your data migration questions answered: ask the expert q&a panel · 2020-01-14 · •...

Your Data Migration Questions Answered: Ask the Expert Q&A Panel

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Confidential © 2017 Galen Healthcare Solutions

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Webcast Materials can be found on our website http://wiki.galenhealthcare.com/

About Us


Our Vendor Expertise


Introduction


Tyler Suacci• Principal Technical Consultant • 12+ years in healthcare IT• Epic Bridges Certified• Deep experience in data migrations

across multiple vendors• Migration Planning and Strategy• Integration Architect • [email protected]

mailto:[email protected]


Introduction


Julia Snapp• Managing Consultant• Oversees all data migration projects• 14+ years in healthcare IT• Former Allscripts Project Manager• Epic Ambulatory and IP Orders Certified• Migration Planning and Strategy• [email protected]

mailto:[email protected]

Agenda• Galen’s Migration Experience• Methodology Overview• Questions

• How to efficiently limit scope?• Biggest challenge with migrating multiple source

systems?• Recommendation for migrating reports, results, and

documents?• Open Q&A

Overview


• Legal Medical Record versus Continuity of Care• Archive for Legal Medical Record

• Shutdown legacy systems and save cost of maintaining• Retain data in one easily accessible location

• Convert for Continuity of Care• Consider limiting years of data and elements• Consider migration timeline

EHR Replacement Strategy


Migration Experience


Encounter - Level• Visits*• Notes*• Results* • Scanned Images*• Vital Signs*• In-House Charges• Future Appointments

*Most common data elements

Patient - Level• Allergies*• Immunizations*• Medications*• Problems*• PCPs• Patients Preferred Retail

Pharmacies

Migration Data Elements


Common Migration Timeline


“I want everything!”

How do you decide what to migrate when providers want everything?

Question 1:


Migrating too much data• Risks:

• Difficult to find data• Not meeting end-users expectations• Duplication of data• Increased project costs and timeline

• Extracts• Data mapping• Testing and validation• Interface or load utility configuration• Timeline

Question 1:


Galen’s Data Elements Analysis


How do you decide?• Ask the questions:

• Is it needed to treat patients?• What system stores the most reliable (and complete) data?• Can it be extracted from the source system discretely or non-discretely?• Can the target system consume the data so that it is usable to end-users?• Is the cost worth the benefit?

Question 1:


What is the biggest challenge with migrating from multiple source systems?

Question 2: Multiple Source Systems


Data Duplication• Resolution

• Filter on extraction• Interfaced data

• Identify duplicates• Aggregate all source data• Common terminology

• Leverage CCD• Duplicate checking• Reconciliation

• Validate• Unique situations

Question 2: Multiple Source Systems


Question 3: Results & Documents

What is your recommendation for migrating results, documents, and reports from the legacy system?


Question 3: Results & Documents

• Results• Discrete/HL7• Imaging results with PACS links

• Documents• Notes• Scans

• Reports• Migrate discrete data• Rebuild report

• Validate


Q&A


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