1 system level accountability measures dec. 16, 2003

1

System Level

Accountability

Measures

Dec. 16, 2003

2THE STUDENTS’ CHOICE: EDUCATION FOR DEMANDING TIMES MINNESOTA STATE COLLEGES AND UNIVERSITIES

STRATEGIC DIRECTION: FULLY INTEGRATE

THE SYSTEM

Indicator: Fiscal & Physical Capital Utilization Measures: Fiscal

Fully Allocated Instructional Cost per FYEPercent Distribution of Educational & General

Expenditures by Functional CategoryExploring Contextual Measures

Measures: FacilitiesFacilities Condition IndexResources for Facilities RenewalExploring Contextual Measures


STRATEGIC DIRECTION: FULLY INTEGRATE

THE SYSTEM

Indicator: Fiscal & Physical Capital Utilization Measures: Technology

Utilization of Technology in InstructionImplementation of Web & Other TechnologyUtilization of Technology in Support ServicesCustomer Satisfaction with Information

Technology ServicesExploring Contextual Measures

Seven Data Sources


DATA SOURCE 5: INSTRUCTIONAL

COST STUDY

Content: Instructional costs per FYE for groups of academic programs

Source: Integrated Statewide Record SystemExpenditure data: Accounting SubsystemEnrollment data: Student Subsystem

Timeframe: Fiscal YearData Availability: FY 1997 to 2002


DATA SOURCE 6: U.S. EDUCATION DEPT IPEDS FINANCE DATA

Content: Expenditure and revenue dataSource: U.S. postsecondary education

institutionsTimeframe: Fiscal YearData Availability: FY 1997 to 2002Caveats: Change in accounting standards

began in FY 2002


DATA SOURCE 7: SYSTEM ASSESSMENT OF

FACILITIES CONDITION

Content: Dollar value of deferred maintenance for System facilities

Source: Assessed by contractor according to System standards

Timeframe: Point in timeData Availability: FY 1999Caveat: Data are not currently being

updated with the value of additional deferred maintenance


DATA SOURCE 8: RESOURCES FOR

FACILITIES RENEWAL

Content: Expenditures for facilities renewalSource: Integrated Statewide Record System

Expenditure data: Accounting SubsystemSquare Footage: Facilities Module

Timeframe: Fiscal yearData Availability: FY 1999 to 2003Caveat: Expenditures for campus

maintenance are estimated


DATA SOURCE 9: TECHNOLOGY UTILIZATION

Content: Courses offered and transactions completed via technology

Source: ISRS Student SubsystemTimeframe: Fiscal YearData Availability: FY 2000 to 2003Caveats: Incomplete coding of the use

of technology historically


DATA SOURCE 10: TECHNOLOGY

IMPLEMENTATION

Content: Web & other technologies implemented by colleges & universities

Source: Collected by ITS staffTimeframe: 4th quarter of the yearData Availability: 4th quarter of 2003


DATA SOURCE 11: ITS CUSTOMER

SATISFACTION SURVEY

Content: Satisfaction of customers with System ITS services

Source: Survey of college, university and Office of the Chancellor customers

Timeframe: Annually beginning 2004Data Availability: 2002


MEASURE 3A1: INSTRUCTIONAL EXPENDI-

TURES PER FYE

Definition: General fund expenditures attributable to credit instruction per FYE

Numerator: Expenditures for credit instruction and attributable indirect expenditures

Denominator: Full year equivalent enrollmentInflation Adjusted with HEPI Base-1997Methodology change in FY 1998


HIGHER EDUCATIONPRICE INDEX AND

CONSUMER PRICE INDEX4.9%

2.5%

4.1%

2.4%

3.5%

4.8%

3.2%

2.2%1.8%

3.4%

2.9%

1.7%1.8%

2.9%

0.0%

1.0%

2.0%

3.0%

4.0%

5.0%

1997 1998 1999 2000 2001 2002 2003

HEPI CPI

Table AFiscal Year


INSTRUCTIONALEXPENDITURES

PER FYE

$6,327

$6,884 $6,919 $7,039 $6,902$6,656

$5,690$6,084$6,273$6,494

$6,113

$6,656

$0

$1,000

$2,000

$3,000

$4,000

$5,000

$6,000

$7,000

$8,000

1997 1998 1999 2000 2001 2002

Current Dollars Constant 1997 Dollars

Measure 3A1Fiscal Year


TOTAL INSTRUCTIONALEXPENDITURES

IN CONSTANT DOLLARS

$733,648,190 $693,098,639 $717,195,378$722,280,060$715,542,464$680,443,285

$0

$100,000,000

$200,000,000

$300,000,000

$400,000,000

$500,000,000

$600,000,000

$700,000,000

$800,000,000

1997 1998 1999 2000 2001 2002



FYE ENROLLMENT

126,045

118,715

106,721110,225 111,312 114,064

0

15,000

30,000

45,000

60,000

75,000

90,000

105,000

120,000

1997 1998 1999 2000 2001 2002



EXPENDITURESPER FYE

BY LEVEL

$7,064 $6,656

$7,586

$6,473$6,758

$5,690

$6,502

$5,461

$0

$1,000

$2,000

$3,000

$4,000

$5,000

$6,000

$7,000

$8,000

Lower Division Upper Division Graduate Total

FY 1997 FY 2002Measure 3A1.1 Constant 1997 Dollars


PERCENT CHANGEEXPENDITURES PER FYE

BY LEVEL

-16.8%

-12.3%-10.9% -11.2%

-14.5%

-8.0%

-19%

-14%

-9%

-4%

CollegeLower

Division

UniversityLower

Division

UniversityUpper

Division

UniversityGraduate

UniversityTotal

SystemTotal

Measure 3A1.2 Constant 1997 Dollars FY1997-FY2002 Percent Change


EXPENDITURESPER FYE

BY PROGRAM

$6,301

$5,851

$5,541

$5,739

$6,570

$5,841

$7,056

$5,140

$6,055

$6,775

$5,690

$0 $2,000 $4,000 $6,000 $8,000

Total

Trades, Mechanics & Transportation

Protective Services, Public Admin. & Law

Liberal Arts & Sciences

Health Professions

Education

Computer Science & Engineering

Communication & Communication Tech.

Child Development & Personal Services

Business & Marketing

Agriculture & Conservation

Fiscal Year 2002Measure 3A1.4a Constant 1997 Dollars


PERCENT CHANGE IN EXPENDITURES PER FYE

BY PROGRAM

FY 1997 to FY 2002 Measure 3A1.4a Constant 1997 Dollars

-14.5%

-15.2%

-13.4%

-14.7%

-10.8%

-10.2%

-18.9%

-16.1%

-15.3%

-8.5%

-19.2%

-22.0% -18.0% -14.0% -10.0% -6.0% -2.0%

Total

Trades, Mechanics & Transportation



Health Professions

Education



Child Development & Personal Services




PERCENT CHANGE INTOTAL EXPENDITURES

BY PROGRAM

Measure 3A1.4a Constant 1997 Dollars

-2.2%

-11.8%

25.3%

-0.4%

-9.5%

20.6%

21.1%

1.9%

-7.7%

-14.5%

-22.6%

-25% -15% -5% 5% 15% 25%

Total

Trades, Mechanics & Trans.



Health Professions

Education



Child Development & Personal Serv.



FY 1997 to FY 2002


PERCENT CHANGEIN FYE

BY PROGRAM

FY 1997 to FY 2002Measure 3A1.4b

14.4%

4.0%

44.7%

16.8%

1.4%

34.3%

49.4%

21.5%

8.9%

-6.6%

-4.1%

-10% 0% 10% 20% 30% 40% 50%

Total

Trades, Mechanics & Trans.



Health Professions

Education







EXPENDITURES PER FYEBY PROGRAM

LOWER DIVISION

$6,315

$5,740

$5,526

$5,602

$6,204

$5,206

$6,749

$4,872

$5,625

$6,803

$5,461

$0 $2,000 $4,000 $6,000 $8,000

Total

Trades, Mech. & Trans.



Health Professions

Education






Fiscal Year 2002Measure 3A1.5a Constant 1997 Dollars


MEASURE 3A2: EXPENDITURES BY

FUNCTION

Definition: Percent distribution of educational & general expenditures by functional categories

Numerator: Expenditures by function Denominator: Total educational &

general expenditures


DISTRIBUTIONEXPENDITURES*

BY FUNCTION

Instruction47.3%

Fund Transfers0.0%

Plant Operations and

Maintenance11.0%

Institutional Support11.9%

Student Services

14.5%Research and Public Service

1.7%

Academic Support13.7%

Fiscal Year 2002 Total = $1,065,159,428

Measure 3A2 * Total Educational and General Expenditures


EXPENDITURE DISTRIBUTION BY FUNCTION

AND INSTITUTION TYPE

13.7% 14.5%

48.9%

13.1% 14.2%

45.0%

14.6% 14.9%

47.3%

0%

10%

20%

30%

40%

50%

Instruction Academic Support Student Services

System Total Colleges Universities

Measure 3A2Fiscal Year 2002


PERCENT CHANGE IN EXPENDITURE DISTRIBUTION

BY FUNCTION

0.0%

-0.1%

-0.4%

0.0%

-0.1%

-0.3%

0.8%

-0.5%

-0.3%

0.0%

0.3%

0.5%

0.8%

1.0%

Instruction Acad. Sup. Res. & Pub.Serv.

Student Serv. InstitutionalSup.

Plant Oper. &Maint.

Fund Trans.

Measure 3A2FY 2001 to FY 2002


MEASURE 3B1: FACILITIES CONDITION

INDEX

Definition: Deferred facilities maintenance as a percent of facilities replacement value

Numerator: Dollar amount of existing repairs and replacements identified by a comprehensive facilities audit

Denominator: Facilities current replacement value


FACILITIES CONDITION INDEX

ACADEMIC FACILITIES

17.0%

13.0%

5.0%

23.0%

0%

5%

10%

15%

20%

25%

System Total Colleges Universities Good*

Measure 3B1

Fiscal Year 1999* 5% is breakpoint between good and excellent.


MEASURE 3B2: RESOURCES FOR

FACILITIES RENEWALDefinition: Expenditures for academic

facilities renewal per gross square footNumerator: Expenditures for facilities

renewal includingRepair & ReplacementHEAPRCapital RenewalCampus Maintenance

Denominator: Gross square feet of academic space


RESOURCES FOR FACILITIES RENEWAL

$3.37

$3.91

$2.76

$4.75

$3.58$3.36

$0

$1

$2

$3

$4

$5

1999 2000 2001 2002 2003 3-Yr Avg.2001-2003

Measure 3B2Fiscal Year


RESOURCES FOR FACILITIES RENEWAL

BY TYPE

$1.18

$0.78

$0.48

$1.46

$0.00

$0.50

$1.00

$1.50

Repair &Replacement

HEAPR Capital Renewal CampusMaintenance

Measure 3B2

Fiscal Year 2001 to 2003 Average


MEASURE 3C1: UTILIZA-TION OF TECHNOLOGY

IN INSTRUCTIONDefinition: Percent of course sections

offered on the internetNumerator: Number of course sections

offered entirely on the internetDenominator: Number of course

sections offeredContext:

Percent of headcount in internet coursesNumber of students in internet courses

only


PERCENT INTERNET COURSES

1.5%

0.8%1.1%

2.8%

1.5%

1.9%

2.3%

0.4%0.2%

2.8%

1.2%

4.4%

0%

1%

2%

3%

4%

5%

Credit Non-Credit Total

2000 2001 2002 2003

Measure 3C1

Fiscal Year


PERCENTHEADCOUNT IN

INTERNET COURSES

3.1%

0.3%

3.4%

6.8%

0.7%

5.1%

0.5%

4.6%

0%

1%

2%

3%

4%

5%

6%

7%

Credit Non-Credit Total

2000 2001 2002 2003

Measure 3C1

Fiscal Year


STUDENTSTAKING ONLY

INTERNET COURSES

3,172

2,030

1,094

352

0

500

1,000

1,500

2,000

2,500

3,000

3,500

2000 2001 2002 2003

Measure 3C1.3

Fiscal Year


MEASURE 3C2: IMPLEMENTATION OF WEB

& OTHER TECHNOLOGY

Definition: Percent of institutions that have implemented web & other technology

Numerator: Number of institutions that have switched on web-based functions in ISRS

Denominator: Number of colleges and universities


IMPLEMENTATIONOF WEB-BASEDTECHNOLOGY

63.9%

47.2%

64.7%

11.1%

53.6%

81.0%

0%

20%

40%

60%

80%

100%

StudentBusinessFunctions

StudentProgram

Functions

ProspectiveStudents

Staff & Faculty SystemEfficiency

Overall

Measure 3C2


IMPLEMENTATIONOF WEB-BASEDTECHNOLOGY

34.6%

79.9%

100.0%

100.0%

94.1%

87.5%

70.8%

0% 20% 40% 60% 80% 100%

Distance Learning

Financial Aid-Awards

Web Functions

View Grades

Register

Online Payment/Finance

Demographic Changes

Measure 3C2.1

Student Business Functions


MEASURE 3C3: UTILIZA-TION OF TECHNOLOGY IN SUPPORT SERVICES

Definition: Percent of course registrations via the internet

Numerator: Number of student course registrations via the internet

Denominator: Number of course registrations

Additional components being considered:Percent of applications via the internetPercent of grades entered via the internet


PERCENT OF COURSE REGISTRATIONSUSING THE WEB

52.9%

63.6%

40.9%

54.8%

36.0%

45.0%

0%

10%

20%

30%

40%

50%

60%

2001 2002 2003

Credit Credit & Non-Credit

Measure 3C3

Fiscal Year


MEASURE 3C4: CUSTOMER SATISFACTION

WITH IT SERVICES

Definition: Percent of customers that reported being satisfied with IT Services

Numerator: Number of customers that reported being very or extremely satisfied with IT services

Denominator: Number of customers responding to the item


OVERALL ITS SATISFACTION

42.0%

2.5%

12.8%

43.2%

32.9%

8.6%

0% 10% 20% 30% 40% 50%

Completely Satisfied orVery Satisfied

Completely Dissatisfied

Very Dissatisfied

Satisfied

Very Satisfied

Completely Satisfied

Measure 3C4

2002 Survey of ITS Customers


ITS SATISFACTIONBY PRODUCT

65.4%

49.6%

37.9%

38.2%

48.7%

52.0%

0% 10% 20% 30% 40% 50% 60% 70%

Information Security

Data Management

Technology Infrastructure

System Development &User/Customer Services

Integrated StatewideRecord System (ISRS)

Office of InstructionalTechnology (OIT)

Measure 3C4.1

2002 Survey of ITS Customers


MEASURES 11A, 11B &11C: ECONOMIC

DEVELOPMENT

Updates with data on Fiscal Year 2002 graduates

Inflation adjustment of wage rates using Employer Cost Index

Developing additional measure on percent of graduates in Minnesota

Developing additional drill-downs by racial-ethnic status


GRADUATERELATED

EMPLOYMENT

90.3% 91.1%88.4% 88.8% 89.2%88.2%

0%

20%

40%

60%

80%

100%

1998 1999 2000 2001 2002 1998-2002

Measure 11AFiscal Year


CONTINUEDEDUCATION RATE

16.0%16.7%

17.5%

21.3%

17.8%17.3%

0%

5%

10%

15%

20%

25%

1998 1999 2000 2001 2002 1998-2002

Measure 11BFiscal Year


GRADUATEWAGE RATE IN

CURRENT DOLLARS$14.63$14.45

$14.19$13.54

$12.44

$0

$3

$6

$9

$12

$15

1999 2000 2001 2002 2003

Measure 11C.3FY indicates year wages were earned

by previous year’s graduates.

Fiscal Year


GRADUATEWAGE RATE IN

CONSTANT DOLLARS$14.63 $14.64 $14.70

$14.03$12.95

$0

$3

$6

$9

$12

$15

1999 2000 2001 2002 2003

Measure 11CFY indicates year wages were earned

by previous year’s graduates.

Fiscal Year


NEXT STEPS

Affordability MeasureTransfer student success versus native

studentsShift of unnecessary program

duplication measure to a broader concept of program viability

1 system level accountability measures dec. 16, 2003

Documents

universitiesdata source

fiscal yeardata availability

colleges universitiessource

technology utilizationcontent

timedata availability

facilities renewalsource

facilities moduletimeframe

facilities renewalcontent