Laird Hall2014-15

Handbook

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TABLE OF CONTENT

Word from the staff 3

Useful phone numbers 4

Emergency & Fire Alarm Procedures 5

Laird Hall Security 101 7

Resident responsibilities 8

Services and Commodities 10

Go Green! 12

Rules of Conduct 14

The House Committee 15

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WELCOME FROM THE STAFF STUDENT HOUSING AND HOSPITALITY SERVICES (SHHS)The Student Housing and Hospitality Services office (SHHS) is located in Laird Hall 107. You can contact this office at 514-398-7716 during weekdays from 8:30am to 4:30pm, or in case of EMERGENCIES, see the Security Office (LH 101) or call them at 514-398-7770. The SHHS staff consists of Lindsay O’Connell, Manager of Campus Housing and Gerry Chevalier, Coordinator of Campus Housing. The following is an outline of our role:

1. The SHHS is responsible for carrying out the details of initial room allocation. Residents who find the initial room allocation unsuitable for their needs must submit their request for room reallocation to the Campus Housing. Requests will be accommodated whenever possible. 2. The SHHS will receive recommendations from the House Committee for physical improvements in the residence. 3. The SHHS is to keep the House Committee advised of proposals and discussions affecting the welfare of residents. 4. The SHHS will cooperate with and assist the House Committee, Residence Monitor whenever possible in the discharge of its responsibility/(ies). 5. The SHHS will keep an up-to-date list of residents and will circulate this list to other responsible interested parties.

Dear residents, It is my pleasure to welcome you to Macdonald Campus Residences. You will live in residences memorable experiences of friendship in a comfortable environment. As monitor of residences, my responsibility is to supervise that all students are having pleasant time in residences. With Mario Roy, Emily Poon, Taiga Cholette and Diane Maheu, we will be available for your questions or requests. But the good order of residence life cannot be achieved without your cooperation. In this regard, two

ingredients are necessary. First, we need your input and involvement on your residence committee; the Laird Hall House Committee (LHHC). This involvement ensures that we will have a dynamic residence life. Second, the respect of other residents will permit to have a smooth and friendly place to live. So I wish you a good year in residence and look forward to see you enjoying your life in residence.

René Roy – Laird Hall Monitor – Room 285 – Tel. (514) 398-2714 – rene.roy@mail.mcgill.ca

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USEFUL PHONE NUMBERS 

 EMERGENCY

Centre Anti-Poison 1-800-463-5060Lakeshore General Hospital 514-630-2225Police 911 514-398-7777

Fire Department 911 514-398-7777Security (Emergency only) 514-398-7777Urgence Santé 911 514-398-7777

Statcare Emergency Clinic 514-694-9282

AROUND CAMPUS

Morgan Arboretum 514-398-7811Student Association M.C.S.S. 514-398-8787Student Affairs Office 514-398-7928

Health Clinic 514-398-7565Macdonald Athletics 514-398-7789Farm 514-398-7701Student Services 514-398-7992

STUDENT HOUSING AND HOSPITALITY SERVICESDisciplinary Officer Lindsay O’Connell 514-398-7717 lindsay.oconnell@mcgill.caCampus Housing Manager Lindsay O’Connell 514-398-7717 lindsay.oconnell@mcgill.caResidence Coordinator Gerry Chevalier 514-398-7716 gerry.chevalier@mcgill.caResidence Monitor René Roy

Room 285514-398-2714 rene.roy@mail.mcgill.ca

Assistant Monitor Mario RoyRoom 222

514-398-7549 mario.roy2@mail.mcgill.ca

3A Floor Fellow Ghislain DécoeurRoom 307

514-398-8713 ghislain.decoeur@mail.mcgill.ca

3 Floor Fellow Diane MaheuRoom 383

514-398-7781 diane.maheu@mail.mcgill.ca

1A Floor Fellow Emily PoonRoom 139

514-398-2515 emily.poon3@mcgill.ca

Ecoresidence Monitor Taiga CholetteEco Unit 8

514-398-7622 taiga.cholette@mail.mcgill.ca

LAIRD HALL EMERGENCY & FIRE ALARM PROCEDURES

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In case of emergency, call 911AND

Always contact Security at 514-398-7777

In view of the sensitivity of the fire detection system in this building, residents should exercise caution while cooking, baking etc. (always use vent hoods). Frequent false alarms tend to cause annoyance rather than alertness. Should an alarm be triggered intentionally or by accident, please report it immediately to security personnel (LH 101) (398-7777 or 398-7770). The building is equipped with heat sensors, smoke detectors, pull stations and sprinklers. Should any one of these be activated, an alarm will sound throughout the building. The fire panel is located in the

Laird Hall main lobby and is monitored by Service de Sécurité Incendie de Montréal. If a fire is discovered, activate the nearest pull station.

Procedure as stipulated in McGill Fire Prevention Procedures/Policies:

In case of fire: “Anyone discovering a fire, smoke, strong smell of burning or of an unusual nature,

should immediately:

Pull the fire alarm station.

If it is safe and you are trained to do so, use the correct fire extinguisher to put out the fire.

Begin evacuation procedures as described below.

Once evacuated, inform the authorities of the location and nature of the fire, the unsafe exits,

persons requiring assistance, and other pertinent details.

Remain available to the responding security agent(s) to provide details for the incident report.

In the event of a fire alarm in your building:

Secure any hazardous materials before leaving and perform any required equipment shutdown

procedures.

Evacuate the premises in a swift, orderly fashion using the nearest safe exit.

DO NOT use the elevators.

Follow the instructions of the evacuation team.

Provide assistance to persons with disabilities or with special needs.

Move completely away from the building. Go to the Centennial Centre , as directed by the

evacuation team, or move at least 100 meters away from the building.

When you are away from any danger, call 911 and Macdonald Campus Security at 514-398-

7777.

If you have specific knowledge about the evacuation or incident, remain available to the

responding security agents and emergency authorities. Inform them of the location and nature

of the fire, injuries, persons requiring assistance and other pertinent details. Remain available

to the responding security agent(s) to provide details for the incident report.

Re-enter the premises only when it is officially authorized.

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Remember: your personal safety comes first

FAILURE TO EXIT DURING A FIRE ALARM WILL RESULT IN A FINE (1st offense).

Note: Room doors must remain unlocked to allow a rapid search for residents who may still be inside the residence. If doors are locked, authorized personnel reserve the right to enter with a key or by force, in which case the occupant(s) of the room will be charged for the damage. These measures apply only in real emergencies.

FIRE EXTINGUISHERSFamiliarize yourself with the evacuation plans posted in your area of the building. Emergency exit doors located on the ground floor of the building are to be used ONLY IN CASES OF EMERGENCY. Residents opening emergency exits unnecessarily will be reprimanded. Be aware of the location of extinguishers, and how to use them. "ABC" type extinguishers (orange cylinders) are available in corridors and kitchens. The extinguisher nozzle must be aimed at the BASE of the flame and be discharged completely in one shot.  CANDLES, SPARKLERS, INCENSE AND OTHER SOURCE OF OPEN FLAMEPlease note that the use of candles, sparklers and incense or any source of prolonged open flame is prohibited within the residence (including bedrooms). Residents responsible of leaving open flames unattended will be reprimanded, and upon multiple infractions could be expelled from the residence. Sources of open flames prohibited from use within the residence include: candles, incense, sparklers, propane lanterns, cooking fuel/fondue liquid, and cigarettes.

DEEP-FAT FRYING AND BBQPlease note that deep-fat frying such as French fries or any other deep-fat frying food is not authorized anywhere in residence. Students and/or group of students wanting to have a BBQ outside the residence building, must obtain permission from the Campus Housing Office and receive authorization from McGill Fire Prevention Department.

CLOSED CIRCUIT CAMERAClosed circuit camera equipment has been installed throughout public areas in Laird Hall Residence. Our goal is to ensure the safety and security of our residents and their belongings. Those who commit theft and vandalism will be held accountable using video evidence of their transgressions, regardless of time of day or night. Remember food theft is also considered a serious offence.

POWER FAILURE In case of a power failure, please turn off or unplug all electrical appliances in use (stove, oven, toaster, kettle, etc.). The building is equipped with emergency lights in staircases, corridors and front entrance.

LAIRD HALL SECURITY 101

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ACCESS REGULATIONSAccess to the residence is restricted to Laird Hall residents and their visitors. RESIDENT ACCESSTo access the residence, ALL residents must have their McGill ID card. Access to the building is possible by the Main entrance, East Wing and North Wings entrances. Access will be permitted to residents who forgot their ID cards, by special request to the Student Housing and Hospitality Services during office hours or at the Campus Security LH 101) desk after office hours. Please note that a special form should be filled for each request, and that a $5.00 fee will be applicable for this service after business hours.  Non-Resident and Visitor Access

- Non-Resident: any person residing outside of Laird Hall. - Visitor: any person (resident or non-resident of Laird Hall) visiting an occupant of Laird Hall. Non-residents are required to make prior arrangements with the resident with whom they wish to visit.

The McGill phone located near the partition door in the main entrance area may be used to phone the resident, and he/she will personally open the door to his/her own visitor(s). Please note the following:

- All visiting non-residents must be signed in the visitors log book located in the Laird Hall lobby by the resident personally.

- No resident will be allowed more than 2 authorized visitors (resident or non-resident) in his/her room.

- Damage to the property or undesirable behavior of visitors will be considered as both the visitor’s and the host resident's responsibility.

- The Security office will not allow access to any visitors whatever the reason.

Under no circumstances will security open the door to ANY visitor. ACCESS TO THE RESIDENCE WILL NOT BE PERMITTED TO ANYONE ELSE!

KEEP IT LOCKED!

An unpleasant incident can quickly happen, but can also be easily be avoided.

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In order to protect your belongings, keep your bedroom door locked at all times.

LAIRD HALL TEAMMONITOR & ASSISTANT MONITORThe Monitor is appointed by the Student Housing and Hospitality Services to preside over residence life in Laird Hall. The Monitor and Assistant Monitor representing the Student Housing and Hospitality Services will be working closely with the elected House Committee to organize activities. Any problems or conflicts concerning residence life should be brought to the attention of the Monitor and/or Assistant Monitor. FLOOR MONITORS A floor monitor is appointed by the Student Housing and Hospitality Services to preside over life on different floors. The floor monitor will be working closely with the residence monitor, assistant monitor, elected House Committee and Student Housing and Hospitality Services. The residence monitor, assistant monitor and floor fellows are available to answer any questions residents might have concerning life in residence. 

RESIDENT’S RESPONSIBILITIES CARE OF ROOMS The occupant/s of each room is/are responsible for its care, its cleanliness and is/are expected to maintain decent hygiene conditions. To assist the resident, a service room containing a broom, mop, pail and vacuum cleaner is available on each floor. Blankets, pillows, mattresses and other furnishings are not to be taken out of the rooms. Burnt light bulbs and fluorescents will be exchanged for new ones by the housekeeping staff upon request. Appliances such as toasters, toaster ovens, microwave ovens, kettles, coffee makers, waffle irons and electric skillets are not permitted in resident's rooms. Furniture in the lounges, kitchen, study room, computer room and lobby are for the use of the whole residence and MAY NOT BE TAKEN INTO INDIVIDUAL ROOMS. For residents who remove furniture and place it in individual room fines and/or reprimands may result. Rooms may not be repainted and care should be taken not to damage the walls. Please use poster putty to hang posters. EQUIPEMENT MALFUNCTIONElectrical breakers, plumbing fixtures, etc. are not to be repaired, adjusted or altered in any way. Items requiring attention are to be reported to the Student Housing and Hospitality Services, room 107 Laird Hall, (Tel: 514-398-7716). Any water damage or any significant damage to the infrastructure should also be reported as soon as possible to the Student Housing Hospitality Services.

KEYSResident receives two keys: room key and a mailbox key. McGill ID card is required to enter Laird Hall residence. Lost ID cards can be replaced by the Student Affairs Office located in Laird Hall at a cost of $25.00. Cost of replacement for keys is as follows: Room key $ 20.00 / Mailbox key $ 15.00.Resetting of bedroom lock with new keys costs $100.00.

MAINTAINING CLEANLINESS WITHIN THE RESIDENCE

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Laird Hall is one of the best maintained residences you’ll ever see. The cleaning staff does a top-notch job in keeping the building clean, but THEY NEED YOUR HELP.

A. Rooms: Lack of hygiene in a room will be reported to the Student Housing and Hospitality Services or Housekeeping Staff. A staff member will inspect the room and give the resident 24 hours to clean it to an acceptable level of hygiene. The room will be inspected a second time at the end of the 24 hour period. Refusal to comply or a second complaint against the same resident may result in expulsion from the residence, following written notice from Student Housing and Hospitality Services

B. Bathrooms: Sinks and bathtubs must be cleaned after use and this includes removal of dirt, soap suds, hair, etc. Shower curtains must be kept closed while showering to prevent water from spilling on the tile floor, as this creates a hazard to walking. When using the toilets, the resident must not soil the toilet seats or floor area around the toilet and must flush after using the toilet. Residents are expected to observe at least these elementary rules of hygiene. The bathrooms are shared facilities.

C. Kitchens: The sinks, oven, range, counter and/or table must be cleaned after each meal for the next person. Kitchens are shared facilities. Kitchen utensils belonging to Laird Hall (various toasters, microwave ovens) should be cleaned also as they are shared by everybody. Spills should be wiped immediately. Check all of your food periodically from the refrigerator. Rotten food should be thrown out. All food should be kept in sealed containers. No equipment or food is allowed on the lockers in the dining-room. Items placed in the refrigerators and freezers should be labeled with your name. Alcohol beverages are not to be placed in the kitchen refrigerators.

RED Dish containers are located in each kitchen and are used for the removal of pots & dishes which have been left lying around for at least 24 HOURS. The containers will be emptied each WEDNESDAY, and their contents will be DISCARTED each FRIDAY.

PETSNo pets are allowed in Laird Hall. This includes dogs, cats, birds, reptiles, insects and small mammals.

SMOKING & DRINKING The Legislative Law, bill 112, limits smoking outside building only. Smoking is prohibited within a radius of 9 meters (30 feet) outside of any door leading to any institutional building. A campus alcohol permit must be obtained for any event whenever alcoholic beverages will be served on campus grounds. This permit can be obtained from Mrs. Tanya Rother, Laird Hall, room 103, Tel: 514-398-7710. QUIET HOURSNote that quiet hours are between 10:00 pm and 07:00 am during the regular semester and between 09:00 pm and 9:00 am during exam time. Respecting the quiet hours means that a resident can sleep without being disturbed or can calmly study in his room.

WINDOWS Screens are not to be opened or removed for any reason. CHECK YOUR WINDOWS BEFORE LEAVING YOUR ROOM. The cost of repairs for the damage caused by windows left open (rain, snow, or freezing of radiators) will be charged to the resident. Objects and/or food are not to be placed on window sills or

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between windows and screens.

SERVICES & COMMODITIES CAMPUS DINING FACILITIES

Fully equipped kitchens are located on each floor in Laird Hall for individual use. For those wanting to use outside dining facilities Le Comptoir Mac in the Macdonald Stewart-Building and the Stewart Hall Cafeteria (John Abbott College) are open. A variety of restaurants are also available in Ste-Anne-de-Bellevue.

LAUNDRY Card-operated washers and dryers are provided on every floor in Laird Hall. You will find in your room a card for the washer and dryer. Any malfunctioning machines or loss of card should be reported to Coinamatic at 514-747-3553 and a new card will be issued at your own expense. Residents are asked not to leave clothes on the machines. The laundry machines require liquid laundry soap. Out of consideration for the residents situated adjacent the laundry facilities, the machines should be used between 09:00am and 10:00pm only. As a respectful gesture and for hygienic reasons, please clean the interior of the machine if any residues are left after cleaning your laundry.

LINEN SERVICESBed linen is replaced every Tuesday at 13h00. You will need to insert the two bed sheets inside the pillow cover and place the soil linen in the corridor next to your bedroom. The cleaning staff will picked up the soil linen and leave two clean sheets and one pillow case on your bed.

POST OFFICE Post office boxes are available in Laird Hall residence and keys are issued by the Campus Housing Office upon arrival. Mail should be addressed to the resident showing box number and residence: i.e.

Name..................

21,111 Lakeshore Road,

Laird Hall, Box....... Ste-Anne de

Bellevue, QC H9X 3V9

The campus Post Office, located in Laird Hall (LH 104) is open for full service from 9:30am to 11:30am Wednesday only. Remember the Post Office does not sell money orders or process registered mail. If a resident has subscribed to a local paper, it will have to be picked up at the Campus Security.

ACTIVITY FEE The Residence Activity is compulsory for all undergraduate and graduate students upon signing a Residence Lease for Laird Hall. The cost of the activity fee is $25.00 which is non-refundable.

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CHRISTINE GAGNON ROOM (LH 028) The Christine Gagnon room is located at the basement level. The room is equipped with TV and DVD player. There are also pool, foosball and air hockey tables for your enjoyment. Cues may be obtained from your floor representatives, and any damage to this equipment will be the responsibility of the resident.NOTE - THE MAXIMUM CAPACITY OF THIS ROOM IS 30 INDIVIDUALS. THIS ROOM IS A NON-SMOKING AND ALCOHOL-FREE AREA, UNDER PENALTY OF REPRIMAND AND/OR FINE. BOARD GAMESVarious games are available. They may be borrowed from the monitors. Available games are: Clue, Life, Scrabble, Chest, Yahtzee, Sorry and Taboo. TELEVISION- DVDTelevision-DVD units are available for personal and group viewing for a maximum up to three hours. The TV-DVD is on trolley and can be borrowed in exchange for your I.D. card from monitors. Other TVs are located in the lounges within the residence. STUDY ROOM (LH 02) A study room (quiet) is available in the basement for all students (LH 02). This room is to be used for personal studying only. Chairs must not be removed from this room. For group work, the Christine Gagnon room (LH028) should be reserved. COMPUTER ROOM (LH 027) Computers linked to the Network System are available in the basement (LH027). Computer room may be accessed at all time. Students may use the computer for up to 3 HOURS. NO FOOD or DRINKS are allowed in this room. REMEMBER, this room is a shared facility. It is each and every user's responsibility to keep it clean. Chairs must not be removed from this room.

The Handbook of Student Rights and Responsibilities (chapter 9) defines the code of conduct for users of McGill Computing Facilities. McGill’s academic integrity website (www.mcgill.ca/integrity) provides helpful suggestions to avoid plagiarism and cheating.

GREEN TIPSBIKE! Bicycles are available to McGill staff and students. This service is free upon student

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ID card presentation. Details are available at the Macdonald Campus security desk. These bikes are meant to ease your transport around campus: we encourage you to use it! And why not just enjoy a ride near the Arboretum in the fall? BUY LOCALLY

The `Mac Market` opens every year from July to November and sells fresh apples and several types of vegetables produced on campus. The products come from different cultivar trials conducted at the Horticultural Centre.

COMPOSTING AND RECYCLINGCompost bins and recycling bins for plastic, glass, metal, cardboard and paper are located in each kitchen. We are asking your cooperation for the sorting of recycling and composting materials.

SAVE WATER AND ENERGYYour cooperation to help us save energy and water is essential. Easy steps can be done in your daily routine: for instance, keep the tap closed when you brush your teeth or wash your dishes. In terms of energy, turn off the lights behind you when you leave a room.

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RULES OF CONDUCTThe Rules of Conduct are meant to ensure a safe and friendly atmosphere in the Laird Hall Residence. Enforcement of the Laird Hall rules for individuals that break the rules will be the duty of the Laird Hall Residence Monitor and the Service Housing and Hospitality Services. In serious case, the Disciplinary Officer, will hold an interview with the resident and an advisor of his/her choosing, for the purposes of deliberating on an appropriate penalty. All decisions from the Disciplinary Officer for non-academic offenses are final. The McGill Student Rights and Responsibilities Handbook contains the Code of Student Conduct and Disciplinary Procedures (chapter 6). For a comprehensive review of disciplinary procedures, students are advised to consult http://www.mcgill.ca/integrity (Green Book).  

OFFENSE DESCRIPTION MINIMAL SANCTIONDrug PossessionZero tolerance

Possession or consumption of illegal drugs anywhere on Macdonald campus (Marijuana, amphetamines, or barbiturates)

Hearing with Residence Disciplinary Officer

Criminal charges

Rowdy/unruly behavior Excessive noise at inappropriate time (radio, TV, Etc.)

Drunk and/or Disorderly behavior (on campus grounds/outside of units)

Reprimand from Monitor

Hearing with Disciplinary Officer

Violent behavior or threats All threats or fights Reprimand from Monitor

Hearing with Disciplinary Officer

Criminal chargesPossession of illegal materialZero tolerance

Possession or use of pyrotechnic equipmentEx. : fireworks, firecrackers, explosivesPossession or use of weapons Ex. : cross bows, long bows, sling shots, firearms, knives, spears and other potentially dangerous weapons substances and materials

Reprimand from Monitor

Hearing with Disciplinary Officer

Criminal charges

Horseplay within the Residences Dropping items from windows or stairwellsRoller skating, biking, skate boardingFood or water fight

Reprimand from Monitor

Paying for clean up

Abusive use of servicesRefusal to show IDOffensive poster in building

Forgotten or lost keysSecurity Services & authoritiesAny Discrimination

$5.00 Fine – Security Office

Interview Interview

THE HOUSE COMMITTEE (L.H.H.C)

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The Student House Committee of Laird Hall (under the guidance of the Residence Monitor and Assistant Monitor) consists of internally elected resident students who represent all the resident students and who are concerned with all aspects of residence life. The House Committee needs your energy and enthusiasm. Come and take part in the decision-making process and come share your good ideas. See René Roy (LH 285) or Mario Roy (LH 222) for more information. Responsibilities of L.H.H.C. include the following:

1. To organize activities and promote life in residence. 2. To make recommendations to the Student Housing and Hospitality Services for physical improvements in the residence, organize activities, and improve students' residence life. 3. To act in the interest of resident students to attain adequate living quarters. This includes striving to maintain a high hygienic level in each room and in the residence as a whole. 4. To maintain good order of general facilities for residents associated with recreational areas, reading rooms, T.V. room, kitchen facilities, laundry facilities, etc. 5. To recommend to the Monitor & Campus Housing disciplinary action to be taken against residents in the event of rules transgressions.

We want to hear from you! Nobody spends more time in the residence than residents, so your input on rule breakers is valued. If you notice illegal behavior within the residence you are encouraged to notify the Residence Monitor (LH 285) or Assistant Monitor (LH 222), the Floor Fellows (LH307- LH139-LH383 ) or the Student Housing and Hospitality Services (LH 107). All information will be kept confidential and remain anonymous.

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