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Rechartering 101

All pages of the completed Internet Recharter must be submitted for processing. If they are not submitted with the package your charter will be held until the missing pages are received.

All units chartered by the same organization must have the same Institution Head (IH) and Charter Organization Representative (CR). Unless grandfathered in prior to 1997 all units belonging to the same Charter Partner will have the same unit number.

Recharter Packages

Page 1 of RecharterThis page shows the adult and

youth applications which must

be attached to the charter. If

you have a person(s) added

after the recharter was printed

you can submit the

application(s) with the

recharter.

If someone on the list has been

dropped from your roster, cross

their name out and they will be

removed. If an application is

not submitted they may be

removed from the roster in

order to process the recharter.

Please note, anyone registered

after the recharter packet was

printed will not appear on the

roster and will need to be

added when you process your

recharter.

Proof of Youth Protection

Training for new adult members

must be submitted to council

within 30 days if their training

record is not attached to the

recharter. If a new adult does

not have a Person ID and

completes online training it will

not reflect in the BSA recharter

system until they return to their

myscouting.org profile and

complete the Council and

Person ID fields.

Adult Application • Use blue or black ink only

• Use only capital letters (A

machine reads the application)

• Unit type and number

• Full legal name

• Accurate date of birth

• Social security number

• Full Address

• All Questions on the right side

of the application MUST be

answered. If the question does

not apply to you mark it “NA”.

• Position code and scouting

position – these are listed in the

application.

• Email address

• Original signatures of the

applicant, the unit committee

chairman and charter

organization head or

representative. (The scout

executive or designee will sign it

when it arrives at council.

• Adult members may register in

any number of units, district and

council positions as a multiple.

(Exceptions – only CR may

register in additional positions

with in the same unit. A

commissioner at any level may

not multiple as the unit leader of

any unit. If you are a multiple

please write it boldly on the

application.

Adult Application (Disclosure/Authorization Form)

This form

must be

completed and

signed in

order to be a

registered

adult with the

BSA.

This form is

located within

the BSA Adult

Application .

Both this form

and the Adult

Application

must be

completed

each time a

person

registers for a

new position.

• Black or blue ink only

• Unit type and number

• Use only capital letters (The

application is read by a machine.

• If they are transferring, the unit

they are transferring from must

be referenced.

• Full legal name

• Date of Birth (This must be

accurate.)

• Full Address

• Parent’s full name

• Scout Parents and/or Tiger Cub

Adult Partners must supply their

date of birth.

• Youth in the first grade must

have a Tiger Cub Adult Partner.

Their adult partner must also

supply their address.

• Original signatures of all must be

provided by the parent or legal

guardian and the unit leader or

designee. (If 18 years old or

older they may sign in place of a

parent.

• If the adult and youth have

different addresses the parent or

legal guardian that lives with the

youth must send in a letter

stating they give permission for

the youth to participate in

scouting with the adult that is

referenced on the application.

• If the scout is a multiple please

write “Multiple” clearly on the

top of the application.

Youth Application

The Executive Officer

(IH) Signature

The Commissioner will

sign after the recharter

is reviewed and

determined to be

complete. If the packet

is incomplete the contact

person will be notified

and the charter will be

returned to the District

Executive without

processing.

The Unit Leader

Signature (CM, SM, SK,

NL, VC)

Please note: The Unit

Liability Insurance Fee

(Charter Agreement) has

been increased from $20

to $40. If your charter

does not reflect the

change, the unit will still

owe $40 for this fee.

Page 2 of the Charter

If you are not using

Internet Rechartering or

cannot go back to make

changes because you have

already submitted, you

can make written changes

to the charter.

Position changes can be

made here. (If you are

changing the IH, CR, or

Unit Leader additional

paperwork will required.

See next page)

Exception: Tiger Adult

Partners and Scout

Parents that are moving to

a leadership position must

submit an adult

application.

If you need to remove

someone from the roster

cross them out.

Additional Changes

IH – the DE will meet with the new IH and complete the New Unit Form.

CR, CC and/or Unit Leader – An application must be completed to change these positions. Also, we ask the unit provide us with instructions that state the new position for the person that is being removed. If instructions are not submitted, they will become committee members.

Changing the IH, CR, CC or Unit Leader

A scout is a multiple if they are registered in more than one unit and only pays one registration fee. Scouts may be registered in any number of troops, teams, crews and ships. Note Exceptions:

1. If a scout is registered in more than one troop he must pay a registration fee for all troops registered.

2. If the scout is in an explorer post and a traditional unit, such as a troop or crew, he is not considered a multiple. (Exploring is a separate organization within BSA)

3. If the Scout is registered in a crew they must also pay to be a registered adult in a troop if eligible.

4. A scout cannot be registered in more than one Pack.

Multiple Registrations

Adult leaders may register in any number of units, district and council positions.Note Exceptions:

1. Only the Charter Representative (CR) may register in an additional position within the same unit and only as the Committee Chairman (CC) or a Member of the Committee (MC). No other adult may be registered in more than one position in the same unit.

2. A Commissioner at any level may not multiple as the unit leader of any unit: Cubmaster (CM), Scoutmaster (SM), Venture Advisor (NL), Varsity Scout Coach (VC) or Skipper (SK).

Multiple Registrations continued

Multiple RegistrationsIf a scout is a multiple and

it was not coded in the

internet rechartering

process, mark it on the

recharter and include the

unit number in which the

scout will be paid.

Please note, there is no

guarantee that the unit you

paid with will be the unit

the funds are taken from.

The Registrar will do what

she can to process this the

intended way but units that

have not submitted their

recharter or have problems

will not be processed until

they are in good order. We

will not hold up another

unit’s recharter so the

multiple may not be

processed first in the paid

position.

Members will receive a

registration card from their

primary (paid) registration

only.

Dropped Youth Members

This page shows

all the individuals

you have removed

from your charter.

If the someone

was accidently

removed but is

still with the unit,

draw a line

through them and

a write a note

asking for them

not to be

removed.

Adults without Youth

Protection Training

Report

Everyone on this list does

not have current Youth

Protection Training. If

they have completed their

online training but did not

include their Person ID in

their myscouting.org

profile it will not show in

the BSA system. Please

attach a copy of their

training certificate if they

appear on this list.

If a training certificate is

not attached the charter

may not be processed

until it is received or the

person will be removed

from the roster if not in a

required position.

The second to last page

This indicates

who may be

contacted in case

there are

questions or

additional

documentation

required.

Last Page

Please make sure two checks are enclosed. National Recharter Fees Accident Insurance Premium

Charter and Insurance Payment

If a unit has less

than 5 members

or more than 100

members this

form must be

completed by the

District Executive.

He will have the

Scout Executive

(or Designee) sign

the form. If the

form is not

included the unit

cannot be

processed.

Scout Executive (or Designee) Approval Form

This form is not the

responsibility of the

unit. District

Executives will

insure the Annual

Charter Agreement

is completed and

signed by the

Charter

Organization and a

representative from

the Council. They

will insert this form

into the packet

during the review

process.

Annual Charter Agreement

What happens after the unit gives the Charter to their CommissionerThe District Commissioner will review all documentation to insure:

All applications are completed and attached.The Executive Officer (IH) and the Unit Leader (CM,

SM, VC, SK or NL) have signed.All required positions are filled.The minimum number of scouts is met.The unit has supplied a contact person.Returning leader’s have current Youth Protection

training. If the fee and insurance checks are attached and the

charter is completed correctly, the Commissioner will sign the charter and forward it to their District Executive.

They will review the same items as the Commissioner.They will attach the signed Annual Charter Agreement.If applicable, they will have the Scout Executive sign the

appropriate form if the unit has less than 5 or more than 100 members.

If the District Executive contacts the Commissioner for additional documentation, the Commissioner will contact the unit for missing documentation. They will have the unit missing items it to the District Executive.

They will sign page one on the top right corner of the recharter confirming it has been thoroughly reviewed.

They will forward the packet to their supervisor for final review.

What happens when the District Executive Receives the Charter.

The North Area Director or Assistant Scout Executive will make the final review before the packet is submitted to the Registrar for processing.

If the packet is not in good order it will be returned to the District Executive to be completed. It cannot be processed until everything is in order.

The supervisor signs the top right corner of page 1 when ready for processing.

Final Review