10.05.28.agenda ordinary meeting of council public copy · 2013-01-21 · shire of mount magnet...

SHIRE OF MOUNT MAGNET

AGENDA

PUBLIC COPY

ORDINARY COUNCIL MEETING

28 MAY 2010

NOTICE OF MEETING

Dear Elected Member, The next Ordinary Meeting of Council of the Shire of Mount Magnet will be held on Friday 28 May 2010 in the Council Chambers, Lot 163 Hepburn St, Mount Magnet commencing at 1.00 pm. ……………………………… Date: 21 May 2010 David Burton CHIEF EXECUTIVE OFFICER

DISCLAIMER

No responsibility whatsoever is implied or accepted by the Shire of Mount Magnet for any act, omission, statement or intimation occurring during this meeting. It is strongly advised that persons do not act on what is heard at this meeting and should only rely on written confirmation of Council’s decision, which will be provided within fourteen (14) days of this meeting

Shire of Mount Magnet Agenda Ordinary Meeting of Council Public Copy 28 May 2010 of 115

SHIRE OF MOUNT MAGNET

Agenda for Ordinary Meeting of Council To be held in Council Chambers, Lot 163 Hepburn St Mount Magnet

28 May 2010

TABLE OF CONTENTS

1 DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS............................4 2 RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE..........................4 3 RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE ....................4 4 PUBLIC QUESTION TIME ....................................................................................................4 5 APPLICATIONS FOR LEAVE OF ABSENCE ....................................................................4 6 CONFIRMATION OF MINUTES OF PREVIOUS MEETING .........................................4

6.1 Ordinary Meeting of Council held on 30 April 2010 ..........................................4 7 ANNOUNCEMENTS BY PRESIDING PERSON WITHOUT DISCUSSION ..................4 8 PETITIONS / DEPUTATIONS / PRESENTATIONS / SUBMISSIONS............................4 9 AGENDA ITEMS......................................................................................................................4

9.1 FINANCE.......................................................................................................................5 9.1.1 Finance Committee Meeting Minutes 19 May 2010........................................5

9.1.1.2 Accounts for Payment .....................................................................................7 9.1.1.3 Monthly Report to 30 April 2010.................................................................10 9.1.1.4 Alteration to Budget.....................................................................................41

9.2 MANAGEMENT AND POLICY ..............................................................................44 9.2.1 Review of Local Planning Strategy and Scheme ...........................................44 9.2.2 Request to Waive Charges...............................................................................46 9.2.3 Council Meeting Dates 10/11 ...........................................................................49 9.2.4 Delegated Authority Register ..........................................................................51 9.2.5 Freedom of Information Statement ................................................................55 9.2.7 Installation of Telecommunications Equipment............................................60 9.2.8 Request for VACSWIM Classes .....................................................................67 9.2.9 Erection of Fence at 17 Hepburn Street.........................................................69 9.2.10 Application for Exploration Licence ..............................................................72

9.3 HEALTH......................................................................................................................78 9.4 WORKS........................................................................................................................79 9.5 TOURISM....................................................................................................................80

9.5.1 Tourism Advisory Committee.........................................................................80 9.5.1.1 Mount Magnet Festival Update ...................................................................82 9.5.1.2 FACET Launch of Mount Magnet Tourism Framework .........................84

10 CONFIDENTIAL BUSINESS ...............................................................................................87 10.1.1 Keeping of Dangerous Dog ..............................................................................87 10.1.2 Review of Chief Executive Officer Remuneration Package. ........................88 10.1.3 Review of Manager of Works Remuneration Package.................................89 10.1.4 Rubbish Services Agreement...........................................................................90

11 NEW BUSINESS .....................................................................................................................91 12 NEXT MEETING ...................................................................................................................91 13 CLOSURE OF MEETING.....................................................................................................91 14 CERTIFICATION BY CHAIRMAN....................................................................................91 15 INFORMATION REPORTS .................................................................................................92

15.1 CHIEF EXECUTIVE OFFICER REPORT.............................................................92 15.1.1 MEG Meeting ...................................................................................................92 15.1.2 Meeting with Paul Bashall ...............................................................................92


15.1.3 Meeting with Main Roads................................................................................92 15.1.4 Shifting of Deputy Chief Executive Officer ...................................................92

15.2 FINANCE AND ADMINISTRATION REPORT ....................................................93 15.2.1 Motor Vehicles Operational Data as at 20 May 2010 ...................................93 15.2.2 Business Unit Report – Airport as at 30 April 2010......................................94 15.2.3 Business Unit Report – Caravan Park as at 30 April 2010 ..........................95

15.3 ENV. HEALTH OFFICER / BUILDING SURVEYOR REPORT ........................96 15.3.1 Building Licences Issued..................................................................................96 15.3.2 Demolition Licences .........................................................................................96 15.3.4 Planning Matters ..............................................................................................99 15.3.5 Occupational Health and Safety – Chemicals..............................................103 15.3.6 Building Act Reforms.....................................................................................104

15.4 MANAGER OF WORKS REPORT .......................................................................108 15.4.1 Roadworks ......................................................................................................108 15.4.2 Parks and Gardens.........................................................................................108 15.4.3 Equipment.......................................................................................................108

15.5 PHYSICAL ACTIVITY PROJECT OFFICERS REPORT.................................110 15.6 SWIMMING POOL MANAGERS REPORT........................................................111 15.7 COMMUNITY DEVELOPMENT OFFICERS REPORT ...................................112 15.8 CARAVAN PARK MANAGERS REPORT ..........................................................113 15.9 RANGERS REPORT................................................................................................114 15.10 TOURISM OFFICER REPORT .............................................................................115


SHIRE OF MOUNT MAGNET Agenda Ordinary Council Meeting

28 May 2010 1 DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS 2 RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE LEAVE OF ABSENCE Cr Davies 3 RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE 4 PUBLIC QUESTION TIME 5 APPLICATIONS FOR LEAVE OF ABSENCE 6 CONFIRMATION OF MINUTES OF PREVIOUS MEETING

6.1 Ordinary Meeting of Council held on 30 April 2010

OFFICER RECOMMENDATION

Moved: Seconded: That the minutes of the Ordinary Meeting of Council held on 30 April 2010 as circulated be confirmed as a true and correct record of proceedings.

CARRIED/LOST

7 ANNOUNCEMENTS BY PRESIDING PERSON WITHOUT DISCUSSION 8 PETITIONS / DEPUTATIONS / PRESENTATIONS / SUBMISSIONS 9 AGENDA ITEMS


9.1 FINANCE 9.1.1 Finance Committee Meeting Minutes 19 May 2010

THIS PAGE INFORMATION ONLY NOT PART OF THE ORDINARY MEETING

MINUTES OF FINANCE COMMITTEE MEETING 19 MAY 2010

1 DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS The Chairperson declared the meeting open at 3.06pm. 2 RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE Chairperson Cr Will Scott Member Cr Ashley Dowden Member Cr Greg Scott Member Cr Kevin Brand Member Cr Wendy McGorman Member Cr Karen Williams Chief Executive Officer Mr David Burton Minutes Clerk Ms Gemma Poli Midwest Accounting Service Mr Jim Dillon APOLOGIES Cr Jorgen Jensen LEAVE OF ABSENCE Cr Davies approved Leave of Absence 3 RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE Nil 4 PUBLIC QUESTION TIME Nil 5 APPLICATIONS FOR LEAVE OF ABSENCE Nil 6 CONFIRMATION OF MINUTES OF PREVIOUS MEETING

6.1 Audit & Finance Meeting held 16 March 2010 That the minutes of the Audit and Finance Meeting held 16 March 2010 be confirmed as a

correct record of proceedings.

OFFICER RECOMMENDATION Moved: Cr Dowden Seconded: Cr G Scott That the minutes of the Audit and Finance Meeting held 16 March 2010 be confirmed as a correct record of proceedings.


CARRIED 6/0



7 ANNOUNCEMENTS BY PRESIDING PERSON WITHOUT DISCUSSION Nil 8 PETITIONS / DEPUTATIONS / PRESENTATIONS / SUBMISSIONS Nil 9. AGENDA ITEMS


9.1.1.2 Accounts for Payment

File: FI-APAY Officer: Senior Finance Officer Amended By: Nil Disclosure of Interest: No Interest to Disclose Date: 14 May 2010

Accounts for payment totalling $ 218,451.19 (Municipal Account) represented by-

Vouchers 12939 to 12944 $ 22,861.96 EFT’s $ 195,589.23 Total $ 218,451.19 are presented for payment.

Financial Implications NIL. Strategic Implications NIL. Voting Requirements Simple Majority

OFFICER & COMMITTEE RECOMMENDATION

Moved: Seconded: Accounts for payment totalling $ 218,451.19 (Municipal Account) represented by-

Vouchers 12939 to 12944 $ 22,861.96 EFT’s $ 195,589.23 Total $ 218,451.19 are presented for payment.

CARRIED/LOST __/__


List of Accounts submitted to the Ordinary Meeting of Council held on the 28th May 2010

Confirmation in respect of Accounts Authorised for payment by the Chief Executive Officer

Vchr No Date Payee's Name Particulars Amount Other

of Payment Funds Trust

EFT1047 07/04/2010 WESTNET PTY LTD Tourist Information Centre Internet Account -59.95EFT1049 15/04/2010 LGIS LIABILITY Liability Insurance 2nd Instalment -11737.00

EFT1046 28/04/2010 HORIZON POWER Town Street Lighting March 2010 -3759.79

EFT1048 30/04/2010 CBA MASTERCARD Movies - Anzac Day and Cinema Screening, Tourism WA Registration, Flowers - Marilyn Davies, Australia Day Merchandise 2010

-393.55

EFT1108 03/05/2010 ALLEASING PTY LTD Lanier Photocopier Lease May 2010 -400.29

EFT1109 06/05/2010 WESTNET PTY LTD Tourist Centre Internet Service -59.95

DIRECT 06/05/2010 PAYROLL PPE 04/05/2010 -35607.84EFT1050 13/05/2010 PIVOTEL SATELLITE PTY LIMITED Satellite Phone Accounts -179.98EFT1051 13/05/2010 CHILD SUPPORT AGENCY Payroll Deductions -1178.76EFT1052 13/05/2010 AERODROME MANAGEMENT SERVICES Airport Landing Data April 2010 -227.78

EFT1053 13/05/2010 AIR SAFETY NAVIGATORS Aircraft Radio Operator Certificate of Proficiency Course

-4554.84

EFT1054 13/05/2010 ATYEO'S ENVIRO HEALTH SERVICES EHO/ Building Surveyor-W Atyeo-March&April -5327.45

EFT1055 13/05/2010 AUSTRALIA POST Postage Charges April 2010 -348.27EFT1056 13/05/2010 BROADCAST AUSTRALIA Power Recovery - SBSTV -54.57

EFT1057 13/05/2010 BULLDOG CONTRACTING Concrete & Stabilized Backfill Tip Road Culvert -4345.00EFT1058 13/05/2010 BUNNINGS BUILDING SUPPLIES P/L Rose Bushes - Main Street Gardens -177.50EFT1059 13/05/2010 CALTEX SWAGMAN ROADHOUSE Catering-Training & Council/Electors Meetings -730.00EFT1060 13/05/2010 CORPORATE EXPRESS AUSTRALIA LTD Photocopying Charges April 2010 -1866.38EFT1061 13/05/2010 COURIER AUSTRALIA Freight Account Various -286.48EFT1062 13/05/2010 DALWALLINU CONCRETE Rubbish Tip Road - Box Culverts -1192.40EFT1063 13/05/2010 DANIKA CHANDLER Professional Services - Financial Consultant -1470.00

EFT1064 13/05/2010 FITZGERALD STRATEGIES Professional Services -2434.00EFT1065 13/05/2010 FLASH FLOWERS Anzac Day Wreaths -383.00EFT1066 13/05/2010 FLETCHER COMMUNICATIONS Administration Office - UPS Units -1254.00EFT1067 13/05/2010 GERALDTON MOWER & REPAIRS Parts for Water Pump - Plant and Equipment -406.20EFT1068 13/05/2010 GREAT NORTHERN RURAL SERVICES Steel Droppers and Post Caps -298.99EFT1069 13/05/2010 GREENFIELD TECHNICAL SERVICES Engineering Consultant - R2R Program -2927.30EFT1070 13/05/2010 IP CAMERAS AUSTRALIA Hard Drive Draw Replacement - CCTV Unt -165.00EFT1071 13/05/2010 JACKSON MCDONALD LAWYERS Legal Expences - Staff Issues -4990.15EFT1072 13/05/2010 JK PLUMBING GAS & MAINTENANCE Repairs - Hand Basin Federation Toilets, Recreation

Centre - Rectify Drain Blockage Mens Shower/Toilets, Reattach Ladies Toilets to Floor, Repair Urinal, Replace Taps, Reconnect Gas Stove and Replace Gas Pig Tails

-1795.20

EFT1073 13/05/2010 KEITH SHAW Relocation Reimbursement - Works Manager -943.62

EFT1074 13/05/2010 LANDGATE Land Enquiry -20.50EFT1075 13/05/2010 LANDGATE Tourist Maps - Tourist Information Centre -126.33

EFT1076 13/05/2010 LANDGATE Mining Tenements Schedule -362.50

EFT1077 13/05/2010 M2 COMMANDER PTY LIMITED Commander Service Assurance May 2010 -116.53EFT1078 13/05/2010 MAGNET POST AND LOTTERIES Stationery Order - Tourist Information Centre -27.90

EFT1079 13/05/2010 MALIBU NOMINEES PTY LTD Hire Grader&Operator-Rural Road Maintenance -9350.00

EFT1080 13/05/2010 MANSELL PTY LTD Professional Services - Magnet-Sandstone Road -550.00

EFT1081 13/05/2010 MARKET CREATIONS Artwork Update & Print Mt Magnet Brochure -1738.00EFT1082 13/05/2010 MOUNT MAGNET LEADER Advertisement - Cinema Screenings -100.00

EFT1083 13/05/2010 MT MAGNET WASTE DISPOSAL Town Rubbish Collection/Race Course Septics -13365.00EFT1084 13/05/2010 MTF SERVICES Float Hire to Move Roller from Mount Magnet to

Wondinong Road-385.00

EFT1085 13/05/2010 MURCHISON MECHANICAL SERVICES MA 2129 Repairs, MA 038 Minor Service, 2 x New Tyres, Supply and Fit New Bullbar & New Windscreen, MA2 Major Service, MA2099 Tail Light/Break Globe, MA2129 Fuel Tank Repairs, MA2185 Minor Service, Fuel Cap, Hiab Switch Repair, 1TCM998 Fit Tyre, Bob Cat New Tyre, MA2099 Minor Service, Ride On Mower Repairs, MA2190 Minor Service, 0MA Minor Service, MA51 Battery, MA2129 Repair Side Tipper Control Arms, Trailer Plug & blown Fuse, MA038 New Bullbar indicator Assemlby

-7927.04


List of Accounts submitted to the Ordinary Meeting of Council held on the 28th May 2010

Confirmation in respect of Accounts Authorised for payment by the Chief Executive Officer

Vchr No Date Payee's Name Particulars Amount Other

of Payment Funds Trust

EFT1086 13/05/2010 NEVERFAIL 1/2 rack Neverfail Water, Box Cups -166.80EFT1087 13/05/2010 NEXUS WA PTY LTD Freight - Culverts -351.56

EFT1088 13/05/2010 OCLC (UK) LTD AMLIB Annual Maintenance - Library -1240.48EFT1089 13/05/2010 ORICA AUSTRALIA PTY LTD Service Fee - Chlorine Cylinder -112.86EFT1090 13/05/2010 PEAK CONSULTANTS PTY LTD Mount Magnet Museum - Electrical Communication,

Mechanical Design and Documentation Services-8690.00

EFT1091 13/05/2010 PERFECT COMPUTER SOLUTIONS Server Upgrade -9125.00EFT1092 13/05/2010 PETER SMITH Rangers Duties - P Smith 29 March & 31 March & 1

April, 2 & 3 May, Extra Visit - Call Out 5 May 2010-4950.00

EFT1093 13/05/2010 RELIANCE PETROLEUM Fuel Account April 2010 -685.70

EFT1094 13/05/2010 SLATER - GARTRELL SPORTS Sporting Equipment - Netball & Football -952.60

EFT1095 13/05/2010 STATE LIBRARY OF WA Better Beginnings Program - 15 Books -82.50EFT1096 13/05/2010 TEAKLE & LALOR Architectural Services-Proposed Museum Lt 618 -23375.00EFT1097 13/05/2010 TELSTRA Telephone Accounts Various -1948.51EFT1098 13/05/2010 TERPKOS ENGINEERING PTY LTD Structual Design & Documentaion - Mount Magnet

Museum-5500.00

EFT1099 13/05/2010 THE LUSCOMBE SYNDICATE Office / Recreational Activities / Disco - Consumables, Airport - Waterless Toilet Cleaner Starter Pack

-709.47

EFT1100 13/05/2010 THE PERMACULTURE NURSERY Native Shrubs for Memorial Gardens -396.00EFT1101 13/05/2010 THE WEST AUSTRALIAN Advertisement - Caravan Park & TIC -1037.82EFT1102 13/05/2010 TOLL IPEC PTY LTD Freight - Various -182.59EFT1103 13/05/2010 WA LOCAL GOVERNMENT ASSOCIATION Advertisement - DCEO -1922.65EFT1104 13/05/2010 WELLINGTON ELECTRICAL Shire Properties-Testing, Tagging & RCD Testing -8553.07

EFT1105 13/05/2010 WESTNET PTY LTD Internet Account Various -579.14

EFT1106 13/05/2010 WESTPRINT Merchandise - Tourist Information Centre -350.99

EFT1107 13/05/2010 WINGZONE PTY LTD IGA Account April 2010 -1052.4512939 13/05/2010 HORIZON POWER Town Street Lighting April 2010 -14925.5212940 13/05/2010 MLC MASTERKEY SUPERANNUATION Superannuation Contributions -4.68

12941 13/05/2010 SHIRE OF MOUNT MAGNET Payroll Deductions -100.00

12942 13/05/2010 ST JOHN AMBULANCE SERVICE MOUNT Donation - St John Ambulance Mount Magnet -2000.00

12943 13/05/2010 WA LOCAL GOVT SUPER PLAN PTY LTD Superannuation Contributions -5728.8612944 13/05/2010 WEST SCHEME Superannuation Contributions -102.90

ve statement have been paid, totalling as under:-

Municipal Fund …. …. …. …. …. …. …. …. -218451.19 0.00

Trust Fund Accounts …. …. …. …. …. …. …. …. 0.00 0.00

Loan Capital Accounts …. …. …. …. …. …. …. …. 0.00 0.00

Trading Fund Accounts …. …. …. …. …. …. …. …. 0.00 0.00

Other Fund Accounts …. …. …. …. …. …. …. …. 0.00 0.00

Total …. …. …. …. -218451.19 -$

……………………...……………..…...…..………..……….….CHAIR28th May 2010


9.1.1.3 Monthly Report to 30 April 2010

File: FI-REP Officer: Jim Dillon – Financial Consultant Amended By: Nil Disclosure of Interest: Nil Date: 14 May 2010

Application To consider the Financial Reports for 30 April 2010. Background Financial Activity Statement Report – s.6.4 (1) A local government is to prepare each month a statement of financial activity reporting

on the sources and applications of funds, as out in the annual budget under regulation 22(1)(d), for that month in the following detail – (a) Annual budget estimates, taking into account any expenditure incurred for an additional purpose under section 6.8(1)(b) or(c); (b) Budget estimates to the end of the month to which the statement relates; (c) Actual amounts of expenditure, revenue and income to the end of the month to which the statement relates; (d) Material variances between the comparable amounts referred to in paragraphs (b) and (c); and (e) The net current assets at the end of the month to which the statement relates.

(2) Each statement of financial activity is to be accompanied by documents containing-

(a) an explanation of the composition of the net current assets of the month to which the statement relates, less committed assets and restricted assets; (b) An explanation of each of the material variances referred to in sub-regulation (1)(d); and (c) Such other supporting information as is considered relevant by the local government.

(3) The information in a statement of financial activity may be shown –

(a) According to nature and type classification, (b) By program; or (c) By business unit.

(4) A statement of financial activity, and the accompanying documents referred to in sub-regulation (2), are to be – (a) presented to the council –

(i) at the next ordinary meeting of the council following the end of the month to which the statement relates; or (ii) if the statement is not prepared in time to present it to the meeting referred to in subparagraph (i), to the next ordinary meeting of the council after that meeting; and

(b) Recorded in the minutes of the meeting at which it is presented.

(5) Each financial year, a local government is to adopt a percentage or value, calculated in accordance with AAS 5, to be used in statements of financial activity for reporting material variances.


(6) In this regulation –} committed assets~ means revenue unspent but set aside under the annual budget for a specific purpose; } restricted assets~ have the same meaning as in AAS 27.[Regulation 34 inserted in Gazette 31 Mar 2005 p. 1049-50.] [35. Repealed in Gazette 31 Mar 2005 p. 1050.]

Comment A monthly financial report is to be presented to Council at the next ordinary meeting following the end of the reporting period. Financial Activities Statement Significant Accounting Policies Statement of Objective Reserves Net Current Assets Borrowings Rates Report Plant and Vehicles – Purchases and Trade-Ins/Sales Detailed Activity – by Account Capital Expenditures – by Account Significant variances have been noted in the following areas - 1017001 – Federation Toilet plumbing expenses of $6000 and Formation of Path for $1200 have been entered into this account incorrectly, these should have been allocated to Capital Works accounts. Cemetery charges are also included in this account and a Budget amendment will be made to cover the increased Cemetery costs for the year as well as the extra maintenance costs of the grounds and gardens carried out in March 2010. 1113010 – Motor Vehicle Expenses Recreation has Community Bus Costs allocated to this account, these will be transferred to the correct account of 1318001. 1215001 – Airport Running Costs, the original Budget allocation has been put to 1215002 – Airport Maintenance, these accounts are being investigated as to whether a Budget amendment is to be made in this area and being noted for the 2010/2011 Budget. 1414001 – Employees salaries and wages have been targeting this account incorrectly, this will be journalled to the correct accounts. 1414034 – This account is being investigated further to ensure that no capital items have been added to an operational account. These accounts are being further investigated. Consultation Jim Dillon - Midwest Accounting Service Statutory Environment Local Government Act 1995 Section 6.4 Financial Report Financial Management Regulations 34 & 35 Policy Implications Nil Financial Implications Nil


Strategic Implications Nil Voting Requirements Simple Majority

OFFICER & COMMITTEE RECOMMENDATION

Moved: Seconded: That the financial report for the period ending 30 April 2010 be received. CARRIED/LOST __/__


MONTHLY STATEMENT OF FINANCIAL ACTIVITY

FOR THE PERIOD 1 July 2009 TO 30 June 2010

MOUNT MAGNET

APRIL 2010


NOTE April April2010 2010 2009/10 Variance Annual

Operating Actual Y-T-D Budget Budget YTD Budget$ $ $ % %

Revenues/SourcesGovernance 148 2,500 3,000 5.91% 4.92%General Purpose Funding 1,876,815 2,430,700 2,916,761 77.21% 64.35%Law, Order, Public Safety 10,903 7,110 8,500 153.35% 128.27%Health 350 80 100 437.50% 350.00%Education and Welfare 91 3,680 4,400 2.47% 2.07%Housing 7,134 6,580 7,900 108.42% 90.30%Community Amenities 86,289 73,270 87,900 117.77% 98.17%Recreation and Culture 56,963 75,220 90,200 75.73% 63.15%Transport 139,176 513,610 616,300 27.10% 22.58%Economic Services 125,282 126,750 152,000 98.84% 82.42%Other Property and Services 142,676 167,440 200,900 85.21% 71.02%

2,445,827 3,406,940 4,087,961 71.79% 59.83%

(Expenses)/(Applications) 1,2Governance (208,401) (206,090) (247,305) 101.12% 84.27%General Purpose Funding (66,785) (69,400) (83,300) 96.23% 80.17%Law, Order, Public Safety (48,040) (59,220) (71,090) 81.12% 67.58%Health (28,111) (37,900) (45,500) 74.17% 61.78%Education and Welfare (1,592) (6,810) (8,165) 23.38% 19.50%Housing (73,789) (62,910) (75,500) 117.29% 97.73%Community Amenities (225,771) (201,760) (242,125) 111.90% 93.25%Recreation & Culture (655,243) (584,870) (701,900) 112.03% 93.35%Transport (1,508,684) (1,387,520) (1,665,100) 108.73% 90.61%Economic Services (395,594) (399,980) (479,990) 98.90% 82.42%Other Property and Services (202,669) (267,490) (321,085) 75.77% 63.12%

(3,414,679) (3,283,950) (3,941,060) 103.98% 86.64%

Net result operating (968,852) 122,990 146,901 -787.75% -659.53%

Non Cash Adjustment

(Revenue) and Expenditure

(Profit)/Loss on Asset Disposals - - (15,000) 0.00% 0.00%Depreciation on Assets 1,446,515 1,189,140 1,427,050 121.64% 101.36%Accruals - - 0.00% 0.00%Capital Revenue and (Expenditure)

Purchase Land Held for Resale - 0.00% 0.00%Purchase Land and Buildings (355,143) (1,617,880) (1,941,465) 21.95% 18.29%Purchase Infrastructure Assets - Parks (12,056) (16,660) (20,000) 0.00% 0.00%Purchase Infrastructure Assets - Roads (168,042) (250,000) (300,000) 67.22% 56.01%Purchase Infrastructure Assets -Airport (80,827) (94,500) (113,400) 85.53% 71.28%Purchase Infrastructure Assets -Other (2,249) (68,740) (82,500) 3.27% 2.73%Purchase Plant and Equipment (119,279) (175,400) (210,500) 68.00% 56.66%Purchase Furniture and Equipment (8,339) (7,910) (9,500) 105.42% 87.78%Repayment of Debentures (5,752) (4,410) (5,300) 130.42% 108.52%Self-Supporting Loan Principal Income

Purchase of Investments

Proceeds from Disposal of Investments

Proceeds from New Debentures

Proceeds from Disposal of Assets 11,298 25,000 0.00% 45.19%Transfers to Reserves (Restricted Assets) (39,103) - - 0.00% 0.00%Transfers from Reserves (Restricted Assets) 1,300,000 0.00% 0.00%

Net result Capital (779,492) (2,235,500) (1,357,665) 34.87% 57.41%

Net cash (301,830) (923,370) 201,286 32.69% -149.95%

This statement is to be read in conjunction with the accompanying notes.

MOUNT MAGNET

STATEMENT OF FINANCIAL ACTIVITY



MOUNT MAGNET

NOTES TO AND FORMING PART OF THE STATEMENT OF FINANCIAL ACTIVITY


1. SIGNIFICANT ACCOUNTING POLICIES

The significant accounting policies which have been adopted in the preparation of this statement offinancial activity are:

(a) Basis of AccountingThis statement is a special purpose financial report, prepared in accordance with applicable AustralianAustralian Accounting Standards, other mandatory professional reporting requirements and the LocalGovernment Act 1995 (as amended) and accompanying regulations (as amended).

(b) The Local Government Reporting EntityAll Funds through which the Council controls resources to carry on its functions have beenincluded in this statement.

In the process of reporting on the local government as a single unit, all transactions and balancesbetween those funds (for example, loans and transfers between Funds) have been eliminated.

All monies held in the Trust Fund are excluded from the statement, but a separate statementof those monies appears at Note 9.

(c) Rounding Off FiguresAll figures shown in this statement, other than a rate in the dollar, are rounded to the nearest dollar.

(d) Rates, Grants, Donations and Other ContributionsRates, grants, donations and other contributions are recognised as revenues when the localgovernment obtains control over the assets comprising the contributions. Control over assetsacquired from rates is obtained at the commencement of the rating period or, where earlier, uponreceipt of the rates.

(e) Goods and Services TaxIn accordance with recommended practice, revenues, expenses and assets capitalised are stated netof any GST recoverable. Receivables and payables are stated inclusive of applicable GST.

(f) Cash and Cash EquivalentsCash and cash equivalents comprise cash at bank and in hand and short-term deposits that arereadily convertible to known amounts of cash and which are subject to an insignificant risk ofchanges in value.

For the purposes of the Cash Flow Statement, cash and cash equivalents consist of cash andcash equivalents as defined above, net of outstanding bank overdrafts. Bank overdrafts areincluded as short-term borrowings in current liabilities.

(g) Trade and Other ReceivablesTrade receivables, which generally have 30 - 90 day terms, are recognised initially at fair value and subsequently measured at amortised cost using the effective interest rate method, less any allowance for uncollectible amounts.

Collectibility of trade receivables is reviewed on an ongoing basis. Debts that are known to be uncollectible are written off when identified. An allowance for doubtful debts is raised when there is objective evidence that they will not be collectible.


MOUNT MAGNET


FOR THE PERIOD 1 July 2009 TO 30 June 20101. SIGNIFICANT ACCOUNTING POLICIES (Continued)

(h) Inventories

(i) Fixed AssetsAll assets are initially recognised at cost. Cost is determined as the fair value of the assets given asconsideration plus costs incidental to the acquisition. For assets acquired at no cost or for nominalconsideration, cost is determined as fair value at the date of acquisition. The cost of non-current assetsconstructed by the Municipality includes the cost of all materials used in the construction, direct labouron the project and an appropriate proportion of variable and fixed overhead.

Certain asset classes may be revalued on a regular basis such that the carying values are not materiallydifferent from fair value. Assets carried at fair value are to be revalued with sufficient regularity to ensurethe carrying amount does not differ materially from that determined using fair value at reporting date.

(j) Depreciation of Non-Current AssetsAll non-current assets having a limited useful life are systematically depreciated over their usefullives in a manner which reflects the consumption of the future economic benefits embodied inthose assets.

Depreciation is recognised on a straight-line basis, using rates which are reviewed each reportingperiod. Major depreciation periods are:

Buildings 30 to 50 yearsFurniture and Equipment 4 to 10 yearsPlant and Equipment 5 to 15 yearsSealed roads and streets clearing and earthworks not depreciated construction/road base 50 years original surfacing and major re-surfacing - bituminous seals 20 years - asphalt surfaces 25 years

General Inventories are valued at the lower of cost and net realisable value. Net realisablevalue is the estimated selling price in the ordinary course of business less the estimated costs of completion and the estimated costs necessary to make the sale. Inventories held from trading are classified as current even if not expected to be realised in the next 12 months.

Land Held for ResaleLand purchased for development and/or resale is valued at the lower of cost and net realisable value. Cost includes the cost of acquisition, development and interest incurred on the financing of that land during its development. Interest and holding charges incurred after development is complete are recognised as expenses.

Revenue arising from the sale of property is recognised in the operating statement as at the time of signing a binding contract of sale.

Land held for resale is classified as current except where it is held as non-current based on Council’s intentions to release for sale.




1. SIGNIFICANT ACCOUNTING POLICIES (Continued)

(j) Depreciation of Non-Current AssetsGravel roads clearing and earthworks not depreciated construction/road base 50 years gravel sheet 12 yearsFormed roads (unsealed) clearing and earthworks not depreciated construction/road base 50 yearsFootpaths - slab 40 yearsSewerage piping 100 yearsWater supply piping & drainage systems 75 years

(k) ImpairmentIn accordance with Australian Accounting Standards the Council's assets, other than inventories, areassessed at each reporting date to determine whether there is any indication they may be impaired.

Where such an indication exists, an estimate of the recoverable amount of the asset is madein accordance with AASB 136 "Impairment of Assets" and appropriate adjustments made.

An impairment loss is recognised whenever the carrying amount of an asset or its cash-generatingunit exceeds its recoverable amount. Impairment losses are recognised in the Income Statement.

For non-cash generating assets such as roads, drains, public buildings and the like, value in use isrepresented by the depreciated replacement cost of the asset.

At the time of preparing this report, it is not possible to estimate the amount of impairment losses(if any) as at 30 June 2009.

In any event, an impairment loss is a non-cash transaction and consequently, has no impact onthe Monthly Statement of Financial Position from a budgetary perspective.

(l) Trade and Other PayablesTrade and other payables are carried at amortised cost. They represent liabilities for goods and servicesprovided to the Municipality prior to the end of the financial year that are unpaid and arise when theMunicipality becomes obliged to make future payments in respect of the purchase of these goods andservices. The amounts are unsecured and are usually paid within 30 days of recognition.

MOUNT MAGNET


MOUNT MAGNET



1. SIGNIFICANT ACCOUNTING POLICIES (Continued)

(m) Employee BenefitsThe provisions for employee benefits relates to amounts expected to be paid for long serviceleave, annual leave, wages and salaries and are calculated as follows:

(i) Wages, Salaries, Annual Leave and Long Service Leave (Short-term Benefits)The provision for employees’ benefits to wages, salaries, annual leave and long service leaveexpected to be settled within 12 months represents the amount the municipality has a presentobligation to pay resulting from employees services provided to balance date. The provision hasbeen calculated at nominal amounts based on remuneration rates the Council expects to payand includes related on-costs.

(ii) Annual Leave and Long Service Leave (Long-term Benefits)

(n) Interest-bearing Loans and BorrowingsAll loans and borrowings are initially recognised at the fair value of the consideration received lessdirectly attributable transaction costs.

After initial recognition, interest-bearing loans and borrowings are subsequently measured at amortisedcost using the effective interest method. Fees paid on the establishment of loan facilities that areyield related are included as part of the carrying amount of the loans and borrowings.

Borrowings are classified as current liabilities unless the Council has an unconditional right to defersettlement of the liability for at least 12 months after the balance sheet date.

Borrowing CostsBorrowing costs are recognised as an expense when incurred except where they are directly attributableto the acquisition, construction or production of a qualifying asset. Where this is the case, they arecapitalised as part of the cost of the particular asset.

(o) Provisions

(p) Current and Non-Current Classification

In the determination of whether an asset or liability is current or non-current, consideration is given to the time when each asset or liability is expected to be settled. The asset or liability is classified as current if it is expected to be settled within the next 12 months, being the Council’s operational cycle. In the case of liabilities where Council does not have the unconditional right to defer settlement beyond 12 months, such as vested long service leave, the liability is classified as current even if not expected to be settled within the next 12 months. Inventories held for trading are classified as current even if not expected to be realised in the next 12 months except for land held for resale where it is held as non-current based on Council’s intentions to release for sale.

The liability for long service leave is recognised in the provision for employee benefits and measured as the present value of expected future payments to be made in respect of services provided by employees up to the reporting date using the projected unit credit method. Consideration is given to expected future wage and salary levels, experience of employee departures and periods of service. Expected future payments are discounted using market yields at the reporting date on national government bonds with terms to maturity and currency that match as closely as possible, the estimated future cash outflows. Where Council does not have the unconditional right to defer settlement beyond 12 months, the liability is recognised as a current liability.

Provisions are recognised when: The council has a present legal or constructive obligation as a result of past events; it is more likely than not that an outflow of resources will be required to settle the obligation; and the amount has been reliably estimated. Provisions are not recognised for future operating losses.

Where there are a number of similar obligations, the likelihood that an outflow will be required in settlement is determined by considering the class of obligations as a whole. A provision is recognised even if the likelihood of an outflow with respect to any one item included in the same class of obligations may be small.


MOUNT MAGNET



STATEMENT OF OBJECTIVE

In order to discharge its responsibilities to the community, the Council has developed a set ofoperational and financial objectives. These objectives have been established both on an overallbasis and for each of its broad activities/programs.

The Shire of Mount Magnet is dedicated to providing high quality services to the community throughthe various service orientated programs which it has established.

GENERAL PURPOSE FUNDING Program/Function No. 3This includes income relating to Rating; the Untied Financial Assistance Grants; and Interest onInvestments. It also includes expenses related to Rating functions.

GOVERNANCE Program/Function No. 4This includes those income and expenses relating to Councillors, and Council's Governance role, and a portion of Administration which cannot be reliably allocated or linked to other programs.

LAW, ORDER, PUBLIC SAFETY Program/Function No. 5Includes items of Bushfire prevention actions; Ranger services & Animal control; & SES items; as well as supervision, related costs, & enforcement of Local Laws.

HEALTH Program/Function No. 7Involves food inspection, control and licencing of food outlets, food hygiene and promotion,Mosquito Control, & other Health issue including Aboriginal Health issues

EDUCATION AND WELFARE Program/Function No. 8The program includes Prizes/Donations applicable to School events; & certain Youth related items

HOUSING Program/Function No. 9This mainly involves the Pensioner Units; Staff Housing has been generally allocated to specific programs.

COMMUNITY AMENITIES Program/Function No. 10This includes Rubbish/Sanitation collection & disposal items; FloodMitigation works; Town Planning;Public Toilets; & Cemeteries.

RECREATION AND CULTURE Program/Function No. 11Public Halls & Community Centres; Swimming Pool & Recreation Centre; Parks & Gardens items;The Recreation/Physical Activities Officer & related expenses; The Rec Centre & Oval; other Recreation items; Library operations; as well as TV & Radio broadcasting;

TRANSPORT Program/Function No. 12Maintenance & construction of roads, bridges, drainage, footpaths; cleaning & lighting of streets; verge & trees maintenance; large plant & machine replacements.

Airport operations are alson involved, but shown separately as an important Council service

ECONOMIC SERVICES Program/Function No. 13Tourism operations; Building control matters; Community Development Officer; & Caravan Park;.

OTHER PROPERTY & SERVICES Program/Function No. 14Private works; Administration; Public works overheads, Plant operating costs, & various other UnclassifiedServices. This section also includes Administration costs in gross terms, which have then been re-allocatedto the other Functions/Programs via an allocation system known as Activity Based Costing - 'ABC allocated'.


MOUNT MAGNET



April2010 2009/10

Actual Budget$ $

RESERVESCash Backed Reserves

(a) Reserve - Empoyee Liability ReserveOpening Balance 28,173 28,173 Amount Set Aside / Transfer to Reserve 809 845 Amount Used / Transfer from Reserve - (15,000)

28,982 14,018

(b) Reserve - AirportOpening Balance 110,601 110,601 Amount Set Aside / Transfer to Reserve 3,174 3,318 Amount Used / Transfer from Reserve - -

113,776 113,919

(c) Reserve - Building ReserveOpening Balance 661,521 661,521 Amount Set Aside / Transfer to Reserve 18,985 19,846 Amount Used / Transfer from Reserve - (600,000)

680,506 81,366

(d) Reserve - Plant ReserveOpening Balance 79,299 79,299 Amount Set Aside / Transfer to Reserve 2,275 2,379 Amount Used / Transfer from Reserve - -

81,574 81,678

(e) Reserve - Community Bus ReserveOpening Balance 34,432 34,432 Amount Set Aside / Transfer to Reserve 988 1,033 Amount Used / Transfer from Reserve - -

35,420 35,465 (f) Reserve - Roads Reserve

Opening Balance 31,301 31,301 Amount Set Aside / Transfer to Reserve 898 939 Amount Used / Transfer from Reserve - -

32,199 32,240 (g) Reserve - Infrastructure

Opening Balance 417,363 417,363 Amount Set Aside / Transfer to Reserve 11,974 12,521 Amount Used / Transfer from Reserve - -

429,337 429,884

Total Cash Backed Reserves 1,401,794 788,572

All of the above reserve accounts are supported by money held in financial institutions.


MOUNT MAGNET



April2010 2009/10

Actual BudgetRESERVES (Continued) $ $

Summary of TransfersTo Cash Backed ReservesTransfers to ReservesReserve - Empoyee Liability Reserve 809 845 Reserve - Airport 3,174 3,318 Reserve - Building Reserve 18,985 19,846 Reserve - Plant Reserve 2,275 2,379 Reserve - Community Bus Reserve 988 1,033 Reserve - Roads Reserve 898 939 Reserve - Infrastructure 11,974 12,521

39,103 40,881

Transfers from ReservesReserve - Empoyee Liability Reserve - (15,000) Reserve - Airport - - Reserve - Building Reserve - (600,000) Reserve - Plant Reserve - - Reserve - Community Bus Reserve - - Reserve - Roads Reserve - - Reserve - Infrastructure - -

- (615,000)

Total Transfer to/(from) Reserves 39,103 (574,119)

In accordance with council resolutions in relation to each reserve account, the purpose for whichthe reserves are set aside are as follows:Reserve - Empoyee Liability Reserve - to be used to fund annual and long service leave requirements.Reserve - Airport - to be used for the purchase of airport terminal Reserve - Building Reserve - to be used for the construction of a new administration centre.Reserve - Plant Reserve - to be used for the purchase of major plant.Reserve - Community Bus Reserve - to be used for the purchase of replacement vehicleReserve - Roads Reserve - to be used for the road infrastructureReserve - Infrastructure - to be used for the other infrastructures


MOUNT MAGNET



April Brought2010 Forward

Actual 2008/09$ $

NET CURRENT ASSETS

Composition of Estimated Net Current Asset Position

CURRRENT ASSETSCash - Unrestricted 767,530 799,285 Cash - Restricted 1,401,794 1,362,690 Receivables-Rates 574,095 259,076 Receivables-Sundry 200,173 930,218 Inventories 27,324 8,300

2,970,915 3,359,570

LESS: CURRENT LIABILITIESPayables and Provisions (401,250) (529,034)

(401,250) (529,034)

NET CURRENT ASSET POSITION 2,569,665 2,830,536

Less: Cash - Reserves - Restricted (1,401,794) (1,362,690) Less: Cash - Unspent Grants (66,000) (66,000)

NET CURRENT ASSET POSITION 1,101,871 1,401,846


(a) Debenture Repayments Principal New Principal Principal Interest1/07/09 Loans Repayments 30-Jun-10 Repayments

Ln $ $ Actual Budget Actual Budget Actual BudgetParticulars No. 30/04/2010 $ 30/04/2010 $ 30/04/2010 $

Staff Housing 38 120,512 - 5,752 5,300 114,760 115,286 7,896 5,500

120,512 - 5,752 5,300 114,760 115,286 7,896 5,500

Rating Information Rate in Number Rateable 2009/10 2009/10 2009/10 2009/10 2009/10RATE TYPE $ of Value Budgeted Budgeted Budgeted Budgeted Actual

Properties $ Rate Interim Back Total $Differential General Rate Revenue Rates Rates RevenueGRV Urban 01 7.7250 297 2,313,834 179,057 0 0 179,057 178,744GRV Single Persons Quarters 05 14.1110 6 340,240 47,460 0 0 47,460 48,011UV Rural/Pastoral 03 7.6190 19 421,253 30,965 0 0 30,965 32,095UV Prospecting 07 23.8960 32 77,077 22,314 0 0 22,314 17,701UV Exploration 06 23.8960 46 301,344 72,632 0 0 72,632 72,337UV Mining 02 23.8960 71 2,012,053 473,350 0 0 473,350 492,918UV Gold Mining 08 23.8960 0 0 0 0 0 0 0 Sub-Totals 471 5,465,801 825,778 0 0 825,778 841,806

MinimumMinimum Rates $GRV Urban 01 323 47 72,822 14,535 0 0 14,535 15,181GRV Boogardie/Lennonville 04 109 6 120 654 0 0 654 654UV Rural/Pastoral 03 323 1 1,500 323 0 0 323 323GRV Single Persons Quarters 05 463 1 0 612 0 0 612 463UV Prospecting 07 463 123 113,086 58,801 0 0 58,801 56,949UV Exploration 06 463 27 17,453 12,964 0 0 12,964 12,501UV Mining 02 463 37 79,713 17,131 0 0 17,131 17,131UV Gold Mining 08 463 1 266 463 0 0 463 463 Totals 243 284,960 105,483 0 0 105,483 103,665

714 5,750,761 931,261 0 931,261 945,471Ex-Gratia Rates 0 0

931,261 945,471Discounts 0 0 Totals 931,261 945,471All land except exempt land in the Shire of Mt Magnet is rated according to its Gross Rental Value (GRV) in townsites or Unimproved Value (UV)in the remainder of the Shire.The general rates detailed above for the 2009/10 financial year have been determined by Council on the basis of raising the revenue requiredto meet the deficiency between the total estimated expenditure proposed in the budget and the estimated revenue to be received from all sourcesother than rates and also considering the extent of any increase in rating over the level adopted in the previous year.

MOUNT MAGNET

FOR THE PERIOD 1 July 2009 TO 30 June 2010NOTES TO AND FORMING PART OF THE STATEMENT OF FINANCIAL ACTIVITY


Shire of MOUNT MAGNET

PLANT PURCHASES, TRADE-INS/SALES & OTHER ASSET DISPOSALS TO 30/04/2010

BUDGETNew Old NEW TRADE INS NETT To month of March-10

DESCRIPTION Asset TRADE IN/DISPOSAL Asset Sch PRICE & SALES COST Sales or PROJECTEDNo. No. No $ $ $ New Price Trade-In NETT Cost New Price Trade-Ins NETT Cost VARIATION

LIGHT VEHICLES

Toyota Hilux - 4WD - Works Manager 50,000 50,000 42,672 42,672 42,672 42,672 7,328Holden Commodore Sedan Disposal -13,000 -11,298 -11,298 -11,298 -1,702

50,000 -13,000 50,000 42,672 -11,298 31,374 42,672 -11,298 42,672 5,626

PLANT

Kruger 45 Triaxle Drop Deck Trailer 55,000 55,000 55,000 55,000 0Plant Trailer 13,000 13,000 11,500 11,500 11,500 11,500 1,500300hp Pressure Cleaner 3,500 3,500 887 887 887 887 2,6131200lt 6m Devil Boom Sprayer 17,000 17,000 13,975 13,975 13,975 13,975 3,025Pacesetter Pump 12,000 12,000 12,000 12,000 0Security Alarm & video surveillance 28,000 28,000 24,794 24,794 24,794 24,794 3,206Hansa C13PTO Woodchipper 10,000 10,000 4,640 4,640 4,640 4,640 5,360Diesel Bowser 517 517 517 517 (517)

138,500 0 138,500 56,313 0 56,313 123,313 0 123,313 15,187

Combined Totals 188,500 -13,000 175,500 98,985 -11,298 87,687 165,985 -11,298 154,687 20,813

OTHER ASSETS - DISPOSALS

OTHER ASSETS

0 0 0 0 0 0 0 0 0 0

OVERALL TOTALS 188,500 (13,000) 175,500 98,985 (11,298) 87,687 165,985 (11,298) 165,985 20,813

DETAILS TO DATE END OF YEAR PROJECTIONS


SHIRE OF MOUNT MAGNET OPERATING STATEMENT DETAILED ACTIVITY 30 APRIL 2010 Material Material Variance Variance COA Description Original Budget Current Budget YTD Budget YTD Actual >$10000 >=10% Comment


0321001 Grants - LGGC Financial Assistance Grants (1,029,100) (1,029,100) (857,580) (588,555) 269,025 -46% under 0321000 Grants - Royalties For Regionss [R4R] (460,000) (460,000) (383,330) - 383,330 under 0321002 Grants - LGGC Local Road Grant (404,400) (404,400) (337,000) (222,861) 114,140 -51% under 0321004 Interest Income - Reserve Fund (56,000) (40,000) (33,340) (39,104) (5,764) 15% over 0321003 Interest Income - Municipal Fund (50,000) (20,000) (16,680) (24,561) (7,881) 32% over 0321006 Reimbursements - Other General Purpose Income - - - (6,356) (6,356) 100% over 0321008 CLOSED - Interest Income-At Call-Municipal Fund - - - - - under 0321007 Other Fees and Charges: Rates (1,600) (1,600) (1,340) - 1,340 under 0320001 Rates Revenue Levied (931,261) (931,261) (776,050) (945,471) (169,421) 18% over 0320051 Interest Rates (12,000) (12,000) (10,010) (36,271) (26,261) 72% over 0320055 Fees - Property Enquiries (4,500) (4,500) (3,760) (180) 3,580 -1989% under 0320052 Interest Revenue - Rates Instalments (600) (600) (510) - 510 under 0320053 Fee and Charges for Rates (1,200) (13,200) (11,010) (13,457) (2,447) 18% over 0320056 Fees - Property Reports (100) (100) (90) - 90 under

(2,950,761) (2,916,761) (2,430,700) (1,876,815)

0311005 Consultants Expense - LGGC Review 400 400 330 - (330) under 0311004 Debt Recovery Expenses 900 900 750 - (750) under 0311002 Title Searches Expense 200 200 160 132 (28) -21% under 0311003 Advertising Expense - Gen Purpose Funding - - - 526 526 100% over 0311001 Valuation Expense - Rates 2,500 2,500 2,080 2,266 186 8% over 0320050 Rates Costs 4,000 - - 63 63 100% over 0310990 Allocation of Admin Overhead - Rates 79,300 79,300 66,080 61,193 (4,887) -8% under

87,300 83,300 69,400 66,785

Governance0422001 Income - Other Governance (3,000) (3,000) (2,500) - 2,500 under

Governance Revenues (3,000) (3,000) (2,500) (148)

Governance0411001 Presidential Allowance Expense 8,000 8,000 6,660 4,000 (2,660) -67% under 0411002 Meeting Fees - Councillors 16,000 20,000 16,670 10,680 (5,990) -56% under 0411003 Expenses - Councillors 5,000 5,000 4,170 3,510 (660) -19% under 0411004 Conferences & Training Expense - Councillors 16,500 16,500 13,750 11,187 (2,564) -23% under 0411005 Telecommunication Reimbursement Expense - Councillors 165 165 140 - (140) under 0411006 Insurance Governance 5,540 5,540 4,620 6,605 1,985 30% over 0411007 Sundry Expenses - Members of Council 1,500 1,500 1,250 - (1,250) under 0412013 Sundry Expenditure - Other Governance 500 500 420 303 (117) -39% under 0411009 Subscriptions Governance 11,000 11,000 9,160 12,886 3,726 29% over 0412002 Receptions - Council Meetings 7,500 7,500 6,250 6,010 (240) -4% under 0412003 Refreshments & Receptions - Functions 3,000 3,000 2,500 3,322 822 25% over 0412004 Refreshments & Receptions - Sundry 3,000 3,000 2,500 1,596 (904) -57% under 0412010 Council Chambers Maintenance 2,700 2,700 2,250 864 (1,386) -160% under 0412011 Audit Expenditure 12,000 12,000 10,000 18,363 8,363 46% over

General Purpose Funding

General Purpose Funding Revenues



SHIRE OF MOUNT MAGNET OPERATING STATEMENT DETAILED ACTIVITY 30 APRIL 2010 Material Material Variance Variance


COA Description Original Budget Current Budget YTD Budget YTD Actual >$10000 >=10% Comment 0412012 Legal Expenses - Other Governance 15,000 15,000 12,500 13,204 704 5% over 0412014 Insurance - Council Chambers 800 800 670 854 184 22% over 0411999 Depreciation - Governance Schd 4 17,800 17,800 14,830 15,698 868 6% over 0411990 Allocation of Aministration Overheads - Members of Council 93,800 93,800 78,160 78,119 (41) 0% under 0412990 Allocation of Administration Overheads - Other Governance 12,500 12,500 10,410 10,416 6 0% over 0411501 Elections Expense 3,000 3,000 2,500 1,516 (984) -65% under 0412001 Donations Community Events and other Functions 4,000 - - - - over 0412502 Events / Functions/Donations/Other 8,000 8,000 6,680 9,270 2,590 28% over

Governance Expenses 247,305 247,305 206,090 208,401 2,311

Law, Order & Public Safety 0522001 Fire Prevention - Grant Revenue - ESL Recurrent (5,000) (7,000) (5,840) (8,542) (2,702) 32% over 0523002 Animal Control - Sundry Fees & Charges (400) (400) (340) (290) 50 -17% under 0523003 Animal Control - Dog Registration Fees (1,000) (1,000) (840) (2,071) (1,231) 59% over 0523004 Fines & Penalties - Animal Control (Exc GST) (100) (100) (90) - 90 under

Law, Order & Public Safety Revenues (6,500) (8,500) (7,110) (10,903) (3,793)

Law, Order & Public Safety 0511001 Fire Fighting 1,000 1,000 830 25 (805) -3168% under 0511003 Fire Fighting - Plant & Equipment Maintenance 3,000 3,000 2,500 1,821 (679) -37% under 0511004 Insurance - Law Order Public Safety 800 800 660 750 90 12% over 0513001 Animal Control 5,900 5,900 4,920 3,886 (1,034) -27% under 0513003 Contract Ranger - Animal Control 32,000 32,000 26,670 19,062 (7,608) -40% under 0513005 Sundry Expenditure - Animal Control 200 8,000 6,670 7,273 603 8% over 0513008 License Tags - Animal Control 150 150 130 - (130) under 0511990 Allocation of Administration O/H - Fire Control 3,200 3,200 2,660 2,604 (56) -2% under 0513990 Allocation of Adminstration Overheads - Animal Control 12,500 12,500 10,410 10,416 6 0% over 0513999 Depreciation Schd 5 80 80 60 67 7 10% over 0511999 Depreciation - Schedule 5 360 360 300 353 53 15% over 0514001 Emergency Callouts 2,100 2,100 1,750 - (1,750) under 0514004 Speed Alert Trailer Costs 2,000 2,000 1,660 1,784 124 7% over

Law, Order & Public Safety Expenses 63,290 71,090 59,220 48,040 (11,180)

Health 0724002 Fees & Charges - Schd 7 (100) (100) (80) (350) (270) 77% over

Health Revenues (100) (100) (80) (350) (270)

Health 0714001 Environmental Health 17,000 17,000 14,170 12,628 (1,542) -12% under 0714002 Contract EHO - Travel & Accommodation 8,000 8,000 6,670 3,609 (3,061) -85% under 0714003 Sundry Expenditure 2,100 2,100 1,750 - (1,750) under 0715001 Mosquito Control 2,500 5,500 4,580 3,029 (1,551) -51% under 0715002 Insect Pesticides 3,000 - - - - over 0715003 Plant Maintenance - Mosquito Control 1,500 - - 82 82 100% over 0717002 Dental Service 1,500 1,500 1,250 65 (1,185) -1831% under 0717003 RFDS - Callouts 2,300 2,300 1,910 1,804 (106) -6% under SHIRE OF MOUNT MAGNET OPERATING STATEMENT DETAILED ACTIVITY 30 APRIL 2010 Material Material Variance Variance


COA Description Original Budget Current Budget YTD Budget YTD Actual >$10000 >=10% Comment 0734001 Aboriginal Health - - - - - over 0715999 Depreciation for Schedule 07 2,700 2,700 2,250 1,686 (564) -33% under 0714990 Allocation of Administration Overheads 3,200 3,200 2,660 2,604 (56) -2% under 0717990 Allocation of Administration Overheads 3,200 3,200 2,660 2,604 (56) -2% under

Health Expenses 47,000 45,500 37,900 28,111 (9,789)

Education & Welfare 0827002 Fees & Charge Education and Welfare (2,000) (2,000) (1,680) - 1,680 under

0827501 Grants Revenue - Other Welfare (Inc GST) (900) (900) (750) - 750 under 0827503 Grants Revenue - School Holiday Program (1,500) (1,500) (1,250) - 1,250 under 0827001 Reimbursement Revenue - Youth Affairs - - - (91) (91) 100% over

Education & Welfare Revenues (4,400) (4,400) (3,680) (91) 3,589

Education & Welfare 0812001 Educational Prizes/Awards - Other Education 500 500 410 - (410) under 0817001 Youth Centre RTC 700 700 580 5 (575) -12454% under 0817009 Program Expenses 3,200 3,200 2,670 285 (2,385) -835% under 0817990 Allocation of Administration Overheads - Other Welfare 1,565 1,565 1,300 1,302 2 0% over 0817501 Youth Project Expenditure (Grant Funded) 1,500 1,500 1,260 - (1,260) under 0817502 Aboriginal Affairs Projects Expenditure - Other Welfare 700 700 590 - (590) under

Education & Welfare Expenses 8,165 8,165 6,810 1,592 (5,218) Housing0922001 Pensioner Units Income (7,900) (7,900) (6,580) (7,134) (554) 8% over

Housing Revenues (7,900) (7,900) (6,580) (7,134) (554)

0912009 Ins - Pensioner Units - Lot 542 Criddle Street 1,000 1,000 830 469 (361) -77% under 0912999 Depreciation Schedule 9 Housing 3,600 3,600 3,000 9,561 6,561 69% over 0912001 Pensioner Units - Lot 542 Criddle Street 5,200 5,200 4,330 5,551 1,221 22% over 0911001 Housing Expenses - 30,000 25,000 22,258 (2,742) -12% under 0921596 Maintenance of Shire Housing 53,200 23,200 19,340 25,534 6,194 24% over 0912990 Allocation of Administration Overheads 12,500 12,500 10,410 10,416 6 0% over

Housing Expenses 75,500 75,500 62,910 73,789 10,879 26%Community Ammenties 1021002 Sundry Fees & Charges - Waste Management - - - - - under 1022001 Communiy Amenties Fees & Charges - - - - - under 1021003 Rates Levy - Sanitation Charge (82,000) (82,000) (68,330) (80,126) (11,796) 15% over 1021004 Rates Levy - Sanitation Charges (Inc GST) - - - - - under 1023001 Fees & Charges Community Ammenity (5,900) (900) (760) (208) 552 -265% under 1023002 Fees & Charges - Sewerage - - - - - under 1025002 Fees & Charges - Protection of the Environment (Inc GST) - - - - - under 1027002 Fees & Charges - Cemeteries - (5,000) (4,180) (5,955) (1,775) 30% over

Community Ammenties Revenues (87,900) (87,900) (73,270) (86,289) (13,019) -221% SHIRE OF MOUNT MAGNET OPERATING STATEMENT DETAILED ACTIVITY 30 APRIL 2010 Material Material


Variance Variance COA Description Original Budget Current Budget YTD Budget YTD Actual >$10000 >=10% Comment Community Ammenties 1011503 Refuse Site Costs 18,000 18,000 15,010 5,515 (9,495) -172% under 1015002 Flood Mitigation Works 6,600 6,600 5,500 - (5,500) under 1015022 Flood Mitigation - - - - - over 1011001 Refuse Collection Contractor Cost 100,000 100,000 83,330 85,222 1,892 2% over 1011002 Refuse Site Maintenance and Rehab 25,000 25,000 20,830 15,489 (5,341) -34% under 1011003 Bin Purchase & Delivery 2,000 2,000 1,660 - (1,660) under 1012001 Bulk Rubbish Collection 3,000 3,000 2,500 - (2,500) under 1015001 Abandoned Vehicles 1,900 1,900 1,580 103 (1,477) -1438% under 1017001 Maintenance Community Amenities 6,000 17,000 14,170 36,251 22,081 61% over 1017003 Public Conveniences Mtce 7,000 17,000 14,170 10,800 (3,370) -31% under 1017004 Street Furniture Maintenance 750 750 630 - (630) under 1011004 Insurance - Community Amenties Schd 10 1,500 1,500 1,250 1,707 457 27% over 1017000 Insurance 800 800 670 854 184 22% over 1017013 Insurance 800 800 670 854 184 22% over 1011990 Allocation of Administration Overheads - Sanitation - General Re 3,200 3,200 2,660 2,604 (56) -2% under 1017990 Allocation of Administration Overhead - Other Community Amen 18,800 18,800 15,660 15,624 (36) 0% under 1016990 Allocation of Administration Overheads 6,300 6,300 5,250 5,208 (42) -1% under 1011999 Depreciation - Refuse Site 220 220 180 139 (41) -29% under 1017998 Depreciation - Public Conveniences 55 55 40 46 6 14% over 1017999 Depreciation - Comm Amenities 19,200 19,200 16,000 44,464 28,464 64% over

Community Ammenties Expenses 221,125 242,125 201,760 225,771 24,011

SHIRE OF MOUNT MAGNET OPERATING STATEMENT DETAILED ACTIVITY 30 APRIL 2010 Material Material


Variance Variance COA Description Original Budget Current Budget YTD Budget YTD Actual >$10000 >=10% Comment Recreation and Culture1123501 Grant Revenues - Recreation (12,000) (12,000) (10,000) (1,482) 8,518 -575% under 1123502 Contributions & Donations (400) (400) (330) (1,577) (1,247) 79% over 1123503 Sundry (100) (100) (80) - 80 under 1123505 Fundraising (400) (400) (330) (1,515) (1,185) 78% over 1123511 Grant Revenue (10,000) (10,000) (8,330) (5,000) 3,330 -67% under 1126012 Grants (500) (500) (420) - 420 under 1127502 Grant Revenue - Other Culture (6,000) (6,000) (5,000) - 5,000 under 1127504 Event Admission Revenue - Other Culture (400) (400) (330) (18) 312 -1715% under 1121001 Reimbursement Revenue - Anzac Hall - - - - - over 1121003 Hall Hire (700) (700) (590) (2,974) (2,384) 80% over 1122004 Grant Revenue - Swimming Pool (Exc GST) (3,000) (3,000) (2,510) - 2,510 under 1123001 Fees and Charges Schd 11 (400) (400) (340) (1,046) (706) 67% over 1123002 Fees & Charges - Recreation Centre Hire (900) (900) (760) (233) 527 -227% under 1123005 Fees & Charges - RTC Rental Income (2,400) (2,400) (2,010) (2,400) (390) 16% over 1123006 Fees & Charges - Horse Stable Rent/Hire (100) (100) (90) (130) (40) 31% over 1126001 Centrelink Subsidy (26,800) (26,800) (22,330) (22,341) (11) 0% over 1126002 Library - Revenue (500) (500) (410) (2,732) (2,322) 85% over 1127001 Reimbursements (900) (900) (750) - 750 under 1127002 Fees & Charges - Old Hospital - Rent (1,200) (1,200) (1,010) (1,379) (369) 27% over 1127005 Revenue - Cinema (22,500) (10,500) (8,760) (1,768) 6,992 -395% under 1127006 Revenue - Community Events - - - (502) (502) 100% over 1122001 Admissions - Swimming Pool - (13,000) (10,840) (11,867) (1,027) 9% over

Recreation and Culture Revenues (89,200) (90,200) (75,220) (56,963) 18,257

Recreation and Culture1111004 General Insurance Schd 11 1,100 1,100 920 3,091 2,171 70% over 1111001 .Anzac Hall Maintenance 8,700 8,700 7,250 10,658 3,408 32% over 1112001 Salaries & Wages - Swimming Pool 60,400 60,400 50,330 46,184 (4,146) -9% under 1112002 Superannuation - Swimming Pool 8,600 8,600 7,170 7,457 287 4% over 1112006 Staff Training / Conferences - Swimming Pool 100 100 80 - (80) under 1112007 Staff Uniforms - Swimming Pool 400 400 330 - (330) under 1112008 Travel & Accomodation 300 300 250 324 74 23% over 1112009 Fringe Benefits Tax 1,200 1,200 1,000 - (1,000) under 1112019 Swimming Pool operating costs 1,600 1,600 1,330 1,193 (137) -11% under 1112020 Swimming Pool - Utilities 19,600 19,600 16,330 20,912 4,582 22% over 1112021 Swimming Pool - Chemicals 3,000 8,000 6,670 4,878 (1,792) -37% under 1112022 Pool - Maintenance 10,000 10,000 8,330 9,588 1,258 13% over 1112023 Swimming Pool - Equipment Maintenance 900 900 750 160 (590) -369% under 1112024 Swimming Pool - Gardens 2,800 2,800 2,330 3,661 1,331 36% over 1112998 Depreciation - Swimming Pool House 4,700 4,700 3,920 4,114 194 5% over 1112999 Depreciation - Swimming Pool 30,400 30,400 25,330 28,544 3,214 11% over 1113001 Salaries & Wages - Physical Activities Officer 40,000 40,000 33,330 34,843 1,513 4% over 1113002 Superannuation-Recreation Officer 3,800 3,800 3,170 3,408 238 7% over


SHIRE OF MOUNT MAGNET OPERATING STATEMENT DETAILED ACTIVITY 30 APRIL 2010 Material Material Variance Variance COA Description Original Budget Current Budget YTD Budget YTD Actual >$10000 >=10% Comment 1113006 Staff Training / Conferences Recreation 1,500 1,500 1,250 23 (1,227) -5399% under 1113007 Staff Uniforms - Physical Activities Officer 400 400 330 - (330) under 1113008 Travel & Accomodation Exp - Physical Activities Officer 200 200 170 - (170) under 1113009 Fringe Benefits Tax - Physical Activities Officer 2,100 2,100 1,750 - (1,750) under 1113010 Motor Vehicle Expenses Recreation 11,100 11,100 9,250 29,767 20,517 69% over 1113011 Telephone and Internet Expense 2,500 2,500 2,080 1,724 (356) -21% under 1113012 Costs of Employment 800 800 660 3,319 2,659 80% over 1113201 Recreation Projects and Activities 6,000 6,000 5,000 5,939 939 16% over 1113202 Recreation Minor Equipment 3,000 3,000 2,500 2,569 69 3% over 1113301 Recreation Centre - Maintenance 8,000 8,000 6,670 11,902 5,232 44% over 1113302 Recreation Oval - Maintenance 30,000 45,000 37,500 36,378 (1,122) -3% under 1113303 Plant Maintenance - Parks & Gardens 7,500 7,500 6,250 13,277 7,027 53% over 1113304 Maintenance - Parks & Gardens - - - - - over 1113305 Parks & Reserves Maintenance 61,300 31,300 26,080 17,060 (9,020) -53% under 1113306 Playground Equipment Maintenance 5,400 5,400 4,500 - (4,500) under 1113307 Insurance 7,300 3,700 3,080 7,256 4,176 58% over 1113350 Sporting Amenities - Maintenance 600 600 500 264 (236) -89% under 1113365 Rural Transaction Centre Maintenance 19,400 9,400 7,830 5,871 (1,959) -33% under 1113366 Rural Transaction Centre - Insurance 700 700 580 762 182 24% over 1113370 Stables - Maintenance 1,500 1,500 1,250 2,938 1,688 57% over 1113375 Golf Course - Maintenance 10,000 10,000 8,330 1,221 (7,109) -582% under 1113380 Race Course - Maintenance 15,000 11,000 9,170 11,020 1,850 17% over 1113990 Allocation of Administration Overheads - Other Recreation & Spo 52,100 52,100 43,410 41,663 (1,747) -4% under 1113501 Sport & Recreation - Non Recurrent Activities/Projects 8,000 8,000 6,680 47 (6,633) -14174% under 1115001 Community Radio 600 600 500 37 (463) -1251% under 1115002 Television Re-Broadcasting 7,500 7,500 6,250 4,924 (1,326) -27% under 1115999 Depreciation - Television & Radio - - - 1,623 1,623 100% over 1116001 Salaries & Wages - Library 39,000 39,000 32,500 32,684 184 1% over 1116002 Superannuation - Library 5,500 5,500 4,580 4,184 (396) -9% under 1116003 Employment Expenses - Library 2,100 2,100 1,750 1,230 (520) -42% under 1116004 Leave Expenses - Library 2,500 2,500 2,080 679 (1,401) -206% under 1116005 CLOSED - Workers Comp Insurance - Library 1,500 - - - - over 1116006 Staff Training / Conferences 800 800 660 23 (637) -2804% under 1116007 Staff Uniforms 500 500 420 - (420) under 1116008 Travel & Accomodation Exp - Library 500 500 420 - (420) under 1116009 Fringe Benefits Tax - Library 500 500 420 - (420) under 1116012 Telephone/Internet Expenses 2,000 2,000 1,670 475 (1,195) -251% under 1116015 Library Maintenance 10,200 10,200 8,500 5,727 (2,773) -48% under 1116016 Sundry Library Expenses 3,200 3,200 2,660 961 (1,699) -177% under 1116018 Software Fees Expense 1,200 1,200 1,000 1,128 128 11% over 1116801 Sundry Expenses 400 - - - - over 1116802 Sundry Expenses 300 - - - - over 1116882 Library Non Recurrent Exp - Toilets 2,500 - - - - over


SHIRE OF MOUNT MAGNET OPERATING STATEMENT DETAILED ACTIVITY 30 APRIL 2010 Material Material Variance Variance COA Description Original Budget Current Budget YTD Budget YTD Actual >$10000 >=10% Comment 1117002 Old Hospital Maintenance 4,000 4,000 3,330 3,595 265 7% over 1117003 Outdoor Picture Gardens - Maintenance 3,600 3,600 3,000 6,096 3,096 51% over 1117005 Cinema Screening Costs 24,750 12,750 10,630 5,178 (5,452) -105% under 1112025 General Insurance Schd 11 2,400 2,400 2,000 2,564 564 22% over 1112005 Workers Comp Insurance - Schedule 11 3,400 3,400 2,830 5,203 2,373 46% over 1117092 Insurance - Old Hospital 800 800 670 427 (243) -57% under 1116013 Insurances - Library 100 100 80 - (80) under 1117093 Insurance - Outdoor Cinema 1,500 1,500 1,250 427 (823) -193% under 1117491 Museum - Insurance 500 500 420 213 (207) -97% under 1117503 Events/Concerts/Festivals 27,000 15,000 12,510 7,710 (4,800) -62% under 1116999 Depreciation - Library 600 600 500 663 163 25% over 1117999 Depreciation - Other Culture 14,200 14,200 11,830 12,498 668 5% over 1111999 Depreciation - Public Halls 15,700 15,700 13,080 19,662 6,582 33% over 1113999 Depreciation - Other Recreation & Sport 39,200 39,200 32,660 40,764 8,104 20% over 1112990 Allocation of Administration Overheads - Swimming Pool 31,300 31,300 26,080 26,040 (40) 0% under 1116990 Allocation of Administration Overheads - Library 12,500 12,500 10,410 10,416 6 0% over 1117990 Allocation of Administration Overhead - Other Culture 37,550 37,550 31,290 31,248 (42) 0% under 1111990 Allocation of Administration Overhead - Public Halls & Civic Cent 6,300 6,300 5,250 5,208 (42) -1% under

Recreation and Culture Expenses 758,200 701,900 584,870 655,243 70,373


SHIRE OF MOUNT MAGNET OPERATING STATEMENT DETAILED ACTIVITY 30 APRIL 2010 Material Material Variance Variance COA Description Original Budget Current Budget YTD Budget YTD Actual >$10000 >=10% Comment


Transport1221003 Grant Revenue - MRWA Direct Grant (66,700) (66,700) (55,580) (67,435) (11,855) 18% over 1221004 Street Lighting Subsidy - MRWA (3,800) (3,800) (3,160) - 3,160 under 1221503 Grant Revenue Transport - Regional Road Group (RRG) (179,000) (179,000) (149,160) - 149,160 under 1221505 Grant Revenue Transport - Roads to Recovery (300,000) (300,000) (250,000) - 250,000 under 1224001 Sale of Special Series Number Plates-Admin Fee (Exc GST) (300) (300) (250) (135) 115 -85% under 1225001 Airport - Revenues (45,000) (39,000) (32,510) (33,781) (1,271) 4% over 1225002 Airport - Passenger Service Charge (35,000) (15,000) (12,510) (14,524) (2,014) 14% over 1225003 Airport - Sale of Aviation Fuel (40,000) (12,000) (10,010) (9,064) 946 -10% under 1225004 Airport - Other Aerodrome Revenue (500) (500) (430) (536) (106) 20% over

Transport Revenues (670,300) (616,300) (513,610) (127,878) 385,732

Transport1242001 Proceeds on Sale of Asset - - - (11,298) (11,298) 100% over

- - - (11,298) (11,298) 100%

1211001 Town Street /Crossover/Laneway/Maintenance 25,100 25,100 20,920 34,677 13,757 40% over 1211002 Rural Road - Maintenance 179,000 250,000 208,330 228,410 20,080 9% over 1211003 Bridges - Maintenance - - - 8 8 100% over 1211004 Ancilliary Road Maintenance 25,500 25,500 21,250 22,173 923 4% over 1211005 Footpath/Dual Use Path - Maintenance 7,500 7,500 6,250 - (6,250) under 1211006 Depot 40,000 40,000 33,330 26,478 (6,852) -26% under 1211007 Crossover/Laneway Maintenance 5,600 5,600 4,670 1,916 (2,754) -144% under 1211008 Main Business Area - Hepburn Street 50,000 50,000 41,660 48,275 6,615 14% over 1211009 Other Median Strips 10,000 10,000 8,330 10 (8,320) -79919% under 1211010 Depot Plant Maintenance 9,900 9,900 8,250 12,150 3,900 32% over 1211011 Depot Office Expenses 1,600 1,600 1,330 659 (671) -102% under 1211012 Insurance - Streets, Roads, Bridges 2,500 2,500 2,080 2,596 516 20% over 1211013 Insurance - Depot 400 400 330 427 97 23% over 1211503 Flood Damage 45,100 45,100 37,580 6,353 (31,227) -491% under 1211504 Ancilliary Special Road Maintenance 2,000 2,000 1,660 - (1,660) under 1211508 Consultants - Transport 5,600 5,600 4,660 6,727 2,067 31% over 1211990 Allocation of Administration Overheads - Streets, Roads, Bridges 31,300 31,300 26,080 26,040 (40) 0% under 1214001 License Plates Expenditure - Special Mt Magnet Series 500 500 410 127 (283) -222% under 1215001 Airport - Running Costs 5,600 5,600 4,670 24,033 19,363 81% over 1215002 Airport - Airstrip Maintenance 19,900 19,900 16,580 3,185 (13,395) -420% under 1215003 Airport - Airstrip Inspections 13,600 25,000 20,830 18,317 (2,513) -14% under 1215004 Airport - Terminal/Building Maintenance 13,800 22,000 18,330 17,726 (604) -3% under 1215005 Airport Security & Training 2,000 2,000 1,670 2,733 1,063 39% over 1215006 Airport Operations Training 2,000 2,000 1,670 245 (1,425) -580% under 1215007 Airport - Aviation Fuel - Cost of Sales 35,000 7,000 5,830 8,892 3,062 34% over 1215008 Airport - Plant Maintenance 5,200 5,200 4,330 - (4,330) under 1215012 Airport - Subscriptions & Memberships 1,200 1,200 1,000 1,200 200 17% over SHIRE OF MOUNT MAGNET OPERATING STATEMENT DETAILED ACTIVITY 30 APRIL 2010 Material Material Variance Variance


COA Description Original Budget Current Budget YTD Budget YTD Actual >$10000 >=10% Comment 1215014 Airport - Telephone 600 600 500 441 (59) -13% under 1215015 Airport - Insurance 5,900 5,900 4,920 6,006 1,086 18% over 1215990 Allocation of Administration Overheads - Airport 31,300 31,300 26,080 26,040 (40) 0% under 1212598 Profit / Loss on Asset Disposal - Transport 10,000 10,000 8,330 - (8,330) over 1215998 Depreciation - Transport - Airport -Buildings etc 2,100 2,100 1,750 1,687 (63) -4% under 1215999 Depreciation Expense - Airport - Infrastructure 92,000 92,000 76,660 80,140 3,480 4% over 1211997 Depreciation - Transport - Buildings; other 5,700 5,700 4,750 5,620 870 15% over 1211999 Depreciation - Transport - Infrastructure 915,000 915,000 762,500 895,393 132,893 15% over

Transport Expenses 1,602,500 1,665,100 1,387,520 1,508,684 121,164

Economic Services 1322052 Caravan Park Revenues (100,000) (140,000) (116,680) (109,958) 6,722 -6% under 1322003 CLOSED - Sale of Consignment Stock - Tourism (10,000) - - - - under 1326002 Economic Development - Staff Housing Rental Income (2,700) (2,700) (2,250) (1,910) 340 -18% under 1328001 Fees & Charges - Community Bus Hire (5,100) (5,100) (4,260) (3,206) 1,054 -33% under 1322051 Reimbursement Revenue - Caravan Park (400) (400) (340) (38) 303 -807% under 1323001 Fees & Charges Revenue - (200) (200) (180) (905) (725) 80% over 1328002 Sale of Gravel (500) (500) (430) (64) 366 -576% under 1322001 Sales Revenue - Tourist Information Centre (2,000) (2,000) (1,660) (2,038) (378) 19% over 1322501 Grant Revenue - Tourism & Area Promotion - - - (6,500) (6,500) 100% over 1323002 Fees & Charges Revenue - Demolition Permits (100) (100) (90) (100) (10) 10% over 1323003 Fees & Charges Revenue - Building/Demo Rubbish Fee (100) (100) (90) (45) 45 -98% under 1323005 Fines & Penalties Revenue - Building Control - - - (288) (288) 100% over 1323006 Building Control -Revenue (700) (700) (590) - 590 under 1323007 Building Control - Revenue - (200) (200) (180) (230) (50) 22% over

Economic Services Revenues (122,000) (152,000) (126,750) (125,282) 1,468

Economic Services 1311001 Noxious Weed Control 2,500 - - - - over 1311002 MRVC Precepts 5,200 5,200 4,330 5,113 783 15% over 1312001 Area Promotion/Advertising 15,000 5,000 4,170 5,220 1,050 20% over 1312002 Tourist Trail Bins & Patrols 5,200 2,000 1,670 909 (761) -84% under 1312003 Tourism Signage & Maintenance 5,500 5,500 4,580 1,871 (2,709) -145% under 1312004 Tourist Information Centre 55,000 45,000 37,500 28,824 (8,676) -30% under 1312005 Tourist Information Centre 300 - - 2,630 2,630 100% over 1312006 Tourist/Gift Merchandise - Expenditure 2,100 2,100 1,750 3,378 1,628 48% over 1312050 Salaries & Wages 60,000 70,000 58,330 60,048 1,718 3% over 1312051 Superannuation 7,500 7,500 6,250 6,238 (12) 0% under 1312052 Employment Expenses - Caravan Park Manager - - - 170 170 100% over 1312054 Workers Comp Insurance - Schedule 13 3,000 3,000 2,500 4,209 1,709 41% over 1312056 Staff Uniforms 500 500 420 - (420) under 1312059 Leave Expenses - Caravan Park Managers 1,700 1,700 1,420 8,849 7,429 84% over 1312060 Caravan Park Maintenance 20,000 20,000 16,670 14,564 (2,106) -14% under 1312061 Caravan Park Costs 15,000 15,000 12,500 10,681 (1,819) -17% under 1312062 Caravan Park - Plant & Equipment Maintenance 5,000 5,000 4,170 2,622 (1,548) -59% under SHIRE OF MOUNT MAGNET OPERATING STATEMENT DETAILED ACTIVITY 30 APRIL 2010 Material Material Variance Variance


COA Description Original Budget Current Budget YTD Budget YTD Actual >$10000 >=10% Comment 1312063 Minor Assets; Manchester; etc 4,000 4,000 3,330 - (3,330) under 1312065 Eftpos Charges - Caravan Park 500 500 420 - (420) under 1312066 Telephone/Internet Expenses 1,400 1,400 1,170 473 (697) -147% under 1312067 Utilities - Caravan Park 32,000 32,000 26,670 23,156 (3,514) -15% under 1312068 Insurances 1,500 1,500 1,250 1,528 278 18% over 1312069 Advertising & Promotions - Caravan Park 3,000 3,000 2,500 472 (2,028) -430% under 1312502 Tourism Costs 10,000 10,000 8,340 5,523 (2,817) -51% under 1313001 Contract Building Surveyor 17,500 17,500 14,580 14,274 (306) -2% under 1313002 Travel & Accommodation - Contract Building Surveyor 4,400 4,400 3,670 1,963 (1,707) -87% under 1316001 Salaries & Wages - Community Development Officer 49,900 55,000 45,830 43,700 (2,130) -5% under 1316002 Superannuation - Community Development Officer 4,700 4,700 3,920 1,488 (2,432) -163% under 1316003 Employment Expenses - Community Development Officer 3,500 3,500 2,910 812 (2,098) -258% under 1316006 Staff Training / Conferences 750 750 620 - (620) under 1316007 Staff Uniforms - Community Development Officer 500 500 420 - (420) under 1316008 Travel & Accomodation / Conferences 750 750 620 - (620) under 1316009 Fringe Benefits Tax 1,700 1,700 1,420 - (1,420) under 1316010 Telephone/Internet 300 300 250 83 (167) -201% under 1316011 Leave Expenses - Community Development Officer 1,600 7,000 5,830 7,130 1,300 18% over 1316019 Insurances 300 300 250 - (250) under 1316501 Project Expenses 8,000 4,000 3,340 - (3,340) under 1318001 Community Bus Expenses 13,500 13,500 11,250 - (11,250) under 1316990 Allocation of Administration Overheads - Econcomic Developme 25,100 25,100 20,910 20,832 (78) 0% under 1316998 Depreciation - CD Officer - House; F and F; etc 1,790 1,790 1,490 4,348 2,858 66% over 1312990 Allocation of Administration Overheads - Tourism & area Promot 65,500 65,500 54,580 52,079 (2,501) -5% under 1312998 Depreciation - Caravan Park - Buildings; House; etc 13,100 13,100 10,910 12,354 1,444 12% over 1312999 Depreciation - Caravan Park - Infrastructure 17,300 17,300 14,410 46,642 32,232 69% over

Economic Services Expenses 489,490 479,990 399,980 395,594 (4,386)

Other Property and Services1421001 Fees & Charges - Works Infrastructure (158,900) (158,900) (132,410) (121,125) 11,285 -9% under 1421002 Fees & Charges Revenue - Sundry Private Works (10,000) (10,000) (8,330) (10,176) (1,846) 18% over 1422003 Sundry Reimbursement Revenue - Admin O/H (3,000) (6,000) (5,010) (6,639) (1,629) 25% over 1422501 Insurance Claims - - - 14,726 14,726 100% under 1422004 Fees & Charges - Admin O/H (6,500) (1,500) (1,260) (1,606) (346) 22% over 1424001 Reimbursement Revenue - Public Works (5,300) (5,300) (4,410) (140) 4,270 -3050% under 1424002 Staff Housing Rental - Public Works Overheads (3,000) (3,000) (2,500) (4,180) (1,680) 40% over 1424003 Fees & Charges Revenue - (8,500) (7,090) (5,830) 1,260 -22% under 1425002 Energy Grants Credit Scheme - - - - - under 1428001 Sale of Scrap Materials (2,000) - - - - under 1428002 Rental Revenue - Lot 25 Hepburn St - (7,700) (6,430) (7,705) (1,275) 17% over 1428003 Reimbursements - Lot 25 Hepburn St (500) - - - - under

Other Property and Services Revenues (189,200) (200,900) (167,440) (142,676) 24,764

Other Property and Services1411001 Private Works - Works Infrastructure 124,400 90,400 75,330 87,026 11,696 13% over SHIRE OF MOUNT MAGNET OPERATING STATEMENT DETAILED ACTIVITY 30 APRIL 2010 Material Material


Variance Variance COA Description Original Budget Current Budget YTD Budget YTD Actual >$10000 >=10% Comment 1411002 Private Works - Sundry 10,000 20,000 16,670 21,066 4,396 21% over 1411101 Standpipe Water - Cost of Water Expenses 1,100 - - 142 142 100% over 1411990 Allocation of Administration Overhead - Private Works 12,500 12,500 10,410 10,416 6 0% over 1412001 Salaries & Wages 300,000 375,000 312,500 247,101 (65,399) -26% under 1412002 Superannuation 50,000 50,000 41,670 31,823 (9,847) -31% under 1412003 Sick & Holiday Pay 12,000 30,000 25,000 23,485 (1,515) -6% under 1412005 Staff Allowances - Admin O/H 5,000 5,000 4,170 5,209 1,039 20% over 1412006 Fringe Benefits Tax 12,000 5,000 4,170 39 (4,131) -10603% under 1412007 Training & Conferences 12,000 6,000 5,000 1,685 (3,315) -197% under 1412008 Vehicle Expenses 15,000 15,000 12,500 7,002 (5,498) -79% under 1412009 Staff Housing - 12,000 10,000 10,345 345 3% over 1412010 Staff Recruitment 7,500 7,500 6,250 13,780 7,530 55% over 1412011 Staff Housing Subsidy - Admin O/H 3,440 3,440 2,870 1,994 (876) -44% under 1412012 Employment Related Expenses Schd 14 3,000 3,000 2,500 75 (2,425) -3224% under 1412013 CEO's Salary Package 4,000 4,000 3,330 641 (2,689) -420% under 1412014 Finance Mgr Salary Package Items 1,000 1,000 830 1,483 653 44% over 1412015 Workers Comp Insurance - Schedule 14 23,200 23,200 19,330 25,118 5,788 23% over 1412018 Insurance - Admin - Houses, other 1,700 1,700 1,410 - (1,410) under 1412020 Other Accounting Expenses 10,000 20,000 16,670 23,901 7,231 30% over 1412036 Software Upgrades - Admin O/H - - - - - over 1412021 Advertising 17,100 17,100 14,250 6,777 (7,473) -110% under 1412022 Bank Fees & Charges 1,950 1,950 1,620 2,328 708 30% over 1412023 Maintenance - Administration Centres 22,000 22,000 18,330 18,954 624 3% over 1412024 Computer Services 9,000 9,000 7,500 3,187 (4,313) -135% under 1412028 Insurance - Admin O/H 8,600 8,600 7,160 10,514 3,354 32% over 1412029 Admin Staff - House Rentals - - - 484 484 100% over 1412030 Office Equipment 5,000 7,000 5,830 10,802 4,972 46% over 1412031 Office Equipment 2,000 - - - - over 1412032 Postage & Freight - Admin O/H 3,000 3,000 2,500 2,559 59 2% over 1412033 Printing & Stationery - 13,900 13,900 11,580 11,851 271 2% over 1412035 Software Licensing Exp 15,000 15,000 12,500 15,720 3,220 20% over 1412038 Subscriptions / Memberships Exp - Admin O/H 1,000 1,000 830 - (830) under 1412040 Sundry Expenditure - Admin O/H 1,000 1,000 830 1,731 901 52% over 1412041 Telephone Expense 8,900 11,400 9,500 10,580 1,080 10% over 1412045 Travel & Accommodation 2,000 2,000 1,670 - (1,670) under 1412047 Utilities - Admin O/H 6,300 6,300 5,250 7,080 1,830 26% over 1412050 Web Site Development & Maintenance 3,200 3,200 2,660 3,182 522 16% over 1412996 Depreciation - Admin - Vehicles 18,700 18,700 15,580 14,342 (1,238) -9% under 1412997 Depreciation - Admin - Staff Houses 7,300 7,300 6,080 6,229 149 2% over 1412998 Depreciation - Admin Buildings 3,800 3,800 3,160 1,178 (1,983) -168% under 1412999 Depreciation - Admin - Furniture and Fittings 28,800 28,800 24,000 19,595 (4,405) -22% under 1414001 Salaries & Wages 6,300 6,300 5,250 110,344 105,094 95% over 1414002 Superannuation 40,400 40,400 33,670 35,832 2,162 6% over SHIRE OF MOUNT MAGNET OPERATING STATEMENT DETAILED ACTIVITY 30 APRIL 2010


Material Material Variance Variance COA Description Original Budget Current Budget YTD Budget YTD Actual >$10000 >=10% Comment 1414003 Sick Pay (Public Works) 25,400 25,400 21,170 21,224 54 0% over 1414005 Staff Allowances - Public Works 31,500 31,500 26,250 27,465 1,215 4% over 1414006 Fringe Benefits Tax - 3,400 3,400 2,830 - (2,830) under 1414007 Annual Leave 27,700 27,700 23,080 - (23,080) under 1414008 Public Holidays (Public Works) 3,100 3,100 2,580 - (2,580) under 1414010 Employment Expenses 600 600 500 - (500) under 1414011 Protective Clothing 6,100 6,100 5,080 5,742 662 12% over 1414013 Staff Training Works - Public Works 15,000 35,000 29,170 21,025 (8,145) -39% under 1414014 Travel & Accomodation 700 700 580 1,212 632 52% over 1414015 Staff Housing - Public Works - - - 6,300 6,300 100% over 1414016 Accruals Salaries and Wages 10,700 10,700 8,910 23,038 14,128 61% over 1414017 CLOSED - Workers' Comp Insurance - Public Wks Staff - - - - - over 1414018 Manager of Works - Cost Centre 600 600 500 163 (337) -206% under 1414021 Consultants 700 25,000 20,830 16,194 (4,636) -29% under 1414022 Minor Tools 3,700 3,700 3,080 2,504 (576) -23% under 1414023 Insurance - Public Works 600 600 500 717 217 30% over 1414024 Interest On Loan 38 - House Lot 226 Watson St 5,500 5,500 4,580 7,896 3,316 42% over 1414025 Health & Safety Expenditure 2,300 2,300 1,910 952 (958) -101% under 1414027 Printing & Stationery 1,500 1,500 1,250 - (1,250) under 1414030 Computers & Software 800 800 670 - (670) under 1414031 Subscriptions 1,000 1,000 830 792 (38) -5% under 1414033 Sundry Expenditure - Public Works 400 400 330 - (330) under 1414034 Plant & Equipment Expense 12,200 - - 11,683 11,683 100% over 1414035 Telephone Costs 3,700 3,700 3,080 2,457 (623) -25% under 1414036 Vehicle Expenses - Public Works O/H 8,700 8,700 7,250 - (7,250) under 1414040 Allocation of Administration O/H - Public Works 78,000 78,000 65,000 62,495 (2,505) -4% under 1414502 Consultants - Public Works 10,300 5,300 4,430 - (4,430) under 1414998 Depreciation - Staff Housing - Public Works 5,400 5,400 4,500 4,764 264 6% over 1415001 Plant Expense - Fuel & Oils 100,000 100,000 83,330 65,309 (18,021) -28% under 1415002 Plant Expense - Tyres & Tubes 20,000 20,000 16,670 19,128 2,458 13% over 1415003 Plant Expense - Parts & Repairs 75,000 85,000 70,830 77,280 6,450 8% over 1415004 Plant Expense - Repair Wages 20,300 37,000 30,830 33,789 2,959 9% over 1415005 Plant Expense - Licenses 4,400 4,400 3,670 3,546 (124) -4% under 1415007 Plant Expense - Lease Payments 8,800 - - 680 680 100% over 1415999 Plant Expense - Depreciation 150,900 150,900 125,750 155,079 29,329 19% over 1416501 Salaries & Wages - Workers Compensation - - - 117 117 100% over 1418001 Vacant Land Maintenance - - - - - over 1418002 Lot 25 Hepburn St 1,200 6,200 5,170 5,877 707 12% over 1418003 Other Unclassified Expenses 1,000 1,000 830 - (830) under 1418091 Other Council Property - Insurance 200 200 160 - (160) under 1418099 Depreciation - Other Property 4,100 4,100 3,410 3,808 398 10% over 1416001 Gross Salaries & Wages 1,026,870 1,026,870 855,720 981,600 125,880 13% over 1416002 Less: Salaries & Wages Allocated (1,026,870) (1,026,870) (855,720) (982,208) (126,488) 13% under SHIRE OF MOUNT MAGNET OPERATING STATEMENT DETAILED ACTIVITY


30 APRIL 2010 Material Material Variance Variance COA Description Original Budget Current Budget YTD Budget YTD Actual >$10000 >=10% Comment 1412995 Allocation of Administration O/H to Schedules (625,000) (625,000) (520,830) (520,792) 38 0% over 1414997 Less: Allocation of Public Works Overheads (356,205) (356,205) (296,830) (395,526) (98,696) 25% under 1415099 Plant Hire Recovered from Job Costing (305,700) (305,700) (254,750) (270,476) (15,726) 6% under

Other Property & Services Expenses 191,685 321,085 267,490 202,669 (64,821)

Total operating revenues (4,131,261) (4,087,961) (3,406,940) (2,445,827) Total operating expenses 3,791,560 3,941,060 3,283,950 3,414,679

Net change in Assets from Operations (339,701) (146,901) (122,990) 968,852


SHIRE OF MOUNT MAGNET CAPITAL EXPENDITURE REPORT 30 APRIL 2010

COA DescriptionCurrent Budget YTD Budget YTD Actual Order Value Total Actual Variance ($)

Variance (%) Comment

Governance0432010 Building Improvements-External-Other Govern 78,500 65,420 36,956 1,514 38,470 26,950 -41.20% under budget Law, Order & Public Safety0534001 Plant & Equipment 28,000 23,330 24,794 38 24,832 (1,502) 6.44% over budgetHousing0931001 CLOSED - Staff Housing - Building Improvements 0 - 62,332 - 62,332 (62,332) over budget0931013 Housing Improvements 175,000 145,830 41,724 3,167 44,891 100,939 -69.22% under budget Community Amenities1031001 1335600 2,500 2,080 - - - 2,080 -100.00% under budget Recreation & Culture1131002 Building Major works 120,500 100,420 19,253 31,567 50,820 49,600 -49.39% under budget 1132002 Other Infrastructure Improvements 70,000 58,330 2,249 - 2,249 56,081 -96.14% under budget 1133008 Oval - Various Capital Items 25,000 20,830 37,937 - 37,937 (17,107) 82.13% over budget1133009 Building Improvements - Recreation Centre 640,100 533,420 48,534 - 48,534 484,886 -90.90% under budget 1136501 Furniture & Equipment 0 - 69 - 69 (69) over budget1136502 Library - Buildings 12,000 10,000 - - - 10,000 -100.00% under budget 1137001 Museum Works 790,000 658,330 55,615 - 55,615 602,715 -91.55% under budget 1137004 Outdoor Picture Gardens 20,000 16,660 12,056 - 12,056 4,604 -27.64% under budget Transport1231002 Road Infrastructures 0 - 48,280 - 48,280 (48,280) over budget1231003 Roads to Recovery 150,000 125,000 44,832 - 44,832 80,168 -64.13% under budget 1231005 Road Constructions - Council Funded 150,000 125,000 74,930 50 74,980 50,020 -40.02% under budget 1231008 Depot Construction 10,500 8,750 - - - 8,750 -100.00% under budget 1231009 Depot - Furniture & Equipment 1,500 1,250 1,140 - 1,140 110 -8.80% under budget 1232002 Vehicle Purchase - Road Plant 122,500 102,080 47,173 77,585 124,758 (22,678) 22.22% over budget1235001 Airport Security Upgrade 18,400 15,330 8,885 - 8,885 6,445 -42.04% under budget 1235011 Airport Infrastructure 6,000 5,000 3,437 - 3,437 1,563 -31.26% under budget 1235019 Airport Infrastructure 45,000 37,500 42,971 - 42,971 (5,471) 14.59% over budget1235021 Airport Infrastructure 44,000 36,670 25,534 - 25,534 11,136 -30.37% under budget Economic Services1332001 Town Entry Statement 10,000 8,330 - - - 8,330 -100.00% under budget 1332011 Tourist Centre 23,000 19,160 21,679 - 21,679 (2,519) 13.15% over budget1332050 Buildings: Caravan Park 66,865 55,720 31,113 5,390 36,503 19,217 -34.49% under budget Other Property & Services1432003 Furniture & Equipment 8,000 6,660 7,130 1,000 8,130 (1,470) 22.07% over budget1434000 Plant & Equipment- Various 10,000 8,330 4,640 3,855 8,494 (164) 1.97% over budget1434001 Plant & Vehicles 50,000 41,660 42,672 - 42,672 (1,012) 2.43% over budget

2,677,365 2,231,090 745,935 124,165 870,100 1,360,990


9.1.1.4 Alteration to Budget

File: FI-REP Officer: David Burton – Chief Executive Officer Amended By: Nil Disclosure of Interest: Nil Date: 14 May 2010

Application To consider a budget alteration to Community Amenities for the 2009/2010 budget. Background Recent repairs required for reticulation at the cemetery and graves being dug have caused an over expenditure for this account Comment The reticulation at the cemetery was holed in several places and every time a leak was plugged, a new one would form. To ensure adequate water supply to the plants at the cemetery, a new line was installed to the cemetery for water. This expenditure was not in the original budget. For the budget process an estimate is made for the digging of graves. This is something that can only be estimated. This year, we have had several more graves required than were allowed in the budget. This has caused an over expenditure in this account. The current budget for Community Amenities is $17,000. Current expenditure is $36,251. $7,200 has been identified as allocated to this account incorrectly which will be removed. This still leaves the account over expended by $7,251 over budget. It is recommended that the budget allocation for maintenance of Community Amenities be lifted to $27,500 to allow for any additional graves to be dug if required before the end of the financial year. Consultation Jim Dillon - Midwest Accounting Service Statutory Environment Local Government Act 1995 Section 6.8 Policy Implications Nil Financial Implications Nil Strategic Implications Nil Voting Requirements Absolute Majority


OFFICER RECOMMENDATION Moved: Dowden Seconded: McGorman That the Maintenance of Community Amenities Account be increased to $27,500 to cover costs associated with reticulation repairs and burials for the remainder of the financial year. Carried by Absolute Majority 6/0




10 CONFIDENTIAL BUSINESS Nil 11 NEW BUSINESS Nil 12 NEXT MEETING The next Finance Meeting to be held on Wednesday 14 July 2010 at 3pm. 13 CLOSURE OF MEETING The meeting closed at 5.20pm 14 CERTIFICATION BY CHAIRMAN END OF FINANCE COMMITTEE MEETING MINUTES


9.2 MANAGEMENT AND POLICY 9.2.1 Review of Local Planning Strategy and Scheme

File: TP-TPMM Officer: David Burton - Chief Executive Officer Amended By: Nil Disclosure of Interest: Nil Date: 17 May 2010 Application To consider a review of the Mount Magnet Town Planning Scheme Background The Town Planning Scheme for Mount Magnet is now several years old and amendments were required to allow for some recent developments. One of these amendments was for the changing of the zoning of the property for the GRAMS Centre. When the Environmental Health Officer and the Chief Executive Officer examined the plan for these properties, it was to also consider whether a complete review of the town planning scheme was required, or just amendments to the scheme. Comment The first meeting with Paul Bashall was to examine the process of doing a town planning review, look at the properties that needed amending and any other items that have arisen that are cause for concern and need to be amended. On examining these details, it was considered that a full review of the Local Planning Scheme was required. Also noted was the need to look at the old town sites within the shire to ensure that they are zoned appropriately to ensure that they can not be developed by an owner who would then require services to be delivered to the old town site. While the possibility of this is minimal, it is a possibility. Due to changes in legislation, the review process now includes the requirement of a Local Planning Strategy. The Local Planning Strategy looks at the ‘bigger picture’ of development in the Shire and provides a framework for decision making and general direction for any relevant planning directions for the next 10 to 15 years. The process of establishing the Local Planning Strategy and Local Planning Scheme is a fairly drawn out process that will involve several meetings with Council members and a community consultation period. The full process for this may take approximately 12 months. Consultation Paul Bashall – Town Planner Bill Atyeo – Environmental Health Officer. Statutory Environment Town Planning Act Town Planning Scheme Policy Implications Part of the review of the Town Planning Scheme will also transfer the Town Planning Policies of Council into the new scheme.


Financial Implications Nil. Strategic Implications The new scheme will give direction for any development applications to be presented to Council. Voting Requirements Simple Majority

OFFICER RECOMMENDATION Moved: Seconded: That the Chief Executive Officer and Environmental Health Officer proceed with a review of the Town Planning Scheme for Mount Magnet using the services of Paul Bashall. CARRIED/LOST __/__


9.2.2 Request to Waive Charges

File: FI-DON Officer: David Burton - Chief Executive Officer Amended By: Nil Disclosure of Interest: Nil Date: 9 May 2010

Application To consider a request to waive charges for bus hire and driving instructions. Background Council has received a request from the Mount Magnet Seniors Group for bus hire and also a staff members time to give instruction for driving the bus for a member to gain a bus driving licence. Comment Previously, bus driving lesson have been given to staff members who have been required to drive the buses as part of the position. An example of this is the Sports and Recreation Officer. I am not aware of a situation where we have given lessons to a member of a community group. While the Mount Magnet Seniors is a worthwhile group for the Shire to assist, there is the concern that waIving the fees for bus hire and also a staff member’s time for instruction will set precedence and may lead to other groups requesting the same. If we are to say yes to one group, then we need to be able to open it to all groups or develop a reasonable restriction that can be adhered to and easily administered. If we open this to all groups, it will be costly and time consuming for the Council and the staff members involved with instructing. If we are prepared to do it for one group, then we need to be prepared to waive the fees and charges for all groups of a similar nature. It may be an option to waive the charges for the bus hire, but still charge out for the staff member time. This may still set a precedence where people will get someone else to assist with the instruction and therefore the costing will be free. Another option may be to limit the cost to a set amount. Once again, these can be considered, but are we setting up for problems in the future. The shire has previously assisted the Seniors Groups with waiving hire fees for the Recreation Centre and also bus hire. There is also an additional request for $4,000 for the 2010/2011 budget for an event in July. Consultation Nil Statutory Environment Nil Policy Implications 12.1 DONATIONS COUNCIL SHALL SUPPORT:

When requests for donations are received :-

Councils annual members donations budget lines be utilised for the following purposes:-

a) Donations to schools that serve children from within this Shire. b) Cultural, voluntary, education, artistic and sporting organisations within c) the Shire.


d) Tourism, agricultural, environmental and similar not for profit organisations e) that operate within the Shire. f) Donations to fire/flood/tempest/storm damage appeals throughout Western Australia. g) The Country Medical Foundation of Western Australia. h) Local Organisation i) Regional bodies if and when requested on a “merit basis”, where special circumstances warrant

consideration of a contribution to another organisation.

Requests for donations from statewide charitable organisations generally not be considered by Council as Council believes donations to these charities should be supported by residents and/or government agencies/funding.

Financial Implications The cost of each lesson is $60 for bus hire and $55 for labour during work hours. In total it is $115 per lesson (based on 1 hour lessons). If 6 lessons are required, then this would be a total amount of $690.00 in value. Strategic Implications Nil Voting Requirements Simple Majority


Moved: Seconded: That the Mount Magnet Seniors Group be advised that the hire fee of the Community Bus will not be waived as it would set precedence for other groups to request the same benefit. CARRIED/LOST __/__


17th May 2010 The Shire of Mount Magnet PO Box Mount Magnet W.A. 6640 To whom it may concern: RE: BUS LESSONS for VOLUNTEER. I run the seniors day centre in Mount Magnet, and we use the Shire Bus to go on excursions. Occasionally I have to do patient transfers or training, and a second driver would mean that excursions would not have to be cancelled. This is the week of the volunteer and therefore an appropriate time to bring this up. The person who is volunteering every week to assist me is Karen Williams. Karen is a hard worker and I can rely on her to keep the Day centre running when work commitments require me to be elsewhere. Karen needs lessons in the shire bus in order to attain her LR licence with no cost to her. We require the use of the bus and a licensed driver to assist Karen in attaining her LR licence, as I am based in cue and would only be available on weekends. My request is for the Mount Magnet Shire to wave the cost of these lessons and the bus usage. . Thank you for your assistance and I look forward to hearing from you. Ruth Lee Therapy Assistant Murchison Health Service [email protected] 99630100 0458 594 084


9.2.3 Council Meeting Dates 10/11

File: CR-COUN Officer: David Burton - Chief Executive Officer Amended By: Nil Disclosure of Interest: Nil Date: 19 May 2010

Application To consider the dates of Council Meetings from 1 July 2010 to 30 June 2011. Background Section 12 of the Local Government (Administration) Regulations 1996 require Council, to at least once per year, give local public notice of the dates, time and place at which ordinary council meetings and committee meetings required to be open to the public, are to be held in the next twelve months. Comment Council generally selects it meeting dates in May/June for the following twelve months. Attached are draft meeting schedules for Committees and the Ordinary meeting as per Council policy. It is Council policy that the Ordinary Council meeting is the fourth Friday of every month except January, that a Finance/Audit committee be alternated with an Executive Committee meeting held once a month on the Wednesday one week prior to the Ordinary Meeting and the Tourist Advisory Committee meeting is held each month one week prior to the Ordinary Meeting and on the Thursday. The December Ordinary Meeting date is the only date that has been shifted as it would have been on the 24 December and the office is traditionally closed for the Christmas break. The date is the preceding Friday, 17 December. While this date will make the December meeting close to the November meeting, it is more appropriate for the lead up to Christmas. The committee meetings for December will occur a fortnight after the November Ordinary Council. Consultation Nil Statutory Environment Local Government Act- Section 5.25 Local Government (Administration) Regulations 1996 Policy Implications Council Policy 1.2 states that: Ordinary Council meetings commence at 1pm on the fourth Friday of each month with the exception of January, or unless Council by resolution decides to amend the meeting date or time. Financial Implications Nil Strategic Implications


Nil Voting Requirements Simple Majority


Moved: Seconded:

That the Ordinary Meeting of Council schedule for the period 1 July 2010 to 30 June 2011 be as follows:

23 July 2010 26 November 2010 25 March 2011 27 August 2010 17 December 2010 22 April 2011 24 September 2010 No Meeting for January 27 May 2011 22 October 2010 25 February 2011 24 June 2011

That the Executive Committee Meeting of Council schedule

for the period 1 July 2010 to 30 July 2011 be as follows 18 August 2010 16 March 2011 13 October 2010 18 May 2011 08 December 2010

That the Finance/Audit Committee Meeting of Council schedule for the period 1 July 2010 to 30 July 2011 be as follows;

14 July 2010 16 February 2011 15 September 2010 13 April 2011 17 November 2010 15 June 2011

That the Tourism Advisory Committee Meeting of Council schedule for the period 1 July 2010 to 30 July 2011 be as follows;

15 July 2010 18 November 2010 17 March 2011 19 August 2010 09 December 2010 14 April 2011 16 September 2010 No meeting for January 19 May 2011 14 October 2010 17 February 2011 16 June 2011 CARRIED/LOST __/__


9.2.4 Delegated Authority Register

File: Delegations Register Officer: David Burton - Chief Executive Officer Amended By: Nil Disclosure of Interest: Nil Date: 19 May 2010

Application To consider the Delegated Authority of the Chief Executive Officer. Background Section 5.42 of the Local Government Act 1995 provides that Council may delegate to the Chief Executive Officer various functions and duties. Section 5.46 of the Local Government Act 1995 provides that delegations must be reviewed at least once every financial year. Comment Set out hereunder is a copy of Councils’ decision relating to delegations made in May 2009. That the Chief Executive Officer be authorised to: 1. Negotiate on Council’s behalf for the purchase or sale of land, subject to guidelines or parameters

as directed by Council (Part iv). 2. Negotiate on matters on behalf of Council including the leasing of land, if permitted, or otherwise

present to Council relevant information to enable Council to resolve the matter. 3. Hire contractors, plant or machinery necessary to proceed with authorised or designated works or

service provision subject to compliance with Council policy and rules under the Local Government Act (Functions and General) Regulations 1996.

4. Dispose of scrap material no longer required by Council. 5. Act as Principal Accounting Officer. 6. Negotiate the entering into contracts or leases on Council’s behalf that will require acceptance or

otherwise by Council. 7. Enter into initial negotiations with other Councils to form groups or regional Councils, if

considered in Council’s interest. Council to make final decision. 8. Enter upon land within the district and take native growing or dead timber, earth, stone, gravel or

sand necessary for road making or repair purposes within the district and negotiate with landowners if necessary.

9. Negotiate “Enterprise Bargaining Agreements” on Council’s behalf that will require acceptance or otherwise by Council.

10. Approve applications to sell or provide alcoholic beverages at functions on Council controlled land or premises.

11. Carry out any other function dictated and authorised by Council policy that Council may delegate. 12. Act as principal Control / Manager with authority to perform or delegate duties, as necessary, to

ensure compliance with necessary regulations and availability of the airport facilities. 13. Bushfire Control – Authorised to utilise necessary staff, plant, equipment and other items

considered necessary to comply with the Bushfires Act. 14. Payments of accounts between Council Meetings – To be able to authorise electronic funds

transfers, in accordance with the bank authority of those creditors accounts requiring immediate payment. The Chief Executive Officer will delegate the authority to approve the payment of accounts to the Senior Finance Officer and another Officer. This is to be done on the basis that the Chief Executive Officer and 1 other Officer can jointly sign the transfer of funds electronically.

15. Payment of wages - Payment of wages between Council Meetings to be outside of the present bank authority arrangements. The Chief Executive Officer will delegate the authority to approve the payment of the net wages to the Administration Officer(s). This is to be done on the basis that any 2 being the Chief Executive Officer, Senior Finance Officer or Administration Officer sign jointly the instructions to the bank approving the payment of wages to staff.


16. Power to approve applications for trading in public places and building licences, other than commercial or major industrial premises.

17. Appoint authorised persons under the following legislation: Local Government Act 1995 Litter Act 1979 Local Government (Miscellaneous Provisions) Act 1960 Shire of Mount Magnet Local Laws Bush Fires Act 1954 Caravan Park and Camping Grounds Act 1995.

18. Power to approve writing off debts that are less than $100.00 and that are considered uncollectible 19. Power to appoint and cancel authorised persons under the Dog Act. 20. Purchase goods and services to the value of $100,000 (excluding GST) providing that it is a

budgeted expense. Delegations Authorised from Policy Manual 22. Policy Manual Item 1.18 Relocation Expenses – Negotiation 23. Policy Manual Item 1.23 Employee Housing Rental Subsidies 24. Policy Manual Item 1.26(5) Staff Training Budget 25. Policy Manual Item 2.41 Citizenship Ceremonies 26. Policy Manual Item 9.32 Complaints– Minor Maintenance Works 27. Policy Manual Item 9.36 School – Supply of Sand 28. Policy Manual Item 9.38 Use of Shire Plant and Equipment

From this list, the only changes required are for Items

a) Power to approve applications under the Cemetery Local Law for Monumental Works and Placement of Ashes. b) Control of Off Roads Vehicles (Off Road Areas) Act 1978

Currently any applications for monumental works and the placement of ashes is required to be approved through Council. This can have the effect of delaying the works until the next Council Meeting. By delegating the authority to the Chief Executive Officer we will be able to respond to these requests a lot quicker and save resources in the reporting process to Council. It is likely that this would only be for simple monumental works, anything of a more complex nature or that may be deemed offensive will be brought to Council. Consultation Nil Statutory Environment Section 5.42 of the Local Government Act 1995 Section 5.46 of the Local Government Act 1995 Policy Implications Council Policies listed previously relate to delegated authority of the Chief Executive Officer. Financial Implications Nil Strategic Implications Nil Voting Requirements Absolute Majority



Moved: Seconded: That the Chief Executive Officer be authorised to:

1. Negotiate on Council’s behalf for the purchase or sale of land, subject to guidelines or parameters as directed by Council (Part iv).

2. Negotiate on matters on behalf of Council including the leasing of land, if permitted, or otherwise present to Council relevant information to enable Council to resolve the matter.

3. Hire contractors, plant or machinery necessary to proceed with authorised or designated works or service provision subject to compliance with Council policy and rules under the Local Government Act (Functions and General) Regulations 1996.

4. Dispose of scrap material no longer required by Council. 5. Act as Principal Accounting Officer. 6. Negotiate the entering into contracts or leases on Council’s behalf that will require

acceptance or otherwise by Council. 7. Enter into initial negotiations with other Councils to form groups or regional

Councils, if considered in Council’s interest. Council to make final decision. 8. Enter upon land within the district and take native growing or dead timber, earth,

stone, gravel or sand necessary for road making or repair purposes within the district and negotiate with landowners if necessary.

9. Negotiate “Enterprise Bargaining Agreements” on Council’s behalf that will require acceptance or otherwise by Council.

10. Approve applications to sell or provide alcoholic beverages at functions on Council controlled land or premises.

11. Carry out any other function dictated and authorised by Council policy that Council may delegate.

12. Act as principal Control / Manager with authority to perform or delegate duties, as necessary, to ensure compliance with necessary regulations and availability of the airport facilities.

13. Bushfire Control – Authorised to utilise necessary staff, plant, equipment and other items considered necessary to comply with the Bushfires Act.

14. Payments of accounts between Council Meetings – To be able to authorise electronic funds transfers, in accordance with the bank authority of those creditors accounts requiring immediate payment. The Chief Executive Officer will delegate the authority to approve the payment of accounts to the Corporate Services Manager and the Senior Finance Officer. This is to be done on the basis that any 2 Officers can jointly sign the transfer of funds electronically.

15. Payment of wages - Payment of wages between Council Meetings to be outside of the present bank authority arrangements. The Chief Executive Officer will delegate the authority to approve the payment of the net wages to the Administration Officer(s). This is to be done on the basis that any 2 being the Chief Executive Officer, Corporate Services Manager or Senior Finance Officer sign jointly the instructions to the bank approving the payment of wages to staff.

16. Power to approve applications for trading in public places and building licences, other than commercial or major industrial premises.

17. Appoint authorised persons under the following legislation: Control of Off Roads Vehicles (Off Road Areas) Act 1978 Local Government Act 1995 Litter Act 1979 Local Government (Miscellaneous Provisions) Act 1960 Shire of Mount Magnet Local Laws Bush Fires Act 1954 Caravan Park and Camping Grounds Act 1995.


18. Power to approve writing off debts that are less than $100.00 and that are considered uncollectible.

19. Power to appoint and cancel authorised persons under the Dog Act. 20. Purchase goods and services to the value of $100,000 (excluding GST) providing

that it is a budgeted expense. 20. Power to approve applications under the Cemetery Local Law for

Monumental Works and Placement of Ashes. Delegations Authorised from Policy Manual 21. Policy Manual Item 1.18 Relocation Expenses – Negotiation 22. Policy Manual Item 1.23 Employee Housing Rental Subsidies 23. Policy Manual Item 1.26(5) Staff Training Budget 24. Policy Manual Item 2.41 Citizenship Ceremonies 25. Policy Manual Item 9.32 Complaint s– Minor Maintenance Works 26. Policy Manual Item 9.36 School – Supply of Sand 27. Policy Manual Item 9.38 Use of Shire Plant and Equipment

CARRIED/LOST __/__


9.2.5 Freedom of Information Statement

File: AD-FOI Officer: David Burton - Chief Executive Officer Amended By: Nil Disclosure of Interest: Nil Date: 21 May 2010

Application To adopt the Freedom of Information Statement for 2010/2011. Background Under the Freedom of Information Act 1992 agencies are required to publish an up-to-date information statement every year. (This assists Freedom of Information applicants in framing their applications and reduces the burden on agencies when assisting applicants to identify documents of interest.) Council is required to provide a copy, every year of its updated information. Comment An updated comprehensive statement was adopted at the February 2007 meeting. I have reviewed the statement and the only changes have been to some of the Acts listed and also Councillors names and Committee Delegates. Due to the changes in Councillors earlier this year, Council does not have a delegate for Roadwise. Council will need to elect another delegate for representation if required. I have just left it vacant for this report. A copy of the statement will be sent out with the Agenda. Consultation Nil Statutory Environment Freedom of Information Act Policy Implications Nil Financial Implications Nil Strategic Implications Nil Voting Requirements Simple Majority



Moved: Seconded: That Council adopt the Freedom of Information Statement for 2010/2011 and forward a copy to the Information Commissioner. CARRIED/LOST


9.2.6 Request for Donation of Bus Hire

File: FI-DON Officer: David Burton - Chief Executive Officer Amended By: Nil Disclosure of Interest: Nil Date: 18 May 2010

Application To consider a request from the Mount Magnet District High School for a donation of bus hire and fuel. Background A request has been received from the Mount Magnet District High School for the donation of the Community Bus hire and fuel to send a football team to Geraldton for the “Smarter than Smoking” Cup Comment The Shire has previously donated the bus hire for other events held by the school. The cost for the trip (not including fuel) would normally be approximately $260.00 The donation of the bus hire would be an activity for some of the youth of Mount Magnet and also may entice others into the football team. Any sporting activity has the benefit of giving the youth something to do outside of school and reduces the amount of damage to Council property by youths who are bored. This donation does comply with Councils policy on donation requests. Consultation Nil Statutory Environment Nil Policy Implications 12.1 DONATIONS COUNCIL SHALL SUPPORT:

When requests for donations are received :-

Councils annual members donations budget lines be utilised for the following purposes:-

j) Donations to schools that serve children from within this Shire. k) Cultural, voluntary, education, artistic and sporting organisations within l) the Shire. m) Tourism, agricultural, environmental and similar not for profit organisations n) that operate within the Shire. o) Donations to fire/flood/tempest/storm damage appeals throughout Western Australia. p) The Country Medical Foundation of Western Australia. q) Local Organisation r) Regional bodies if and when requested on a “merit basis”, where special circumstances warrant

consideration of a contribution to another organisation.

Requests for donations from statewide charitable organisations generally not be considered by Council as Council believes donations to these charities should be supported by residents and/or government agencies/funding.

Financial Implications The cost of the donation will reduce Councils income for the Community bus by approximately $260.00 plus any fuel that is used.


Strategic Implications Nil Voting Requirements Simple Majority


Moved: Seconded: That the Mount Magnet District High School be advised that Council is prepared to donate the bus hire for the trip to the Smarter than Smoking Football Carnival. CARRIED/LOST __/__


9.2.7 Installation of Telecommunications Equipment

File: TP-TPMM Officer: David Burton - Chief Executive Officer Amended By: Nil Disclosure of Interest: Nil Date: 20 May 2010

Application To consider an application from Daly International for the installation of telecommunications equipment at Lot 405 Criddle Street Background An application has been received from Daly International for the installation of telecommunications equipment at Lot 405 Criddle Street. Comment The request from Daly International is part of the community consultation for the installation of equipment in the area. This equipment would allow for an additional mobile phone carrier in the town site area for Mount Magnet. The location of the site, Lot 405 Criddle Street is away from the main residential area and currently has similar equipment on the site. No known problems are associated with this site. Consultation Bill Atyeo - EHO Statutory Environment Nil Policy Implications Nil Financial Implications Nil Strategic Implications Nil Voting Requirements Simple Majority


Moved: Seconded: That Daly International be advised that Council has no objections to the installation of equipment at Lot 405 Criddle Street. CARRIED/LOST __/__


9.2.8 Request for VACSWIM Classes

File: EN-MMSR Officer: David Burton - Chief Executive Officer Amended By: Nil Disclosure of Interest: Nil Date: 21 May 2010

Application To consider a request for VACSWIM Classes in Mount Magnet Background The Shire of Mount Magnet has previously been involved in the VACSWIM program for swimming lessons over the Christmas break. Comment The shire has previously allowed the VACSWIM classes to be held in the Mount Magnet Swimming Pool. The benefits of the classes are to provide swimming lessons for interested children for the town through instructions from a qualified person. The fact that people are learning water safety and to swim properly is good for the patrons of the pool. This class also allows for the youth to have something constructive to do over the holiday period. Consultation Nil Statutory Environment Nil Policy Implications Nil Financial Implications Nil Strategic Implications Nil Voting Requirements Simple Majority


Moved: Seconded: That Council consent to the holding VACSWIM classes for the 2010-2011 swimming season. CARRIED/LOST __/__


9.2.9 Erection of Fence at 17 Hepburn Street

File: TP-TPMM Officer: David Burton - Chief Executive Officer Amended By: Nil Disclosure of Interest: Nil Date: 24 May 2010

Application To consider a request to construct a 1.8m high fence at the front of a property at 17 Hepburn Street Mount Magnet. Background Council has received a request from Jason Homewood for the erection of a 1.8m high fence at 17 Hepburn Street, Mount Magnet for security purposes. It is also to reduce the noise levels from vehicles on the main highway. Comment There are currently about 3 properties along Hepburn Street that have high fences. These are constructed from a range of materials including colour bond steel, stone and cement fibre. Other houses in the town area have high fencing also. The erection of such a high fence may be seen as closing in the properties and a bit of an eyesore if all people living on the street were to construct a similar fence. From a tourist/visitor point of view, it is not a pleasing site to see a line of fencing when entering the town site. It may be a preference if the fence was limited to 1.2m at a maximum height which will still provide some security without the fence being seen as an eyesore for visitors to Mount Magnet. It may be difficult to stipulate this requirement as there is already a property on Hepburn Street, just up from this property, which has a 1.8m fence. Consultation Nil Statutory Environment Nil Policy Implications Nil Financial Implications Nil Strategic Implications Nil Voting Requirements Simple Majority



Moved: Seconded: That the Chief Executive Officer advise Mr Jason Homewood that the fence is approved, however Council would prefer if the height of the fence was limited to 1.2m so as not to create a possible eyesore for Tourists and Visitors to Mount Magnet. CARRIED/LOST __/__


9.2.10 Application for Exploration Licence

File: P-MIN Officer: David Burton - Chief Executive Officer Amended By: Nil Disclosure of Interest: Nil Date: 24 May 2010

Application To consider a request from Austwide Mining Title Management Pty Ltd for an Exploration licence for Hemisphere Resources Pty Ltd. Background Council has received a request from Austwide Mining Title Management Pty Ltd for an Exploration licence for Hemisphere Resources Pty Ltd for a property near Mount farmer. Comment From the information provided, I can not see any concerns with regards to the exploration licence and see no reason to object to the licence. Consultation Nil Statutory Environment Nil Policy Implications Nil Financial Implications Nil Strategic Implications Nil Voting Requirements Simple Majority


Moved: Seconded: That the Chief Executive Officer advise Austwide Mining Title Management Pty Ltd that the shire has no objections to Exploration Licence 59/1684 CARRIED/LOST __/__


9.3 HEALTH Nil


9.4 WORKS

Nil


9.5 TOURISM

9.5.1 Tourism Advisory Committee


MINUTES OFTOURISM ADVISORY COMMITTEE MEETING 20 MAY 2010

1 DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS The Chairperson opened the meeting at 2.10pm and welcomed everyone in attendance. 2 RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE Chairperson Cr Karen Williams Member Mrs Tarnyia Scott Member Ms Elva Ritchie Member Ms Ronnie Hamilton

Apologies Mr Geoff Schaffer Leave of Absence

Cr M Davies approved Leave of Absence

3 RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE Nil 4 PUBLIC QUESTION TIME Nil 5 APPLICATIONS FOR LEAVE OF ABSENCE Nil 6 CONFIRMATION OF MINUTES OF PREVIOUS MEETING

6.1 Tourism Advisory Committee Meeting held on 15 April 2010. That the minutes of the Tourism Advisory Committee Meeting of Council held on 15 April 2010 as circulated be confirmed as a true and correct record of proceedings.

OFFICER & COMMITTEE RESOLUTION Moved: E Ritchie Seconded: R Hamilton That the minutes of the Tourism Advisory Committee Meeting of Council held on 15 April 2010 as circulated be confirmed as a true and correct record of proceedings. CARRIED 4/0


7 ANNOUNCEMENTS BY PRESIDING PERSON WITHOUT DISCUSSION

Thank you all for attending, I would like to thank the Committee at last months meeting, along with attendees of Penny Pierce, Laurie James & Kent Lucy for input. For our meetings to be productive, I would ask that only one person speak at a time and that there be no side conversations during the meeting. If you think of a point you wish to raise, write it down and I’ll do my best to make sure you have an opportunity to raise it, time permitting. That way everyone will get to hear all that is said. While we need to keep to the agenda items, it is my hope that an amount of time be included for people to raise ideas that are not included on agendas, or in written form to Chairperson. Council are addressing details of “The Granites” as per a Feasibility Study conducted in 2008, this will be available when completed. At this time ‘the granites’ shall remain as is on the Tourist Trail, including signage clearly showing “Day area only – No Overnight stays”. As our Tourist Trail is open to all, my concerns are that at Mount Warramboo Lookout, we have bunding put in place at the edge where many people view Mount Magnet townsite and photograph same. Bunding could be large rocks in keeping with surroundings, this is a safety concern. Mount Magnet is the integral centre of “the Miners Pathway”, as advertised on Outback Pathways book & CD, with many thousands of $$$ being invested to put us there. Current silver etched signage at Lennonville & Mount Warramboo lookout, is in keeping with the whole region of Mid West, and as discussed and voted on in this committee, I would like to see same style adapted for old Railway Station site in Laurie Street, Racecourse, Lennonville townsite. Would be interested in feedback from our new Visitor Survey Forms, ie numbers completed from Tourist Information Centre or Caravan Park. Thanks to the CEO and staff who have assisted this committee in time and research materials for our town. Thanks Cr Karen Williams

Chairperson 8 PETITIONS / DEPUTATIONS / PRESENTATIONS / SUBMISSIONS 9 AGENDA ITEMS


9.5.1.1 Mount Magnet Festival Update

File: CO-TOUR Officer: Danelle Fauntleroy – Community Development Officer Amended By: Nil Disclosure of Interest: Nil Date: 14 May 2010

Application Updated information for the Art Exhibition and Mount Magnet Festival. Background Council resolved at its 26 March 2010 meeting of Ordinary Council to have a Mount Magnet festival incorporating an art competition in October. The date was resolved to be 02 and 03 October 2010. Comment Preparations are underway for the 2010 Mount Magnet Festival and Art Exhibition. The art exhibition entry form has been emailed to community development officers, visitor centres, Tafe centres, universities and other training institutes and community arts groups throughout WA. A copy of the entry form has been sent to Market Creations for inclusion on the Shire of Mount Magnet Website and printed copies are available from the Shire Office, Mount Magnet Visitors Centre and other businesses around town. I have spoken with ACDC in Geraldton and Mathew Leonard, the new Wirnda Barna Art Centre Manager regarding judging of the competition. Matthew has a number of contacts in WA who may be interested in judging and visiting Mount Magnet and I will be speaking with him further regarding the competition and exhibition side of things when he returns to Mount Magnet in a couple of weeks. I am obtaining quotes for either hire or purchase of a hanging system to display the artwork and have sent out sponsorship letters to some of the larger companies operating in the area. I have applied for sponsorship for the Festival from Landcorp and am currently completing application forms for Lotterywest and Healthways. I am still investigating other funding sources and grants that may be available. I am obtaining quotes and availability for artists and attractions and will be attending community group meetings as they occur to discuss their involvement with the Festival. Once we have a better idea of funding and what various community groups would like to do as part of the festival we can begin confirming artists and attractions. I will be drafting a letter this month to go out to all businesses in Mount Magnet advising them of the Festival dates and asking for their assistance and involvement with the Festival. I will be following up with phone calls and visits to try to engage all businesses with the Festival in some way. Consultation Nil Statutory Environment Nil


Policy Implications Nil Financial Implications Nil Strategic Implications Nil Voting Requirements Simple Majority

OFFICER & COMMITTEE RECOMMENDATION Moved: Seconded That the Status Report for the Mount Magnet Festival and Art Exhibition be received. CARRIED/LOST


9.5.1.2 FACET Launch of Mount Magnet Tourism Framework File: CO-TOUR

Officer: David Burton-CEO Amended by: Nil Disclosure of Interest: Nil Date: 17 May 2010

Application To consider the launch of the FACET Report to be held in Council Chambers on Friday 28 May in the morning. Background In 2008 Council was approached by FACET to host a regional tourism conference in Mount Magnet in 2009. One of the outcomes of the conference was for FACET to present a tourism framework to Council. The framework has now been completed. Comment Pauline McMullen is organising a meeting for next Friday 28 May to include town participants of the Conference and Councillors to officially launch the framework. A guest list including participants, current TAC members and Councillors has been compiled and invitations sent. The Tourism Framework Report will be used extensively for the TAC group to provide guidance and direction to progress tourism development. Consultation Nil Statutory Environment Nil Policy Implications Nil Financial Implications Nil Strategic Implications Nil Voting Requirements Simple Majority

OFFICER & COMMITTEE RECOMMENDATION Moved: Seconded: That the launch date for the FACET report be noted.

CARRIED/LOST


THIS PAGE INFORMATION ONLY NOT PART OF THE ORDINARY MEETING MINUTES OF TAC MEETING 20 MAY 2010

10 CONFIDENTIAL BUSINESS Nil 11 NEW BUSINESS Nil 12 NEXT MEETING

Tourism Advisory Committee Meeting to be held on 17 June 2010. 13 CLOSURE OF MEETING The meeting was closed at 4.04pm 14 CERTIFICATION BY CHAIRMAN 15 TOURISM OFFICER REPORT


15 TOURISM OFFICER REPORT

15.1.1 Tourist Information Centre April Report

File: CO-TOUR Officer: Monica Watson Tourism Officer Amended By: Nil Disclosure of Interest: Nil Date: 14 May 2010

413 Visitors to the centre from the 8 April to 13 May. Visitor numbers are averaging 13 per day. Survey Forms are being collected and collated. Information Board: A3 sized posters promoting the area and its attractions are being designed and printed. Business cards from accommodation sites and services are also being collected to display on the board. Stock sales at the centre are going well. Consignment Stock is dynamic: Request for local indigenous work on high demand. The Rock Collection at the centre and advertised opportunities for gold prospecting has seen an increase in interest in these two fields: Attracting some ‘new’ types of visitors to the Information Centre. Mount Magnet Brochures are continually being sent to various destinations in WA. Request for Mount Magnet brochures throughout WA is increasing. April’s Sunday Times Winter Escape Advert for Mount Magnet will be out on the 16th May. Monica Watson Tourist Information Officer

END OF TOURIST ADVISORY COMMITTEE MINUTES


10 CONFIDENTIAL BUSINESS

10.1.1 Keeping of Dangerous Dog

File: Admin Officer: David Burton - Chief Executive Officer Amended By: Nil Disclosure of Interest: Nil Date: 21 May 2010

Application To consider a request for a dangerous dog to be kept in town.

CONFIDENTIAL ITEM In accordance with Section 5.23 of the Local Government Act 1995, the meeting is closed to members of the public for this item as the following subsection applies: (2) If a meeting is being held by a council or by a committee referred to in subsection (1)(b), the council or committee may close to members of the public the meeting, or part of the meeting, if the meeting or the part of the meeting deals with any of the following —

(b) the personal affairs of any person;


Moved: Seconded: That Mr Kevin Robson be advised that his dog is to be declared a Dangerous Dog as per the Dog Act 1976 and that the dog can only be returned to Mount Magnet if the area to keep the dog complies with the provisions of the Act and Regulations for keeping such a dog. CARRIED/LOST __/__


10.1.2 Review of Chief Executive Officer Remuneration Package.

File: PE-STAP Officer: David Burton - Chief Executive Officer Amended By: Nil Disclosure of Interest: David Burton - Chief Executive Officer Date: 21 May 2010

Application To consider the remuneration package of the Chief Executive Officer


(a) a matter affecting an employee or employees;


Moved: Seconded: That the recommendations for the remuneration of the Chief Executive Officer be noted. CARRIED/LOST __/__


10.1.3 Review of Manager of Works Remuneration Package.

File: PE-STAP Officer: David Burton - Chief Executive Officer Amended By: Nil Disclosure of Interest: David Burton - Chief Executive Officer Date: 21 May 2010

Application To consider the remuneration package of the Manager of Works.


(a) a matter affecting an employee or employees;


Moved: Seconded: That the cash component of the remuneration package of the Works Manager be lifted by $15,000.00 to remain comparative with the current market. CARRIED/LOST __/__


10.1.4 Rubbish Services Agreement

File: EN-MMSR Officer: David Burton - Chief Executive Officer Amended By: Nil Disclosure of Interest: Nil Date: 21st May 2010

Application To consider the agreement for rubbish services for Mount Magnet


(e) a matter that if disclosed, would reveal —

(iii) information about the business, professional, commercial or financial affairs of a person,


Moved: Seconded: That the contract for waste services be endorsed by the Shire President and Chief Executive Officer and the Common Seal attached. CARRIED/LOST __/__


11 NEW BUSINESS 12 NEXT MEETING

Ordinary Meeting to be held on 25 June 2010. 13 CLOSURE OF MEETING 14 CERTIFICATION BY CHAIRMAN


15 INFORMATION REPORTS

15.1 CHIEF EXECUTIVE OFFICER REPORT

15.1.1 MEG Meeting The Murchison Executive Group met in on 18 May to discuss Occupational Health and Safety issues with LGIS. All Councils are in a similar position and very much behind with a lot of the OHS compliance requirements. LGIS do have limited funding to assist with compliance and are prepared to organise something for the Shires in the region as a group. This work could see us getting the assistance required for the compliance for as little as $3,500. Additional funding may be required pending on the length of works required, but this will also be partially covered by LGIS as 50% of the costs. This meeting was as a result of David Painter, an OSH auditor going through all the Shires in the region to see what problems were apparent for the compliance with OHS legislation. The Joint Service Agreements were briefly discussed with all members agreeing that, until formal advice is received that funding will be cut, no further action is to be taken on this matter. 15.1.2 Meeting with Paul Bashall The meeting with Paul Bashall to discuss the review of the Town Planning Scheme. The meeting was very productive and did provide a lot of information for Bill Atyeo, council members and also myself about the process for the review. 15.1.3 Meeting with Main Roads I had a meeting with Main Roads to discuss the road works on the Mount Magnet – Sandstone Road. They are currently proposing basic maintenance works for the road to be done by the Shire. This will continue until the Integrated Service Agreements come into place in March 2011. For the maintenance works, we will be looking at about $1,500 to $2,000 in road maintenance per kilometre per annum. 15.1.4 Shifting of Deputy Chief Executive Officer Cameron Watson has indicated that he is having difficulty in getting assistance to shift his furniture from Meekatharra to Mount Magnet within the $3,000 limit. As this amount is to be covered by Council for the cost of the shift (after 12 months service) I have made arrangements for our staff to assist Cameron with his shift. If Cameron does not staff for the allotment time for the shift funds, an invoice will be raised to cover the costs of the shift.


15.2 FINANCE AND ADMINISTRATION REPORT 15.2.1 Motor Vehicles Operational Data as at 20 May 2010

Light Vehicle Rego Kilometres Utility - Toyota Hilux Dual Cab (WM) MA 2 27,734 Utility – Toyota Hilux Tray Back MA 30 47,393 Utility – Toyota Hilux MA 2190 27,942 Utility – Toyota Hilux Tray Top MA 2099 50,235 Utility – Ford Courier 4x2 Single Cab (CP) MA 2134 30,656 Utility – Mazda Bravo Ute MA 2136 67,826 Office - Toyota Prado Wagon MA 0 32,727 Bus – Mitsubishi Rosa Community MA 80 27,946 Bus – Toyota Commuter SMM 001 40,762 Utility - Toyota Hilux Dual Cab MA 038 73,308 Large Plant Rego Odometer/Hours Final Reading Isuzu FVZ Tip Truck MA 42 45,975 km Nissan Tip Truck MA 2132 37,498 km Isuzu Truck MA 2185 73,633 km Ford Tractor MA 1912 not available Nissan UD Prime Mover MA 2129 72,507 km Volvo FE Loader (New Loader) MA 029 956 hrs Cat 12H Grader MA 2170 3,236 hrs

Other Plant Rego Odometer/Hours Final Reading Pad Foot Roller MA 51 (Not Working) Clarke Bobcat MA 2117 1,520 hrs Tennant Road Sweeper 1CJR 761 595 hrs

New Holland Tractor 1CZS 671 101 hrs


15.2.2 Business Unit Report – Airport as at 30 April 2010 Activity at the airport, recorded by month of invoice

From Jan 2009 January 2009 55 $ 8,295 February 2009 58 $ 7,693 March 2009 39 $ 4,503 April 2009 42 $ 4,733 May 2009 33 $ 3,226 June 2009 37 $ 4,136 Total 694 $ 85,906 2009-2010 July 30 $ 3,404 August 42 $ 4,609 September 32 $ 3,387 October 46 $ 4,916 November 41 $ 4,468 December 28 $ 2,425 January 26 $ 2,894 February 26 $ 2,293 March 24 $ 2,628 April 32 $ 2,582 Total 327 $ 33,606

Passenger Service Charge

2008/2009 Inbound Outbound July 513 484 $ 5,438 August 534 509 $ 5,689 September 557 577 $ 6,185 October 601 509 $ 8,073 November 626 624 $ 9,091 Nov/Dec 960 1180 $ 15,564 January 724 394 $ 8,131 February 459 428 $ 6,451 March 162 156 $ 2,313 April 154 174 $ 2,385 May 122 136 $ 1,876 June 111 101 $ 1,542

2009/2010 Inbound Outbound July 106 140 $ 1,789 August 87 94 $ 1,316 September 120 108 $ 1,658 October 115 91 $ 1,498 November 132 145 $ 2,015 December 96 101 $ 1,433 January 73 78 $ 1,098 February 53 58 $ 807 March 99 135 $ 1,702 April 84 82 $ 1,207 Overall Revenue 2009-10 to date $57,905 Overall Expense 2009-10 (cash) $82,778 Net $24,873 Deficit


15.2.3 Business Unit Report – Caravan Park as at 30 April 2010

The registration and income at the caravan park are as follows: Site Visitor Month Visitors Nights Accommodation Income Nights

2008/2009 July 866 720 1,698 $13,328 August 890 589 1,290 $17,329 September 740 599 1,039 $14,619 October 489 244 416 $ 9,352 November 239 128 229 $ 4,043 December 182 98 187 $ 2,923 January 140 66 167 $ 3,565 February 102 59 151 $ 1,694 March 175 89 246 $ 4,603 April 485 234 662 $ 4,958 May 698 333 674 $10,622 June 786 1,122 408 $11,426 Total 5,792 4,281 7,167 $98,462 2009/2010 July 1,065 463 1,407 $18,715 August 903 452 1,287 $18,984 September 1,327 657 1,523 $18,647 October 640 242 982 $10,198 November 237 119 403 $ 7,737 December 231 231 317 $ 8,404 January 163 75 288 $ 5,174 February 152 79 269 $ 7,876 March 203 102 315 $ 4,748 April 489 218 320 $ 9,475 Total 5,410 2,638 7,111 $109,958

Current Year - Total YTD – Income $109,958

Current Year - Total YTD – Expenses (cash) $133,010 Net $ 23,052 Deficit


15.3 ENV. HEALTH OFFICER / BUILDING SURVEYOR REPORT May 2010 I was in attendance at the Shire on the week beginning the 10th May 2010 being in attendance on the 10th, 13th and 14th. 15.3.1 Building Licences Issued There were One (1) Building Licenses processed in this time. The Shire finally received the fees that were required in order to issue the building license BL03/10 for the installation of the LNG Refuelling Facility on Lot 599 Hepburn Street (Swagman Roadhouse). The license was issued to Wesfarmers. Building License Statistics The statistics as required by the ABS, WorkSafe, and others were dispatched accordingly within the required framework as laid down by WorkSafe. 15.3.2 Demolition Licences There was Nil (0) Demolition License issued during this period. 15.3.3 General Matters House Unfit for Human Habitation – Lot 138 Laurie Street I was informed of the vandalism being inflicted on the dwelling located at Lot 138 Hepburn Street and conducted an inspection to ascertain its condition. As a result I issued the following letter to the owners and the attached Health Notice, declaring the dwelling to be unfit for human habitation. Re: Dwelling Located on Lot 138 Laurie Street – Mount Magnet I am unaware of whether or not you realize that your house located at the above address has been vandalized. I inspected the property on the 13th and have found conditions that concern me. The following is a list of these:

a) The leach drains are defective and are required to be renewed, with covers to the drains replaced with new ones.

b) Drains from the house to the septic tanks are defective and require replacing with complete new ones by a licensed plumber.

c) The septic tanks and infrastructure are to be thoroughly checked to ensure that they are fit to be used, with lids re-seated and sealed.

d) The toilet has been vandalized with the cistern removed. e) All windows to the house have been broken and all doors are open and damaged. f) Kitchen has been vandalized and the floor coverings to the kitchen are damaged.

I have attached photos of the conditions stated for your information and action as required. As a result of my inspection I have declared the house to be unfit for human habitation and have duly served the attached Health Notice on the dwelling. The Notice calls for the complete renovation of the house including the septic and drain system to the house, the securing of the house to protect it from further damage by vandals, or the complete demolition of the house along with compliance dates for each. Failure to comply with the conditions (Second Schedule) of the Notice issued will mean that you are in breach of the Health Act and may be prosecuted, and/or Council can have the conditions of the Notice carried out and you as owners will be invoiced all costs associated with this action by Council.


I advise you of your right to appeal in accordance with Section 36 of the Health Act.

36. Review of orders and decisions of local governments (1) Any person aggrieved by any order or decision of a local government may apply to the State Administrative Tribunal for a review of the order or decision. (2) Upon the local government being given a copy of an application made under subsection (1) for review of a decision or order, any proceedings commenced by the local government under the decision or order to recover expenses incurred by it shall be stayed.

Should you wish to discuss the matters raised here, please contact me on 0409981144 or email me [email protected] I will be happy to respond.

Health Act 1911 ( as amended) NOTICE

TAKE NOTICE that by virtue of the powers conferred under the provisions of the Health Act 1911 (as amended), the Council of the Shire of Mount Magnet, being the Local Authority in and for the health district of Mount Magnet, DECLARES that, pursuant to Section 135, the dwelling described in the FIRST SCHEDULE hereto, of which you are the owner, is Unfit For Human Habitation and shall not be occupied after the Fifteenth Eleventh (15th) day of May 2010, and that the works detailed in the SECOND SCHEDULE hereto have been satisfactorily completed by the dates stated. FURTHER TAKE NOTICE that the dwelling shall not be inhabited or occupied by any person from the date stated above. Any person who permits any person to occupy the above dwelling, or any person who occupies the dwelling, is in breach of the provisions of the said Act. Any breach of this Notice constitutes an offence, and may result in the matter being placed in the hands of Council’s Solicitors for prosecution. FIRST SCHEDULE Premises: ELEVATED TIMBER FRAMED DWELLING WITH ASBESTOS EXTERNAL CLADDING AND STEEL ROOF CLADDING. Location: Lot 138 Laurie Street, Mount Magnet WA 6638 Owner: M & S ABRAHAM 133 Harold Street WANTIRNA VIC 3152 SECOND SCHEDULE Pursuant to Section 137(i) of the Health Act 1911, the owner will, on or before the Twenty-eighth (28th) Day of May 2010 totally secure the house from entry by any un-authorised person. Further, on or before the Ninth (9th) Day of July 2010 pursuant to Section 137(i) of the Health Act 1911, the owner will bring the building and sewage system into conformity with the Building Code of Australia, and all relevant Health Legislation, or totally demolish the whole of the building and all associated buildings and infrastructure. Following demolition or renovations the complete allotment is to be cleared of all rubbish, which shall be removed to the licensed landfill of the Shire of Mount Magnet. Dated this Fifteenth (14th) Day of May 2010 Issued by and under the direction of Council. WV Atyeo (M.A.I.E.H.) Principal Environmental Health Officer Building Surveyor Shire of Mount Magnet.


Photos Taken by WV Atyeo – 13th May 2010


15.3.4 Planning Matters 1. Town Planning Scheme A successful meeting was held in the Council Chambers with Mr Paul Bashall from PlanWest. Paul explained that Councils these days must present to the WA Planning Commission when reviewing Town Planning Schemes. The main area is the development of a Planning Strategy, through which there is much consultation with Council and of course the general public/community. Paul will draft the documents and present them to Council, having looked at areas that Council has already looked at and noted for attention in the scheme. This will take some time, but Council will be kept informed during the process to ensure that you are fully informed. The only decision Council will be asked to decide on will be whether or not we proceed with the preparation of a new planning scheme. At the meeting it was obvious that we have areas that we really need to address now, and others we will have to have a strategy for in the coming years. Reference documents have been sent to Councillors which should outline this and the procedures required and what will be undertaken. Councillors will be kept informed. 2. Development Assessment Panels In late 2009 I reported to Council many concerns in regard to the State’s proposal to introduce Development Application Panels to cover the State. As a result of those comments on the proposal and those of many others, the Minister for Planning has issued the following policy changes that will change the original proposal. However, it has been stated that they will be formed. The changes will make things fairer and address our major concerns in regard to the local government not being able to make decisions in regard to developments within their respective Shires. I have included a précis of the response from the Minister for Planning for Council’s information. They will now draft the Regulations for the formation and introduction of the Development Application Panels, at which time, when passed, they will be formed. We will hear more when the time draws closer. Mr John Day MLA, Minister for Planning has stated the following: “Development Assessment Panels are being introduced for the benefit of the community, and as a direct response to the National Development Assessment Forum’s leading practice model. They will be independent decision-making bodies made up of a mix of elected local government members and independent professionals. This will ensure that decisions on development applications will benefit from the best of two very important pools of knowledge - the local member with their knowledge of the local community and detailed history of the local areas, as well as the independent technical expert with their technical knowledge and professional experience. This policy statement addresses the six key issues raised in submissions regarding the discussion paper, and provides the government’s response to these issues. A more comprehensive report on submissions will be released at a later date. The policy statement will be used to draft regulations under the Approvals and Related Reforms (No. 4) (Planning) Bill 2009 to enable the establishment and operation of development assessment panels. The submissions received focused on a number of key areas of the development assessment panel model proposed for Western Australia. These key issues include: 1. Financial thresholds and class categories to determine which applications will be

determined by a development assessment panel.


2. Panel composition and balance between local government elected members and technical specialist members.

3. Appointment of proxies for panel members. 4. Sitting fees. 5. Development assessment panel application fee. 6. Appeals process for decisions made by a development assessment panel. Thresholds Financial Thresholds The original discussion paper proposed that development assessment panels would determine applications of a prescribed class with a total development value of ≥$2 million in the metropolitan area and ≥$1 million in non-metropolitan areas. In addition it was proposed that non-metropolitan local governments could choose to delegate all of their development applications, regardless of value or class, to the relevant development assessment panel on a voluntary basis. This flexibility was provided to assist regional local governments with limited resource capabilities. Mandatory Thresholds Given the level of feedback regarding this element the Department of Planning investigated scenarios across a range of financial thresholds. The financial threshold prescribing which applications must be determined by a development assessment panel have been modified to ≥$15 million for the City of Perth and ≥$7 million for all other local governments across the state. These monetary values are considered a reasonable compromise between the financial thresholds proposed in the discussion paper and by respondents and the most appropriate for focusing the panels on significant and complex applications. Optional Thresholds Under the new development assessment panel model, applicants will have the ability to choose which decision maker shall determine an application that is not of the mandatory financial threshold and prescribed class category discussed above. This amendment to the model has been put forward to acknowledge that some applications with a lower development value are complex and may raise issues of particular state, regional or local significance that are appropriate for consideration by a development assessment panel. This process will apply to the following types of development applications: • For applications lodged in Western Australia (excluding the City of Perth), where the development proposed is of a value of between $3 million and <$7 million (and not one of the exempt categories of development). • For applications lodged in the City of Perth where the development proposed is of a value of between $10 million and <$15 million (and not one of the exempt categories of development). In addition the ability for local governments to choose to delegate all their development applications to a development assessment panel will be available to all local governments in the state. Class Categories The original discussion paper prescribed a set of class categories to determine which applications above the appropriate financial threshold should be determined by a development assessment panel. The class categories have been amended to focus on applications that are exempt from development assessment panel determinations only. This provides a more concise and simplistic process for determining which applications will be subject to a development assessment panel. The refined exempt list of developments is as follows: • applications for approval for the purpose of one or more single houses; • applications for approval for ten or less grouped or multiple dwellings, including aged and dependant persons dwellings;


• minor applications such as carports, sheds, house extensions, outbuildings.


Panel Composition The development assessment panels proposed in the original discussion paper consisted of: • the chairperson (a specialist member); • two other specialist members; and • two local government representatives from the relevant local government. It is not proposed to amend the panel composition from that detailed in the discussion paper, as the emphasis on technical expertise is considered to be a key element of the model. Panels will consist of equal numbers of local government elected members and technical specialists, plus an independent chair who is also a technical specialist. As outlined in the discussion paper a quorum will consist of the chair or deputy chair, one local government elected member and one specialist member. 3. Panel proxies The two main options put forward in the questions and answers section of the discussion paper in regard to proxies were the appointment of proxies to individual panels or the establishment of a pool of proxies. The first option advocated that specialist member proxies and local government proxies (for each local government) be appointed to individual panels. The second option proposed the creation of a centralised pool of proxy panel members for different panels to draw from. The refined model will require one local government proxy from each local government to be appointed to each development assessment panel in addition to the two permanent LG members on the panel. In the metropolitan area three specialist member proxies will be appointed by the Minister to a centralised pool from which all metropolitan development assessment panels can draw replacement panel members. Given concerns raised regarding travel distances of regional panel members, one specialist member proxy will be appointed by the Minister for each non-metropolitan panel. Proxies will only be used when there is failure to reach a quorum. This will ensure the complexity and disruption of bringing proxies on and off the panel in joint development assessment panel meetings is minimised. Sitting Fees In the discussion paper it was proposed that specialist members be paid a sessional sitting fee by the relevant local government. These fees were to be comparable to the fees paid to members of WAPC committees. On this basis, it was proposed that the sessional fee paid to panellists in Western Australia would be $400 for specialist members and $500 for the chairperson. It was not proposed to pay local government elected members a sitting fee as their role on the development assessment panel was considered to be an extension of their current duties. As the fees proposed in the discussion paper were based on the WAPC committee member fees undertaking similar roles to that expected of development assessment panel members, it is not proposed to alter the sitting fee rates. However, given that local government elected members will be undertaking the same responsibilities as the specialist members it was considered appropriate to amend this element of the model and provide local government members the same sitting fee of $400/session. In addition, all panel members will receive travel expenses. Development Assessment Panel Application Fee The model as outlined in the discussion paper, proposed that the relevant local government would cover the costs incurred by the development assessment panel when determining an application (eg provision of the venue sitting fees and secretariat support). It was proposed that the development application fees that would ordinarily be paid to the local government under the Planning and Development Regulations 2009 would be used to cover the additional costs incurred by the panels. In response the Department of Planning engaged consultants to undertake a financial modeling exercise to develop an appropriate development assessment panel application fee. The additional fee will be paid by the applicant to the local government to cover the sitting fee and travel expenses of the panel members determining the application, and as such the fee will vary


between metropolitan and non-metropolitan development assessment panels to allow for greater travel costs incurred in regional areas. This additional fee will be established through an amendment to the Planning and Development Regulations 2009. The final fee structure modeling work and analysis is still being progressed. Appeals Under the development assessment panel model proposed in the discussion paper the local government would be the respondent for any appeal against a decision made by the relevant development assessment panel under the local planning scheme. Similarly, the WAPC would be the respondent for any application for review lodged for a panel decision made under a region planning scheme. In response the new model requires the relevant development assessment panel to defend their decision at the State Administrative Tribunal (SAT). Therefore, the development assessment panel will be the respondent in SAT proceedings regarding their determinations. Finally: The Department of Planning is currently finalising a summary report outlining the analysis of all submissions received on the discussion paper. As the key policy issues have been finalised the drafting of the Planning and Development (Development Assessment Panels) Regulations 2010 has commenced. These regulations will not come into effect until the Approvals and Related Reforms (No. 4) (Planning) Bill 2009 has been proclaimed. The Department of Planning will be developing guidance documents to assist in the operation of panels across the state. These documents will include but not be limited to: • development assessment panel guidance manual; • code of conduct; • standing orders; • a series of procedural templates (eg agenda, minutes, officer reports, decision notices); • training manual; • policy reference manual (specific to each local government and panel). Expressions of interest for specialist development assessment panel members and nominations from local government are anticipated to be requested in late 2010, depending on when the Approvals and Related Reforms (No.4) (Planning) Bill 2009 is proclaimed. The nomination and appointment processes for all development assessment panel members will be set out in the new Planning and Development (Development Assessment Panels) Regulations 2010. 15.3.5 Occupational Health and Safety – Chemicals I have been contacted and have seen the program referred to in the following email from msds.com.au in regard to the handling of all chemicals that the Shire purchases in all aspects of the business. It is a very comprehensive way of recording and handling the chemicals that we may purchase and use within the Shire, and for a relatively small fee per year (approx $900) it offers a program or system of handling chemicals that is compliant with the requirements under the Occupational Safety and Health legislation. The Email I received: “As discussed please see below some general information about our company and what we do to introduce us. As you know the use of chemicals pose significant hazards to human health and the environment. Consequently, users of chemicals are required to comply with stringent legislative, occupational health and safety (OH&S) and industry obligations relating to the use, handling and storage of chemicals. To satisfy these requirements chemical users must maintain extensive records and constantly be up-to-date with the latest product information.


MSDS.COM.AU is Australia’s oldest web-based chemical compliance provider, serving 2500+ Australian businesses and organisations over the last 14 years, including City of Sydney, Monash University, Sydney Opera House and 255 Elders stores nationwide. MSDS.COM.AU has developed a system which facilitates compliance with all legal, OH&S and quality control requirements related to the storage of chemicals and the use of pesticides. This system is continually updated with the latest information from two of the largest commercial Australian databases of chemical and agricultural product information – MSDS.COM.AU and Pest Genie. It includes a number of modules specifically designed to assist councils in maintaining complete chemical compliance. We would like to arrange a brief online demonstration of our system at your convenience. Please nominate a time that you can be at your computer with internet access and a phone for 20 mins.” I have referred this email to the CEO with the recommendation that the company be contacted, and possibly arrange for an online demonstration at a time which is convenient for them all. 15.3.6 Building Act Reforms As you would be aware, a review of the WA building legislation was initiated by the then Departments of Housing and Works and Consumer Protection (public consultation on the New Building Act was conducted in 2005), the Department of Commerce have progress the review and are preparing the following Bills;

o Building Bill 2010; o Building Services (Registration) Bill 2010; and o Building Services (Administration and Dispute Resolution) Bill 2010.

The Department of Commerce have indicated that these Bills will be released for comment shortly. To date these documents have not been released. It is anticipated that these Bills will be open for comment prior to being debated in Parliament. The Building Commission has informed the Shire that the Government intends to present the Building Services (Registration) Bill, and the Building Services (Administration and Dispute Resolution) Bill to Parliament for debate in the second half of this year (2010) so that these reforms can commence in early 2011. The drafting of these Bills follows a discussion paper on a new Building Act for Western Australia, and reviews of the Builders Registration Act and Home Building Contracts Act in 2005 and input from stakeholders and working groups that included significant local government involvement. The primary objectives of the Building Bill are to provide for the effective control of building and demolition work as well as the proper use and necessary maintenance of buildings. A significant feature of the proposed Building Bill is to allow any appropriately qualified building surveyor, whether employed in a local government or engaged in private practice, to certify compliance with the building codes and standards. For Class 1 and 10 buildings the local government will also be able to undertake a compliance assessment and issue a building permit in line with the current process in Part XV of the Local Government (Miscellaneous Provisions) Act 1960 and Building Regulations 1989. Local government will continue to issue building permits for all classes of buildings and will retain its traditional enforcement and auditing role for buildings and building work. Local government will also issue demolition permits, and will issue occupancy permits for buildings in Classes 2 to 9, replacing the current certificates of classifications. State government will retain its power to issue permits for its own buildings, and buildings of State significance. Special permit authorities can also be created – for example to allow a group of local governments to set up a joint building control service.


Local government is impacted by the proposed new Building Act. This includes o Specific requirements for local government to undertake roles and responsibilities, o Changes to the way in which approval process has operated, o The introduction of private certification of compliance, o Certification requirements for all building surveyors, o Impact on "free" services now provided to property owners, o Changes to the balance in the rights and responsibilities of parties involved in the

building process, o Removal of regional exemptions to some statutory requirements, and o Financial implications, including potential cost shifting.

The State Government has indicated its intention that local government maintain its involvement in issuing building licenses. This is in contrast to some states where local government is no longer involved in the process other than being responsible for record keeping when approved plans are lodged. The Department of Housing and Works' discussion paper states that the primary function will be to oversee the building approval process in its locality to ensure public safety and health and a continuing high level of standard over the life of buildings. This will be primarily through; A risk management of the certification of compliance process;

o Checking adherence to all required statutory approvals (planning, health, heritage, etc) prior to issuing building approvals, building licenses and occupancy approvals;

o Monitoring possible conflict of interest and the registration status of person/s providing certification services;

o Issuing building approvals, building licenses and occupancy approvals; o Dealing with change of use of buildings; o Monitoring building usage and essential service maintenance; and o Random audits of the entire process.

It will be mandatory for local governments to engage a registered building surveyor to undertake the range of duties designated for local governments. The building surveyor may be an employee or a contractor. There is already a known shortage of building surveyors practicing in WA. In many (or most) regional areas building services are provided by environmental health officers. The proposed legislation will establish qualification requirements and certification of building surveyors. It does not present a solution for the shortage of building surveyors now available or an answer for addressing the shortage which is going to be exacerbated by the legislation. The Department's discussion paper indicates that the fees chargeable will be regulated and is expected to be less than current levels. Although the assessment role in approval and licensing may be lessened there are additional duties and administrative requirements which the legislation will impose. Examples are:

o Random audits o Providing written reasons for determinations, conditions or orders. o Issuing approval to occupy and having an annual system for those buildings requiring

annual licence renewal. o Determining disputes over construction on boundaries. o Enforcement and orders. o Keeping of records, including those for which no fee is recoverable, e.g. garden sheds

and patios. All the building related processes must be taken into account when setting fees. Each duty must be accompanied with an appropriate fee structure so that local governments are not disadvantaged. This should not be allowed to be a cost shift exercise to local government. There will be additional costs to those involved in the building process as a result of this


legislation and local government should be able to recover the reasonable costs of undertaking the duties imposed. Uniform application of the Act across the State The current legislative arrangements for regulating building activity do not apply uniformly across Western Australia. Major regional centres and all gazetted town sites are covered but it is estimated that at least 60 local government districts are not fully covered for building regulation. Areas exempt under Governor's order are subject to the building control provisions of the Health Act. The proposed legislation is to apply to all building works in the State. This will include rural and remote locations, Aboriginal communities and to buildings owned, occupied or controlled by the Crown. The only variation will be if the Governor exempts a building from part or all of the provisions of the Building Act. The State Government will be the licence issuing authority for State buildings. Some building activity will not need a building approval or a building licence. These include minor changes to building plans agreed to by the licence issuing authority and minor works such as aerials, fences and sheds. There are two major issues I see with the above: 1. Currently there is no legislative requirement for applying for a building license for building

outside of the townsite boundary. However, people do apply as it gives them legislative proof of complying with the BCA, making insurances easier to obtain, and in some cases proving compliance in regard to the requirements of the Occupational Safety and Health Act and Regulations.

It means that all building works captured by the BCA and the legislation will require Building Licenses. In our case, this means that we will be expected to conduct audits to ensure all buildings have building licenses and are registered, right throughout the Shire.

2. Currently, a person is permitted to carry out building on property without the need to secure

the services of a Registered Builder, or take out an Owner Builder Registration. At this stage it is not clear whether or not this will change and require people to do this in the future with the changes proposed. It is something that needs to be watched and assessed, as there are local builders that would be unable to work on any projects that are more than $20,000 unless they are registered with the Builders Registration Board.

Local governments will be required to use standard forms which are to be prescribed for a range of functions. The introduction of a standard form which is comprehensive in nature and supports the new system is a positive initiative. The cost of introducing the new forms and potentially changing electronic systems, especially where on line services are offered, has not been considered. This should be addressed to avoid the typical cost shifting exercise which will impact on local government. This is a particularly important issue as the Department's view that gazetted fees for local government roles should reduce, has not been justified. Although some tasks now undertaken as part of the building approval process by local government building surveyors will be separated from the formal approval and licensing function other new responsibilities have been added. The cost of the building assessment, certification and approval process will undoubtedly be considerably greater for consumers than the existing system. It is important that this new cost structure not be cushioned by imposing duties on local government without the corresponding fee structure.


The provisions which deal with construction on boundaries are intended to clarify the rights and obligations of all parties. They aim to protect adjoining property while not allowing the owner of adjoining property to be unreasonably obstructive. The proposals will deal with technical construction requirements as well as access and amenity issues and extend to protecting adjoining land as well as buildings. The emphasis of this part is on achieving outcomes without unreasonable delays. For example if an adjoining owner does not respond to a notification it is to be deemed that they have consented. In the event that an adjoining owner responds and disagrees with a proposal the licensing issuing authority must determine the issue. There are many ‘side’ issues in relation to the proposed new Bills. They are too extensive to consider here, but will become clearer when the new Bills are presented for debate, at which time it is hoped that we will be able to submit further comment. Issues like the qualifications required to become or be appointed as Building Surveyor for a Shire or in private practice are already being done. Certificates are currently being assessed by a Committee, and I am happy to report that I have been granted a Level 2 certificate, which is recognised right throughout the State and Australia. In order to gain a Level 1 certificate I would have to attend further education to gain a degree. Council will be informed as information is received on these new Bills.

WV Atyeo (M.A.I.E.H.) Principal Environmental Health Officer Building Surveyor Shire of Mount Magnet.


15.4 MANAGER OF WORKS REPORT

May 2010 15.4.1 Roadworks We have started work on the town streets for the R2R program. So far we have formed the cul de sac heads. By the 31/5/10 we will have the old kerbs removed ready for the new ones which are programmed to be laid the first week of June. At this stage the bitumen crew will be here on the 17/6/10 and while they are here we will do the Naughton St floodway and the Tip Rd so we can finish these projects off by getting the concrete work finished. The Meeline Rd jump up has been started as per the R2R program. We have MTF’s rock breaker down there taking the top off the jump up and we should be finished with the breaker by the 21/5/10 after which we will finish gravel sheeting the jump up. We have finished the gravel resheeting works on the Yowergabbie Rd, and thanks to Yowergabbie Station for the use of their well and pump, as well as letting us hire their roller. Maintenance Grading. Palmer Wells Rd Meeline Rd Have started cleaning the blocked drains on Wondinong Rd and some will have to be filled in as they are flowing the wrong way. 15.4.2 Parks and Gardens Great northern rural services and Bailey Fertilizers are drafting up a management plan for the garden areas of the main street. They were impressed with the difference in the oval since we started using their management plan The town crew have carried on tidying up the garden beds and performing general maintenance. The town crew spent about three days around the town picking up rubbish. With the large amount of glass that is laying around Council might want to consider the same as other shires have done and have a no glass container policy, because as quick as we clean it up, is as quick as it gets put back along with the Graffiti problem. All the other parks and garden areas have had their share of attention. The bore pump at the town bore has been replaced and is working well. The old pump failed by getting water into the motor which was caused by either seal failure or a pin hole in the casing caused by electrolyse. 15.4.3 Equipment MA42 Izuzu truck service. MA30 Ute service. MA 2132 UD tip truck. Purchase of new float We have ordered a new southern cross trailer, some of the considerations for this are as follows. o 43 ton frame capacity o 6” coaming rail o Beaver tail back end o degree incline angle which would be needed for loading rubber tyred rollers and some steel rollers


o Plus they offered a price reduction to a total cost ( $77,500.00 plus gst) o Extra floor runners for added strength to the floor o Recessed floor tie downs o Trailer is more purpose built as a float for moving equipment.

Some of the considerations for not purchasing the Price drop deck trailer

o 5” coaming rail is only rated up to 25 tons o Non beaver tail back end o Would need about 6 meter long ramps to achieve 10 degree ramp angle o Is made in Adelaide so any warranty issues might be a problem. o 33 ton capacity o Floor is not reinforced

Keith Shaw Works Manager


15.5 PHYSICAL ACTIVITY PROJECT OFFICERS REPORT Officer unavailable on the day to present the report. The report will be presented to Council on the day of the meeting.


15.6 SWIMMING POOL MANAGERS REPORT Nil


15.7 COMMUNITY DEVELOPMENT OFFICERS REPORT Officer unavailable on the day to present the report. The report will be presented to Council on the day of the meeting.


15.8 CARAVAN PARK MANAGERS REPORT Report to 15.05.2010 Another busy month with maintenance

o Added “vacant” and “engaged” locks to the bottom ablution block and also toilet and shower,

o Affixed unisex signs, o Repaired leaking reticulation line in front of laundry, o Painted arrows on the road, o Laid pavers in front of the ablution block plus grass seed, o Repaired roof on the laundry, o Placed another bollard in the drive through near the laundry, o Repaired Cabin 29 and painted Cabin 19 and 29, o Cleaned up behind back cabins and mulched garden areas, o Replaced numbers on most of the units.

The Tourists are slowly drifting in on their way north and are enjoying their stay. Sites used – 240 Nights stayed – 453 Guests – 485 We have had a great month thanks to everyone’s support. Brett and Joyce Reeves Caravan Park Managers


15.9 RANGERS REPORT May 2010 I attended Mount Magnet on Monday 29, Wednesday 31 March and Thursday 1 April 2010. On this visit patrols were conducted of the town site and surrounding areas and license inquiries made. One complaint was dealt with regarding the limitation and registration of dogs belonging to the Johnstone brothers. Two dogs are to be licensed. Six unregistered dogs were seized and destroyed. Peter Smith Canine Control


15.10 TOURISM OFFICER REPORT Mount Magnet Tourist Information Centre – Monthly Report April - May 2010 413 Visitors to the centre from the 8 April to 13 May. Visitor numbers are averaging 13 per day. Survey Forms are being collected and collated. Information Board: A3 sized posters promoting the area and attractions are being designed and printed. Business cards from accommodation sites and services are also being collected to display on the board. Stock sales at the centre are going well. Consignment Stock is dynamic: Request for local indigenous work on high demand. The Rock Collection at the centre and advertised opportunities for gold prospecting has seen an increase in interest in these two fields: Attracting some ‘new’ types of visitors to the Information Centre. Mount Magnet Brochures are continually being sent to various destinations in WA. Requests for the Mount Magnet brochures throughout WA is increasing. April’s Sunday Times Winter Escape Advert for Mount Magnet will be out on the 16 May. Monica Watson Tourist Information Officer

10.05.28.agenda ordinary meeting of council public copy · 2013-01-21 · shire of mount magnet...

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