some interpretive signs to be added

1 19.1 P&DM - Development Applications - Thomas Development at Wirrabara

Now has solar panels and freelight - seek for removal / relocation of bus and structures

Awaiting response from Property Owner

1 23 OB - Cr Hodgson - Flooding Response Action Plans CEO, AWM & Cr Hodgson to meet to discuss options

As part of Disaster Management Project












September 2009 Ordinary Meeting of Council

CEO, MW&TS & MAS To Be Commenced

CEO & RAO In Progress

Manager Com & Ec Develop. Being Finalised

Development Officer Awaiting Third Party Consideration



Manager Works & Tech Svcs In Progress

Chief Executive Officer On Hold


Chief Executive Officer Being Finalised

Elected Members In Progress

CEO, MW&TS & MAS On Hold



CEO & MCED In Progress

Chief Executive Officer On Hold



Manager Com & Ec Develop. To Be Commenced

Chief Executive Officer Awaiting Third Party Consideration


Manager Works & Tech Svcs Being Finalised

Rates Administration Officer On Hold






1 12 QWON - Cr Pearce - Melrose Toilets Beautification Consider Options for Upgrading Budget Allocation Provided, NRM grant unsuccessful

1 12.2.5 AM - CEOR - Port Flinders Water Supply - Land Division Moratorium

Letters to Infrastructure Providers re capacity of their infrastructure

Also addressing via CLGR

2 12.2.5 AM - CEOR - Port Flinders Water Supply - Land Division Moratorium

Report on above for future meeting

3 18.2 LI&R - Northern Areas Council - Support for Regional Road Project

Include in Consideration for Assessing Local Priorities

1 10.4 GWB - Cr Hodgson - Old Road Bridge Consider options for fencing to protect public Pending Engineers Report, Costings & Consultation

1 Deputation - Phil Harrison - CFS MoU Report for Future Meeting

2 Deputation - Phil Harrison - CFS MoU Advise Phil Harrison of Status

3 13.6 Correspondence - CLGR - Special Local Roads 2009 Independent Ranking / Assessment of Roads

1 13.4 Correspondence - Mid North Health - Out-clinic Arrangements Re-table Once Response Received Follow Up Letter required

1 10.3.8 WB - Stuart Street Melrose - Parking Proposal Refer to DTEI for Further Comment DTEI chasing up

2 10.3.8 WB - Stuart Street Melrose - Parking Proposal Community Consideration (Business Houses, MCDA, General Public)

Awaiting Response from DTEI

1 13.5 Correspondence - Mid North Health RHT - Community Newsletter Concept

Discuss Concept Further with RHT

1 9.0 QWON - Cr Pearce - Museum Transfer Check Progress

1 9.0 QWON - Cr Kretschmer - Unsightly Properties in Wirrabara Inspections and Reports Will Address Once Caught Up

2 18.3 LI&R - Land Development - Melrose Township Various Implementation Matters Developers appear to have gone somewhat cold on the concept. To be pursued further.

1 Business Arising - Port Flinders Noticeboard Locking Follow Up Further To Be Followed Up Again

1 14.7 LGA&D - Child Safe Environments Various Implementation Matters Training attended 1st Sep 10 by MCED

1 9.0 QWON - Cr Nottle - Land Division Allotment Size of 1 Ha Report on Requirements and Options for Increasing

Draft BDP Conversion has changed to 5 Ha

2 9.0 QWON - Cr Nottle - Harris' Hill - Dust, Safety and Trucks Driving in middle of road

Look into options for Funding eg Black Spot Options looked into. Nothing really fits. Option of using future Roads to Recovery Funding

1 10.3 WM's Report - Wirrabara Parklands Road Commence the various Rededication Processes Ministerial Approval Given - Survey work being undertaken

2 10.4 GWB - Cr Pearce RSL Building Toilet Project Progress Pending Grant and Funding Allocations

3 20.0 Other Business - Cr Nottle - Port Flinders Community Reference Group

Report outlining Concept to be Completed To be finished off when time permits.








December 2007 Ordinary Meeting of Council






CEO & Exec Assistant Awaiting Third Party Consideration

Manager Works & Tech Svcs

CEO, MW&TS & MAS

CEO & MAS

Chief Executive Officer

Development Officer



CEO & MCED

Planning Consultant

CEO, MW&TS & MAS

CEO & RAO

CEO & MCED

Awaiting Third Party Consideration


To Be Commenced


In Progress

In Progress

Other

In Progress

Being Finalised

In Progress

CEO & MCED On Hold



CEO, MW&TS & MAS In Progress

CEO, MW&TS & MAS On Hold



CEO & MW&TS In Progress

CEO & MCED In Progress

Agenda Report - 11th October 2011 2415. WORKS BUSINESS:

15.1 MANAGER WORKS & TECHNICAL SERVICES’ REPORT

15.1.1 GRADER MAINTENANCE Lou Jaeschkes, Lazy B, Horrocks Vale, Wilmington Cemetery, Gorge Short Cut, Spaeths, Meeuwsens, Mulberry Garden, Orroroo, Muttabee, Hillview, Middle, Lagoon, Catholic Cemetery, East Parklands, Olive View, Dump, Crits, Booleroo Willowie, Ken Duffields, Ross McCallum, Black Swamp, Avonmore, Cockburn, Crew, Gebhardts Cutting, Zanker, Parklands, Snake Gully, Three Chain, Wirrabara Yandiah, Yandiah Reichtein, Barrow Beach, Nectar Brook, Yandiah, Poles, Forest, Marner and Detour Roads Summer Track Orroroo School Bus Route First and Second Streets, Wilmington

15.1.2 TOWNSHIP MAINTENANCE Airstrip Inspection, Slashing and Spraying Wilmington: Dog pick-up, Public toilets, Slashing, Spraying Port Germein: Dog pick-up, Bitumen patching, Public toilets, Tree trimming Wirrabara: Dog pick-up, Public toilets, Tree trimming, Slashing Melrose: Tree trimming at Monument, Playground, Slashing, Pot holes in Brewery, Nott and Searle Streets Port Flinders: Bitumen patching Wilmington Cemetery: Spraying, Tree trimming Melrose Cemetery: Spraying Booleroo Centre: Spraying Appila: Slashing

15.1.3 DISTRICT MAINTENANCE Fullerville Road - Bitumen patching, Drains Bike Trail - Wilmington Spraying Bike Trail - Wilmington / Melrose White Park Road - Drains Forest Road - Drains cleaned out with backhoe Survey Road - Patching Booleroo / Willowie Road Black Swamp Road - Drains

15.1.4 TRAFFIC CONTROL Nil

15.1.5 BUDGET JOBS COMPLETED Yandiah / Three Chain Road intersection completed Fourth Street, Wilmington

15.1.6 JOBS IN PROGRESS Wilmington - Second Street kerbing, Centenary Park - Top dressing Forest Road 600 m. East and North Terraces, Wirrabara Bike Trail - Wirrabara signage Booleroo Park and Gardens

15.1.7 RUBBISH DUMPS Manned Port Germein Transfer Station Thursday mornings. Willowie Landfill loader

15.1.8 WORKS MANAGER’S REPORT - OH & S AND RISK MANAGEMENT ISSUES Nil

Agenda Report - 11th October 2011 2515. WORKS BUSINESS (CONT.):

15.2 GENERAL WORKS BUSINESS

(not requiring Motions and not Minor Works requests)

Agenda Report - 11th October 2011 2616. FINANCE BUSINESS:

16.1 FINANCE REPORT

16.1.1 CASH FLOW ANALYSIS

Subject: Updated Report Report By: Chief Executive Officer Report Date: 05/10/2011 File Reference: GDS 7.11.1 Action: No - Information Only Attachments: Yes

SMP Reference: Objective 2 Administration and Finance - Accountable, Secure and

Sustainable Organisation Strategy 4 Manage Council's Finances in a Professional and Long-term

Sustainable Manner Action 1 Ensure accurate and timely financial reporting for Management

and Council

An updated Cash Flow Analysis graph is attached for the information and reference of Elected Members.

PRINTED:

CASH & SHORT TERM BALANCES BORROWINGS (EXTERNAL) CONCL.

Bank SA Bank Account 295,466.14 ** Deb # 17 Melrose STEDS 104,620.90 2016

Bank SA Post Office Account 5,402.06 ** Deb # 18 Pt Germein Streets 25,113.14 2013

Bank SA NPTN Account 7,869.17 ** Deb # 21 Booleroo STEDS 565,070.06 2028

Bank SA PFWS Account 3,362.18 ** Deb # 22 BC Bowling Club 22,041.62 2014

LGFA Cash Advance Facility 0.00 ** Deb # 25 Pt Germein Prog. Ass. 10,256.38 2013

LGFA I t t A t 5 317 110 43

5 October 2011

0

500,000

1,000,000

1,500,000

2,000,000

2,500,000

3,000,000

3,500,000

4,000,000

4,500,000

5,000,000

5,500,000

6,000,000

6,500,000

J O J A J O J A J O J A J O J A J O J A J O J A J O J A J O J A

District Council of Mount RemarkableCash Flow AnalysisCurrent & Past 7 Years

Cash Balances Borrowings

Agenda Item 16.1.1Meeting 11/10/2011

2004/2005 2005/2006 2006/2007 2007/2008 2008/2009 2009/2010 2010/2011 2011/2012

LGFA Investment Accounts 5,317,110.43

LGFA NPTN Invest. Account 95,312.57

LGFA Wirrabara CWMS 211,435.58

LGFA Wilmington CWMS 562.65

Total Cash & S/T Balances 5,936,520.78 Total F/Term Borrowings 727,102.10

FUNDED RESERVE BALANCES ** Community Group CAD 8,500.00

LGFA Port Flinders Water 50,052.03 Deb #20 Waste Mgmt CAD -

LGFA Community Bus 15,729.25 Total S/Term Borrowings 8,500.00

Total Reserve Balances 65,781.28 Total Borrowings (External) 735,602.10

Total Cash & Reserves 6,002,302.06

As at BORROWINGS (INTERNAL)

Waste Management 75,136.57

Truck Purchase 47,500.00

Total Borrowings (Internal) 122,636.57

** Denotes self-servicing loan

5 October 2011

Agenda Report - 11th October 2011 2716. FINANCE BUSINESS (CONT.):

16.1 FINANCE REPORT (CONT.)

16.1.2 BUDGET COMPARISON STATEMENT

Subject: Summary Level Detail Report By: Chief Executive Officer Report Date: 05/10/2011 File Reference: GDS 7.11.1 Action: No - Information Only Attachments: Yes




and Council This report is presently being updated and verified for the new Financial Year and it

is anticipated that a copy will be provided to Elected Members at or prior to the Meeting.



16.1.3 MELROSE CARAVAN PARK

Subject: Updated Financial Reports Report By: Chief Executive Officer Report Date: 05/10/2011 File Reference: Mel 506 & 507 Action: No - Information Only Attachments: Yes




and Council

An updated Financial Report for the Melrose Caravan Park is attached for the information and reference of Elected Members.

Melrose Caravan ParkFinancial Report - By Month2011/2012 Financial Year Printed:

BUDGET JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN TOTAL VAR FY FC FC VAR

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $INCOME

6662 Unpowered Sites 47,000.00 2,795.47 1,231.82 3,191.82 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 7,219.11 (39,780.89) 47,000.00 0.00 6664 Powered Sites 90,000.00 6,803.63 7,213.62 13,140.92 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 27,158.17 (62,841.83) 90,000.00 0.00 6666 Washing Machines 2,000.00 151.45 245.82 290.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 687.27 (1,312.73) 2,000.00 0.00 6668 Cabins 117,000.00 14,063.92 12,236.36 12,104.54 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 38,404.82 (78,595.18) 117,000.00 0.00 6670 MTR Hut 12,000.00 763.64 1,018.18 1,126.36 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 2,908.18 (9,091.82) 12,000.00 0.00 6674 Linen 6,500.00 565.91 681.81 629.55 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,877.27 (4,622.73) 6,500.00 0.00 6676 Deposits 250.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 (250.00) 250.00 0.00 6680 Sundry 250.00 57.09 6.18 34.82 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 98.09 (151.91) 250.00 0.00

TOTAL INCOME 275,000.00 25,201.11 22,633.79 30,518.01 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 78,352.91 (196,647.09) 275,000.00 0.00

6678 EFTPOS Clrg 0.00 2,601.00 (2,940.00) 4,615.02 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 4,276.02

EXPENDITURE

6602 A.P.P.S. 10,000.00 18.18 430.48 558.25 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,006.91 8,993.09 10,000.00 0.00 6603 Telephone 3,500.00 219.13 241.55 247.49 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 708.17 2,791.83 3,500.00 0.00 6604 Maintenance 45,000.00 2,329.78 3,642.87 3,243.37 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 9,216.02 35,783.98 45,000.00 0.00 6606 Development 19,850.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 19,850.00 19,850.00 0.00 6607 Power, Water, Gas 32,000.00 5,908.91 1,101.76 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 7,010.67 24,989.33 32,000.00 0.00 6608 Insurance 6,000.00 4,738.04 1,184.79 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 5,922.83 77.17 6,000.00 0.00 6610 Mgmt Contract Pmts 78,750.00 4,807.70 5,000.00 7,500.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 17,307.70 61,442.30 78,750.00 0.00 6614 Refunds 1,500.00 200.00 80.00 250.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 530.00 970.00 1,500.00 0.00 6618 MTR Hut 25,500.00 39.30 40.55 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 79.85 25,420.15 25,500.00 0.00 6620 Cabins 54,000.00 431.18 4,578.69 477.82 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 5,487.69 48,512.31 52,750.00 1,250.00 6621 Camp Kitchen 7,000.00 19.27 1.53 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20.80 6,979.20 7,000.00 0.00 6622 Information Office 2,500.00 11.32 26.36 253.64 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 291.32 2,208.68 2,500.00 0.00 6625 Linen 504.60 567.30 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,071.90 (1,071.90) 1,250.00 (1,250.00)6630 Sundry 22,250.00 20.00 6,221.85 10.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 6,251.85 15,998.15 22,250.00 0.00

TOTAL EXPENDITURE 307,850.00 19,247.41 23,117.73 12,540.57 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 54,905.71 252,944.29 307,850.00 0.00

PROFIT (LOSS) (32,850.00) 5,953.70 (483.94) 17,977.44 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 23,447.20 56,297.20 (32,850.00) 0.00

CAPITAL EXPENDITURE

8461 Land 0.00 0.00 0.00 8472 Buildings 0.00 0.00 0.00 8492 Plant & Equipment 0.00 0.00 0.00

TOTAL CAPITAL 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

RESERVE TRANSFERS

Transfer to Reserve 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Transfer from Reserve 62,850.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 62,850.00 62,850.00 0.00

ADJUSTED PROFIT (LOSS) 30,000.00 5,953.70 (483.94) 17,977.44 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 23,447.20 (6,552.80) 30,000.00 0.00

October 05, 2011

Melrose Caravan ParkFinancial Report - Alternate Format2011/2012 Financial Year Current Month is: 3 Printed:

LAST YR THIS YR + / - LAST YR THIS YR + / - + / - LAST YR THIS YR + / -

$ $ $ $ $ $ % $ $ $INCOME

6660 Van Hire 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 6662 Unpowered Sites 3,029.11 3,191.82 162.71 6,590.93 7,219.11 628.18 + 9.5 42,261.85 7,219.11 (35,042.74)6664 Powered Sites 11,530.00 13,140.92 1,610.92 23,383.73 27,158.17 3,774.44 + 16.1 80,335.41 27,158.17 (53,177.24)6666 Washing Machines 172.36 290.00 117.64 484.18 687.27 203.09 + 41.9 1,994.15 687.27 (1,306.88)6668 Cabins 16,219.10 12,104.54 (4,114.56) 35,102.73 38,404.82 3,302.09 + 9.4 107,311.03 38,404.82 (68,906.21)6670 MTR Hut 1,390.91 1,126.36 (264.55) 3,413.64 2,908.18 (505.46) - 14.8 10,762.75 2,908.18 (7,854.57)6672 Travel Auction 0.00 0.00 0.00 0.00 0.00 0.00 + 0.0 0.00 0.00 0.00 6674 Linen 837.26 629.55 (207.71) 2,035.43 1,877.27 (158.16) - 7.8 6,179.50 1,877.27 (4,302.23)6676 Deposits 0.00 0.00 0.00 9.09 0.00 (9.09) - 100.0 9.09 0.00 (9.09)6680 Sundry 0.00 34.82 34.82 0.91 98.09 97.18 + 10,679.1 158.81 98.09 (60.72)

TOTAL INCOME 33,178.74 30,518.01 (2,660.73) 71,020.64 78,352.91 7,332.27 + 10.3 249,012.59 78,352.91 (170,659.68)

6678 EFTPOS Clrg (461.00) 4,615.02 2,257.00 4,276.02 0.00 4,276.02

EXPENDITURE

6602 A.P.P.S. 960.29 558.25 402.04 2,516.43 1,006.91 1,509.52 - 60.0 8,885.43 1,006.91 7,878.52 6603 Telephone 256.35 247.49 8.86 753.74 708.17 45.57 - 6.0 3,112.96 708.17 2,404.79 6604 Maintenance 592.14 3,243.37 (2,651.23) 5,813.36 9,216.02 (3,402.66) + 58.5 31,435.93 9,216.02 22,219.91 6606 Development 0.00 0.00 0.00 (1,355.99) 0.00 (1,355.99) - 100.0 (1,355.99) 0.00 (1,355.99)6607 Power, Water, Gas 5,592.02 0.00 5,592.02 11,527.46 7,010.67 4,516.79 - 39.2 28,727.00 7,010.67 21,716.33 6608 Insurance 1,149.79 0.00 1,149.79 5,688.14 5,922.83 (234.69) + 4.1 5,688.14 5,922.83 (234.69)6610 Mgmt Contract Pmts 4,230.78 7,500.00 (3,269.22) 12,692.34 17,307.70 (4,615.36) + 36.4 55,000.14 17,307.70 37,692.44 6612 Contract Services 0.00 0.00 0.00 0.00 0.00 0.00 + 0.0 0.00 0.00 0.00 6614 Refunds 256.00 250.00 6.00 393.00 530.00 (137.00) + 34.9 1,615.31 530.00 1,085.31 6618 MTR Hut 262.65 0.00 262.65 364.23 79.85 284.38 - 78.1 1,752.04 79.85 1,672.19 6620 Cabins 2,591.86 477.82 2,114.04 4,488.18 5,487.69 (999.51) + 22.3 18,305.98 5,487.69 12,818.29 6621 Camp Kitchen 593.00 0.00 593.00 2,329.34 20.80 2,308.54 - 99.1 2,817.58 20.80 2,796.78 6622 Information Office 724.55 253.64 470.91 759.45 291.32 468.13 - 61.6 1,857.39 291.32 1,566.07 6625 Linen 0.00 0.00 0.00 0.00 1,071.90 (1,071.90) + 0.0 0.00 1,071.90 (1,071.90)6630 Sundry 5,890.75 10.00 5,880.75 5,936.15 6,251.85 (315.70) + 5.3 6,370.39 6,251.85 118.54

TOTAL EXPENDITURE 23,100.18 12,540.57 10,559.61 51,905.83 54,905.71 (2,999.88) 164,212.30 54,905.71 109,306.59

PROFIT (LOSS) 10,078.56 17,977.44 7,898.88 19,114.81 23,447.20 4,332.39 + 22.7 84,800.29 23,447.20 (61,353.09)

CAPITAL EXPENDITURE

8461 Land 0.00 0.00 0.00 0.00 0.00 0.00 + 0.0 0.00 0.00 0.00 8472 Buildings 0.00 0.00 0.00 0.00 0.00 0.00 + 0.0 0.00 0.00 0.00 8492 Plant & Equipment 0.00 0.00 0.00 0.00 0.00 0.00 + 0.0 0.00 0.00 0.00

TOTAL CAPITAL EXPENDITURE 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

RESERVE TRANSFERS

Transfer to Reserve 0.00 0.00 0.00 0.00 0.00 0.00 + 0.0 86,000.00 0.00 (86,000.00)Transfer from Reserve 0.00 0.00 0.00 0.00 0.00 0.00 + 0.0 0.00 0.00 0.00

ADJUSTED PROFIT (LOSS) 10,078.56 17,977.44 7,898.88 19,114.81 23,447.20 4,332.39 + 22.7 (1,199.71) 23,447.20 24,646.91

October 05, 2011

MONTHLY RESULT YEAR TO DATE RESULT FULL YEAR RESULT

September



16.1.4 MELROSE LICENSED POST OFFICE

Subject: Updated Financial Report Report By: Chief Executive Officer Report Date: 05/10/2011 File Reference: GDS 4.12.2 Action: No - Information Only Attachments: Yes




and Council

An updated Financial Report for the Melrose Licensed Post Office is attached for the information and reference of Elected Members.

Melrose Licensed Post OfficeFinancial Report - By Month2011/2012 Financial Year Printed:

BUDGET JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN TOTAL VAR FY FC FC VAR

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $INCOME

6460 Operating IncomeInterest Received 75.00 0.00 (75.00) 75.00 0.00 Box Rentals 10,850.00 0.00 (10,850.00) 10,850.00 0.00 Commissions:-* Daily Sales Redem. 29,500.00 3,562.86 2,569.50 2,674.14 8,806.50 (20,693.50) 29,500.00 0.00 * Monthly Self Pay 5,000.00 375.18 396.55 516.23 1,287.96 (3,712.04) 5,000.00 0.00 * LIPOM Statement 11,000.00 1,149.79 829.36 996.52 2,975.67 (8,024.33) 11,000.00 0.00 Other Income 75.00 0.00 (75.00) 75.00 0.00

TOTAL INCOME 56,500.00 5,087.83 3,795.41 4,186.89 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 13,070.13 (43,429.87) 56,500.00 0.00

EXPENDITURE

6452 Operating ExpenditureEmployee Costs 23,000.00 1,387.31 1,718.54 2,535.77 5,641.62 17,358.38 23,000.00 0.00 Contract Services 0.00 0.00 0.00 Materials* Stock Purchases 25,000.00 3,788.19 1,670.45 5,458.64 19,541.36 25,000.00 0.00 * Other 750.00 98.78 41.74 40.58 181.10 568.90 750.00 0.00 Finance Charges 100.00 6.00 6.00 6.00 18.00 82.00 100.00 0.00 Other:- 0.00 * Occupancy Charge 7,800.00 600.00 600.00 750.00 1,950.00 5,850.00 7,800.00 0.00 * EPOS Shortfall 1,800.00 162.35 149.85 106.06 418.26 1,381.74 1,800.00 0.00 * AP Equipment 1,250.00 102.50 102.50 102.50 307.50 942.50 1,250.00 0.00 * Other 1,550.00 1,304.43 1,304.43 245.57 1,550.00 0.00


OPERATING RESULT (4,750.00) (2,361.73) (493.67) 645.98 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 (2,209.42) 2,540.58 (4,750.00) 0.00

COMMUNITY CONTRIBUTIONS

6461 Other IncomeDonations 7,000.00 0.00 (7,000.00) 7,000.00 0.00

TOTAL COMM. CONTRIBUTIONS 7,000.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 (7,000.00) 7,000.00 0.00

CAPITAL EXPENDITURE

0.00 0.00 0.00

TOTAL CAPITAL EXPENDITURE 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

OVERALL RESULT 2,250.00 (2,361.73) (493.67) 645.98 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 (2,209.42) (4,459.42) 2,250.00 0.00

October 05, 2011

Melrose Licensed Post OfficeBalance Sheet Movements2011/2012 Financial Year Printed:

OPENING JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN YTD VAR FY FCST VAR

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $BALANCE SHEET ITEMS

AssetsCurrent Assets

Bank Account 6,028.27 (2,962.56) (196.31) 2,532.66 5,402.06 5,185.08 Accrued Income 0.00

Non-Current AssetsLicense & Assets 45,970.69 45,970.69 45,970.69

Total Assets 51,998.96 (2,962.56) (196.31) 2,532.66 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 51,372.75 0.00 51,155.77 0.00

LiabilitiesCurrent Liabilities

CreditorsDCMR Reimb. Owing 16,988.72 (1,426.67) 2,547.54 3,724.18 21,833.77 12,500.00 Clearing Account 0.00 4,087.68 (2,250.18) (1,837.50) 0.00 Accrued Expenditure 3,261.84 (3,261.84) 0.00 3,000.00 Unspent Grant Funds 0.00 0.00

Loan Liabilities - CurrentCash Advance Debenture 0.00 0.00

Leave Entitlements - CurrentAnnual Leave 241.42 241.42 1,000.00

Non-Current LiabilitiesLoan Liabilities - N/Current

Cash Advance Debenture 0.00 0.00 Leave Entitlements - N/Current

Long Service Leave 601.21 601.21 1,500.00

Total Liabilities 21,093.19 (600.83) 297.36 1,886.68 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 22,676.40 0.00 18,000.00 0.00

Net Assets 30,905.77 (2,361.73) (493.67) 645.98 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 28,696.35 0.00 33,155.77 0.00

EquityAccumulated Surplus (Deficit)

Brought Forward (16,536.72) (16,536.72)Current Year (2,361.73) (493.67) 645.98 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 (18,746.14) (4,750.00)Reserve Transfers

Transfers to Reserves 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Transfers from Reserves 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

Other AdjustmentsAssets Received FOC 0.00 0.00

Community ContributionsCouncil 7,110.99 7,110.99 7,610.99 MCDA 1,558.19 1,558.19 1,808.19 Other 38,773.31 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 38,773.31 45,023.31

ReservesAsset Revaluation Reserve 0.00 Other Reserves

Future Maint. & UpgradesTransfer from Acc Surplus 0.00 Transfer to Acc Surplus 0.00

Total Equity 30,905.77 (2,361.73) (493.67) 645.98 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 28,696.35 0.00 33,155.77 0.00

OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

October 05, 2011

Melrose Licensed Post OfficeFinancial Report - Year by Year Comparison Current Month is: 3

2007 / 2008 2008 / 2009 2009 / 2010 2010 / 2011 2011 / 2012 2007 / 2008 2008 / 2009 2009 / 2010 2010 / 2011 2011 / 2012

$ $ $ $ $ $ $ $ $ $INCOME

6460 Operating IncomeOp Grants & Subs. 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Box Rentals 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Commissions:-* Daily Sales Redem. 2,337.82 1,413.22 2,759.22 3,871.03 2,674.14 7,646.22 6,629.51 7,411.90 8,162.17 8,806.50 * Monthly Self Pay 752.45 546.59 693.95 438.32 516.23 1,987.91 1,379.54 1,634.86 1,246.64 1,287.96 * LIPOM Statement 906.82 1,321.91 1,171.26 620.00 996.52 2,589.47 3,074.06 3,232.22 2,808.55 2,975.67 Other Income 0.00 0.00 0.00 0.00 0.00 0.00 0.00 98.91 0.00 0.00

TOTAL INCOME 3,997.09 3,281.72 4,624.43 4,929.35 4,186.89 12,223.60 11,083.11 12,377.89 12,217.36 13,070.13

EXPENDITURE

6452 Operating ExpenditureEmployee Costs 1,361.40 415.69 241.96 1,707.42 2,535.77 3,844.60 2,889.53 3,270.74 4,647.38 5,641.62 Plant Hire 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Contract Services 0.00 2,200.00 1,250.00 0.00 0.00 0.00 5,061.25 1,250.00 0.00 0.00 Materials* Stock Purchases 1,819.25 3,594.00 616.18 2,148.15 0.00 5,402.14 5,047.50 4,604.17 6,914.90 5,458.64 * Other 37.77 32.37 36.31 0.00 40.58 379.12 103.10 2,617.80 73.85 181.10 Finance Charges 738.36 315.04 107.07 6.00 6.00 750.36 327.04 119.07 18.00 18.00 Other:-* Occupancy Charge 750.00 600.00 750.00 750.00 750.00 1,950.00 1,800.00 1,950.00 1,950.00 1,950.00 * EPOS Shortfall 0.00 99.81 45.47 145.94 106.06 136.16 421.66 308.81 457.36 418.26 * AP Equipment 102.50 102.50 102.50 102.50 102.50 307.50 307.50 307.50 307.50 307.50 * Other 0.00 90.91 0.00 0.00 0.00 1,875.20 1,503.17 1,226.24 1,184.15 1,304.43

TOTAL EXPENDITURE 4,809.28 7,450.32 3,149.49 4,860.01 3,540.91 14,645.08 17,460.75 15,654.33 15,553.14 15,279.55

OPERATING RESULT (812.19) (4,168.60) 1,474.94 69.34 645.98 (2,421.48) (6,377.64) (3,276.44) (3,335.78) (2,209.42)

COMMUNITY CONTRIBUTIONS

6461 Other IncomeDonations 112.27 104.55 0.00 18.18 0.00 4,137.42 360.89 2,450.09 2,122.79 0.00

TOTAL COMM. CONTRIBUTIONS 112.27 104.55 0.00 18.18 0.00 4,137.42 360.89 2,450.09 2,122.79 0.00

CAPITAL EXPENDITURE

Employee Costs 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Contract Services 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Materials 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Other Expenses 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

TOTAL CAPITAL EXPENDITURE 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

OVERALL RESULT (699.92) (4,064.05) 1,474.94 87.52 645.98 1,715.94 (6,016.75) (826.35) (1,212.99) (2,209.42)

TRANSACTION NUMBERS

EPOS Transactions 861 578 717 460 562 2,347 1,544 1,710 1,330 1,430 Shortfall 0 255 116 373 271 348 955 789 1,169 1,069

Month of September YTD to end of September

September



16.1.5 NORTHERN PASSENGER TRANSPORT NETWORK

Subject: Updated Financial Report Report By: Chief Executive Officer Report Date: 05/10/2011 File Reference: GDS 17.73.2.1 Action: No - Information Only Attachments: Yes




and Council

An updated Financial Report for the Northern Passenger Transport Network is attached for the information and reference of Elected Members.

Northern Passenger Transport NetworkFinancial Report - By Month2011/2012 Financial Year Printed:

BUDGET JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN YTD TOTAL VAR FY FCST VAR

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $INCOME

1316 PTB / HACC Grants 89,950.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 (89,950.00) 89,950.00 0.00 1317 Council Contributions 47,300.00 0.00 47,301.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 47,301.00 1.00 47,300.00 0.00 1318 Trainee Subsidies & Cont. 18,000.00 0.00 2,500.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 2,500.00 (15,500.00) 18,000.00 0.00 1320 Trip Donations 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1321 Gladstone Vehicle 8,000.00 199.44 904.00 80.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,183.44 (6,816.56) 8,000.00 0.00 1322 Melrose Vehicle 6,000.00 431.51 319.00 120.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 870.51 (5,129.49) 6,000.00 0.00 1323 Orroroo Vehicle 4,000.00 0.00 931.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 931.00 (3,069.00) 4,000.00 0.00 1324 Peterborough Vehicle 7,000.00 670.24 487.00 185.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,342.24 (5,657.76) 7,000.00 0.00 1325 Quorn Vehicle 1,500.00 126.21 237.50 227.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 590.71 (909.29) 1,500.00 0.00 1326 Jamestown Vehicle 2,500.00 366.40 578.00 350.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,294.40 (1,205.60) 2,500.00 0.00 1327 Interest 4,000.00 384.45 384.44 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 768.89 (3,231.11) 4,000.00 0.00 1328 Other Income 450.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 (450.00) 450.00 0.00

TOTAL INCOME 188,700.00 2,178.25 53,641.94 962.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 56,782.19 (131,917.81) 188,700.00 0.00

EXPENDITURE

1201 Operational Expenditure1204 Bank Fees & Charges 100.00 6.00 6.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 12.00 88.00 100.00 0.00 1207 Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1210 Insurance 4,500.00 4,841.93 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 4,841.93 (341.93) 4,850.00 (350.00)1212 Meal Allowances 2,500.00 72.05 49.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 121.05 2,378.95 2,500.00 0.00 1213 Office Equipment 1,000.00 0.00 36.18 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 36.18 963.82 1,000.00 0.00 1216 Office Rental 3,700.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 3,700.00 3,700.00 0.00 1219 Photocopying & Printing 1,000.00 106.97 40.91 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 147.88 852.12 1,000.00 0.00 1222 Postage & Stationery 2,500.00 224.20 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 224.20 2,275.80 2,500.00 0.00 1225 Salaries & Wages 75,000.00 4,881.00 5,480.76 8,269.11 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 18,630.87 56,369.13 75,000.00 0.00 1228 Superannuation 8,750.00 509.71 509.68 854.69 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,874.08 6,875.92 8,750.00 0.00 1231 Telecommunications 3,500.00 305.60 291.26 287.54 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 884.40 2,615.60 3,500.00 0.00 1232 Trainee Costs 22,500.00 1,783.00 2,201.20 3,189.41 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 7,173.61 15,326.39 22,500.00 0.00 1234 Volunteer Costs 2,500.00 14.00 236.29 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 250.29 2,249.71 2,500.00 0.00 1239 Other / Miscellaneous 2,200.00 268.34 432.46 105.98 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 806.78 1,393.22 2,200.00 0.00 1240 Vehicle Expenditure 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1241 Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1242 Gain / Loss on Disposal 44,600.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 44,600.00 44,600.00 0.00 1243 Fuel & Oils 27,500.00 1,628.52 1,903.42 156.77 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 3,688.71 23,811.29 27,150.00 350.00 1244 Insurance & Registration 5,000.00 1,227.30 0.00 478.53 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,705.83 3,294.17 5,000.00 0.00 1245 Repairs & Maintenance 7,500.00 0.00 308.00 398.19 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 706.19 6,793.81 7,500.00 0.00 1249 Other 1,250.00 0.00 100.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 100.00 1,150.00 1,250.00 0.00


OPERATING SURPLUS (DEFICIT) (26,900.00) (13,690.37) 42,046.78 (12,778.22) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 15,578.19 42,478.19 (26,900.00) 0.00

October 05, 2011

Northern Passenger Transport NetworkBalance Sheet Movements - By Month2011/2012 Financial Year Printed:

OPENING JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN YTD VAR FY FCST VAR

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $BALANCE SHEET ITEMS

AssetsCurrent Assets

Bank Account 3,795.55 (3,212.20) 3,450.50 956.00 4,989.85 1,719.32 LGFA Investment Account 94,196.93 1,115.64 95,312.57 65,000.00 Accrued Income 1,115.64 (731.19) 384.44 768.89 750.00

Non-Current AssetsMotor Vehicles

Car 1 XSZ-411 18,877.87 18,877.87 19,000.00 0.00

Car 2 S878-ADP 21,606.57 21,606.57 22,000.00 0.00

Car 3 S189-AGV 20,245.36 20,245.36 21,000.00 0.00

Car 4 S869AEZ 20,808.18 20,808.18 21,000.00 0.00

Car 5 S774-AGA 19,981.82 19,981.82 20,000.00 0.00

Car 6 S362-AMB 27,430.18 27,430.18 27,500.00 0.00

Office EquipmentVarious Items 2,780.35 2,780.35 2,780.35

Total Assets 230,838.45 (2,827.75) 3,834.94 956.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 232,801.64 0.00 200,749.67 0.00

LiabilitiesCurrent Liabilities

CreditorsDCMR Reimbursement Owing 10,657.89 10,862.62 (38,211.84) 13,734.22 (2,957.11) 15,000.00

Provisions - Employee EntitlementsAnnual Leave 8,492.99 8,492.99 11,000.00 Long Service Leave 13,040.98 13,040.98 15,000.00

Non-Current LiabilitiesProvisions - Employee Entitlements

Annual Leave 0.00 0.00 0.00 Long Service Leave 601.22 601.22 2,000.00

Total Liabilities 32,793.08 10,862.62 (38,211.84) 13,734.22 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 19,178.08 0.00 43,000.00 0.00

Net Assets 198,045.37 (13,690.37) 42,046.78 (12,778.22) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 213,623.56 0.00 157,749.67 0.00

EquityAccumulated Surplus

Brought Forward 198,045.37 198,045.37 184,649.67 Current Year (13,690.37) 42,046.78 (12,778.22) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 15,578.19 (26,900.00)Reserve Transfers

Transfers to Reserves 0.00 0.00 Transfers from Reserves 0.00 0.00

Other AdjustmentsAssets Received Free of Charge 0.00 0.00

ReservesAsset Revaluation Reserve 0.00 0.00 Other Reserves

Motor Vehicle ReserveTransfer from Acc Surplus 0.00 0.00 Transfer to Acc Surplus 0.00 0.00

Total Equity 198,045.37 (13,690.37) 42,046.78 (12,778.22) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 213,623.56 0.00 157,749.67 0.00

OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

October 05, 2011


16.2 OTHER FINANCE BUSINESS

16.2.1 STATUTORY REBATES OF RATES

Subject: 2011 / 2012 Amounts Report By: Chief Executive Officer Report Date: 16/09/2011 File Reference: GDS 17.73.2.1 Action: No - Information Only Attachments: Yes




and Council

The Local Government Act 1999 requires Councils to rebate the rates payable for certain land uses including land: Being predominantly used for service or administration by a Hospital or Health

Centre; Containing a church or other building used for public worship; Used for a cemetery; Owned by the National Trust (pursuant to the National Trust Act); Specified for rate rebate under the Native Title Vegetation Act; Sporting and Recreation Grounds.

In the 2011 / 2012 financial year the total amount of Statutory and Mandatory rebates amounted to $126,132.76 compared to $118 251 last financial year.

A summary of these amounts is attached for the information and reference of Elected

Members.

~~Options:~~

(i) Cr / Cr

(ii) Cr / Cr

Valuation No. First Owner Description Rating Code Calculated Rates

8302126000 Uniting Church Melrose Uniting Church 9 1,643.00$

8302131002 Synod Anglican Melrose Anglican Church 9 3,051.00$

8302538208 Catholic Diocese Wilmington Catholic Church 9 2,545.00$

8302569004 Synod Anglican Wilmington Anglican Church 9 1,159.00$

8302598008 Uniting Church Wilmington Uniting Church 9 1,159.00$

8304043479 Lutheran Church Hd Gregory Lutheran Church 9 509.86$

8302737004 Catholic Diocese Wilmington Cemetery 9 2,881.80$

8304944007 Cemetery Trustees Glenorchy Cemetery 9 570.94$

8301893005 Catholic Diocese Booleroo Catholic Church 9 1,385.00$

8301911007 Booleroo Lutheran Booleroo Lutheran Parish 9 1,293.00$

8301918006 Booleroo Crusade Assembly Booleroo Ministry Centre 9 1,477.00$

8301919009 Minister for Emergency Services CFS & SES Buildings Booleroo 9 1,431.00$

8301920106 Mid North Health Booleroo Hospital 9 2,305.00$

8301923104 Uniting Church Booleroo Uniting Church 9 1,339.00$

8303215005 Holy Trinity Lutheran Lutheran Church Hd Appila 9 682.92$

8303286153 Catholic Diocese Appila Catholic Cemetery 9 285.90$

830455800* Evang. Lutheran Willowie Cemetery 9 1,181.74$

8304571001 Uniting Church Willowie Uniting Church 9 285.90$

8302872003 Catholic Diocese Wirrabara Catholic Church 9 1,355.00$

8302960003 Uniting Church Wirrabara Uniting Church 9 1,075.00$

8302986000 Evang. Lutheran Wirrabara Lutheran Church 9 2,475.00$

8303011002 Synod Anglican Wirrabara Anglican Church 9 1,075.00$

8303481004 Wirrabara Cemetery Trustees Wirrabara Cemetery 9 509.86$

830478000 Uniting Church Murray Town Uniting Church 9 638.00$

830228800* District Council of Mount Remarkable Port Germein Bowling Club 10 3,655.00$

8304399205 The Crown Port Germein Golf Course 10 681.40$

8302002008 District Council of Mount Remarkable Melrose Tennis Courts 10 3,915.00$

8302003000 District Council of Mount Remarkable Melrose Bowling Green 10 3,915.00$

8302682007 District Council of Mount Remarkable Wilmington Golf Course 10 1,802.50$

8302672052 The Crown Wilmington Bowling Club 10 7,971.80$

8302673055 The Crown Wilmington Oval 10 18,762.60$

8302674058 District Council of Mount Remarkable Wilmington Tennis Club 10 8,786.20$



8304924006 Mount Remarkable Agricultural SocietyMelrose Showgrounds 10 3,594.40$

8301842005 Booleroo Centre Bowling Club Booleroo Bowling Green 10 1,615.00$

8301894008 Booleroo Athletic Club Booleroo Oval 10 2,995.00$

8303284000 Stacey Park Trustee Appila Oval 10 7,259.20$

8301987001 District Council of Mount Remarkable Booleroo Golf Course 10 907.00$

8303708408 District Council of Mount Remarkable Booleroo Golf Course 10 374.44$

8303025308 Wirrabara Bowling Club Wirrabara Bowling Green 10 2,755.00$

8303046205 District Council of Mount Remarkable Wirrabara Golf Course 10 3,235.00$

8303370101 District Council of Mount Remarkable Wirrabara Oval 10 4,715.00$

8303486008 The Crown Wirrabara Golf Course 10 2,576.40$

8303489559 The Crown Wongyarra Hall 10 570.94$

8304810201 Murray Town Progress Murray Town Oval 10 700.00$

8304351252 LK Rose Conservation Area 11 235.00$

8302006519 Melrose Branch of the National Trust Heritage Centre 11 1,387.00$

8302009007 Melrose Branch of the National Trust Museum 11 3,051.00$

8302025007 District Council of Mount Remarkable Masonic Lodge Melrose 11 3,019.00$

830334400* R & H Hunt Conservation Area 11 235.00$

8304660207 National Trust of SA Booleroo Whim 11 458.96$

Mandatory 9 32,313.92$

Sporting 10 85,432.88$

Other ‐ Heritage etc. 11 8,385.96$

126,132.76$


16.2 OTHER FINANCE BUSINESS (CONT.)

16.2.2 WIRRABARA BOWLING CLUB

Subject: Financial Support Report By: Chief Executive Officer Report Date: 04/10/2011 File Reference: Wba 180 DP22691 Action: Yes Attachments: Yes

SMP Reference: Objective 4 Lifestyle and Innovation - Building Communities and Fostering

Creativity Strategy 7 Ensure that the Community maintains an adequate number of

successful, active and well managed clubs and organisations Action 2 Assist communities to work towards developing stronger clubs

and community groups whilst minimising duplication of services and facilities

The attached correspondence from Mr Jim Welsh, Secretary of the Wirrabara Bowling

Club Inc. seeks a Community Group Loan from Council to assist the Club with the purchase and installation of solar panels. As indicated, the Club is seeking a loan of $7,000 on a floating rate, floating term basis for up to five years.

A copy of a quote for the solar system, together with a copy of the Club’s most recent audited financial statement are attached for the reference of Elected Members. It is noted that the Club is seeking a loan to effectively cover the full cost of the system (at variance to Principle 3 of the Community Group Loan policy). This is not seen as a concern as the Club has cash holdings to nearly cover this cost and the project will provide an income stream (or a reduced expenditure stream).

Council will need to consider the request and if acceptable, formalise the granting of the

loan.

Recommendation: That Council make available a loan of up to $7,000 from the Community Group Loans

fund ($200,000 cash advance facility) to the Wirrabara Bowling Club for a period of up to five (5) years in accordance with Council’s Community Group Loan Policy, for its proposed project to install solar panels on the club house roof.

~~Options:~~ (i) Cr / Cr (ii) Cr / Cr

Agenda Report - 11th October 2011 3317. ADMINISTRATION MATTERS:

17.1 CHIEF EXECUTIVE OFFICER'S REPORT

17.1.1 MONTHLY ACTIVITIES REPORT

Subject: September 2011 Report By: Chief Executive Officer Report Date: 05/10/2011 File Reference: No File Action: No - Information Only Attachments: Yes


Sustainable Organisation Strategy 1 Develop, implement and foster a Continuous Improvement

philosophy throughout the Council Action 1 Generate greater awareness and accountability by all Council

employees and in all activities

Monthly activities reports are attached for the information and reference of Elected Members.

Chief Executive Officer Agenda Report 17.1.1Monthly Activities Report - September 2011 Meeting 11/10/2011

Date Subject / Item Location Other Attendees From Council Comments

1/09/2011 CLGR Audit Committee Meeting Crystal Brook

HR Matter Melrose Employee Concerned

5/09/2011 Booleroo Parklands Project Planning Session

Melrose Mgr Works & Tech Svcs, Mgr Comm & Ec Dev, Project Officer

6/09/2011 Northern Passenger Transport Network Management Committtee

Melrose Manager Pasenger Transport, Mayor Refer to Minutes

7/09/2011 Healthy Communities Initiative Steering Group Meeting

Port Pirie Manager Community & Economic Development

8/09/2011 Annual LGA CEO Residential Rowland Flat

9/09/2011 Annual LGA CEO Residential Rowland Flat

Council Agenda Preparation Melrose

12/09/2011 Booleroo & District Airstrip Committee Meeting

Booleroo Centre Committee Members

13/09/2011 September Ordinary Meeting of Council Melrose

15/09/2011 Administration Team Meeting Melrose Administration Employees

Meeting with new DCEO re commencement arrangements

Melrose

19/09/2011 Trainee Job Application Shortlisting Processes

Melrose

21/09/2011 Employee Induction Processes x2 Melrose

22/09/2011 Quality Management Team Meeting Melrose Managers and Senior Employees

Office Furniture Supplier Follow Ups Adelaide

Telstra Representative Liaison re updating current handsets

Mobile

National Broadband Network presentation and Dinner

Adelaide

23/09/2011 Booleroo Parklands Project Site Meeting and Discussion

Booleroo Centre Project Team

Administration Trainee Job Interviews Melrose Manager Community & Economic Development

26/09/2011 Shared Services Committee Meeting Quorn Mayor, DCEO

Meeting with LGA President and Executive Director

Quorn Mayor, DCEO

27/09/2011 Central Region Accounting Processes Melrose

CWMS Lagoon Covers Project Melrose & Booleroo Ctre

28/09/2011 Regional Risk Coordinator here Melrose

30/09/2011 Annual Leave Day

Sean CheritonChief Executive OfficerDistrict Council of Mount Remarkable

GYST Time Management Software - Monthly Summary For the Month of September 2011

1 26Accounting & Finance - ABP & Budget

Task Breakdown Task Breakdown

Leave - LSL

Accounting & Finance Business Operations Comm & Ec Development Governance & Members General Admin

Liaison Organisational Support Personal Leave Project Management Regulatory Services

Strategic Management Shared Services Travel & Entertainment Works Related Matters

2 27

3 28

4 29

5 30

6 31

7 32

8 33

9 34

10 35

Accounting & Finance - Rates & Property 4.00 0.25Accounting & Finance - Reporting

Accounting & Finance - EOFY

Accounting & Finance - Payroll 0.75

Caravan Park 0.50Community & Economic Development 5.00

Accounting & Finance - Other 16.75Building & Planning 6.25

Dog & Cat Management 7.25

1.50

Leave - Public Holiday

Leave - Sick & Family

Northern Passenger Transport

OHS & Risk Management 3.00

Liaison - Senior Management 6.00Liaison - Other

Liaison - Community

Liaison - Other Staff

Post Office10 35

11 36

12 37

13 38

14 39

15 40

16 41

17 42

18 43

General Admin - Phone Calls / Messages / Emails 27.50General Admin - Other 18.25

Dog & Cat Management 7.25General Admin - Incoming Mail etc 10.25

Governance - LGA & OLG 27.25Governance - Meeting Preparation & Agendas 15.75

Governance - Elections

Governance - EM Contact & Requests 4.75

Governance - Meetings (Committees) 2.00G M ti (C il) 5 75

0.25Roads & Related Matters

Post Office

Project Management 20.25

Strategic Planning & Management 4.00

Public & Environmental Health

9.50

Shared Services 13.00Sport & Recreation

Tourism

T i i S lf

Time Management & Housekeeping

19 44

20 45

21 46

22 47

23 48

24 49

25 50

Governance - Minutes, Media & Actions 15.50Governance - Regional Matters 7.25

Governance - Meetings (Council) 5.75Training - Others

Travel & Entertainment - Travel 23.25

Training - Self

9.25

Travel & Entertainment - Other 1.00Waste Management 1.50

Summary Totals Hours %

Information Technology 20.00Leave - Annual 7.50

Governance - Other 5.00Human Resources 23.00

Works Matters NEC

Total Hours Worked

Total Hours on Leave / Public Holidays

Total Hours

Total Hours Paid

Total Hours Given

Total Hours Considered to be a 'Productive Use of Time'

Total Hours Worked on Daily Top 10 Priorities

y

155.80

315.50

7.50 2.32

323.00 100.00

97.68

91.36

83 84

167.20 51.76

48.24

264 50

288.25


Number of Working Days 22.00

83.84264.50

Agenda Report - 11th October 2011 3417. ADMINISTRATION MATTERS (CONT.):

17.1 CHIEF EXECUTIVE OFFICER'S REPORT (CONT.)

17.1.2 PLANNED & SCHEDULED ACTIVITIES

Subject: October 2011 Report By: Chief Executive Officer Report Date: 05/10/2011 File Reference: No File Action: No - Information Only Attachments: Yes





The attached Report details the planned and scheduled activities of the Chief Executive Officer for the month of October 2011 and is provided for the information and reference of Elected Members.

Chief Executive Officer Agenda Report 17.1.2Planned & Scheduled Activities Report - October 2011 Meeting 11/10/2011

Date Subject / Item Location Other Attendees From Council Comments

3/10/2011 Public Holiday

4/10/2011 End of Month Accounting Processes Melrose

Audit Preparation Melrose

5/10/2011 Audit Preparation Melrose




7/10/2011 Annual Leave Day

10/10/2011 Audit Melrose

11/10/2011 October Ordinary Meeting of Council Melrose

Audit Melrose

12/10/2011 Audit Melrose

13/10/2011 Administration Team Meeting Melrose Administration Employees

14/10/2011 CLGR CEOs Forum Crystal Brook Deputy CEO

17/10/2011 Healthy Communities Initiative Steering Committee Workshop

Jamestown Manager Community & Economic Development


Regional Bushfire Management Committee Meeting

Clare

24/10/2011 Meeting with CA Management re Software Suite for Councils

Melrose

26/10/2011 Travel to Adelaide for LGA Meeting & Associated Activities

Adelaide Mayor & Deputy Chairman

27/10/2011 LGA Meeting & Associated Activities Adelaide Mayor & Deputy Chairman

28/10/2011 LGA Meeting & Associated Activities Adelaide Mayor & Deputy Chairman


17.1 CHIEF EXECUTIVE OFFICER'S REPORT (CONT.)

17.1.3 WEEKLY COMMUNIQUÉS

Subject: Since September Meeting Report By: Executive Assistant Report Date: 06/10/2011 File Reference: GDS 9.33.3 Action: To Be Determined Attachments: Yes

SMP Reference: Objective 2 Administration and Finance – Accountable, Secure and

Sustainable Organisation Strategy 1 Develop, Implement and Foster a Continuous Improvement

Philosophy Throughout the Council Action

Elected Member Weekly Communiqués issued since the last Ordinary Meeting of Council are attached. These Communiqués are:- Week Ending 16/09/2011 Week Ending 23/09/2011 Week Ending 30/09/2011 Week Ending 07/10/2011

Do any Elected Members have any questions or comments regarding any of the items

included within these Communiqués?

District Council of Mt Remarkable

PO Box 94, Melrose SA 5483 Tel: 08 8666 2014 Fax: 08 8666 2169 CEO Contact Details Mobile 0427 663 333 A/H Tel 08 8667 2457 A/H Fax 08 8667 2068 Email: [email protected]

ELECTED MEMBER WEEKLY COMMUNIQUÉ Week Ending Friday 16th September 2011

To: Mayor All Elected Members QMT

From: Chief Executive Officer

1. Works Matters 1.1

2. Finance Matters 2.1

3. Administration Matters

3.1 Chief Executive Officer’s Items 3.1.1

3.2 Deputy CEO’s Items 3.2.1

3.3 Manager C & ED’s Items 3.3.1

3.4 Other Administration Items 3.4.1

4. Correspondence 4.1 Mount Horrocks Historical Society Inc - Horrocks Highway 4.2 KESAB - Sustain Spring Edition 2011 4.3 Dan van Holst Pellekan MP - Local Government Disaster Fund 4.4 Horsndale Wind Farm - Community Information Days 4.5 Department of the Premier and Cabinet - SA Strategic Plan 4.6 LGA – State Emergency Service – Workforce Structure Review

5. Media Releases 5.1

6. Local Government Department and Associations 6.1 LGA Circular 36.4 - Tobacco Products Regulation Amendment Bill 2011 6.2 LGA Circular 36.9 - Regional Development Fund Recipients 6.3 LGA Circular 37.2 - State Executive Committee Meeting 15th September 2011 6.4 LGA Circular 37.5 - Productivity Commission Study into LG Regulation of Business 6.5 LGA Circular 37.7 - Clean Energy Future Legislation 6.6 LGA Circular 37.15 - Online Public Access to EPA Licences 6.7 LGA Circular 37.17 - Guidelines on Native Title Financial Assistance 6.8 LGA Circular 37.18 - Draft Regulations for Nation TV and Computer Recycling Scheme

W:\Correspondence\Sean\2011\Communiques\2011-09-16.docx

6.9 LGA Circular 37.19 - Possession Limits for SA Recreational Fishery

7. Environmental Health Matters 7.1

8. Planning & Development Matters 8.1

9. Other Matters 9.1



ELECTED MEMBER WEEKLY COMMUNIQUÉ Week Ending Friday 23rd September 2011



1. Works Matters 1.1

2. Finance Matters 2.1


3.1 Chief Executive Officer’s Items 3.1.1

3.2 Deputy CEO’s Items 3.2.1

3.3 Manager C & ED’s Items 3.3.1

3.4 Other Administration Items 3.4.1

4. Correspondence 4.1 Wirrabara Institute - Minutes 5th September 2011 4.2 Wirrabara Progress Association – Minutes 11th September 2011 4.3 Melrose Community Association Inc – 23rd August 2011

5. Media Releases 5.1

6. Local Government Department and Associations 6.1 LGA Circular 38.1 - New LGA Strategic Plan 6.2 LGA Circular 38.5 - Fin Sustainability Information Paper 6.3 LGA Circular 38.6 - Climate Change Seminar 6.4 LGA Circular 38.11 - School Based Immunisation Update 6.5 LGA Circular 38.12 - Draft State NRM Plan 6.6 LGA Circular 39.1 - Heritage Advisory Services 6.7 LGA Circular 39.2 - Constitutional Panel Issues Discussion Paper

7. Environmental Health Matters 7.1

8. Planning & Development Matters



ELECTED MEMBER WEEKLY COMMUNIQUÉ Week Ending Friday 30th September 2011



1. Works Matters

2. Finance Matters


3.1 Chief Executive Officer’s Items

3.2 Deputy CEO’s Items

3.3 Manager C & ED’s Items

3.4 Other Administration Items

4. Correspondence 4.1 Nectorbrook Discovery Plantation 4.2 Government of SA – Natural Resources Management Council – Draft State Natural

Resources Management Plan for Consultation 4.3 LGA – Topical Report for September 2011

5. Media Releases

6. Local Government Department and Associations 6.1 LGA Circular 39.6 - Improving Fines Collection & Enforcement

7. Environmental Health Matters


9. Other Matters

District Council of Mt Remarkable PO Box 94, Melrose SA 5483

Tel: 08 8666 2014 Fax: 08 8666 2169

CEO Contact Details

Mobile 0427 663 333

A/H Tel 08 8667 2457

A/H Fax 08 8667 2068

Email: [email protected]

ELECTED MEMBER WEEKLY COMMUNIQUÉ Week Ending Friday 7

th October 2011

To: Mayor

All Elected Members

QMT


1. Works Matters

1.1

2. Finance Matters

2.1


3.1 Chief Executive Officer’s Items

3.1.1

3.2 Deputy CEO’s Items

3.2.1

3.3 Manager C & ED’s Items

3.3.1

3.4 Other Administration Items

3.4.1

4. Correspondence

4.1 Australian Local Government Association – FAQ’s and Fact Sheets

4.2 SAMBA – SAMBA Community Award

4.3 Government of South Australia – Thank You Letter

4.4 Murray Darling Association Inc – Membership

4.5 South Australia Local Government – Database Reports 2009-10

4.6 LGA – Review of Local Government Corporate Services

4.7 Regional Development Australia Yorke and Mid North – Alteration to Regional

Development Australia Yorke and Mid North Terms

5. Media Releases

5.1

6. Local Government Department and Associations

6.1 LGA Circular 39.10 - Review of Climate Change & Greenhouse Emissions Reduction Act

6.2 LGA Circular 39.11 - Low Carbon Communities Program Design Consultation

6.3 LGA Circular 39.12 - Parliamentary Select Committee Burnside Investigation Cessation

6.4 LGA Circular 39.14 - Writing Local Government into the Australian Constitution

6.5 LGA Circular 39.15 - LGA Annual General Meeting

6.6 LGA Circular 40.1 - National Social Media Survey

C:\Documents and Settings\chj.REMARKABLE\Desktop\communiqyue.docx

7. Environmental Health Matters

7.1


8.1

9. Other Matters

9.1


17.2 DEPUTY CHIEF EXECUTIVE OFFICER’S REPORT

As the Deputy Chief Executive Officer has only been in the role for two weeks, no written report has been provided. The Officer may wish to provide Council with a brief outline of his background and experience at the Meeting.


17.3 MANAGER COMMUNITY AND ECONOMIC DEVELOPMENT REPORT 17.3.1 MONTHLY ACTIVITIES REPORT

Subject: September 2011 Report By: Manager Community & Economic Development Report Date: 07/10/2011 File Reference: No File Action: No - Information Only Attachments: Yes





Monthly activities reports are attached for the information and reference of Elected Members.

MCED Monthly Activities‐September 2011

Date Subject/Item LocationOther Attendees from Council Comments

5‐Sep Booleroo Centre Parklands Booleroo Centre

6‐Sep

Administration Employee

induction Melrose

7‐Sep

Mid North be active Management

Meeting Port Pirie

7‐Sep Healthy Communities Meeting Port Pirie HCIPO

8‐Sep QMT Melrose Senior Management

12‐Sep Disaster Management Interviews Melrose

13‐Sep Council Meeting Melrose

14‐Sep Regional Development Seminar Adelaide

15‐Sep Wilmington Swimming Pool

21‐Sep Employee Induction Melrose

21‐Sep

Site inspection of Orroroo Golf

Clubhouse and Caravan Park Orroroo

21‐Sep SFRTA Meeting Orroroo

22‐Sep QMT Melrose

23‐Sep OPAL Shortlisting Melrose

23‐Sep

Booleroo Centre Stephen Street

site visit Booleroo Centre

23‐Sep

Administration Traineeship

Interviews Melrose

26 ‐ 30 Sep Annual Leave

Muriel ScholzManager Community & Economic Development District Council of Mount Remarkable

GYST Time Management Software - Monthly Summary For the Month of September 2011

1 26Accounting & Finance - Other

Task Breakdown

0.25

Task Breakdown

Liaison - Senior Management 8.00

Accounting & Finance Business Operations Comm & Ec Development Governance & Members

General Admin Liaison Organisational Support Personal Leave

Project Management Regulatory Services Strategic Management Shared Services

Travel & Entertainment Works Related Matters

2 27

3 28

4 29

5 30

6 31

7 32

8 33

9 34

10 35

General Admin - Incoming Mail etc 2.25General Admin - Phone Calls / Messages / Emails 19.25

Community Development - General 1.50Economic Development - General

Governance - LGA & OLG 13.00Governance - Meeting Preparation & Agendas 5.00

General Admin - Other 7.00Governance - EM Contact & Requests 2.50

Governance - Meetings (Committees) 5.50

Liaison - Other

OHS & Risk Management

Tourism 3.75Training

Strategic Planning & Management

Time Management & Housekeeping 3.25

Shared Services

Sport & Recreation

Travel & Entertainment - Travel 11.5010 35

11 36

12 37

13 38

14 39

15 40

16 41

17 42

18 43

Governance - Minutes, Media & Actions

Governance - Minutes, Media & Actions

Governance Meetings (Committees) 5.50Governance - Meetings (Council) 3.50

Human Resources 6.25Information Technology 1.75

Governance - Regional Matters

Governance - Other 0.50

Leave - Annual 36.50L LSL

7.00Grant Applications - Community 1.00

Travel & Entertainment Travel 11.50Travel & Entertainment - Other 1.00

Project Management - Urban development 18.00

Grant Applications - Council

Grant Applications - acquittals

Project Management - General 12.50

Project Management-Disaster management 13.75P j t M t P l 1 75

Project Management - RLCIP

19 44

20 45

21 46

22 47

23 48

24 49

25 50

Leave - Public Holiday

Leave - Sick & Family

Leave - LSL

Project Management - solar 10.25Project Management - walking & cycling 3.25

Project Management-Pools 1.75

0.25

Project Management - HCI&OPAL 11.50Project Management - Training &events

Summary Totals Hours %

Liaison - Other Staff 4.75Liaison - Regional Bodies 0.25

Liaison - Community 0.75Liaison - Government

Project Management - Playgrounds

Total Hours Worked

Total Hours on Leave / Public Holidays

Total Hours

Total Hours Paid

Total Hours Given

Total Hours Considered to be a 'Productive Use of Time'


y

50.05

180.75

36.50 16.80

217.25 100.00

83.20

95.02

115 08

167.20 76.96

23.04

208 00

171.75


Number of Working Days 22.00

115.08208.00


17.3 MANAGER COMMUNITY & ECONOMIC DEVELOPMENT’S REPORT (CONT.)

17.3.2 PLANNED & SCHEDULED ACTIVITIES

Subject: October 2011 Report By: Manager Community & Economic Development Report Date: 07/10/2011 File Reference: No File Action: No - Information Only Attachments: Yes





The attached Report details the planned and scheduled activities of the Manager Community & Economic Development for the month of October 2011 and is provided for the information and reference of Elected Members.

MCED Planned Activities‐October 2011

Date Subject/Item LocationOther Attendees from Council Comments

1‐7 Oct Annual Leave

11‐Oct Council Meeting Melrose

12‐Oct Interviewing ‐ OPAL Manager Melrose Mark Williams, Rebecca Jeisman, Terry Barnes

13‐Oct Administration Meeting Melrose

14‐Oct RDA Southern Flinders Meeting Port Pirie

17‐Oct

Healthy Communities Planning

Session Jamestown HCIPO

19‐Oct SFRTA

20‐Oct QMT Melrose Senior Management


17.3 MANAGER COMMUNITY & ECONOMIC DEVELOPMENT’S REPORT (CONT.) 17.3.3 GENERAL REPORT

Subject: September 2011 Report By: Manager Community and Economic Development Report Date: 07/10/2011 File Reference: No File Action: No - Information Only Attachments: Yes





Projects Updates:

Booleroo Centre Parklands Project Stage 1- Community Centre: Work has commenced and some trees have been removed to allow the landscaping to be underway. Demolition work is planned and will be followed by kerbing and concrete path construction.


17.4 BE ACTIVE FIELD OFFICER’S REPORT 17.4.1 MONTHLY REPORT

Subject: September 2011 Report By: be active Field Officer Report Date: 06/10/2011 File Reference: No File Action: No - Information Only Attachments: Yes




employees and in all activities The September report from the be active Field Officer will be included in the

November Agenda.


17.5 HEALTHY COMMUNITIES INITIATIVE PROJECT OFFICER’S REPORT 17.5.1 MONTHLY REPORT

Subject: September 2011 Report By: Healthy Communities Initiative Project Officer Report Date: 04/10/2011 File Reference: No File Action: No - Information Only Attachments: Yes





The attached report from the Healthy Communities Initiative Project Officer outlines his activities etc for the period.

Stuart Green Healthy Communities Initiative Coordinator Monthly Progress Report 1st – 29th September 2011 Page 1

Stuart Green HCIC Progress Report – 1st - 29th September – 2011

• 7/9/11 Attended Be Active management meeting at Port Pirie Library and listened in on discussions regarding future changes to BE Active structure and program delivery, as well as getting some ideas on how HCI and Be Active can work together on outcomes.

• 12/9/11 Spoke to Christian Haig from Bike SA in regards to how Bike SA can work in with HCI. Due to our contractual grant obligations requiring the councils to use AUSCYCLE for programs, Christian has agreed to talk to Gareth Watkins from AUSCYCLE to see how they can work together for program options and delivery. Christian plans to meet with me in the near future for discussions.

• 12/9/11 Spoke to Barbie Cuttlebuck, Senior Lecturer, Sport and Recreation, TAFE SA, Port Lincoln Campus about the possibility of teaching some Certificate 3 Fitness Leadership units through Peterborough and Port Pirie TAFE as part of HCI programs.

• 13/9/11 Met with Jessie Hamat at Booleroo Medical Centre, Lifestyle advisor for Jamestown, Booleroo and Orroroo Do It For Life Program. Jesse is willing to refer clients to HCI programs, and feels HEAL and Heartmoves will work well with her client base.

• 13/9/11 Visited Orroroo after meeting with Jesse, but unfortunately did not get to meet with CEO Iian Wilson due to him having other obligations (Council Meeting). Due to insufficient room at council office I utilised a vacant room at hospital. Have changed dates for visits to Thursdays instead of Tuesdays to avoid clashes in the future.

• 13.9/11 Prepared and emailed General Proposal to Muriel Scholz for LGA HCI steering committee members to give feedback on program direction.

• 14/9/11 Emailed HCIPO LGA visit schedule to all LGA’s for the remainder of 2011.

• 15/9/11 Met with Jacqui Merkel Secretary at Crystal Brook Fitness Facility, she is enthusiastic about HEAL and Heartmoves programs being facilitated at the Gym. Met with Genevier Moore, Diabetes Educator at Crystal Brook Hospital, discussed client referals to HCI programs.

• 15/9/11 had meeting with Admin Manager Collin Byles and Community Services Officer Sandra Waite to discuss HCI Program directions.

• 16/9/11 Travelled to Adelaide for Eat Well Be Active networking meeting with Healthy Community Initiative representatives. Explored current SA Health strategies and HCI representatives have agreed that a quarterly meeting for support and program development will be useful.


• 19/9/11 Travelled to Peterborough to attend Peterborough Action Group Steering Committee quarterly meeting. Presented a brief summary of HCI to participants. Jenifer Garrard DON Peterborough Hospital enquired about the possibility of HCI assisting with relocation of community gym from hospital to more central location. Also discussed was usefulness of TAFE fitness leader units being facilitated at Peterborough TAFE with assistance from HCI.

• 20/9/11 Attended Port Pirie for scheduled visit, and attended Youth Sector Network general meeting. Discussed HCI and possibilities of networking with programs, such as linking youth to TAFE Cert 3 in Fitness Leader modules. Also attended Better Living Group meeting at Laura and presented HCI and program options. Better Living Group Committee advised on the difficulty of engaging locals into health related programs.

• 22/9/11 Travelled to Jamestown for scheduled visit and Met with Sarah Wiles from Practice and Workforce Support, Quality Use of Medicine, Program Officer, Mid North Division of Rural Medicine, to discuss linking with GPs and HCI Programs in the future. Sarah would like to be part of steering committee. Also had discussions with Rebecca Jeisman NAC Community Development Manager regarding structuring of HCI Steering Committee planning session on 17th October 2011.

• 23/9/11 Phone discussion with Barbie Cuttlebuck, Senior Lecturer, Sport and Recreation, TAFE SA, Port Lincoln regarding appropriate Fitness Leader modules and costing should teaching of some Certificate 3 Fitness Leadership units through Peterborough and Port Pirie TAFE.

• 23/9/11 Advertisement seeking casual employees prepared to be trained as Heartmoves facilitators emailed to all council districts, gyms and health services. Successful applicants will undertake an interview.

• 26/9/11 Sarah Wiles from Practice and Workforce Support, Quality Use of Medicine, Program Officer, Mid North Division of Rural Medicine, requested to be present at HCI Steering Committee planning session October 17th 2011. This request was denied by steering committee until all of committee are together for discussions on October 17, where Sarah’s request has been put on the agenda.

• 27/9/11 Travelled to Peterborough for scheduled visit and met with Jenifer Garrard DON Peterborough Hospital for discussion regarding Community Gym. Jenifer is seeking HCI support for the process of relocating community gym from hospital to more accessible central location. After meeting spoke to Peterborough Council CEO Terry Barnes regarding how council can assist with process. Terry has asked for any proposals to be forwarded to him for consideration related to gym relocation.


• 28/9/11 Attended meeting at Port Pirie with Allison King, designated HEAL facilitator, to discuss HCI program budgeting and involvement of HEAL Program. Meeting was productive, and Allison indicated that she has resources to help engage unemployed population in Port Pirie.

• 29/9/11 travelled to Orroroo for scheduled visit and met with Health Promotions officer Di Barrie and discussed options for Heartmoves to be facilitated in Orroroo and districts.


17.6 DISASTER RESILIENCE PROJECT OFFICER’S REPORT 17.6.1 MONTHLY REPORT

Subject: September 2011 Report By: Disaster Resilience Project Officer Report Date: 04/10/2011 File Reference: No File Action: No - Information Only Attachments: Yes





The attached report from the Disaster Resilience Project Officer outlines his activities etc for the period.

Disaster Resilience Project Officer Monthly report. Stuart Mawbey

Page 1

Introduction As this is my first monthly report to the councils, I should introduce myself. As the Disaster Resilience

Project Officer for the shared services of Mount Remarkable, Peterborough, The Flinders Rangers

and Orroroo – Carrieton, it’s my task to develop emergency and business continuity plans so that the

councils can go about their important, essential business safely in times of disaster or emergency,

and “bounce back” as quickly as possible to serve the community.

As councillors would be aware, the local councils of the shared services area provide essential

services and critical infrastructure, vital to the health and happiness of their communities.

My emergency service background is primarily from the State Emergency Service (SES) of NSW as a

volunteer, and as a volunteer, I have been involved in the field at building collapses, emergency

repair of houses, first aid, bushfire support, search and rescue to name a few experiences, but I also

took on a managerial role, and have assisted in the management, coordination and control of large

disaster events such as Lismore floods and Newcastle storms. I have worked closely with NSW

Police. SES NSW sent me to study at the EMA Institute in Mt Macedon Victoria, where I studied

Emergency Management at a post graduate level. I gained much of my administrative experience at

the Australian Taxation Office in Canberra, but please don’t hold that against me. I also worked for

the Anglican Cathedral of Canberra-Goulburn.

Like many of the councillors and most of the community I serve, most of my background is in

farming. I helped operate a family cattle farm in Braidwood NSW for about 15 years and have had

some experience in wheat, sheep and pigs at extended family farms. I much prefer country towns

and farms to a city.

My approach to Emergency Management is “ALL HAZARDS”, so that includes everything from storms

to bushfires, train derailment, even to acts of terrorism. Some hazards have a greater probability of

occurring than others, and all hazards have different intensities of capacity to cause harm and

damage. In the Preparation Prevention Response and Recovery (PPRR) cycle, most of my job lies in

the Preparation stage, where I plan, assess risks, and develop business continuity capacity.

1st Day, Wednesday 21st of September I started work at the regional Council of Mount Remarkable, Melrose where I was excited by my first

day at work, and very keen to get into working hard for the communities. Much of Wednesday was

taken up with induction into the work practices of the council such as OH&S. Muriel gave me a stack

of information to read, so that I would gain a better understanding of what was expected of me, and

what needed to be done.

Thursday and Friday – 22nd and 23rd of September Thursday and Friday were taken up with research of many of the existing plans, corporate policies

and plans of Mount Remarkable, and asking a lot of questions. I started researching some of the best

practice models of emergency management planning, on the Emergency Management Australia


Page 2

website and took notes, wanting to apply the best and latest thinking in Emergency Management to

the task of developing a plan. I made arrangements to visit Quorn and the shared services

committee on Monday. I also wrote a letter introducing myself to Peterborough Red Cross, as one of

my first community contacts. I studied the risk of climate change driven tidal surges for seaside

settlements such as Port Flinders and Port Germein.

Monday 26th September Most of Monday was taken up travelling to Quorn to meet the representatives of the shared services

committee. While travelling to Quorn, I made some general observations of the landscape from a

perspective of an Emergency Manager. From the bushfire risk at Melrose, to the flood plains and

gullies around Quorn, I took it all in. I think it’s important to understand the landscape, and while a

local has advantage of time, I also need to be aware of the surrounding district. I gave a short

introduction at Quorn and was invited to visit Peterborough and The Flinders Ranges Councils.

At Quorn, I was taken around on a tour of council facilities and the town by the works manager,

Mark Hill, inspecting the new transfer station, the sewer system, asking questions about water, and

generally about the town. I noted the inverted street drain used for storm water management, and

we also drove past the cemetery. Mark was exceptionally well versed in the engineering of the town

as well as its history. Quorn I noted was beautiful little town with a lot of civic pride. I made a note to

talk to more works managers.

Tuesday 27th of September Tuesday was back to work studying policies and literature relating to Emergency Management

within the shared council area. South Australian law and emergency management arrangements are

slightly different to NSW, and I can’t afford to assume that everything is done the same here. I wrote

some correspondence to all the councils introducing myself. I started making plans of who to meet

for community consultation. I also started looking at all the services that the shared councils provide,

as well as their measurable outputs, in reference to business continuity.

Wednesday 28th of September The day started with the usual study of council documents. I had made arrangement to meet Terry

Barnes at Peterborough Council. I drove through Orroroo on the way to Peterborough, and had a

quick look around. At Peterborough, I met a few of the council staff. I was impressed with Mayor

Ruth Whittle’s 21 years of service public office. Terry took me around the town to show me the

infrastructure particularly the circa WW1 storm water channel. Peterborough can be justifiably

proud of Steamtown.

I am attracted to Peterborough; perhaps it is the train buff in me. I can see Peterborough developing

into a real tourist town in the near future. I also met the OH&S officer David Baldry and fire

prevention officer of Peterborough, and we had a long discussion about risks to Peterborough, local

emergency management arrangements and David provided me with a great deal of material

including the Peterborough emergency plan and business continuity plan.


Page 3

Thursday, Friday 29th and 30th of September I plan to consult with Sean Cheriton, CEO of Mount Remarkable with regard to business continuity

and study the emergency planning of Peterborough. There isn’t enough time in the working day, so I

will always have some homework.


17.7 OTHER ADMINISTRATION REPORTS 17.7.1 CQI REPORTING

Subject: Completed CQI Reports Report By: Chief Executive Officer Report Date: 05/10/2011 File Reference: No File Action: No - Information Only Attachments: Yes





The attached report provides details of Continuous Quality Improvement (CQI) Reports that have been completed during the course of the month for the information of Elected Members

Resolved CQI ReportsWednesday, 5 October 2011 9:49:57 PM

ID Title OpenedCQI Report Type Priority Target Responsible Officer Opened By Resolved

692 Bush growing out on to road 29‐Sep‐11Customer Complaint ModerateBrenton Pearce Administration Ca 04‐Oct‐11

688 Deliver 240L Green Wheelie Bin 29‐Sep‐11Customer Request SomeBrenton Pearce Jennifer Frick 04‐Oct‐11

631 Flooding 19‐Aug‐11Customer Complaint SomeBrenton Pearce Monique Endema 04‐Oct‐11

685 Tree to be cleaned up High Street 26‐Sep‐11Customer Request ModeratePeter Lock Administration Ca 29‐Sep‐11

669 Poor Road Condition 20‐Sep‐11Customer Complaint SomeBrenton Pearce Administration Ca 28‐Sep‐11

682 Dusty Road after grading 23‐Sep‐11Customer Request ConsiderableBrenton Pearce Administration Ca 23‐Sep‐11

659 Rabbit and rodent issues 12‐Sep‐11Customer Complaint LowBrenton Pearce Sareena Alchin 21‐Sep‐11

671 Centenary Park 20‐Sep‐11Customer Request SomeBrenton Pearce Administration Ca 21‐Sep‐11

656 Running water in toilets 12‐Sep‐11Customer Complaint ModerateBrenton Pearce Sareena Alchin 19‐Sep‐11

662 Deliver 240L Green Wheelie Bin to Property at Port Fliners

14‐Sep‐11Customer Request SomeBrenton Pearce Jennifer Frick 15‐Sep‐11

660 Ashes for Cemetery wall 13‐Sep‐11Customer Request SomeBrenton Pearce Tammy Bastian 15‐Sep‐11

653 Exposed Rods 09‐Sep‐11Customer Complaint ConsiderableBrenton Pearce Tammy Bastian 14‐Sep‐11

654 Pot hole in road, road conditions 09‐Sep‐11Customer Complaint ConsiderableBrenton Pearce Sareena Alchin 13‐Sep‐11

658 Repairs required for public toilets 12‐Sep‐11Customer Complaint ModerateBrenton Pearce Sareena Alchin 13‐Sep‐11

650 Port Flinders Walking Trail 08‐Sep‐11Customer Request SomeBrenton Pearce Muriel Scholz 13‐Sep‐11

616 Pick up 240L Green Bin delivered by mistake 10‐Aug‐11Customer Request ModerateBrenton Pearce Jennifer Frick 12‐Sep‐11

649 Wire sticking out of storm water drain 08‐Sep‐11Customer Complaint SomeBrenton Pearce Administration Ca 12‐Sep‐11

651 Gutters on an angle 09‐Sep‐11Customer Complaint SomeBrenton Pearce Administration Ca 12‐Sep‐11

657 Driveway too steep 12‐Sep‐11Customer Complaint LowBrenton Pearce Sareena Alchin 12‐Sep‐11

648 Please deliver 2 Hire bins to Melrose Hall Friday 9th September

07‐Sep‐11Customer Request ModerateBrenton Pearce Jennifer Frick 09‐Sep‐11

647 Leaking tap 06‐Sep‐11Prevent Action Request SomeBrenton Pearce Tammy Bastian 09‐Sep‐11

640 Centenary Park Toilets Wilmington Lights not working

26‐Aug‐11Incident Report ModerateBrenton Pearce Muriel Scholz 08‐Sep‐11

646 Sunken Grave at Willowie Cemetery 06‐Sep‐11Customer Complaint ConsiderableBrenton Pearce Craig Mudge 07‐Sep‐11

643 Pothole in bitumen 31‐Aug‐11Customer Complaint SomeBrenton Pearce Sareena Alchin 06‐Sep‐11

Page 1 of 22

ID Title OpenedCQI Report Type Priority Target Responsible Officer Opened By Resolved

641 New Bins to be delivered 1 140L Red Top and 1 240L Green Top

31‐Aug‐11Customer Request SomeBrenton Pearce Jennifer Frick 06‐Sep‐11

607 Obstacle on Wilmington Melrose railtrail 29‐Jul‐11Incident Report HighBrenton Pearce Muriel Scholz 01‐Sep‐11

609 Replacement of Tourist plaque 01‐Aug‐11Customer Request LowBrenton Pearce Colleen Jacobs 01‐Sep‐11

639 Council Weed Spraying ‐ Cemetry 26‐Aug‐11Customer Complaint ConsiderableBrenton Pearce Monique Endema 29‐Aug‐11

425 Boggy verge / edge of road after rain 31‐Mar‐11Customer Request LowBrenton Pearce Colleen Jacobs 26‐Aug‐11

628 Driveway Issues 18‐Aug‐11Customer Complaint ConsiderableBrenton Pearce Craig Mudge 26‐Aug‐11

625 Road mess 17‐Aug‐11Customer Complaint ConsiderableBrenton Pearce Tammy Bastian 25‐Aug‐11

635 Grading Required ‐ 'The Bluff' Access Road 24‐Aug‐11Customer Request ModerateBrenton Pearce Craig Mudge 25‐Aug‐11

622 Road grading requested 15‐Aug‐11Customer Request ModerateBrenton Pearce Sareena Alchin 24‐Aug‐11

629 Road condition 19‐Aug‐11Incident Report HighBrenton Pearce Sareena Alchin 23‐Aug‐11

624 Water metre covered 17‐Aug‐11Customer Complaint SomeBrenton Pearce Tammy Bastian 22‐Aug‐11

538 Condition of Road 01‐Jun‐11Customer Complaint ModerateBrenton Pearce Sara Broadbent 13‐Aug‐11

612 Pot holes 02‐Aug‐11Customer Request LowBrenton Pearce Colleen Jacobs 12‐Aug‐11

620 Gateway to Park near Public Toilets at Murray Town

11‐Aug‐11Customer Complaint LowBrenton Pearce Sara Broadbent 12‐Aug‐11

618 Condition Road 10‐Aug‐11Customer Complaint LowBrenton Pearce Sara Broadbent 11‐Aug‐11

531 Pot Holes 30‐May‐11Customer Request SomeBrenton Pearce Tammy Bastian 11‐Aug‐11

617 Broken Wheel on Red Top Bin 10‐Aug‐11Customer Request ModerateBrenton Pearce Jennifer Frick 10‐Aug‐11

615 Slippery roads 08‐Aug‐11Customer Complaint ModerateBrenton Pearce Sareena Alchin 09‐Aug‐11

614 Fallen Tree over entire road 08‐Aug‐11Customer Complaint HighBrenton Pearce Sareena Alchin 08‐Aug‐11

593 Property entrance ‐ slippery etc 14‐Jul‐11Customer Request InsignificantBrenton Pearce Colleen Jacobs 03‐Aug‐11

611 Driveway issue 01‐Aug‐11Customer Complaint LowBrenton Pearce Paul Kretschmer 02‐Aug‐11

560 Parked Vehicle ‐ possibily on Council land 16‐Jun‐11Customer Request LowBrenton Pearce Colleen Jacobs 01‐Aug‐11

513 EMU Crossing at the Day Care Centre in Booleroo Centre

24‐May‐11Customer Complaint SomeBrenton Pearce Sara Broadbent 01‐Aug‐11

605 Spraying Issues 27‐Jul‐11Customer Complaint LowBrenton Pearce Sara Broadbent 28‐Jul‐11

603 Spraying of Backyard 25‐Jul‐11Customer Request LowBrenton Pearce Sara Broadbent 28‐Jul‐11

606 Road needs maintenance 28‐Jul‐11Customer Complaint SomeBrenton Pearce Colleen Jacobs 28‐Jul‐11

253 Slashing Required 25‐Nov‐10Customer Request ConsiderableBrenton Pearce Ann Frick 26‐Jul‐11

Page 2 of 22


17.7 OTHER ADMINISTRATION REPORTS (CONT.) 17.7.2 CQI REPORTING

Subject: Open CQI Reports Report By: Chief Executive Officer Report Date: 05/10/2011 File Reference: No File Action: No - Information Only Attachments: Yes





The attached report provides details of Continuous Quality Improvement (CQI) Reports that are presently showing within the CQI database as open for the information of Elected Members

Open CQI ReportsWednesday, 5 October 2011 9:51:25 PM

ID Title Cases.Date OpenedStatusCQI Report Type Priority Date DueResponsible Officer Currently With

31 Port Germein Memorial Wall‐ Institute 18‐Feb‐10Awaiting Third Party Customer Complaint ModerateSean Cheriton Sean Cheriton

53 Driveway Problems, Mills Property 08‐Mar‐10In ProgressCustomer Complaint Very HighBrenton Pearce Sean Cheriton

67 Street Light Request 18‐Mar‐10Awaiting Further InfoCustomer Request ModerateBrenton Pearce Peter Lock

81 Unsightly Property ‐ Appila ‐ Dumped Cars 29‐Mar‐10In ProgressCustomer Complaint ConsiderableRon Ashenden Ron Ashenden

135 Security Light ‐ back of old CFS Shed 11‐Aug‐10Being FinalisedCustomer Request LowPresently Vacant Sean Cheriton

152 Locality / Historical Signage 26‐Aug‐10Being FinalisedCustomer Request Very LowSean Cheriton Colleen Jacobs

158 Goods & Chattels on Allotment ‐ Adjacent Wirrabara

09‐Sep‐10Awaiting Further InfoCustomer Complaint ModerateRon Ashenden Ron Ashenden

193 Mis‐use of Port Germein Goods Shed 13‐Oct‐10Being FinalisedCustomer Complaint LowSean Cheriton Sean Cheriton

195 Melrose Caravan Park 13‐Oct‐10Not StartedCustomer Complaint LowMichael & Marina L Michael & Marina La

199 Installation of Document Holders at 6 Locations

15‐Oct‐10In ProgressCustomer Request SomeBrenton Pearce David Prosser

212 "Squatters" living in a condemned building 26‐Oct‐10Not StartedCustomer Complaint ModerateRon Ashenden Ron Ashenden

225 Grass ‐ Port Flinders 08‐Nov‐10On HoldCustomer Complaint ModerateGeoff Slee Geoff Slee

286 Road Naming 15‐Dec‐10On HoldCustomer Request SomeSean Cheriton Meridee Groves

293 Correspondence Item 13795 ‐ Garrett, WL ‐ Dog Control Aspect

06‐Jan‐11Not StartedCustomer Complaint ModerateColleen Jacobs Colleen Jacobs

294 Correspondence Item 13795 ‐ Garrett, WL ‐ Horse Keeping Aspect

06‐Jan‐11Not StartedCustomer Complaint ModerateRon Ashenden Ron Ashenden

297 Cemetery Enquiry ‐ Shirlene King 07‐Jan‐11Not StartedCustomer Request ModerateColleen Jacobs Colleen Jacobs

314 Unsightly condition 18‐Jan‐11Not StartedCustomer Complaint LowSean Cheriton Ron Ashenden

329 Culvert needed at entrance to property 28‐Jan‐11Awaiting Further InfoCustomer Request LowBrenton Pearce Wayne Errington

330 Watering system 31‐Jan‐11Awaiting Third Party Customer Request LowSean Cheriton David Prosser

334 Maintenance in former CWA Building, Wilmington

31‐Jan‐11On HoldCustomer Request LowMuriel Scholz Muriel Scholz

383 Possible Truck Parking area 09‐Mar‐11Awaiting Further InfoCustomer Request LowBrenton Pearce David Prosser

440 Conditions of Road 12‐Apr‐11Awaiting Further InfoCustomer Complaint LowBrenton Pearce Peter Lock

442 High gutter in front of business in Wilmington

13‐Apr‐11Awaiting Further InfoCustomer Complaint ModerateBrenton Pearce Peter Lock

Page 1 of 4


459 Clearing of dirt around culvert Gunyah Road no. 1028*

28‐Apr‐11Awaiting Further InfoCustomer Request LowBrenton Pearce Wayne Errington

466 Damage to Water Meter 02‐May‐11In ProgressCustomer Complaint ModerateSean Cheriton Sean Cheriton

474 Light at end of Jetty Port Germein Broken 05‐May‐11Awaiting Further InfoCustomer Request ModerateBrenton Pearce David Prosser

485 Leaking standpipe 09‐May‐11Awaiting Further InfoPrevent Action Request SomeBrenton Pearce David Prosser

495 Commemorative Plaque Jack Babbage 16‐May‐11In ProgressCustomer Request SomeSean Cheriton Sean Cheriton

514 Cleaning of Public Toilets 24‐May‐11In ProgressCustomer Complaint ModerateSean Cheriton Muriel Scholz

515 Wilmington Cemetery Display Plan 24‐May‐11On HoldCustomer Request Very LowSean Cheriton Colleen Jacobs

520 Tidy Up of Monument, Melrose 25‐May‐11In ProgressCustomer Request Some 06‐Nov‐11Brenton Pearce David Prosser

525 Use of Land 27‐May‐11In ProgressCustomer Complaint ConsiderableSean Cheriton Ron Ashenden

526 Hire ‐ Footpath Roller 27‐May‐11Being FinalisedCustomer Request LowBrenton Pearce Peter Lock

530 Mold on Ceiling 30‐May‐11Awaiting Further InfoCustomer Request LowBrenton Pearce David Prosser

546 Road Closure 18 hours of Melrose & FTF 07‐Jun‐11Being FinalisedCustomer Complaint ConsiderableSean Cheriton Muriel Scholz

559 Slashing osf Blocks 16‐Jun‐11Not StartedCustomer Request SomeGeoff Slee Geoff Slee

561 Couple BIG pot holes 17‐Jun‐11Awaiting Further InfoCustomer Request SomeBrenton Pearce Wayne Errington

564 Condition of Public Toilets 20‐Jun‐11Not StartedCustomer Complaint ConsiderableSean Cheriton Sean Cheriton

566 Dangerous tree 20‐Jun‐11On HoldPrevent Action Request SomeBrenton Pearce David Prosser

569 Condition of Public Toilets, Wilmington 22‐Jun‐11Not StartedCustomer Complaint ModerateSean Cheriton Sean Cheriton

585 Unsightly Appearance 12‐Jul‐11Not StartedCustomer Complaint LowSean Cheriton Sean Cheriton

589 Muddy and dangerous section of road 13‐Jul‐11Awaiting Further InfoCustomer Request SomeBrenton Pearce Wayne Errington

594 Untidy / not cleaned public toilets 15‐Jul‐11Awaiting Further InfoCustomer Complaint HighSean Cheriton Sean Cheriton

595 Condition of Booleroo Centre School Bus Route

15‐Jul‐11Awaiting Further InfoCustomer Request SomeBrenton Pearce Wayne Errington

596 Wilmingtion Public Toilets 18‐Jul‐11Not StartedCustomer Complaint SomeSean Cheriton Sean Cheriton

597 Cancellation of Road Rent 19‐Jul‐11Not StartedCustomer Request Low 30‐Sep‐11Sean Cheriton Sean Cheriton

601 Toilets need regular cleaning 25‐Jul‐11Not StartedCustomer Complaint HighSean Cheriton Sean Cheriton

604 Jetty light not working 25‐Jul‐11Awaiting Further InfoCustomer Request SomeBrenton Pearce David Prosser

608 Directional Sign 29‐Jul‐11Awaiting Further InfoCustomer Request LowBrenton Pearce David Prosser

613 New Rubble Pit Agreement required 03‐Aug‐11Not StartedCustomer Request LowSean Cheriton Sean Cheriton

619 Kerbing Wilmington 11‐Aug‐11Not StartedCustomer Complaint LowBrenton Pearce Brenton Pearce

Page 2 of 4


626 Property sign location 18‐Aug‐11Awaiting Further InfoCustomer Request LowBrenton Pearce David Prosser

627 Vandalised sign 18‐Aug‐11Awaiting Further InfoIncident Report ModerateBrenton Pearce David Prosser

630 Road condtion 19‐Aug‐11Not StartedCustomer Request ModerateBrenton Pearce Brenton Pearce

632 Road condition 19‐Aug‐11Not StartedCustomer Complaint ModerateBrenton Pearce Peter Lock

633 Road sign requested 19‐Aug‐11Not StartedCustomer Request LowBrenton Pearce Brenton Pearce

634 Condition of Road 22‐Aug‐11Awaiting Further InfoCustomer Complaint SomeBrenton Pearce Wayne Errington

636 Road Maintanance 24‐Aug‐11Not StartedPrevent Action Request ConsiderableBrenton Pearce Brenton Pearce

637 Port Germein Refuse station fees and illegal dumping

25‐Aug‐11Not StartedCustomer Complaint SomeBrenton Pearce Brenton Pearce

638 Sloppy and muddy road 25‐Aug‐11Not StartedCustomer Complaint SomeBrenton Pearce Brenton Pearce

644 Dying Tree 01‐Sep‐11Not StartedCustomer Request LowBrenton Pearce Brenton Pearce

645 Suggestion for DCMR website 02‐Sep‐11Not StartedOther CQI Suggestion LowSean Cheriton Craig Mudge

652 Vacant Block needing maintenance 09‐Sep‐11Awaiting Further InfoCustomer Complaint SomeGeoff Slee Geoff Slee

655 Road condition 09‐Sep‐11Being FinalisedCustomer Complaint LowBrenton Pearce David Prosser

661 Trees on Footpath overhanging Private Property

14‐Sep‐11Not StartedCustomer Request ModerateBrenton Pearce Brenton Pearce

663 BBQ & Power Issues at Camp Kitchen 15‐Sep‐11Not StartedCustomer Request ConsiderableMuriel Scholz Muriel Scholz

664 Trees 15‐Sep‐11Not StartedCustomer Request ModerateBrenton Pearce Brenton Pearce

665 Vacant Block with weeds 19‐Sep‐11Not StartedCustomer Request SomeBrenton Pearce Brenton Pearce

666 Slashing & Spraying Required 19‐Sep‐11Not StartedCustomer Complaint HighBrenton Pearce Brenton Pearce

667 Vancant Block needing mowing in Wirrabarra

19‐Sep‐11Not StartedCustomer Request SomeGeoff Slee Geoff Slee

668 Grass Dangerously High 19‐Sep‐11Not StartedCustomer Complaint ConsiderableGeoff Slee Geoff Slee

670 Trees with active white ants 20‐Sep‐11Not StartedCustomer Request SomeBrenton Pearce Brenton Pearce

673 Condition of road 21‐Sep‐11Not StartedCustomer Complaint LowBrenton Pearce Brenton Pearce

674 Block needing mowing 21‐Sep‐11Not StartedCustomer Complaint SomeBrenton Pearce Brenton Pearce

675 Block needs mowing 21‐Sep‐11Not StartedCustomer Complaint SomeBrenton Pearce Brenton Pearce

678 New Road 21‐Sep‐11Not StartedCustomer Complaint Very LowBrenton Pearce Brenton Pearce

679 Rail Trail 21‐Sep‐11Not StartedCustomer Complaint SomeBrenton Pearce Brenton Pearce

681 Weeds need mowing 23‐Sep‐11Not StartedCustomer Request SomeGeoff Slee Geoff Slee

Page 3 of 4


683 Deliver new 240L Green & 140L Red Top Bins

23‐Sep‐11Not StartedCustomer Request SomeBrenton Pearce David Prosser

686 Acacia Trees creating blind spot 27‐Sep‐11Awaiting Further InfoCustomer Request SomeBrenton Pearce Peter Lock

687 Tree Branch hanging over boundary of Melrose Primary School

28‐Sep‐11Not StartedIncident Report ConsiderableBrenton Pearce Peter Lock

689 SA Water ‐ posts indicating Hydrant Locations

29‐Sep‐11OtherCustomer Complaint InsignificantBrenton Pearce Brenton Pearce

690 Fire Prevention Request 29‐Sep‐11Not StartedCustomer Complaint ModerateGeoff Slee Geoff Slee

691 Cemetery needs weeding and general tidy 29‐Sep‐11Not StartedCustomer Request SomeBrenton Pearce Brenton Pearce

693 Foothpaths to be sprayed in future 29‐Sep‐11Not StartedCustomer Complaint Very LowBrenton Pearce Brenton Pearce

694 Hanging Branches 29‐Sep‐11Not StartedCustomer Request SomeBrenton Pearce Brenton Pearce

696 Footpath and drain 30‐Sep‐11Not StartedCustomer Complaint SomeBrenton Pearce Brenton Pearce

698 Road needs regrading 30‐Sep‐11Not StartedCustomer Complaint SomeBrenton Pearce Brenton Pearce

699 Bridge 04‐Oct‐11Not StartedPrevent Action Request SomeBrenton Pearce Brenton Pearce

700 Tree hanging very low 05‐Oct‐11Not StartedCustomer Complaint SomeBrenton Pearce Brenton Pearce

Total 90

Page 4 of 4

Agenda Report - 11th October 2011 4518. MAJOR PROJECT UPDATES: 19. OTHER PROJECT UPDATES:

Agenda Report - 11th October 2011 4620. CORRESPONDENCE:

20.1 PRÉCIS OF CORRESPONDENCE

Subject: September 2011 Report By: Executive Assistant Report Date: 06/10/2011 File Reference: No file Action: No - Information Only Attachments: Yes

SMP Reference: Objective 2 Administration and Finance - Accountable, Secure and Sustainable

Organisation Strategy 1 Develop, implement and foster a Continuous Improvement philosophy

throughout the Council Action 1 Generate greater awareness and accountability by all Council employees

and in all activities

The précis of correspondence for the month of September 2011 is attached for the information and reference of Elected Members.

Agenda Report - 11th October 2011 4720. CORRESPONDENCE (CONT.):

20.2 EXPERT PANEL ON CONSTITUTIONAL RECOGNITION OF LOCAL GOVERNMENT

Subject: Discussion Paper Report By: Chief Executive Officer Report Date: 06/10/2011 File Reference: GDS 10.3.2.1 Action: Yes Attachments: Yes

SMP Reference: Objective 1 Governance - Respected, Responsive, Open and Effective Leadership Strategy 5 Promote a positive image of Council Action 3 Maintain membership of and active involvement in the South Australian

Local Government Association and associated state level activities and projects

The attached correspondence from the Hon James Spigelman AC QC, Chair of the

independent Expert Panel on Constitutional Recognition of Local Government advises Council of the release of a Discussion Paper to promote debate and highlight a number of principal issues and considerations.

A copy of the discussion paper is also attached, together with correspondence from the

Australian Local Government Association on the matter.

Council will need to give due consideration to the Discussion Paper and determine whether it wishes to make a submission in relation to it.

~~Options:~~

(i) Cr / Cr

(ii) Cr / Cr

Public Discussion PaperSeptember 2011

ISBN 978-0-9870837-0-8

All material presented in this document is provided under a Creative Commons Attribution 3.0

Australia (http://creativecommons.org/licenses/by/3.0/au/) licence.

The details of the relevant licence conditions are available on the Creative Commons website

(accessible using the links provided) as is the full legal code for the CC BY 3.0 AU licence

(http://creativecommons.org/licenses/by/3.0/au/legalcode).

The document must be attributed as Public Discussion Paper, Expert Panel on Constitutional

Recognition of Local Government, Commonwealth of Australia represented by the Expert Panel

Secretariat within the Department of Regional Australia, Regional Development and

Local Government.

The views expressed herein are those of the Expert Panel on Constitutional Recognition of Local

Government and do not necessarily represent the views of the Commonwealth of Australia.

Introduction ..................................................................................................................................... 1

The Constitution .............................................................................................................................. 1

Local government in Australia’s Federation ................................................................................. 2

Why recognise local government in the Constitution? .............................................................. 3

Ideas for changing the Constitution .............................................................................................. 4

Symbolic recognition ............................................................................................................. 5

Financial recognition ............................................................................................................ 5

Democratic recognition ......................................................................................................... 6

Recognition through federal cooperation ............................................................................. 8

Further questions ............................................................................................................................ 9

How to have your say ....................................................................................................................... 9

Attachment A: Terms of reference and panel membership ........................................................ 10

Expert Panel terms of reference ............................................................................................. 10

Expert Panel members ........................................................................................................... 11

Attachment B: History of constitutional recognition of local government .............................. 12

Attachment C: Local government in State constitutions ............................................................ 15

Contents Page

Expert Panel on Constitutional Recognition of Local Government

Discussion Paper 1

Introduction

This paper aims to promote discussion on whether local government should be recognised in

Australia’s Constitution. It invites public comment on the different ideas it contains for changing

the Constitution.

The Commonwealth Government is committed to holding a referendum on this issue during the

current Parliament or at the next election. There is currently support across the political spectrum

for some form of recognition of local government. However, before any referendum can be held,

the proposal must pass both Houses of the Parliament.

As a step in meeting its commitment, the Government has established the independent Expert

Panel on Constitutional Recognition of Local Government to provide advice on this issue. The Expert

Panel’s terms of reference and a list of members are in Attachment A.

The Expert Panel has been given two key tasks:

• to assess whether there is sufficient support in the Australian community to recognise local

government in the Constitution

• to provide recommendations to the Government on specific changes that could be made to

the Constitution to bring about such recognition.

The Expert Panel wants to hear the views of a wide range of Australians on these issues. This discussion

paper sets out some reasons for including local government in the Constitution and some ideas about

how the Constitution could be changed to achieve this. The panel seeks submissions on the ideas and

issues involved to inform its advice to the Commonwealth Government. You will find a number of

questions throughout the paper to use as starting points for any views that you want to share.

The Constitution

The Australian Constitution, the nation’s founding political and legal document, was developed

at a series of constitutional conventions in the 1890s and came into effect with the Federation of

Australia in 1901. The Constitution sets the basic rules on how governments, and the different arms of

government, operate in Australia. Due to historical circumstances, it addresses only the relationships

between State Governments, Territories and the Commonwealth. Local government is not mentioned

anywhere in the Constitution.

Australia has changed significantly since Federation in 1901. From time to time, the Australian people

are asked to update the Constitution to reflect these changes. The Constitution can only be updated

through a referendum, and any proposed change has to achieve what is known as a double majority.

That is, it requires a national majority of votes and a majority of votes in a majority of States. There is

more information on previous referendums, including two on local government, in Attachment B.

2 Discussion Paper


Local government in Australia’s Federation

Local government bodies have existed in Australia since the establishment of the

Adelaide Corporation (now the City of Adelaide) in 1840. Across Australia, there are now about

560 local government bodies that promote local interests and deliver important services and

infrastructure. These bodies are very diverse: the areas they cover range from less than a square

kilometre to almost 380,000 square kilometres (approximately the same area as Japan), and their

populations range from a few hundred to more than 1 million.

Local government is a legislative responsibility of the States and Territories and is recognised in

the Constitution of each State. State parliaments determine the roles and responsibilities of local

governments, and those responsibilities vary from State to State.

Over recent decades, the role of local government has widened significantly. It now covers areas such

as planning, environmental management, recreation, regional development and human services.

Also, local government is increasingly being asked to contribute to national policy areas such as

economic development and action on climate change, and to support improvements in public

policymaking and service delivery at the regional level. Through these processes, local government

is now directly involved in the development of national policy.

More and more, shared responsibilities require greater cooperation among the three levels of

government. The peak Australian local government organisation has been accepted for two decades

as a member of the Council of Australian Governments, the highest forum for collaboration in our

federal system. All levels of government have now agreed that they must take a cooperative approach

to the reallocation of responsibilities and resources to minimise duplication and waste and to

increase sustainability and accountability.

A good example of such cooperation can be seen in the Inter-governmental Agreement Establishing

Principles Guiding Inter-governmental Relations on Local Government Matters. The agreement,

signed in 2006 by Commonwealth, State and Territory ministers for local government and the

Australian Local Government Association, sets out a framework for the funding and delivery of

services to the community at the local level.

Discussion Paper 3

The Commonwealth Parliament formally acknowledged the role of local government in Australia

in 2006. All political parties supported a resolution that:

1. recognises that local government is part of the governance of Australia, serving

communities through locally elected councils

2. values the rich diversity of councils around Australia, reflecting the varied communities

they serve

3. acknowledges the role of local government in governance, advocacy, the provision of

infrastructure, service delivery, planning, community development and regulation

4. acknowledges the importance of cooperating with and consulting with local government

on the priorities of their local communities

5. acknowledges the significant Australian Government funding that is provided to local

government to spend on locally determined priorities, such as roads and other local

government services

6. commends local government elected officials who give their time to serve

their communities.

While the resolution did not advocate recognising local government in the Constitution, it

affirmed the integral part played by local government as the third level of government in the

Australian Federation.

Why recognise local government in the Constitution?

Including a reference to local government in the Constitution would formally recognise the role

it plays in the Australian federal system as the third tier of government. This recognition would

enhance the status of local government, in the community and in its dealings with the other two

levels of government. Local government would be better able to attract the support and resources

it needs, and to develop the new capacities to fulfil its

increasingly important role in our system of government.

For example, a wider range of people might stand for election

as councillors or apply for professional and management

positions within local government, and career, trade,

training, employment and retention opportunities at all

levels might open up.

Recognition could also enhance the ability of local councils to advocate the interests of their

communities through collaboration with other levels of government. It could thus make a practical

difference to local government’s ability to deliver local services and infrastructure, and to its future

development as an integral part of the Australian Federation.

Should the role of local

government in Australia be

recognised by including a

reference to local government

in the Australian Constitution?

4 Discussion Paper


Certain forms of recognition would have more specific objectives and effects, as discussed below.

For example, a form of ‘financial recognition’ has been proposed to overcome legal doubts about the

Commonwealth’s ability to directly fund local government, while ‘democratic recognition’ would

guarantee that local government councillors must, as a general rule, be democratically elected.

Ideas for changing the Constitution

There are a range of ideas on how to include local government in the Australian Constitution.

Each meets different practical objectives and has advantages and disadvantages. In its considerations,

the Expert Panel is looking for ideas that will:

° make a practical difference

° have a reasonable chance at a referendum

° resonate with the public.

The panel has identified four ideas that appear to satisfy these three criteria and is looking for specific

feedback on each of them. Some of these ideas have already been discussed in the community and

could be proposed at a referendum in this term of Parliament. Others have had less public debate

and may need a longer time for discussion before going to a referendum.

The panel notes at the outset that including an express reference to local government in a substantive

provision of the Constitution could be held by the High Court to prohibit a State from altering the

fundamental characteristics of a system of local government. Definition of those characteristics

would then become a matter for the Court.

The constitutions of some nations make detailed provision for the powers and responsibilities of local

government. The panel does not believe that this form of recognition would satisfy the three criteria

above. It would be widely regarded as an unacceptable intrusion into the constitutional role of the

States. Accordingly, that option has not been included.

The Expert Panel is interested in which, if any, of the ideas you support, and what you see as the

advantages and disadvantages of each. The ideas are not mutually exclusive, and more than one could

be incorporated in a referendum proposal. The panel would also like to know whether there are any

other ideas you would like to add.

Discussion Paper 5

Symbolic recognition

Symbolic recognition of local government would seek to enhance the status of local government in

the Australian Federation in a way that has minimal or no legal effects.

This idea has been raised on a number of occasions. One option is that local government be

acknowledged in a new preamble to the Constitution. Currently, the Constitution does not have

a preamble into which a statement of recognition could simply be inserted. However, it is well

recognised that if there were to be a new preamble it would cover a range of matters, not just local

government. A proposal to add a preamble was put to referendum in 1999, along with a proposal that

Australia become a republic. Neither was successful.

Do you think that, if the

Constitution is changed

to include a preamble or

statement of values, local

government should be referred

to in either?

An alternative approach to symbolic recognition would be to

incorporate a ‘statement of values’ in the body of the

Constitution. If this were done, the statement could refer to

the democratic foundations of local government. While this

form of recognition would be unlikely to have a practical

impact on local government, it could affect the approach of

the High Court to interpreting other provisions of the

Constitution, particularly if the provision were part of the text

and not in the preamble.

Local councils throughout Australia have long advocated that, if there were to be a preamble to the

Constitution, then local government should be mentioned. However, both this approach and the

concept of a statement of values raise some issues beyond the Expert Panel’s terms of reference.

Financial recognition

Many councils rely on funding, from both their State Government and the Commonwealth

Government, to supplement income from rates and other charges and to provide essential services

and infrastructure in their communities.

Most Commonwealth funding to local government is paid to State Governments, which then pass

the funds on to local governments. However, the Commonwealth Government also has a number of

programs for local government under which grants are paid directly to local councils.

In 2009, the High Court declared that the constitutional basis on which the Commonwealth had

traditionally relied to support the legality of direct grants to local government did not do so. Many

constitutional lawyers doubt that any other head of Commonwealth power can support the kind of

direct funding of local government that now exists. It could be years before the High Court decides

the matter. In the interim, important Commonwealth funding arrangements, such as the Nation

Building Roads to Recovery Program and the Regional and Local Community Infrastructure

Program, are of questionable legality.

6 Discussion Paper


It is possible to replace direct Commonwealth funding

of local government by providing grants to the States on

the condition that they pass those funds directly to local

government. However, the experience of local government

is that this can sometimes lead to delays, increased costs

and a significant reduction in the funds available to deliver

the services that the Commonwealth wishes to support.

Another idea for constitutional recognition of local government, therefore, involves changing the

Constitution to ensure that the Commonwealth Government can provide funding directly to local

councils, without having to pass the funding through State Governments. There is widespread

support for this change among local government bodies, which are greatly concerned about the

current legal uncertainty.

One way to resolve questions about the Commonwealth’s

capacity to directly fund local government is to amend

section 96 of the Constitution, which deals with funding

from the Commonwealth Parliament to the States. Section 96

could be amended to ensure that local government has the

same ability to access funding from the Commonwealth as the States currently have. Amendments to

section 96 could be made in the following two ways (new words are in italics):

1. ... the Parliament may grant financial assistance to any State or to any local government body

formed within the limits of a State or Territory on such terms and conditions as the Parliament

thinks fit.

2. ... the Parliament may grant financial assistance to any State or to any local government

body on such terms and conditions as the Parliament thinks fit.

The first of these two ideas more clearly affirms that the establishment of the system of local

government is a matter for State and Territory legislation.

Democratic recognition

Local councils, like the Commonwealth and State Governments, are democratic bodies that are

answerable to their communities. Many Australians expect to be able to elect their local council,

and vote out a council they do not agree with, in the same way as they can for Commonwealth and

State Governments.

There is no guarantee at a national level that local councils must be elected. Most State constitutions

describe local councils as elected bodies, but whether and how that is achieved in practice depends

on a normal Act of Parliament. The relevant section in the State constitution can also usually be

amended simply by an Act of Parliament. Therefore, the final decision about whether local councils

are elected or not lies with the State parliament, not the people.

Do you agree with either of the

suggested changes to section 96

of the Constitution?

Should the Constitution

be changed to explicitly say that

the Commonwealth Government

can provide funding directly to

local councils?

Discussion Paper 7

State Governments and parliaments have extensive powers to dismiss local councils and appoint

administrators or replacements. The limits on these powers vary between the different States.

For more information on the different protections in State constitutions, see Attachment C.

The limited protection for local government under State

constitutions has long been a concern for local government

representatives, who have argued that local government

cannot be a legitimate democratic institution if it is not

protected by inclusion in the Australian Constitution.

An appropriate way of addressing citizens’ rights to democracy at the local level would be to include

a guarantee in the Australian Constitution that local communities have a right to elect their local

councils. Two possible proposals for inclusion in the Constitution are as follows:

1. Each State shall, and each Territory may, establish and maintain a system of local government

bodies directly chosen by the people.

2. Each State shall, and each Territory may, provide for the establishment and continuance of a

system of local government elected in accordance with the laws of the State or Territory.

The first option includes a clear democratic requirement,

which is based upon the wording in the current Constitution

for elections to the Commonwealth House of Representatives

and Senate. This option would probably rule out existing

provisions in some States for property qualifications and

multiple voting in local government elections. The second option would let the States and Territories

determine the electoral basis of local government, provided it met the general description of an

election, but with a weaker democratic guarantee.

Under either of these provisions, it is probable that State and Territory governments would not

be able to exercise their executive powers to dismiss local councils, as they have done in the past.

Nor could they pass legislation authorising themselves to do so either by legislation or executive order.

To maintain the possibility of dismissing a local council, preferably by Act of Parliament rather than by

ministerial directive, each of the above amendments could be qualified by adding the following words:

The Parliament of a State or Territory may by Statute dismiss a local government body, and

provide for the appointment of persons to perform its functions and exercise its powers until

such time as a new local government can be elected.

This approach would be similar to that taken in the Victorian Constitution.

Should democratic elections

for local governments be

guaranteed by the Constitution?

If so, which of the proposed

provisions should be included

in the Constitution?

8 Discussion Paper


Recognition through federal cooperation

A fourth idea is to change the Constitution to explicitly encourage cooperation between governments.

In any such amendment, the role of local government could be expressly recognised in the context of

improving the relationship between all three levels of government.

Many Australians expect the different levels of government in Australia to cooperate on issues

that require a joint approach. Often, problems can be solved only by governments working together.

All levels of government recognise the importance of cooperation and have increased their

collaboration since Federation.

The three levels of government cooperate on many issues. However, the High Court has determined

that some forms of cooperation, upon which the Commonwealth and all State Governments and

parliaments had agreed, are not legally possible under the Constitution. In particular, the High

Court has ruled invalid a scheme in which the State and federal governments cooperated to improve

the function of our courts.1 The High Court has also found that the States cannot impose certain

executive duties on the Commonwealth, even where there is agreement from the Commonwealth.2

In deciding one case, a High Court judge dismissed the idea of cooperative federalism as a mere

‘political slogan’ of no legal effect. 3

A number of specific proposals have been put

forward to overcome these decisions. One idea is

to insert in the Constitution an express reference

to the desirability of cooperation between the

Commonwealth and the States. A reference to

cooperation among and between all three levels

of government could be included in any such

provision. While such a provision would not be of direct operational effect, its inclusion could have

significant influence on the High Court’s approach to interpreting other provisions of the Constitution

in a way that enhances cooperative conduct.

A further step, with more direct effect, would be to insert a provision requiring the Commonwealth

and the States to give each other an opportunity to comment on any proposed laws that would affect

their status, powers and/or functions. Again, if such a provision were adopted, it would be open to

include local government in the provision.

These ideas include matters that go beyond the Expert Panel’s terms of reference. Their consideration

would require a more extensive process of consultation than panel is able, or indeed qualified,

to undertake.

1 Re Wakim; Ex parte McNally (1999) 198 CLR 511.2 R v Hughes (2002) 202 CLR 535.3 Re Wakim; Ex parte McNally (1999) 198 CLR 511, 566.

If the Constitution is changed to refer to

the desirability of cooperation between

the Commonwealth and the States,

should local government be included in

any such provision?

Discussion Paper 9

Further questions

The Expert Panel is interested in your views on some further questions to help inform its report to the

Commonwealth Government.

What do you think are the advantages and disadvantages of the particular

ideas discussed in this paper?

Which ideas, or combination of ideas, do you think could best provide a basis

for constitutional recognition of local government in Australia?

Are there any other ideas not covered in this discussion paper that

you support?

Do you think that there are other ways of recognising the role of local

government and enhancing its status, apart from constitutional change?

Do you think that there are any implications beyond the benefits to local

government that might result from the suggested changes to the Constitution?

How to have your say

There are two ways that you can have your say and submit your views to the Expert Panel.

First, you can provide a written submission, either through the panel’s website at

www.localgovrecognition.gov.au, or by post to:

The Secretariat


GPO Box 803

Canberra ACT 2601

The deadline for receiving written submissions is 4 November 2011. Unless you request otherwise,

submissions will be published on the website.

Second, you can participate in the online survey on the website. The Expert Panel will also hold a

series of consultations across Australia from late September through to November 2011. There is more

information about these on the website.

10 Discussion Paper


Attachment A: Terms of reference and panel membership

Expert Panel terms of reference

Context

The Government has committed to pursue recognition of Local Government in the

Australian Constitution.

Purpose

The Government has decided to establish an independent Expert Panel to consult with stakeholder

groups and the community on the level of support for constitutional recognition of local government

and to identify possible forms that recognition could take.

The Expert Panel will report to Government in December 2011.

Terms of Reference

The Expert Panel should, report on and make recommendations regarding:

a. the level of support for constitutional recognition among stakeholders and in the general

community; and

b. options for that recognition.

The Expert Panel will have regard to the benefits and risks of the different options as well as outcomes

that may be achieved for key stakeholders through constitutional recognition of local government.

In conducting its inquiry, the members of the Expert Panel will consult:

• Local governments and their representative bodies, including the Australian Council of

Local Government and the Australian Local Government Association (ALGA);

• State and Territory governments;

• Federal parliamentarians;

• Subject matter experts, such as constitutional reform, local government and regional

government experts; and

• Interested members of the Australian community.

The Expert Panel will be supported by a secretariat within the Department of Regional Australia,

Regional Development and Local Government.

Discussion Paper 11

Expert Panel members

The Hon. James Spigelman AC QC (Chair)

Councillor Paul Bell AM

Professor A.J. Brown

Senator Bob Brown

Father Joe Caddy

Mr Ross Cameron

Mr Peter Clarke

Mr Rob Hudson

The Hon. Karlene Maywald

Mayor Genia McCaffery

Mr Greg McLean OAM

Mrs Jane Prentice MP

Professor Graham Sansom

Right Hon. Lord Mayor of Perth Lisa Scaffidi

Mr Sid Sidebottom MP

Mr Jim Soorley AM

Ms Lucy Turnbull AO

Mr Tony Windsor MP

12 Discussion Paper


Attachment B: History of constitutional recognition of local government

The Australian Constitution does not refer to local government; historically, local government was not

recognised in State constitutions either.

Local government is now recognised in all State constitutions. The Commonwealth Constitutional

Convention established by the Whitlam Government recommended at a number of the sessions it

held between 1973 and 1985 that local government be given recognition in State constitutions and/or

the Australian Constitution. As a consequence, all State constitutions were amended between

1979 and 1989 to acknowledge local government.

Proposals to recognise local government in the Australian Constitution have twice been put

unsuccessfully to referendum: by the Whitlam Government in 1974 and by the Hawke Government

in 1988.

The 1974 referendum

In 1974, four referendum proposals were put to the vote. One dealt with local government and

proposed inserting two new provisions in the Australian Constitution. Both provisions addressed

the issue of direct Commonwealth funding to local government:

• A proposed new section 51(ivA) would have provided that the Commonwealth could make laws

with respect to ‘[t]he borrowing of money by the Commonwealth for local government bodies’.

• A proposed new section 96A would have provided that ‘[t]he Parliament may grant financial

assistance to any local government body on such terms and conditions as the Parliament

thinks fit’.

The proposed law was rejected twice by the Senate, and was put to the people only after being passed

on two occasions by the House of Representatives.4 The national vote in favour was 46.85%; only in

New South Wales did a majority of voters support the proposal. None of the referendum proposals put

to the vote in 1974 were successful.

4 The 1974 local government proposal and three other unsuccessful referendum questions put in 1974 are the only referendums conducted under the ‘deadlock’ provisions, which allow a referendum proposal to be put to the vote without the approval of the Senate. See George Williams and David Hume, People power: the history and future of the referendum in Australia (UNSW Press, 2010) 40.

Discussion Paper 13

The ‘yes’ campaign in the 1974 referendum focused on two issues: 5

• Local government would have to increase rates and charges without Commonwealth

funding, as State funding was insufficient.

• In the past, State premiers had insisted on financial assistance to local government being

funded through the States.

The 1974 referendum ‘no’ campaign arguments included the following: 6

• The Commonwealth could already fund local governments through the States under section

96, so change was unnecessary.

• The Commonwealth (‘Canberra’) would have new power to control local government.

• It would be expensive to have a new administrative system in Canberra for distributing funds

to local government.

The 1988 referendum

In 1985, the Commonwealth Government set up a Constitutional Commission to replace the

Constitutional Convention and instructed the new commission to report by 1988.7 In its final report,

the Constitutional Commission recommended a new section 119A to recognise local government.

Its reason was that there was a ‘need to accord [local government] the status of an established part

of the structure of government’ to restrain arbitrary State abolitions, though not temporary lawful

suspensions or amalgamations. 8

Four referendum proposals were put to the vote in 1988. The local government proposal largely

followed the Constitutional Commission’s recommendation, and proposed a new section 119A in the

following terms:

Each State shall provide for the establishment and continuance of a system of local government,

with local government bodies elected in accordance with the laws of a State and empowered to

administer, and make by-laws for, their respective areas in accordance with the laws of the State.

The Constitutional Commission had recommended using the phrase ‘local government bodies’

rather than ‘a system of local government’. This proposal would have provided a form of democratic

recognition to local government, as it ensured that local government bodies were elected.

The national vote in favour of this proposal was 33.62%, and the proposal did not get majority support

in any State. As in 1974, all four proposals were defeated.

5 Nicola McGarrity and George Williams, ‘Recognition of local government in the Commonwealth Constitution’ (2010) 21 Public Law Review 164, 168; Standing Committee on Legal and Constitutional Affairs, House of Representatives, Constitutional Change (1997) 101–2.

6 McGarrity and Williams, above n 5, 168; Standing Committee on Legal and Constitutional Affairs, above n 5, 101–2.7 The replacement of the Australian Constitutional Convention by the Constitutional Commission was opposed by the federal

Opposition and by most of the States: see Cheryl Saunders, ‘Constitutional recognition of local government’ in Nico Steytler (ed) The place and role of local government in federal systems (Konrad-Adenauer-Stiftung, 2005) 56.

8 Constitutional Commission, Final report of the Constitutional Commission 1988 (Australian Government Publishing Service, 1988) [8.39].

14 Discussion Paper


The ‘yes’ campaigners in the 1988 referendum argued that: 9

• constitutional recognition was the only way to guarantee the continued existence of

local government

• the amendment would recognise the important role played by local government

• the amendment would strengthen the system of decentralised community

based government.

The ‘no’ campaigners argued that: 10

• the language of the proposal was vague and uncertain

• it would not stop arbitrary dismissals or amalgamations of local government bodies

• it would result in further centralisation of government in Australia, controlled

from Canberra.

9 McGarrity and Williams, above n 5, 169; Standing Committee on Legal and Constitutional Affairs, above n 5, 101–2.10 McGarrity and Williams, above n 5, 169; Standing Committee on Legal and Constitutional Affairs, above n 5, 101–2.

Discussion Paper 15

Attachment C: Local government in State constitutions

Every State constitution was amended between 1979 and 1989 to acknowledge the role of local

government. The provisions in all of the State constitutions except Victoria’s are very similar.

They each describe local government as:

• a body that is elected11 or ‘is duly elected or duly appointed’ 12

• having powers as provided by the State parliament or legislature

• responsible for the good governance / better government of a particular area of the State.

The Victorian Constitution has stronger recognition in the form of guarantees that local councils must

be democratically elected, and must have both a ‘governing body’ and an ‘administration’. It also lists

the areas relating to local government about which the State parliament may make laws explicitly.13

The Victorian and Queensland constitutions are the only State constitutions that have a description

of the due process for dismissing a local government body. In Victoria, a local government body can

only be dismissed by an Act of Parliament; in Queensland, dismissal requires ratification by the

Legislative Assembly. 14

Some observers suggest that these provisions provide little protection for local government.15

Local government advocates have argued that the protections for local government in State

Constitutions are further weakened because State Constitutions can, as a general rule, be changed in

the same way as an ordinary Act of Parliament. A referendum is not required, as it is for changes to the

Australian Constitution. The only exception is that some State parliaments have ‘entrenched’ some

provisions regarding local government in their State Constitutions. By entrenching a provision, a State

parliament determines the way that the provision can be changed in the future. According to some,

however, there remains a legal question over whether any entrenched provisions, particularly those

dealing with local government, would be upheld under a legal challenge. 16

Three States have entrenched provisions that deal with local government. The South Australian

Constitution requires that a Bill to end the system of local government be passed by an absolute

majority. The Queensland Constitution requires that a referendum be held to end the system of

local government. The Victorian Constitution requires a referendum to change any of the provisions

currently dealing with local government.

Of these, the Victorian Constitution has the strongest protection for local government, as the

chances of the whole system of local government being removed in any State have been rated

as exceptionally unlikely. 17

11 Constitution of Queensland 2001 (Qld) s 71(1); Constitution Act 1934 (SA) s 64A(1); Constitution Act 1934 (Tas) s 45A(1); Constitution Act 1889 (WA) s 52(1).

12 Constitution Act 1902 (NSW) s 51(1).13 Constitution Act 1975 (Vic) ss 74A(1) and 74B.14 Ibid s 74B(2); Constitution of Queensland 2001 (Qld) s 72–76.15 McGarrity and Williams, above n 5, 167; Saunders, above n 7, 54.16 McGarrity and Williams, above n 5, 168.17 Saunders, above n 7, 56.

www.localgovrecognition.gov.au

Agenda Report - 11th October 2011 4821. LOCAL GOVERNMENT DEPARTMENT AND ASSOCIATIONS:

21.1 CENTRAL LOCAL GOVERNMENT REGION OF SA

Subject: Operational Review Report By: Chief Executive Officer Report Date: 14/09/2011 File Reference: GDS 10.3.2.2 Action: Yes Attachments: Yes

SMP Reference: Objective 1 Governance - Respected, Responsive, Open and Effective Leadership Strategy 5 Promote a positive image of Council Action 2 Maintain membership of and active involvement in the Central Local

Government Region and associated regional activities and projects

The attached correspondence from Mayor James Maitland, Chair of the Central Local Government Region of Councils, advises Council of an operational review presently being undertaken.

A revised draft discussion paper has been prepared, together with a feedback form, for

consideration by all member Councils.

Copies of these are attached for the reference of Elected Members.

It is proposed that Elected Members read and consider these materials prior to the meeting so that formal consideration and discussion can occur.

~~Options:~~

(i) Cr / Cr

(ii) Cr / Cr

Agenda Report - 11th October 2011 4921. LOCAL GOVERNMENT DEPARTMENT AND ASSOCIATIONS (CONT.):

21.2 CENTRAL LOCAL GOVERNMENT REGION OF SA

Subject: Audit Committee Exemption Report By: Chief Executive Officer Report Date: 15/09/2011 File Reference: GDS 10.3.2.2 Action: Yes Attachments: Yes

SMP Reference: Objective 1 Governance - Respected, Responsive, Open and Effective Leadership Strategy 5 Promote a positive image of Council Action 2 Maintain membership of and active involvement in the Central Local

Government Region and associated regional activities and projects

Elected Members will find attached extracts from various Central Local Government Region Minutes relating to the Regional Subsidiary seeking Ministerial Exemption from the requirement for it to have an Audit Committee.

This is similar to the matter previously endorsed by Council for the Flinders Mobile Library

Board to seek the same exemption. Member Councils have now been asked to formally support the proposed exemption.

Recommendation: That Council formally confirm its support and agreement to an exemption being sought by

the Central Local Government Region of South Australia and its constituent Councils, it being a regional subsidiary established pursuant to the provisions of the Local Government Act 1999, from the requirement to establish an Audit Committee.

~~Options:~~

(i) Cr / Cr

(ii) Cr / Cr

Agenda Report - 11th October 2011 5021. LOCAL GOVERNMENT DEPARTMENT AND ASSOCIATIONS (CONT.):

21.3 LOCAL GOVERNMENT CIRCULAR 39.5

Subject: Draft Model Procurement Policy Report By: Chief Executive Officer Report Date: 28/09/2011 File Reference: GDS 10.3.2.1 Action: To Be Determined Attachments: Yes

SMP Reference: Objective 1 Governance - Respected, Responsive, Open and Effective Leadership Strategy 5 Promote a positive image of Council Action 3 Maintain membership of and active involvement in the South Australian

Local Government Association and associated state level activities and projects

The attached circular from the Local Government Association of South Australia advises

Council of the release of a draft Model Procurement Policy for future use by Council. As outlined in the Circular, the draft has been developed to assist Councils in meeting some of

the recent changes to the Local Government Act 1999. At this time, comment is sought on the draft for consideration in the production of the final

model.

For the reference of Elected Members, I have also attached a copy of Council’s current Contracts, Tenders and Purchasing Policy.

Does Council have any thoughts, comments or suggested improvements to convey to the

Local Government Association regarding the draft model policy?

~~Options:~~

(i) Cr / Cr

(ii) Cr / Cr

Draft Model Procurement Policy - Circular 39.5

To

Chief Executive Officer Corporate Services Staff Elected Members Finance and Accounting Staff Policy and Strategic Planning Staff

Date Tuesday, 27th September 2011

Contact Shane Sody Email: [email protected]

Response Required

Yes Respond By Monday, 31st October 2011

Summary

The LGA, in consultation with Local Government Corporate Services, has produced a draft model procurement policy: 'Council as a Buyer: Model Policy for the Acquisition of Goods and Services'. Feedback is sought from Councils and Council procurement bodies, to inform the final version of this document.

New sub-section 49(a1) of the Local Government Act 1999, due to commence operation on 10 December 2011,

will provide that:

(a1) A council must develop and maintain procurement policies, practices and procedures directed

towards-

(a) obtaining value in the expenditure of public money; and

(b) providing for ethical and fair treatment of participants; and

(c) ensuring probity, accountability and transparency in procurement operations.

A new draft model policy 'Council as a Buyer: Model Policy for the Acquisition of Goods and Services', has been

produced, taking into account this new sub-section of the Act. It sets out general principles that should apply to

Council purchases, covering:

(a) open and effective competition;

(b) value for money;

(c) ethical behaviour and fair dealing;

(d) probity, accountability, transparency and reporting;

(e) encouragement of the development of competitive local business and industry;

(f) environmental protection; and

(g) the use of contractors.

The draft Model Procurement Policy suggests that, while taking account of these principles in all purchasing, the

Council should have a scalable set of procedures so that larger-value purchases are undertaken with more rigour.

It suggests, as examples, that for purchases:

under a certain low amount, one or more verbal quotations should be sought and recorded;■within a specified mid-range of values at least three written quotations should be sought and retained; and■above an upper level amount, a thorough advertised tender process should be undertaken.■

Councils may wish to consider whether these or some similar stepped procedures would best reflect the new

requirements of Section 49 and the principles outlined in the model policy.

Local Government Coroporate Services (LGCS) is also seeking legal advice on the draft policy. Councils and

Council procurement entities are invited to provide comments on the draft policy inform the production of a final

version of this document. The LGA seeks to ensure that the model policy is shaped to be appropriate for Councils

of different size and different procurement needs. Please forward comments to Shane Sody

([email protected]) by 31 October 2011.

GPO Box 2693, Adelaide SA 5001 | Phone: 8224 2000| Fax: 8232 6336 | Enquiries: [email protected]

This is a printer friendly version of the following web page:- http://www.lga.sa.gov.au/site/page.cfm?u=191&print=1&C=24384

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[Insert Council Name]

POLICY FOR THE ACQUISITIONOF GOODS AND SERVICES

��

�

DME 72814

PROCUREMENT POLICY

TABLE OF CONTENTS

1. INTRODUCTION ........................................................................................................1

2. POLICY OBJECTIVE .................................................................................................2

3. RESPONSIBILITY......................................................................................................2

4. PROCUREMENT PRINCIPLES .................................................................................2

5. METHOD OF PURCHASE .........................................................................................4

6. PURCHASES UNDER [$ LOW VALUE]....................................................................4

7. PURCHASES BETWEEN [$ LOW VALUE AND $ HIGH VALUE] ...........................4

8. PURCHASES ABOVE $ HIGH VALUE......................................................................4

9. EVALUATION OF PROJECTS ..................................................................................4

10. EXCEPTIONS.............................................................................................................5

11. DELEGATIONS..........................................................................................................6

12. REVIEW......................................................................................................................6

13. SCHEDULE 1 – PROCUREMENT DELEGATION TABLE EXAMPLE......................6

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POLICY FOR THE ACQUISITION OF GOODS AND SERVICES

[INSERT COUNCIL LOGO]

[INSERT COUNCIL NAME]

1. INTRODUCTION This document sets out the Council’s policy for the acquisition of goods and services. This policy applies to the procurement of all goods, equipment and related services, construction contracts and service contracts (including maintenance).

All Council purchases must be carried out in compliance with the Local Government Act 1999 (the“Act”). This policy complies with the requirements of the Act. In terms of specific requirements, Section 49 (a1) of the Act requires Council to develop and maintain procurement policies, practices and procedures directed towards:

a) Obtaining value in the expenditure of public money; and b) Providing for ethical and fair treatment of participants; and c) Ensuring probity, accountability and transparency in the procurement process.

Consistent with section 49 (a1) this policy should be used as a guide, to enable Council officers to implement procedures, and day-to-day practices in acquiring goods and services.

Without limiting Section 49 (a1), a council must prepare and adopt policies on contracts and tenders, including policies on the following:

a) the contracting out of services; and b) competitive tendering and the use of other measures to ensure that services are

delivered cost effectively; and c) the use of local goods and services; and d) the sale or disposal of land or other assets.

Section 49(2) of the Act requires that this policy must:

a) identify circumstances where the Council will call for tenders for the supply of goods, the provision of services or the carrying out of works, or the sale or disposal of land or other assets; and

b) provide a fair and transparent process for calling tenders and entering into contracts in those circumstances; and

c) provide for the recording of reasons for entering into contracts other than those resulting from the tender process

d) be consistent with any requirement prescribed by the regulations.

Pursuant to Section 49(3) of the Act the Council may at any time alter this policy, or substitute a new policy or policies (but not so as to effect any process that has already commenced).

Pursuant to Section 49(4) of the Act, the Council must make available for inspection (without charge) a policy adopted under this Section at the principal office of Council during office hours.

Pursuant to Section 49(5) of the Act a person is entitled, on payment of a fixed fee to the council, to a copy of a policy under this section.

This policy should be read in conjunction with and must be consistent with the Council’s policy for assessment of projects, under section 48 (aa1) of the Act.

[Council Name] Policy Document – Acquisition of Goods & Services

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2. POLICY OBJECTIVE Council’s purchasing activities aim to achieve advantageous procurement outcomes by:

a) enhancing value for money by encouraging competition by ensuring non-discrimination in procurement and using competitive procurement processes;

b) promoting the use of resources in an efficient, effective and ethical manner; c) making decisions with probity, accountability and transparency. d) advancing and/or working within Council’s economic, social and environmental policies

and/or Agreements in accord with Councils Strategic Management Plan; e) providing reasonable opportunity for competitive local businesses to supply to Council; f) appropriately managing risk; and g) promoting compliance with all relevant legislation.

3. RESPONSIBILITY Council employees responsible for purchasing goods and services must comply with this policy. It is the responsibility of Council employees involved in the procurement process to understand the meaning and intent of this policy.

4. PROCUREMENT PRINCIPLES Council employees must have regard to the following procurement principles in all purchasing activities:

(a) Open and effective competition Purchasing should be open and result in effective competition in the provision of goods and services. Council must give fair and equitable consideration to all prospective suppliers.

(b) Value for money Council must harness its purchasing power to achieve the best value for money. The concept of value for money is not restricted to price alone. The value for money assessment must include consideration, as applicable, of:

(i) contribution to Council’s strategic plan and other priorities; (ii) the performance history of each prospective supplier; (iii) compliance with the Statement of Requirement, fitness for purpose, quality,

services, support and warranty; (iv) financial considerations including all relevant direct and indirect benefits both

tangible and intangible; (v) efficiency and effectiveness; (vi) costs over the whole procurement cycle whole-of-life costs including costs of

acquiring, using, maintaining and disposal; (vii) delivery and/or timeliness; (viii) the flexibility to adapt to possible change over the lifecycle of the property or

service; (ix) internal administration costs; (x) risk exposure; (xi) the value of any associated environmental benefits; and (xii) the evaluation of contract options (for example, contract extension options)


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(c) Ethical Behaviour and Fair Dealing Council employees involved in purchasing are to:

(i) behave with impartiality, fairness, independence, openness, integrity, and professionalism in their discussions and negotiations with suppliers and their representatives particularly through open and competitive tendering where practical and appropriate;

(ii) providing all suppliers with equal opportunity to supply to Council; (iii) straight forward and user friendly tender requests; (iv) clear and easy to understand evaluation criteria and methodology; (v) consistent processes and feedback on decisions; (vi) access to a timely and effective complaints procedure; and (vii) effective communication and provision of information to all suppliers.

(d) Probity, Accountability, Transparency and Reporting Council requires that all its employees be answerable for their plans and actions and for the outcomes. All procurement shall be undertaken in a manner that ensures:

(i) clearly established roles and responsibilities; (ii) appropriate record keeping and documentation; (iii) transparency of decisions made; (iv) adherence to all statutory legislation and local codes of conduct; (v) the identification and management of actual or potential conflicts of interest; (vi) the confidentiality of all commercial information;

(e) Encouragement of the development of competitive local business and industry Where price, performance, quality, suitability and other evaluation criteria are comparable, the following areas may be considered in evaluating offers:

(i) creation of local employment opportunities; (ii) more readily available servicing support; (iii) more convenient communications for contract management; (iv) economic growth within the local area; (v) benefit to Council of associated local commercial transaction; (vi) the short and long term impact of the procurement on local business.

(f) Environmental protection Council promotes environmental protection through its purchasing procedures. In undertaking any purchasing activities Council will:

(i) promote the purchase of environmentally friendly goods and services that satisfy value for money criteria; and

(ii) foster the development of products and processes of low environmental and climatic impact; and

(iii) provide an example to business, industry and the community by promoting the use of climatically and environmentally friendly goods and services; and

(iv) encourage environmentally responsible activities.

(g) Contractors Council will provide services to the community in the most efficient, effective manner and economical manner possible. This may require the use of contractors. Contractors are obliged to comply with Council’s policies on OH&S and environmental protection.


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5. METHOD OF PURCHASE There are no fixed rules for determining the method used to undertake any particular purchase. Council officers must exercise judgment and common sense in determining how the purchase should be undertaken. However the following does provide a general framework based on the value of the purchase with expenditure control maintained through council’s delegation framework.

6. PURCHASES UNDER [$ LOW VALUE][Insert procedure Council must follow when entering into a contract for the acquisition of goods or services for less than a specified low value. For example:

a) for purchases under $5,000.00 one verbal quotation may be sufficient; b) for purchases between $5,000.00 and $10,000.00 three verbal quotations may be required]

Records of verbal offers received that include company, contact, date received, price and any other relevant detail must be maintained electronically or in hard copy.

7. PURCHASES BETWEEN [$ LOW VALUE AND $ HIGH VALUE] Council Policy requires that Council invite written quotations before making a contract for the carrying out of work or the supply of goods or services involving a cost of between $ LOW VALUE and $ HIGH VALUE. The invitation must be given to at least three persons/organisations who Council considers can meet its requirements at competitive prices.

Records of offers received must be kept on file.

8. PURCHASES ABOVE $ HIGH VALUE Council Policy requires that Council invite tenders before making a contract for the carrying out of work, or the supply of goods or services involving a cost of more than $ HIGH VALUE.

The invitation must be via Tenders SA online tendering system; another electronic method nominated by the Council; or an appropriate manual system. All to be advertised in the Advertiser newspaper and local media allowing at least 21 days from the day of the advertisement for the submission of tenders.

Records that relate to the procurement from the establishment of the business case, any acquisition planning, records of relevant conversations, all tender documentation, tenders received, the evaluation, successful and unsuccessful letters, copies of the resultant order must be kept on file electronically or in hard copy.

9. EVALUATION OF PROJECTS Where the contract value in terms of expected recurrent or capital expenditure:

(i) exceeds an amount set by the council for the purposes of Section 48 of the Act; or (ii) where the expected expenditure of the council over the ensuing five years is likely to

exceed 20 per cent of the council's average annual operating expenses over the previous five financial years (as shown in the council's financial statements); or

(iii) where the expected capital cost of the project over the ensuing five years is likely to exceed $4,000,000 (indexed).


- 5 -

Council will obtain and consider a report that addresses any potential prudential issues before the final contract, agreement, MOU, Deed or other form of undertaking is executed.

This requirement does not apply to purchases and/or projects funded through grants or where the procurement is for road construction, road maintenance or drainage works.

Refer to section 48 of the Act, and to the Council’s Prudential Management Policy.

10. EXCEPTIONS Generally, open and fair competition is best achieved by undertaking a full public tender call so all interested parties have an opportunity to bid on the call. However, there may be procurements in which a full public tender will not necessarily deliver best value for money and other market approaches may be more appropriate.

Council may be exempt from the requirement to seek tenders or quotations, if: (a) there may be significant public risk if the procurement is delayed by process

requirements, such as emergency situations threatening life and property, or (b) a small, stable and well documented supply market exists such that the council

can ensure that all potential suppliers are invited to participate; or (c) the pressures of time are such that an open call is not feasible, such as where

there has been an unanticipated Council or Government policy decision; or (d) Council purchases goods at an auction; or (e) Council purchases second-hand goods; or (f) the contract is made with, or under an arrangement with or made by:

(i) the State, a government entity, a local government owned corporation, another local government, Local Government Corporate Services (LGCS Pty Ltd) or Procurement Australia; or

(ii) another Australian Government, an entity of another Australian Government or a local government of another State or a Territory; or

(g) Council resolves to enter into a contract using a significant purchasing activity plan which must state:

(i) the objectives of the purchase and how they will be achieved; and (ii) any alternative ways of achieving the objectives, and why the alternative

ways were not adopted; and (iii) a risk analysis of the market from which the goods or services are to be

procured.

When assessing the most effective method of obtaining goods and/or services, Council officers should consider the administrative and price costs to Council of seeking tenders or quotations independently, and the reduction of these costs which can be achieved by use of approved alternative arrangements outlined above.

A request for waiver of competitive process should not be viewed as a mechanism to speed processes in a way that will not stand up to rigorous scrutiny nor as a mechanism to obviate the need for careful forward planning. The granting of waiver of competitive process must be appropriately documented and approved by the relevant Officer as listed in Schedule 1 attached.


- 6 -

11. DELEGATIONS [Attach delegations schedules]

Only the Council officers listed in the attached Schedule 1 are entitled to sign requisitions, and then only in accordance with their financial delegation limits. By signing a requisition/ purchase order all officers are confirming that they have taken full notice of this policy and will comply with all of the requirements of this policy and the appropriate council guidelines and procedures.

12. REVIEW It is the responsibility of the [Insert appropriate officer e.g. Finance Manager] to monitor the adequacy of this policy and recommend appropriate changes. This policy will be formally reviewed by Council annually.

Date of Council Resolution: Committee Reference and Date: Resolution No. Date of amendment of Council Resolution: Committee Reference and Date: Resolution No.

13. SCHEDULE 1 – PROCUREMENT DELEGATION TABLE EXAMPLE

POSITION Up to $500.00

$2,000.00 -

$5,000.00

$5,000.00 -

$10,000.00

$10,000.00 -

$50,000.00 $50,000.00

+

Chief Executive Officer X X X X X Director / General Manager X X X X Manager X X X Supervisor X X Leading Hand / Foreman X Purchasing Officer X X X

All contracts for the acquisition of goods and services in excess of $50,000.00 are to be authorised by CEO/Council.

DME 72814

Last Modified On: / /2011

Council Policies

CCOONNTTRRAACCTTSS,, TTEENNDDEERRSS

&& PPUURRCCHHAASSIINNGG

Prepared by the District Council of Mount Remarkable

Reviewed and Readopted by Council at its meeting on

Tuesday 12th April 2011

Version 01.04

DC Mount Remarkable - Admin Policies Review Date: April 2011 Contracts, Tenders & Purchasing Page 1 of 11

Policy Document: 06.02 Version: 01.04

Policy Manual: General Policy Manual Section: Admin Policies Policy Manual Sub-Section: Policy Document Title: Contracts, Tenders & Purchasing

(Statutory Policy)

Policy Document Status: Current

Legislative References Local Government Act 1999, Section 49 & Applicable Sections:

Date Implemented: 14th September 1993; MB Pg 4054-4056 Dates Reviewed, Amended & Re-adopted: 12th April 2011; MB Page 7988; Ref 061-2011

13th October 2009; MB Page 7844: Ref 183.2009 9th September 2008; MB Pg 7737; Ref 181.2008 9th October 2007; MB Pg 7625; Ref 236.2007

27th May 2003; MB Page 6710 14th November 2000; MB Page 5807-5811 13th June 2000; MB Pg 5644

14th September 1993; MB Pg 4054-4056 Date Revoked: Next Scheduled Review: April 2013

1.0 Background

Section 49 of the Local Government Act 1999 (“the Act”) provides that:

(1) A council must prepare and adopt policies on contracts and tenders, including policies on the following:

(a) the contracting out of services; and (b) competitive tendering and the use of other measures to ensure that services are

delivered cost-effectively; and (c) the use of local goods and services; and (d) the sale or disposal of land or other assets. (2) The policies must -

(a) identify circumstances where the council will call for tenders for the supply of goods, the provision of services or the carrying out of works, or the sale or disposal of land or other assets; and

(b) provide a fair and transparent process for calling tenders and entering into contracts in those circumstances; and

(c) provide for the recording of reasons for entering into contracts other than those resulting from a tender process.

(3) A council may at any time alter a policy under this section, or substitute a new policy or policies (but not so as to affect any process that has already commenced).

(4) A person is entitled to inspect (without charge) a policy of a council under this section at the principal office of the council during ordinary office hours.

(5) A person is entitled, on payment of a fee fixed by the council, to a copy of a policy under this section.

2.0 Preamble

Purchasing, or contracting, consists of both the act of and functional responsibility for securing necessary inputs from outside sources or from an appropriate internal source where financial and policy considerations dictate. These inputs can be quite diverse and can cover most of the needs of a Council. In the main, purchasing buys a variety of services from external service providers, either as needed or on a contractual basis.

When well managed and structured in a cost efficient manner, the contracting and purchasing activities within Councils have the potential to make a major contribution to the effectiveness of the organisation and to reduce the cost of operations.


In determining whether contracting out of services is appropriate, Council will need to: - Understand and appreciate its corporate objectives and whether the strategic direction is to

reduce costs, improve control, enhance strategic focus, gain added capabilities or resolve some problems;

Evaluate the Council’s readiness for contracting out identified services and whether it has in-house skills, knowledge and resources to effectively manage the Contractors;

Explore some of the options for contracting out services to determine which would best suit the Council’s particular circumstances;

Assess the core competencies of the organisation and the gap between the Council’s perceived performance or best practice models, if available.

Properly designed and implemented, an outsourcing strategy can improve the Council’s competitiveness and provide the organisation with better operational flexibility for handling changes in the work environment.

In assessing whether the Council can achieve perceived benefits of contracting services, it should fully address the following matters in any particular circumstances:- In-house knowledge; In-house skills; Industrial relations; Corporate strategy and objectives; Internal improvements; Stability and control; Resource availability; and Supplier capability.

To maximise its possible potential, contracting out services must be applied responsibly and intelligently while taking into account the following factors: - It is vital to structure the potential contract in a way which ensures clear and accurate

specifications to ensure effective competition so that the best provider is chosen, and adequate monitoring of the contractor’s performance is carried out;

It may force operating units to review what they are doing and whether their current activities are efficient and effective in meeting new policy directions;

The focus of contracting out services needs to be on the service outcomes, rather than outputs; and

Successful outsourcing will require a culture change in the Council and a new mix of skills and be undertaken in close consultation with staff, contractors and the community at large.

Whether internal or private operators are selected to provide a Council service, competition has been identified as a means of improving performance and enhancing customer satisfaction.

Whilst acknowledging the potential for securing long term performance through outsourcing some Council services, the need for a balanced, case by case approach to competitive tendering and contracting out of services, which may result in benefits for the Council and its ratepayers, is emphasised.

In fulfilling Council’s purchasing role, the following guiding principles will apply:- Consistency with and relevance to Council’s Strategic and Other Plans; Openness, accountability, transparency and equity; Enhancement of local economic development and growth; Compliance with statutory and other legal obligations; and Commercial confidentiality.

3.0 Policy Scope

This policy concerns a range of matters associated with the purchase (and in some relevant cases, the disposal) of goods and services, together with associated processes and procedures relevant to those purchases (and disposals).

The various categories in the policy include: - Registration of interest for minor expenditures; Specific tendering; Disposal of surplus goods & materials; and Sale and disposal of Council land.

The policy also includes a general statement in relation to contracts as well as other matters considered relevant to the general policy position.


4.0 Policy Position

That the District Council of Mount Remarkable adopts this Policy Document as its Contracts, Tenders & Purchasing Policy.

5.0 Policy for Supply of Goods and Services

All goods and services must be procured by purchase order, other than in situations where the purchase is deemed ‘petty cash’ ie, <$100.

The Chief Executive Officer shall authorise appropriate Officers to sign Council order forms and implement limits for responsibility of programmed budget purchases / commitments. This authorisation shall be by Schedule 1 (as attached) and may be altered from time to time at the discretion of the Chief Executive Officer.

6.0 Procurement of Goods and Services

Council will generally purchase goods and services through the adoption of one of the following approaches:- Direct Purchase – where there is only a single supplier or the particular circumstances

involve only one potential supplier; Quotation – where quotations will be sought from two or more suppliers; Selective Tender – where tenders are sought from a limited number of suppliers on the

basis of such things as location and previous performance; Open Tender – where tenders are sought from the market at large through an open

invitation, for example an advertisement; Any other process in accordance with the guiding principles

.

In identifying the circumstances in which to apply these options, due consideration will be given to issues such as: The number of known suppliers of the goods or services; The existence of local suppliers of the goods or services and the impact on the local

economy of the goods and services where purchased from outside the area; The total estimated value of the purchase; Previous experience with suppliers; The organisational capacity of the Council to undertake the purchasing options; and Compliance with statutory obligations.

7.0 Purchasing Policy

7.1 Direct Purchase

Specific cost indications are to be noted on the relevant purchase order.

7.2 Quotations

At a minimum, two separate written quotations shall be obtained (where practical, three is preferable) from the potential suppliers

7.3 Tenders

The selective and open tender processes shall consist of the following main steps:- Determination of Council policy, strategies, commitments; Preparation of documents; Advertising; Allowance of tender preparation period (minimum 21 days); Tender close; Evaluation; Decision; and Notification of process.

The tender documentation prepared by Council and distributed to potential suppliers, shall provide information on:- Council’s contract objectives; Work to be undertaken; Goods or services to be supplied; Property details; Details of how payments are to be structured;


Council’s liaison person; Contact information; and Tender evaluation criteria.

8.0 Procurement by Tender

8.1 Monetary Limit

The monetary limit for the provision of goods or services above which tenders must be called is $20,000 and above.

The monetary limit will not apply if: - (a) The Chief Executive Officer determines that it is impracticable to call for tenders in

the circumstances of a particular case, or

(b) Council resolves for some other good cause that tenders need not be called for in the circumstances of a particular case.

8.2 Advertising

Invitations to tender shall be advertised in The Advertiser and / or a local newspaper on at least one occasion.

The advertisements shall direct tenderers to identify the tender by placing the advertised tender reference on the outside of the sealed envelope or package in which the tender must be enclosed.

All invitations to tender for the provision of goods or services to Council shall specify a closing date, and Council may (at its discretion), or the Chief Executive Officer (at his or her discretion), extend a closing date.

8.3 Lodgement

Tenders may be received through the mail or may be deposited in the locked container provided for the purpose, and designated as the Tender Box. Tenders received through the mail are to be addressed to the Chief Executive Officer and marked “TENDER……” and deposited in the Tender Box as soon as practicable. Facsimiles and Emails will be accepted within the nominated timeframes and will be deposited in the Tender Box as soon as practicable.

Facsimiles and emails received within the nominated timeframes indicating that a tender is being forwarded, but may not be received by the closing time, will be accepted within the normal office closing time, two (2) business days beyond the nominated closing time.

8.4 Custody

The Chief Executive Officer or his / her nominee shall have custody of the Tender Box, the unopened tenders therein, the keys to the Tender Box and the Tenders Register. All tenders received and recognised as such must immediately be placed in the Tender Box.

8.5 Accidental Opening

When an envelope containing a tender is not marked as required, and is opened in the normal process of mail handling, the tender and the envelope are to be sealed into another envelope by the person dealing with the mail, correctly endorsed with the tender number and signed by the Officer, and immediately placed into the Tender Box. The contents of the tender must not be divulged to any other person by the said Officer.

8.6 Opening

The Tender Box shall be opened in the presence of at least two Officers / Members of Council, at the time specified in the invitation to tender as the time for the closing of the tender, or at such later time as may be necessary, and the appropriate tenders removed.

Where more than one tender is current at the one time, all tenders in the Tender Box other than the one closing, are to be replaced and locked into the Tender Box immediately the tenders have been sorted and identified.

Immediately after the Tender Box is opened, the relevant tenders must be opened and initialled by the two Officers / Members of Council present at the opening of the Tender Box.

Details of the tenders opened shall there and then be recorded in the Tenders Register in the presence of the two Officers / Members of Council.


8.7 Tender Register

The Tender Register shall record the following details: - A brief description of the item or service to be tendered Tender number Date tender called Date and time tender closes Date and time tender opened Name and address of all tenderers Gross / trade in / net values and / or brief details for each tender, including financials

8.8 Certifying

The Chief Executive Officer, or his / her nominee shall then endorse the Tenders Register entries as true and correct in regard to the names of the tenderers, the brief description of the detail of each tender (if appropriate), and the values of each tender.

8.9 Late Tenders

A late tender submitted through the official Australia Post services of pre-paid cost, will not be admitted unless it can be clearly established that it was posted before the date and time for the closing of tenders. Franking machine impressions are not acceptable evidence of timely posting or dispatch.

8.10 Tender Evaluation

There are no restrictions on the kinds of evaluation criteria that may be used, as long as they are disclosed in the evaluation process and relate to the purpose of the procurement. The specific criteria used will depend on the particular circumstances, however will generally fall into the major categories of technical, commercial (business and management) and price.

The Council will adopt a value for money approach when undertaking contracting for services. Determining value for money will entail the assessment of all price and non-price factors, including all or some of the following depending upon the particular contract: - Technical, physical, financial and management capacity; The degree to which the proposal satisfies the deliverables of the specification; Quality of service offered and quality control procedures; Fair market prices; Delivery capability and post delivery service, where applicable; New or innovative solutions; Value analysis.

The above factors (and others, depending on the particular circumstances) which will apply to individual contracting for services opportunities, have to be weighed against each other in order to determine the best, or optimum, value for money.

In evaluating value for money, Council must identify the factors it may consider to be of the highest priority or weighting, and then move through the factors to those which are considered to be of lower importance. There is no longer an expectation that goods or services will be bought according to the lowest tendered price, as long as the evaluation can show that other aspects have been considered and give appropriate weighting in the process.

At the evaluation stage, it is essential that information be restricted as far as possible to those who are authorised to have access to information on the contract and who play a direct part in the evaluation process. Once the tenders have been opened and the evaluation process is able to commence, it is essential that controls are in place to ensure the following: - That access to tender documents is controlled; That the documents are not to be copied without authority; That they are treated on a confidential basis only; That staff involved in the evaluation process are aware of the requirements for care

and for totally ethical conduct.


9.0 Sale & Disposal of Surplus Goods & Materials

Where the Chief Executive Officer is satisfied that goods or materials with an estimated value greater than $200 are surplus to Council’s operating requirements, they shall be disposed of through one of the following processes:- Direct Sale – advertisement or notice for sale; Selective Tender – where tenders are sought from a limited or select number of persons or

potential purchasers; Open Tender – where tenders are sought from the market at large through an open

invitation, for example an advertisement. Any other process in accordance with the guiding principles

Council and / or the Chief Executive Officer reserves the right to seek an independent valuation of any asset prior to sale.

Where a tender option is utilised, the goods and / or materials shall be disposed of in accordance with the tender procedure as outlined in Sections 7 and 8 above.

The Chief Executive Officer shall in normal circumstances accept the highest tender for any particular goods or materials. If the highest tender is not accepted, the Chief Executive Officer shall note the reasons in the Tender Register as to why the highest tender was not accepted.

In response to any enquiry, the Chief Executive Officer shall only need to disclose the identity of the successful tenderer, or of any reasons as to why a successful tenderer has been selected, if appropriate, in the particular circumstances.

This section does not apply to those situations where a trade-in is attached to a tender process. 10.0 Sale & Disposal of Council Land

Council land shall be disposed of through one of the following processes:- Direct Sale – advertisement or notice for sale; Auction – advertisement and subsequent sale by auction; Selective Tender – where tenders are sought from a limited or select number of persons or

potential purchasers; Open Tender – where tenders are sought from the market at large through an open

invitation, for example an advertisement.

In the case of auction, a reasonable reserve price must be set which is to be approved by the Chief Executive Officer or the Council.

Where Council is approached by persons who wish to purchase specific Council freehold land for development, a considered judgement will be made on the following criteria: Overall community economic benefit; Employment generation options; Establishment of a new industry; and Known or considered future use options of the land.

Should these criteria be met and where it is considered that the economic benefits to the community will be greater than the perceived financial gain from public sale, then Council may consider sale without public offer.

The Council shall have regard to Chapter 10, Section 184 and Chapter 11 of the Local Government Act 1999, when disposing of Council land.

Council will follow the procedures outlined in this policy regarding tenders (Sections 7 and 8).

Council and / or the Chief Executive Officer reserves the right to seek an independent valuation of any asset prior to sale.

In considering the circumstances in which the various disposal options may or may not be used, Council will consider the following factors:- The number of known potential purchasers of the land; The original intention for the use of the land when purchased; The current and possible preferred future use of the land; The opportunity to promote local economic growth and development; and Accountability, responsibility, operational efficiency and urgency of sale.


11.0 Buy Local Policy

All purchases are to be made from the known supplier offering the lowest price for an acceptable quality, after having due regard to all purchasing policies adopted by Council.

Where price and quality offered by two or more known suppliers are equal, preference will be given to:- (a) A supplier based in the Council area; (b) A supplier based in the Southern Flinders Ranges; (c) A supplier based in South Australia; (d) A supplier based in Australia.

Further, where possible, opportunities to enhance local economic development and growth shall be taken provided that the cost of the goods and services from a known local supplier is no more than 2.5 per cent higher than other submitted tenders and quotations. This ‘local preferential tolerance’ will be made known as part of this Policy when tenders and quotations are invited.

This ‘local preferential tolerance’ does not apply to disposal of surplus goods and materials or Council land.

12.0 Buy Australian Made Policy

Council has adopted a policy of “Buy Australian Made” for the purchase of goods and services, provided that: - The quality of the product will be appropriate for its use and life expectancy; The equipment, where appropriate, will be compatible with existing equipment; The purchase will encourage local industry to use state of the art technologies; There will be no undue delay in servicing or obtaining spare parts, which will hinder the

Council’s ability to deliver service to the community. 13.0 OHS&W Policy

Council believes that a bi-partisan approach to workplace health and safety is beneficial to all persons at the workplace. Employees and where appropriate, their elected Health & Safety Representatives or Committee, have the right, both legally and morally, to be kept informed of any changes to the workplace which might affect their health or safety.

Prior to making a decision to purchase plant, equipment, substances or anything that may affect the health, safety or welfare of employees at the workplace, management will consult with duly elected health and safety representatives and any health and safety committees. This is in accordance with Section 34 of the Occupational Health, Safety & Welfare Act 1986 - Responsibilities of Employers to Health & Safety Representatives and Committees.

All plant equipment and substances will be purchased from manufacturers, suppliers or distributors who comply with Section 24 of the OHS&W Act, Duties of Manufacturers etc. ensuring that plant and substances are safe, have been tested or examined, are supplied with relevant documentation where necessary, comply with prescribed standards and codes, and that adequate information is available to ensure safe use, handling, processing, storage, transportation or disposal etc.

In accordance with Section 24 of the OHS&W Act 1986, all purchasing specifications should specify the uses or functions of the plant and equipment and where possible, the general performance characteristics required to reduce any risk to health and safety.

All purchasing contracts will be endorsed with the requirement that all prescribed standards of the OHS&W Act 1986 are met. All plant equipment will be inspected prior to commissioning to ensure that all relevant requirements have been met.

14.0 Compliance with Australian Standards

All goods and materials procured must satisfy all of the requirements of all relevant Australian Standards (A catalogue of Australian Standards is available from “Standards Australia”).

15.0 Quality Assured & Endorsed Suppliers

Where practical, preference will be given to suppliers and manufacturers who are quality endorsed, and accredited to the AS 3900/ISO 9000 Quality Standard (A catalogue of certified companies is available from Quality Assurance Services, a division of Standards Australia).


16.0 Document Control The electronic version of this Policy Document stored on the Council intranet is the controlled version.

Printed or hard copies of this Policy Document are uncontrolled.

Before using or relying on a printed or hard copy of this Policy Document, the user must verify that it is the current version.

17.0 Interpretation

Any ambiguity or difficulty in the interpretation of this Policy Document shall be referred to the Chief Executive Officer and if needed, the Council, for direction.

Non-English translations of the Policy Document are available if required.

Persons having a special need that prevents them from understanding the contents of this Policy Document shall be provided with the Policy Document in a format that suits their needs.

18.0 Public Availability of Policy Document

The public may inspect a copy of this Policy Document, without charge, at the offices of the Council during normal office hours, and may obtain a copy for a fee fixed by the Council, if any.

Further enquiries in relation to the Policy Document should be directed to the Chief Executive Officer, by telephoning 8666 2014 or emailing [email protected]

19.0 Review of Policy Document

Council may review this Policy from time to time, however it is anticipated that an annual review of the Policy will be undertaken. Council has the right to review this Code at any time, if considered desirable.

20.0 Adoption of Policy Document

This Council Policy Document “Contracts, Tenders and Purchasing Policy” was reviewed and readopted by the District Council of Mount Remarkable at its meeting held on Tuesday 12th April 2011.

21.0 Appendices / Attachments

The following Appendices / Attachment(s) form part of this Policy Document. Schedule 1 Purchase Order Authorisation Annexure 1 Tender Register - Tender Summary Annexure 2 Tender Register - Tenderer Details


Schedule 1 Purchase Order Authorisations All goods and services must be procured by official Purchase Order where not deemed petty cash (i.e. amounts less than $100) The following Officer designations are authorised to sign Purchase Orders on Council’s behalf:-


Manager Works & Technical Services $10,000 limit within Budget Programs

Manager Administration Services $ 2,000 limit within Budget Programs Deputy Manager Works & Technical Services $ 2,000 limit within Budget Programs Team Leader – Grading & Construction $ 1,500 limit within Budget Programs Team Leader – Maintenance & Projects $ 1,500 limit within Budget Programs Manager Community & Economic Dev $ 1,500 limit within Budget Programs Manager Passenger Transport $ 1,500 limit within Budget Programs Melrose Caravan Park Managers $ 1,000 limit within Budget Programs These authorisations are for the commitment of goods and services within Budget programs and are subject to any limits or conditions so specified herein. Specific authorisation may be given by a listed Officer to another listed Officer to issue an official Purchase Order on their behalf and within any limits or conditions applicable to them. Such authorisation must be noted on the Purchase Order and subsequently countersigned by the listed Officer to confirm that authorisation was duly given.

……………………………………………….. Chief Executive Officer

Date: ………………….


Annexure 1 Tender Register – Tender Summary

Tender No: Description of Tender: Date Tender Called (date of notice) Tender Advertised (date & with whom) Period of Advertising (how long for) Date Tender Closed (extension Y/N?) Tenders Opened (date/time) ‘Opening’ Officers Number of Tenders Received ‘Opening’ Officer ‘Opening’ Officer ‘Opening’ Officer Date: Date: Date:


Annexure 2 Tender Register – Tenderer Details

Tender No. & Particulars : Business Name / Personal Name: Postal Address: Physical Address: Phone & Fax Details: Ph: ( ) Fax: ( )

Ph: ( ) Fax: ( ) Email & Mobile Details:

Email: Mobile: Financial Information Relating to Tender Submitted:

Agenda Report - 11th October 2011 5122. ENVIRONMENTAL HEALTH MATTERS:

22.1 ENVIRONMENTAL HEALTH & COMPLIANCE OFFICER

Subject: September 2011 Report Report By: Environmental Health & Compliance Officer Report Date: 06/10/2011 File Reference: No File Action: No - Information Only Attachments: Yes

SMP Reference: Objective 7 Public Health, Order & Safety - Improving Wellbeing Strategy 3 Maintain Public, Health, Order & Safety Action

The Monthly Report from the Environmental Health & Compliance Officer has been attached

for the information and reference of Elected Members.

~~Options:~~

(i) Cr / Cr

(ii) Cr / Cr

ENVIRONMENTAL HEALTH REPORT

September 2011

1. ENVIRONMENTAL HEALTH ISSUES AND FOOD PREMISE INSPECTIONS Routine Inspections of the following premises were undertaken during the month:

1.1 Proposed food business Zero (0) 1.2 B&B, plus residential/commercial One (1) 1.3 Food business inspections Three (3) 1.4 Motels and Hotels One (1) 1.5 Food enquiries/actions On-going 1.6 Septic enquiries and complaints One (1) 1.7 Legionella Control inspection Zero (0 1.8 Swimming pool inspections One (1) 1.9 Caravan Park One (1)

2. OTHER DUTIES UNDERTAKEN

2.1 During the Month of September I have been called away on Jurors Service for three of those weeks and therefore have been unable to complete some scheduled inspections during this time.

2.2 I will be attending the SA Health Food Policy and Programs Branch – Lead Auditor in Food

Safety Management Systems training course being held in November. This will ensure that Councils are able provide for compliance toward FSANZ Standard 3.2.1 of the Food Safety program. The auditing covers the vulnerable persons sector of our communities located in rural country areas.

2.3 The Food Safety Information Council’s Food Safety Week will be held from 7th – 13th

November 2011. This year the focus is on “vulnerable persons – the young, old, pregnant and immune compromised”. We have contacted SA Health who will be providing promotional material for the event these items all carry a clear food safety message and will be distributed from Shared Services Councils throughout the Food Safety Awareness Week.

3. ON-GOING MATTERS

3.1 Undertake environmental health administration duties and council reporting as required. 3.2 Attended internal meetings and any other external EH regional meetings relevant to

environmental health duties and requirements. Continue to liaise and work with other statutory bodies such as; Department of Health and the EPA as and when required.

3.3 Plans are proceeding well with organizing the next Public Health Food Safety Information

Sessions. The Construction of the new Home Economics block at Orroroo Area School is well underway and should be completed by the end of November and therefore it is anticipated that the next event be held in December this year.

3.4 During an inspection of the Booleroo Swimming Pool last year I noted that the Pool liner was nearing the end of its service and requires replacement. I have been approached by Melissa Koch on behalf of the Booleroo Swimming Pool Committee requesting and up-to-date report that may be used in support of the Pool Committee applying for grant funding for a new liner. I will re assess the matter and compile a report on the outcome findings.

Mark Smith Environmental Health & Compliance Officer

Agenda Report - 11th October 2011 5223. PLANNING & DEVELOPMENT MATTERS:

23.1 DEVELOPMENT APPLICATIONS

Subject: Monthly Activity List Report By: Building, Planning & Administration Assistant Report Date: 06/10/2011 File Reference: Development Register Action: No - Information Only Attachments: Yes

SMP Reference: Objective 7 Public Health, Order & Safety - Improving Wellbeing Strategy 3 Maintain Public, Health, Order & Safety Action 10 Provide Development Control and inspection services that meet the needs

and requirements of all stakeholders

An updated Development Applications Monthly Activity List has been attached for the information and reference of Elected Members.

Meeting 11/10/2011Development Application Activity Status Report Legend Item 23.1

Dev = Development LMA = Land Management Agreement Month of September 2011 RDAP = Regional Development Assessment Panel

App No Owner Location of Development Description of Dev Date of

Registration Dev Value

Additional Information

RequestStatutory Consult

RDAP Agenda

Date Dev Plan Consent

Building Rules

Consent Dev

Consent Comments

0128/05 M & S Schroeter Lot 336 Port Germein Dwelling & Colorbond Shed 21/12/2005 5,000.00 31/03/200606/07/2006 (Both)

6/7/06 (shed only)

6/7/06 (Shed Only) Awaiting Further Information

0063/09 A & B Cummings Lot 51 Port Germein (1) Transportable Dwelling with verandahs and carport (2) Shed 7.5m 12m x 3m Colorbond 5/06/2009 61,261.00 18/06/2009 23/07/2009

23/07/2009 (Shed

23/7/09 (Shed Only)

Awaiting further information for Building Rules Consent for Dwelling

0122/09Melrose Community Development Association Sect 468 Melrose

Erect fence and strawbale wall in association with new playground equipment 2/12/2009 5,000.00 18/04/2011 Awaiting Further Information

0017/10 Paul Thomas Sect 438 Hd Appila (1) Shed Based House (2) Shipping Container 5/03/2010 66,200.00 Awaiting Further Information

0060/10 David Worby Lot 219 B Port Germein 2 Storey Timber Framed Dwelling 7/07/2010 180,000.00 19/08/2010 Awaiting Further Information

0087/10 Robert & Anjo Kerr Sect 45 Hd Willochra Shed 14m x 6m x 3m 14/10/2010 4,000.00 14/10/2010; 24/11/2010 Awaiting Further Information

0088/10 Robert & Anjo Kerr Sect 45 Hd Willochra Yabbie Farm 14/10/2010 - 14/10/2010; 24/11/2010 Awaiting Further Information

0011/11 Kerry Ann White Lot 588 DP77649 Hd Telowie Shed 12m x 8m x 3.28m Colorbond with Lean-to 12m x 3m 31/01/2011 10,000.00 On Hold Until House Plans lodged

0022/11 James & Susan Bryant Lot 621 FP211407 Melrose (1) Change of Existing Use - Shed (10a) to Dwelling (1a) (2) Shed 9m x 6m x 2.7m Colorbond

2/03/2011 - 2/03/2011 Awaiting Further Information

0043/11 G & D Newberry Lot 305 DP46804 Port Flinders Single Storey Residential Dwelling with Front Verandah

29/04/2011 137,684.00 29/04/2011 Awaiting Further Information

830/0051/2011 Ashe Lot 37 Willowie Township Convert Old Sunday School to Private Residence including Carport 5.3m x 2.8m, rear Deck and Bathroom.


830/0059/2011 Kelly Engineering Sect 6 & 7 Hd Booleroo Paint Shed Extension 10 Mtrs 3/06/2011 44,000.00 23/06/2011 Awaiting Further Information

830/0060/2011 Kelly Engineering Sect 6 & 7 Hd Booleroo New Office Complex or Office Extensions 3/06/2011 100,000.00 24/06/2011 Awaiting Further Information

District Council of Mount Remarkable

830/0061/2011 Kelly Engineering Sect 6 & 7 Hd Booleroo Assembly Canopy (Assemble, load, dispatch area for agricultural machinery)


830/0067/2011 Broughton Riverview Pty Ltd Sec 67 & 68S HD Baroota Off Road Racing 3/06/2011 50,000.00 6/07/2011 Being Processed

830/0079/2011 Bartagunyah Props (R & C Smart) Blk 324 Gregory Erection of House 19/07/2011 95,000.00 4/08/2011 29/08/2011 29/08/2011 29/08/2011

830/0080/2011 DCMR Lot 234 DP50142 HD Booleroo Hanger Shed 12m x 8m 4/08/2011 8,624.00 Awaiting Further Information

830/0084/2011 Dora Ryan Sec 82 HD Baroota Dog Kennels 23/08/2011 1,000.00 16/09/2011 16/09/2011 16/09/2011

830/0086/2011 RD & JA Trestrail Lot 210 Port Germein Free standing carport 25/08/2011 1,500.00 8/09/2011 8/09/2011 8/09/2011

830/0087/2011 Enrico Morena Lot 102 FP21001 Melrose Repairs & Restoration of Keating Cottage 1/09/2011 11,550.00 Awaiting Further Information

830/0088/2011 DCMR Lot 486 Melrose D.A. Facility 5/09/2011 1,300.00 Being Processed

830/0089/2011 FPJ & CA Woolford Lot 154 DP77667 Booleroo Colour bond Garage 8/09/2011 21,160.00 20/09/2011 20/09/2011 20/09/2011

830/0090/2011 John & Susan Hunt Lot 1 FP156160 HD Applia Single Story Detached Dwelling 8/09/2011 196,500.00 12/09/2011 Awaiting Further Information

830/0091/2011 Adam Wauchope Sec 193 HD Baroota Single Story Detached Dwelling 8/09/2011 150,000.00 Awaiting Further Information

830/0092/2011 Gavin Sullivan Lot 250 DP62109 HD Booleroo Machinery Shed 16/09/2011 10,000.00 Awaiting Payment of Fees

830/0093/2011 David Kirkham (Greg Collins) Sec HD Wongyarra Timber Frame Addition 19/09/2011 50,000.00 Awaiting Payment of Fees

830/0094/2011 Nathan Randall Sec 318 HD Telowie Two Storey Dwelling 19/09/2011 262,756.00 19/09/2011 Awaiting Further Information

830/0095/2011 Amanda & Mathew Moar Lot 289 HD Wongyarra Colour Bond Machinery Shed 21/09/2011 13,000.00 28/09/2011 28/09/2011 28/09/2011

830/0096/2011 Alan & Carole Jones Lot 335 & 336 Telowie Extension to existing shed 30/09/2011 4,600.00 Being Processed

Activity Report - September 2011 Page 1 of 1

Agenda Report - 11th October 2011 5323. PLANNING & DEVELOPMENT MATTERS (CONT):

23.2 DEVELOPMENT APPROVALS REPORT

Subject: MTD & YTD Details Report By: Building, Planning & Administration Assistant Report Date: 05/10/2011 File Reference: No File Action: No - Information Only Attachments: Yes



The attached report summarises development applications approved for the month and year to date, with comparisons provided for recent years.

This Report is provided for the information and reference of Elected Members.

Meeting 11/10/2011Item 23.2

graph showing numbers - mtd, ytd and comparison with previous years

District Council of Mount RemarkableDevelopment Approvals Report

For the Month of September

$0

$200,000

$400,000

$600,000

$800,000

$1,000,000

$1,200,000

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

Development Approvals by Month & Value (New Development)(Current & Last Five Years)

2006 / 2007 2007 / 2008 2008 / 2009 2009 / 2010 2010 / 2011 2011 / 2012

$500,000

$1,000,000

$1,500,000

$2,000,000

$2,500,000

Development Approvals YTD by Value (New Development)(Current & Last Five Years)

$0

$50,000

$100,000

$150,000

$200,000

$250,000


Development Approvals by Month & Value (Additions & Alterations)(Current & Last Five Years)

Change ChangeLD ST DA(N) DA(A) Total New Add / Alt Total % LD ST DA(N) DA(A) Total New Add / Alt Total %

2011 / 2012 Financial Year 0 0 3 2 5 38,106 15,000 249,550 - 36 % 0 2 16 8 24 545,413 247,050 748,650 - 36 %

2010 / 2011 Financial Year 0 3 10 4 17 360,720 29,690 390,410 - 29 % 4 10 30 6 50 954,080 209,690 1,163,770 - 21 %

2009 / 2010 Financial Year 1 2 7 0 10 552,900 - 552,900 - 40 % 3 5 30 3 41 1,458,222 10,500 1,468,722 - 31 %

2008 / 2009 Financial Year 1 3 20 1 25 912,013 11,400 923,413 + 41 % 4 5 46 2 57 2,114,932 18,300 2,133,232 + 28 %

2007 / 2008 Financial Year 0 1 9 1 11 651,900 1,000 652,900 + 204 % 2 4 28 4 38 1,590,604 78,000 1,668,604 + 420 %

2006 / 2007 Financial Year 4 8 9 6 27 106,896 108,008 214,904 - 2 % 7 17 19 10 53 196,278 124,543 320,821 - 65 %

2005 / 2006 Financial Year 4 1 7 5 17 196,081 22,787 218,868 + 45 % 6 12 21 11 50 767,257 139,344 906,601 + 17 %

2004 / 2005 Financial Year 2 7 11 2 22 143,839 7,200 151,039 + 47 % 5 17 25 7 54 728,656 43,600 772,256 + 58 %

Value of DevelopmentValue of DevelopmentDetailsYTD to end of SeptemberMonth of September

Number of Applications Number of Applications

0

10

20

30

40

50

60


Approvals YTD by Number(Current & Last Five Years)

$0


$0

$50,000

$100,000

$150,000

$200,000

$250,000

$300,000


Development Approvals YTD by Value (Additions & Alterations)(Current & Last Five Years)

2003 / 2004 Financial Year 0 2 10 4 16 84,800 17,600 102,400 - 40 % 1 7 22 9 39 409,935 77,384 487,319 - 60 %

2002 / 2003 Financial Year 0 3 9 5 17 91,008 80,444 171,452 3 4 26 7 40 1,143,149 87,444 1,230,593

LD = Land Division ST = Septic Tank DA (N) = Development Application (New) DA (A) = Development Application (Alterations & Additions) Printed: 5/10/2011

Agenda Report - 11th October 2011 5423. PLANNING & DEVELOPMENT MATTERS (CONT):

23.3 FLINDERS REGIONAL DEVELOPMENT ASSESSMENT PANEL

Subject: 2010 / 2011 Annual Report Report By: Chief Executive Officer Report Date: 14/09/2011 File Reference: No File Action: Yes Attachments: Yes



A copy of the Annual Report for the Flinders Regional Development Assessment Panel is attached for the information and reference of Elected Members.

Recommendation:

That the 2010 / 2011 Annual Report for the Flinders Regional Development Assessment Panel be received.


FLINDERS REGIONAL DEVELOPMENT ASSESSMENT PANEL

ANNUAL REPORT 2010 / 2011

The Terms of Reference for the Flinders Regional Development Assessment Panel (“the Panel”) requires that the Panel, through the Public Officer, will report in writing to the Constituent Councils on an annual basis, detailing:-

The level of attendance of Panel Members at Panel Meetings; The Panel’s activity and performance in making decisions; and Comment on or an analysis of policy or process that are relevant to the Panel’s assessment

functions and suggesting improvements.

During the course of the 2010 / 2011 Financial Year, the Panel met on two (2) occasions to consider a total of thirteen (13) applications.

The following tables summarise the level of attendance of Panel Members at meetings and the activity and performance of the Panel in decision making.

Panel Member Attendance

Member Meetings Eligible

to Attend Present Apology

Absent without Apology

Ms SLS Ditter 2 2 0 0

Mr GC Thompson (FRC) 2 2 0 0

Mr TC Roocke (DCMR) 2 2 0 0

Ms LA Lock (DCP) * 1 1 0 0

Mr CR Parkyn (DCOC) 2 2 0 0

Mr FW Hardbottle (DCP) * 1 1 0 0 * denotes part year only

Panel Activity

Constituent Council App’s

Referred to Panel

Approved Refused

The Flinders Ranges Council 3 1 2

District Council of Mount Remarkable 10 8 2

District Council of Orroroo Carrieton 0 0 0

District Council of Peterborough 0 0 0

Totals 13 9 2

S.R. CHERITON Public Officer

Flinders Shared Services - Professional Service Delivery for our Rural Communities

Agenda Report - 11th October 2011 5524. COUNCIL POLICIES FOR REVIEW AND ADOPTION:

24.1 CUSTOMER COMPLAINTS POLICY

Subject: For Consideration Report By: Chief Executive Officer Report Date: 06/10/2011 File Reference: No File Action: Yes Attachments: Yes

SMP Reference: Objective 1 Governance - Respected, Responsive, Open and Effective Leadership Strategy 7 To not only meet, but to excel in satisfying the requirements of the Local

Government Act Action 3 Ensure that Council satisfactorily meets all legislative compliance

requirements

At the August Ordinary Meeting of Council, Mayor Wauchope advised Council that at the Mayor’s Residential Conference, consideration was given to a Policy Document produced by the City of Tea Tree Gully relating to customer complaints.

A copy of the Policy Document is attached for the preliminary consideration of Council.

At this stage, I am seeking direction from Council as to whether a similar Policy Document

should be produced here and if so, whether there are any additional items that Council would like to see incorporated into a draft Policy for consideration at the November Ordinary Meeting.

Any other feedback would also be welcomed.


Customer Complaints Policy Page 1 of 10

The electronic version of this document is the controlled version. Printed copies are considered uncontrolled.

Before using a printed copy, verify that it is the current version

File Reference C4/25

Responsible Manager

Director Governance and Compliance Director Business Support Manager Governance and Policy Manager Customer Relations

Last Reviewed 29 June 2010

Adoption Reference Council

Resolution Number 22382

Previous Review Dates New Policy

Reference to Strategic Plan Delivering Robust & Responsible Management

Due Date of Next Review 2013

Customer Complaints Policy




Purpose This policy establishes a framework for how The City of Tea Tree Gully (the Council) will respond to a customer who is dissatisfied with a process, product or service offered or provided by the Council and who has spoken to the relevant Council officer and has not been satisfied with the response given. The Council: • Welcomes complaints as a form of feedback that will ultimately identify service

improvement opportunities • Values integrity, responsible management, fairness and equity, and will continue

to strive to maintain the highest standards in its dealings with its customers while meeting the needs of the community

• Is committed to identifying, investigating and where possible resolving complaints and grievances

• Recognises the importance of transparency in decision making and the need to provide a fair and objective procedure for the review of all decisions and services provisions.

These principles are of utmost importance in the Council’s endeavours to retain the trust, confidence and support of its community. Customers have a right to expect that principles of economy, efficiency, effectiveness, fairness, impartiality and responsiveness will underpin Council service delivery. Legislative and Strategic Framework There is no legislative requirement for the Council to have a policy that deals with aggrieved customers; however, the Council recognises that this policy represents good governance practice. Local Government Act 1999 Section 270 of the Local Government Act 1999 requires Council to establish procedures for the internal review of Council decisions. Under Section 270 of the Local Government Act 1999, the Council has the ability to refuse to consider an application for review of a decision on the grounds that the application is frivolous or vexatious, or where the applicant does not have sufficient interest in the matter. Section 99(1)(g) of the Local Government Act 1999 provides that the Council’s Chief Executive Officer must ensure that the assets and resources of the Council are properly managed and maintained. Section 102 of the Local Government Act 1999 delegates the authority to the Council’s Chief Executive Officer to appoint, dismiss and manage employees.




References The Council’s Customer Service Goals: these require staff to treat customers with respect and actively listen to understand their needs, respond to customer’s issues professionally and promptly and to keep customers informed. Commonwealth Ombudsman (Australia) and New South Wales (2009). Managing unreasonable complainant conduct practice manual. Internal Review of Council Decisions Policy Code of Conduct for Elected Members

Code of Conduct for Employees - 22 July 2008

Whistleblowers Protection Policy

Definitions

Complaint is when a customer:

• Expresses dissatisfaction with the Council’s decisions, policies, procedures, charges, employees, agents or the quality of the services it provides.

• Considers the Council has failed to act on a request for service within an accepted timeframe.

• Considers the conduct of a Council staff member has been unsatisfactory. Complaint Resolution – a complaint is resolved when a customer is satisfied that the Council has made its best attempt to fix the problem. It is possible they may not be completely satisfied with the outcome but they are prepared to accept the outcome and not to escalate the complaint any further. The Council – City of Tea Tree Gully as a local government entity. Customer - ratepayer, resident, visitor or business. Frivolous - a complaint that lacks substance or merit, or is obviously untenable. Malicious - someone who is motivated by wrongful, vicious, or mischievous purposes. Persistent - someone who is refusing to give up or let go and/or is obstinate and/or insistently repetitive or continuous. Request for Information - when the Council receives a request for information regarding services. Request for service - when a customer requests the provision of service, or for some action to be taken to address a problem, or a request for a change to the way the Council delivers a service. If a service is not dealt with appropriately, it may then become a complaint.




Review of a Council Decision - when a customer seeks a review of a decision made by the Council, an employee of the Council, or persons acting on behalf of the Council. These are dealt with in Council’s “Internal Review of Council Decisions Policy”. Unreasonable complainant conduct - unreasonable conduct by complainants, which goes beyond normal situational stress associated with complainant behaviour. Unreasonable complaint conduct is discussed in greater detail within this Policy. Vexatious - when a complaint is considered to harass, annoy, delay or cause detriment or trouble. A complaint can also be considered vexatious where the complaint is a sham and cannot possibly succeed, or where the complaint lacks reasonable grounds for lodging the complaint, or possesses insufficient direct interest in the issue complained about. Policy The objective of this policy is to establish clear guidelines and procedures for handling complaints and to enable the Council to be in a stronger position to improve services. This policy does not apply to complaints involving the following issues:

• Decisions made by the elected Council or a delegated officer – refer to Internal Review of Council Decisions Policy

• Competitive neutrality • Conflicts of interest - refer to Code of Conduct for Council Employees and

Code of Conduct for Elected Members • Access to information - Freedom of Information (FOI) • Internal staff complaints – refer to various human resources policies • Approval or refusal of a Development Application – procedural complaints

only will be managed under this policy • Matters before a Court, Tribunal, South Australia Police, a Minister of the

Crown, a South Australian or Federal Government department, or the South Australian Ombudsman

This policy applies to complaints in relation to service provision and delivery received by the Council from customers and any other external organisation or person. The Council:

• Views its management of complaints as an important component of continuously improving the service offered to customers.

• Is committed to identifying, investigating and resolving issues whether these arise as service requests, suggestions or complaints.

• Recognises the importance of transparency in decision making and the need to provide a fair and objective procedure for the resolution of all complaints.

• In resolving ongoing customer concerns or complaints is conscious of not over committing resources and funds to the detriment of the community at large.

• Is committed to tracking the progress of complaint handling within the organisation and reporting this on a regular basis.




This Policy aims to ensure:

• Improved customer service through consistent, effective management of complaints.

• Complaints are resolved in a timely manner. o All complaints will be acknowledged within 5 calendar days. o When a resolution cannot occur within 14 calendar days a response

will be delivered to the customer outlining time frames set by the staff member responsible for resolving the complaint.

• That the complainant understands what the Council can and cannot do and, will and will not do.

• That the Council’s limited resources are not utilised on malicious, frivolous, unreasonable, persistent or vexatious complaints.

• Resolution processes in relation to complaints will be equitable, transparent and accountable.

• Complaints will be recorded in the Council’s Electronic Records and Document Management System to enable tracking and effective response.

In line with its Values, the Council will provide a complaints handling procedure which:

• Demonstrates everyone will be treated with dignity and respect • Ensures all of the community is listened to and will be dealt with equally • Encourages staff to be positive and take responsibility for their role in the

complaint handling process. Lodging Complaints Complaints or concerns may be lodged with the Council in the following ways:

• In writing including by letter, email, facsimile or via the internet at the Council’s website: www.teatreegully.sa.gov.au

On receiving a complaint Council staff must distinguish between a request for a resolution of a complaint relating to a process or service provision and delivery or formal review of a decision. Where a customer is requesting a service and there is no prior indication of failure to provide that service to the customer, the request will be managed via the Council’s Customer Request Management System as a request for service. Where the complaint is determined to be a formal review of a decision the matter will be managed in accordance with Council’s Internal Review of Council Decisions Policy and Procedure. This Policy is available on Council’s website: www.teatreegully.sa.gov.au




Anonymous Complaints If the complainant is anonymous, the complaint will be dealt with in a similar manner to any other complaint. If the staff member dealing with an anonymous complaint does not consider it to be sufficiently serious, or there is insufficient information in the complaint to enable the investigation to be conducted, the complaint will not be investigated. Where the complainant is unknown, the Council will not be able to advise the complainant of the outcome. Recording of Complaints All complaints will be recorded and managed in the Council’s Electronic Records Management system. Procedures will be developed to provide guidance to staff to ensure that these records can be tracked and that similar complaints are dealt with in a consistent manner. Once a complaint has been lodged, the Council will acknowledge receipt of the complaint and the customer will be notified of the appropriate time frame within which an investigation will be undertaken and a determination made to resolve the complaint. Confidentiality The Council will ensure that confidentiality is maintained where appropriate and possible. Care will be taken to ensure that the complainant will not experience any form of victimisation or retribution as a result of the complaint. Where the complaint relates to the conduct or behaviour of an individual staff member this will be handled by the relevant Senior Manager and will be dealt with in accordance with the Council’s Code of Conduct for Employees. Grievances that relate to an individual Councillor will be handled by the Chief Executive Officer and will be dealt with in accordance of the Council’s Code of Conduct for Elected Members. Complaints of a Serious Nature All formal complaints alleging maladministration, serious and substantial waste of public money, corrupt conduct or pecuniary interest are to be referred directly to the Chief Executive Officer. The Chief Executive Officer or Director will refer such complaints to the South Australia Police Anti-Corruption Branch or the Office for State/Local Government Relations, if and as is deemed appropriate. Complainants may be entitled to protection under the Whistleblowers Protection Act 1993. Council’s Whistleblowers Protection Policy can be found online at Council’s website: www.teatreegully.sa.gov.au




Unreasonable Complaints Occasionally a complainant may not accept the Council’s determination or response to their complaint. This may lead the complainant to engage in unreasonable complainant conduct. Unreasonable complainant conduct is defined as:

• Using unreasonable persistence by persisting with a complaint even though it has been comprehensively considered by the Council, and even where all avenues of internal review have been exhausted by showing an inability to accept the final decision

• Using unreasonable demands by insisting on outcomes that are unattainable, (e.g. demanding outcomes that are beyond the Council’s power to deliver, demanding unreasonable outcomes, wanting to turn back time, or engaging in unreasonable persecution of individuals). By insisting on a ‘moral’ outcome, (e.g. Justice in the community interest, when really a personal interest is at stake) and demanding an apology and/or compensation when no reasonable basis for expecting such an outcome exists

• Using unreasonable lack of cooperation by presenting a large quantity of information which is not organised, sorted, classified or summarised, where the complainant is clearly capable of doing this. By displaying unhelpful behaviours (e.g. withholding information, dishonesty, misquoting others, swamping council with documents)

• Using unreasonable arguments by holding irrational beliefs, or by continuing with a complaint which is unsupported by any evidence. By insisting that a particular solution is the only correct one, without consideration for valid contrary or alternative arguments

• Using unreasonable behaviours by displaying confrontational behaviour, including rudeness, aggression or threats

• Where the complaint is about something that is beyond the Council’s jurisdiction or outside of the Council’s control.

Where a complainant engages in unreasonable complainant conduct the Council may deal with the complaint and complainant in accordance with this Policy. Managing Malicious, Frivolous, Persistent and Vexatious Complaints Following an investigation, the Council may determine a complaint is malicious, frivolous, unreasonable, persistent or vexatious. A determination that a complaint is malicious, frivolous, unreasonable, persistent or vexatious must take into account:

• Any previously similar complaints from the complainant • The response and outcome to the previous complaints • The resources required to address the complaint (to ensure that it is not an

unreasonable diversion of public resources) • The principles of equity and procedural fairness.

A decision to take no further action on the complaint will be made by a Director or the Chief Executive Officer, and the complainant will be informed in writing.




Where the Council determines a complaint to be malicious, frivolous, unreasonable, persistent or vexatious it will respond in a consistent manner, taking into account the individual circumstances of each complaint.

Limiting contact between the Council and members of the public

The Council is entitled to expect that members of the public who have a complaint will behave in an acceptable manner. In certain circumstances it is appropriate and legitimate for the Council to place certain limits on the type of services that will be made available to complainants whose behaviour goes beyond acceptable limits.

The Council may impose limits on the times and days that correspondence may be accepted from a complainant, or may request all complaints and communication be provided in writing.

Where limitations on contact with a complainant are imposed, the Council will inform the complainant in writing, specifying the limits, and the reasons for their imposition.

Before imposing limits the Council may try alternatives, such as determining whether a different and more senior officer is able to deal with the complainant.

Imposing limitations may also be appropriate where a complainant continually includes substantial inappropriate, offensive, threatening or abusive content in their complaint and communication.

The Council is aware of the legitimate right of members of the public to access Council information under the Freedom of Information Act 1991. Any limits will not impede these statutory rights.

Not replying to correspondence

Where, following an appropriate written response to a complainant, the Council receives further complaints that detail the same or substantially similar matters to those received previously, the Council is entitled to inform the complainant that the Council will not provide a substantive response to this, or similar complaints.

This approach provides the complainant with the opportunity to reframe the complaint if the similarities were unintentional.

Terminating phone calls

In some circumstances it may be appropriate for a Council officer to inform the complainant that they will no longer deal with their complaints over the telephone, and to terminate the call. This will only be done in exceptional circumstances.

Where a complainant repeatedly telephones a Council employee, or employs insulting, threatening or abusive language, they will be asked to limit their communications to written correspondence with a nominated senior officer. This will be communicated to the complainant in writing.




Limiting face to face contact

Where a complainant is making the same or a substantially similar complaint to numerous Council officers in person, it is appropriate for Council to nominate a particular officer to deal with the complaints.

The Council will notify the complainant in writing of the name and contact details of the officer who will respond to complaints, and specify that no other officer will respond to complaints made by the complainant.

Declining to further investigate complaints

Where:

• a thorough examination of a complaint has occurred • the complainant remains dissatisfied with the outcome of the complaint and

demands further review,

the Council will consider placing limits on further communications with the complainant.

This action will only be taken as a last resort; with the decision taken by a Director or Chief Executive Officer after all other avenues have been exhausted, and where the complainant is making unacceptable demands on the Council’s complaint handling resources.

Limits could include:

• Declining to respond to any further communications unless they are in writing • Informing the complainant that any further complaints will be filed by the Council

with acknowledgement unless it includes significant new information or new issues which in the opinion of the Council warrant action

• Informing the complainant that the complaint will be referred to the Ombudsman (or other external agency) for action.

If it appears to the Council that the complainant is deliberately providing information in a selective manner, the Council will request the complainant to immediately pass on all relevant information to the Council. The Council may advise the complainant that if further material is provided, the Council will require a satisfactory explanation as to why it was not provided earlier, before it will give consideration to the material.

Seeking legal advice

In some instances it may be appropriate for Council management to seek legal advice with respect to the implications of a suspected malicious, frivolous, unreasonable, persistent or vexatious complaint. A decision to seek legal advice will be taken by the relevant Director or Chief Executive Officer.

Where a complaint relates to a particular member of Council staff, consideration will be given to making advice available to that staff member on request.

Where a particular officer of the Council believes that a complaint may have impugned their professional reputation, they may seek their own legal advice in relation to what private action they may take.




Supporting staff

The Council has certain obligations under Occupational Health, Safety and Welfare legislation to provide a safe working environment. Council is mindful of the stress that dealing with difficult complainants can place on Council staff.

Management will always provide support to junior staff when dealing with difficult complainants, and ensure appropriate customer service policies are in place. Policy Implementation This policy will be implemented by the Chief Executive Officer or relevant portfolio director and managed in accordance with Council’s scheme of delegations. In accordance with the Local Government Act 1999, all matters relating to the behaviour and decision making of Council employees will be managed by the Chief Executive Officer or their delegate, and not the elected Council.

Agenda Report - 11th October 2011 5625. LATE ITEMS & REPORTS:

Agenda Report - 11th October 2011 5726. REPORTS AND CORRESPONDENCE:

Subject: Receiving of All Report By: Chief Executive Officer Report Date: 06/10/2011 File Reference: Nil Action: Yes Attachments: No

Recommendation:

That Reports and Correspondence as listed in: 10. MAYOR'S REPORT 11. COUNCILLOR'S COMMUNICATIONS 14. BUSINESS ARISING FROM PREVIOUS MEETING 15. WORKS BUSINESS 16. FINANCE BUSINESS 17. ADMINISTRATION MATTERS 18. MAJOR PROJECT UPDATES 19. OTHER PROJECT UPDATES 20. CORRESPONDENCE 21. LOCAL GOVERNMENT DEPARTMENTS AND ASSOCIATIONS 22. ENVIRONMENTAL HEALTH MATTERS 23. PLANNING & DEVELOPMENT MATTERS 24. POLICIES FOR REVIEW & ADOPTION 25. LATE ITEMS & REPORTS be received.

~~Options:~~

(i) Cr / Cr

(ii) Cr / Cr

Agenda Report - 11th October 2011 5827. OTHER BUSINESS: 28. NEXT MEETING:

The next Ordinary Meeting of the District Council of Mount Remarkable is scheduled to be held at 9.30 am, Tuesday 8th November 2011, in the Council Chambers, Stuart Street, Melrose.

29. CLOSE: