ordinary general meeting - teamunify

Ordinary General

Meeting

14th May 2017

Rockhampton Leagues Club

Ordinary General Meeting 14th May 2017

Rockhampton Leagues Club

AGENDA * Meeting Opening & Welcome * Apologies – as per AGM * Confirmation of Previous Minutes * Business Arising from Previous Minutes * Correspondence * Reports – All reports as per AGM * General Business - Adoption of 2017/2018 Swim Meet Calendar * Discuss issues & adopt calendar

- Adoption of 2017/2018 CQSA Swimmer & Coach Travel Subsidy - Adoption of 2018 CQSA ASCTA Convention Subsidy for coaches - Adoption of 2017/2018 Technical Official Levy Resolution - Adoption of CQ Championships Prize Pool Resolution - 2017/2018 Development Programs

* Adopt Development levy for 2017/2018 * Planned SQ events (for information) * Adopt Grant Pool amount for Development Grants for 2017/2018 - CQ Championship and CQ Sprints Hosting & Location - Swimming Queensland New Competition Policy

- Development of Inter Club Relationships (Rocky City) * Urgent Business * Next Meeting * Meeting Close

- 1 - CQSA General Meeting 16/3/2017

CENTRAL QUEENSLAND SWIMMING ASSOCIATION

MINUTES OF MANAGEMENT COMMITTEE MEETING 16th March 2017

AGENDA ITEM NOTES ON DISCUSSION RESOLUTON OUTCOME 1. OPENING 6.15pm

1.1

Attendance Michael Borg, Val Kalmikovs, Jenny Smith, Amanda Noone

1.2 Apologies Stephen Thefs, Tryphena Biddulph, Sarah Emery, Jodie Shanks That the apologies be accepted Moved: Amanda Noone Seconded: Michael Borg CARREIED

2.0 PREVIOUS MINUTES That the minutes of the previous meeting held on 2nd February 2017 be accepted as true and correct.

Moved: Amanda Noone Seconded: Jenny Smith CARRIED

2.1 Business arising – previous minutes

*Technical Official claims subsidy for Sprints completed Bruce Holmes , Ray Robbins Peter Berger Sonia Heid

*For CQ Champs waiting for pool hire and program printing. *Radios for tech officials have been purchased and given to Sarah. Some were used at CQ Champs.

3.0 CORRESPONDENCE

Attached That the inwards correspondence be received and the outwards endorsed

Moved: Amanda Noone Seconded: Michael Borg CARRIED

3.1

Business arising from

correspondence

• CQ Aquajets relay meeting cancellation • Grant opportunity – blocks at south side pool. Council

approached to jointly apply for grant for new blocks for south side pool. Not yet resolved

• Renaming A & B grade meets. Michael to write to SQ saying that CQ does not object to change of name but believe the names chosen are open to misinterpretation and could lead to confusion.

• Stocktake and ordering of McDonalds products –


Stocktake done • Council have approved the use of backstroke ledges at

pool with liaison with Lane 4 4.0 TREASURERS REPORT

Balances as at 28th February 2017 Suncorp Acc $ 15363.91 Railway Acc $1875.96 CQSA Development Acc $9343.39 CQSA Investment Acc $30153.45 CQSA Sinking Acc $2479.31 Technical Officials Acc $3257.95 Two accounts went dormant so had to transfer money in and out to re activate them Still waiting for lane 4 accounts and program printing acc.

Moved: Jenny Smith Seconded: Val Kalmikovs CARRIED

4.1 Reimbursements As per Cash Disbursements Journal

That reimbursements for expenses and invoices as listed be paid

Moved: Jenny Smith Seconded: Val Kalmikovs CARRIED:

5.0 REGISTRARS REPORT As per report attached. Moved: Michael Borg Seconded: Jenny Smith CARRIED

6.0 RECORDS STEWARD REPORT

All records are up to date 182 records broken since the start of the season

Moved: Val Kalmikovs Seconded: Amanda Noone CARRIED

7.0 COACH SUB – COMMITTEE REPORT

NIL Moved: Seconded: CARRIED

8.0 TECHNICAL OFFICIALS SUB – COMMITTEE

NIL Moved: Seconded: CARRIED:

10.0 GENERAL BUSINESS 10.1 • CQ Champs Wrap up

Michael to send copy of program to all clubs and seek feedback.

Moved: Seconded: CARRIED


Positive feedback re bands for entry No issues re timing on Saturday and Sunday went well Rotary went well with food.

• Development Grants Approve Barcaldine successful to value $2500 Caribeae unsuccessful due to not meeting criteria Rocky City Approved to value of $5000

• Draft 2017/2018 Meet Calendar. Clubs requested changes added. To Include SQ Development and be distributed to clubs prior to AGM

• Touchpads & south side pool issues Council have been reminded that there are issues with the touchpads and water boiling. If not fixed won’t be able to be used at championship meets

• AGM –Need to source new auditor due to retirement of current auditor. Amanda approaching two firms. Proposed AGM date 14th May.

10.2 Next Meeting AGM 14th May 2017

Email Inwards Correspondence from 16th March 2017

For Meeting 14th May 2017

Date From Re: Action

16/3/2017 Scott Hartwell RCASC Information re Grant application

17/3/2017 Lane 4 Invoice

22/3/2017 Kennas Accounting Engagement letter

24/3/2017 Scott Hartwell RCASC Query re record money from CQ Champs

24/3/2017 Barcaldine – Pena Biddulph Acceptance of grant

24/3/2017 Kellie Richter SQ Receipt of stock take and Development activity reporting

25/3/2017 Drew McGregor SQ Comparison Report CQ Championships

27/3/2017 RCASC Scott Hartwell ASCTA Conference receipt for Shane Kingston

28/3/2017 RCASC Scott Hartwell Acceptance of grant28/3

28/3/2017 Rockhampton Leagues Club AGM booking confirmation

28/3/2017 Danielle Taylor ASCTA conference claim form

29/3/2017 Danielle Taylor Receipt for ASCTA Conference registration

30/3/2017 Shane Kingston ASCTA Conference claim forms

31/3/2017 Beth Bell Rent Invoice

31/3/2017 Drew McGregor SQ New SQ Competition policy

31/3/2017 Calvin Lynch NPSR Wayne Goldsmith & Nielsen Sports presentations Distributed

31/3/2017 Kellie Richter SQ Request for Regional 2017/2018 Affiliation Fees

3/4/2017 RSASC Helen Bourne AGM RSVP

4/4/2017 RSASC Scott Hartwell AGM RSVP

4/4/2017 Calvin Lynch NPSR Contact numbers for weather damage to sport facilities queries

4/4/2017 Beaneys Communication Invoice for Tech Officials radios

5/4/2017 Kellie Richter SQ Acknowledgement of Fee amount for 2017/2018

11/4/2017 Micheal Borg Nomination form for AGM

11/4/2017 Val Kalmikovs Nomination form for AGM

12/4/2017 Stephen Thefs Nomination form for AGM

14/4/2017 Peter Aguilar Zoom video updates

14/4/2017 David Milburn Jodie Shanks Nomination form for AGM

14/4/2017 Amanda Noone Nomination form for AGM

18/4/2017 Beth Bell Rent Invoice

19/4/2017 Calvin Lynch NPSR Sponsorship & Marketing workshop

22/2/2017 RCASC Scott Hartwell Records from National Age Champs

22/2/2017 RCASC Scott Hartwell Record total for season

22/2/2017 RCASC Scott Hartwell Taryn Roberts Record

24/4/2017 Catherine Johnson SQ Request for Regional report and Audit report

25/4/2017 Western Suburbs Club Request to change date of Spring Sprint

26/4/2017 Vicki Patten SQ New on line meet application process

26/4/2017 Nicole Heumiller Blackall Club Request to host carnival in March 2018

27/4/2017 Caribeae Swimming Academy Travel Claim for 2017 Age Nationals

28/4/2017 Kerry Riches Go Transit Promotion – team apparel

28/4/2017 Richard Austin Emu Park AGM RSVP

28/4/2017 RCASC Scott Hartwell Rocky City Travel Claim form for Age Nationals

30/4/2017 Jessica Matthews Cresc Lagoon AGM RSVP

1/5/2017 Stephen Thefs Gladstone Re new SQ Meet formats

1/5/2017 Gladstone Swim Club AGM RSVP

2/5/2017 Sonya Heid Travel Claim for Taylor Heid re Age Nationals

2/5/2017 Helen Bourne RCASC Agenda item for General meeting 14th May

3/5/2017 Stage & Audio Invoice for equipment hire

3/5/2017 Glen Crossica Gladstone Club Travel Claim form re Age Nationals

3/5/2017 Glen Crossica Gladstone Club Claim re ASCTA convention

3/5/2017 Heather Belshaw SQ Request for meet results not sent during the season

3/5/2017 Stephen Thefs Gladstone Club Re new SQ Competition Policy

4/5/2017 Caribea Swimming Academy Attachments for Travel Claim form

4/5/2017 Calvin Lynch NPSR Proposed sport nutrition workshop for Gladstone

4/5/2017 Nicole Heumiller Blackall Request for Meet in March 2018

4/5/2017 Sonya Heid Response to query re travel claim

4/5/2017 Nicole Heumiller Blackall Further information re proposed March 2018 meet

8/5/2017 Glen Crossica Gladstone Club Travel Claim form re Age Nationals

8/5/2017 Glen Crossica Gladstone Club ASCTA Conference Claim form

10/5/2017 Vicki Patten SQ Child & Youth Risk Management Strategies To Clubs

10/5/2017 Heather Belshaw SQ Meet Results not in database

Outwards Email Correspondence from 16th March 2017

For Meeting 14th May 2017

Date To Re: Action

16/3/2017 Scott Hartwell RCASC Change of date for Rocky City Novice meet

17/3/2017 Scott Hartwell RCASC Notification of successful grant application

17/3/2017 Barcaldine Club Notification of successful grant application

17/3/2017 David Milburn Caribeae Notification of unsuccessful grant application

19/3/2017 Emu Park Invoice for balance of nominations

20/3/2017 Drew McGregor Response expressing concern re the names for meet reclassification

20/3/2017 Jeff Carlos Kennas Accounting Response to queries re CQSA to take on audit

20/3/2017 Rockhampton Leagues Club Booking forms for AGM

20/3/2017 Caribeae & Rocky City Notification of prize money payment from CQ Champs

24/3/2017 Barcaldine Request for confirmation of acceptance of grant

25/3/2017 All Clubs AGM Notification

27/3/2017 All Clubs Survey re CQ Sprints & CQ Champs

28/3/2017 Henry Taylor Request for bank details re ASCTA claim

28/3/2017 Shane Kingston Request for bank details for ASCTA claim

5/4/2017 Kellie Richter SQ RE CQ fees for 2017/2018 season

19/4/2017 All Clubs Notification NPSR Building Active Communities Workshops

24/4/2017 Catherine Johnson SQ Notification of AGM date and Annual report after that

25/4/2017 All Clubs AGM Reminder

26/4/2017 Vicki Patten SQ Comments on On Line Meet Applications

26/4/2017 Nicole Huemiller Blackall Response to request for March meet and request for meet program

28/4/2017 Clubs Reminder re travel claims for National meets

1/5/2017 Rachele Milburn Caribeae Request for evidence of swimmers attending National meets

1/5/2017 All Clubs New on line process for meet applications

3/5/2017 Helen Bourne RCASC Response re request for agenda item at general meeting

4/5/2017 Glenn Crossica Gladstone Notification that ASCTA Conference claims closed 24th March

4/5/2017 Glenn Crossica Gladstone Request for supporting evidence of swimmer at Nationals plus ASCTA Claim form

4/5/2017 Stage & Audio Confirmation of invoice payment

8/5/2017 All Clubs Wayne Goldsmith & Nielsen presentations from NPSR

11/5/2017 All Clubs SQ Email re Child & Youth Risk Management Strategies

Number competitors: 285

Total Swims: 2463

Number clubs participating: 18

Improved Personal Bests: 1213 (49%)

Club Name Members Swims Female PB's % Male PB's % Total PB's %

Barcaldine Swimming Club 3 22 21 1 21 95%

Biloela ASC Inc 17 88 26 1 21 1 47 53%

Boyne/Tannum 15 94 49 1 4 0 53 56%

Caribeae Rocky Crocs 51 568 142 0 94 0 236 41%

Central Queensland Aquajets 3 12 6 1 6 50%

Crescent Lagoon Swimming Club 2 5 4 1 4 80%

Dysart Swimming Club 3 13 13 1 13 100%

Emerald Swimming Club 12 87 20 1 25 0 45 51%

Emu Park SC Inc 26 280 77 0 57 0 134 47%

GLADSTONE QLD 38 320 81 0 72 0 153 47%

Gracemere Swimming Club Inc 3 21 11 1 3 0 14 66%

Moranbah Highlanders 15 112 38 1 22 1 60 53%

MOURA AMATEUR SWIMMING CLUB 1 7 2 0 2 28%

ROCKY CITY 46 463 110 0 67 0 177 38%

Springsure Stingers Swimming C 5 32 15 1 3 0 18 56%

Tieri ASC Inc 13 95 25 1 43 1 68 71%

Western Suburbs Gladstone, QLD 16 136 35 1 59 1 94 69%

Yeppoon Swim Club 16 108 54 1 14 1 68 62%

Event Name Swims Members Female PB's Male PB's Total PB's Percentage PB's Events Totals Percentage

50m Backstroke 317 237 76 55 131 41.3% 50m 1240 50.3%

100m Backstroke 217 134 55 38 93 42.9% 100m 908 36.9%

200m Backstroke 29 29 6 4 10 34.5% 200m 223 9.1%

50m Breaststroke 288 209 84 75 159 55.2%

100m Breaststroke 214 133 75 53 128 59.8% Freestyle 788 32.0%

200m Breaststroke 29 29 9 5 14 48.3% Sprint Freestyle 649 26.3%

50m Butterfly 285 206 68 61 129 45.3% Middle Distance Freestyle 118 4.8%

100m Butterfly 178 103 58 39 97 54.5% Distance Freestyle 21 0.9%

200m Butterfly 11 11 1 1 2 18.2%

50m Freestyle 350 264 96 69 165 47.1% Formstroke 771 31.3%

100m Freestyle 299 193 90 61 151 50.5% 50m Formstroke 890 36.1%



800m Freestyle 17 17 5 1 6 35.3%

1500m Freestyle 4 4 2 2 50.0% Medley Events 107 4.3%

200m Medley 85 85 33 18 51 60.0% 200m Medley 85 3.5%

400m Medley 22 22 6 6 12 54.5% 400m Medley 22 0.9%

2463

2017 Central Queensland Championships

Friday 3 March - Sunday 5 2017

Prepared by Drew McGregor

Event Entries / Age 6 7 8 9 10 11 12 13 14 15 16 17 19 20 22 24 28 51 Total

Female Competitors 7 12 15 15 24 23 21 21 12 5 3 2 1 1 1 163

Male Competitors 1 10 13 15 21 11 12 12 8 9 7 1 1 1 122

Total Competitors 8 22 28 30 45 34 33 33 20 14 10 2 1 1 1 1 1 1 285

Female Events by age 6 7 8 9 10 11 12 13 14 15 16 17 19 20 22 24 28 51 Total

50 Backstroke 7 11 15 15 24 17 13 13 9 3 3 1 1 1 133

100 Backstroke 5 10 17 14 12 8 4 3 2 1 1 1 78

200 Backstroke 5 5 3 3 2 1 19

50 Breaststroke 5 11 13 13 20 12 15 12 10 5 2 1 1 120

100 Breaststroke 6 13 18 13 11 9 5 3 1 1 80

200 Breaststroke 3 4 3 3 1 1 15

50 Butterfly 4 6 14 12 18 13 12 15 9 4 3 1 1 1 113

100 Butterfly 5 7 12 12 9 7 4 2 1 1 1 1 62

200 Butterfly 1 1 3 5

50 Freestyle 7 12 15 15 24 19 17 19 11 5 3 2 1 1 151

100 Freestyle 3 6 10 16 18 16 12 11 5 3 2 1 1 1 105

200 Freestyle 1 5 7 8 7 7 1 2 1 39

400 Freestyle 4 8 7 8 3 2 1 1 1 35

800 Freestyle 2 4 2 3 1 1 1 1 15

200 Medley 1 4 6 14 10 5 7 3 2 1 53

400 Medley 1 1 4 3 1 1 11

200 Freestyle Relay 3 7 7 11 11 4 7 3 2 1 56

200 Medley Relay 7 7 11 13 12 6 8 3 2 1 70

Male Events by age 6 7 8 9 10 11 12 13 14 15 16 17 19 20 22 24 28 51 Total

50 Backstroke 9 13 14 20 5 12 10 6 8 4 1 1 1 104

100 Backstroke 9 7 7 11 8 5 6 2 1 56

200 Backstroke 1 2 3 1 1 2 10

50 Breaststroke 8 11 11 20 5 11 8 5 5 4 1 89

100 Breaststroke 6 8 7 9 8 5 6 3 1 53

200 Breaststroke 1 2 3 2 3 2 1 14

50 Butterfly 5 10 13 17 7 9 11 7 7 5 1 1 93

100 Butterfly 4 5 8 9 4 4 6 1 41

200 Butterfly 1 1 2 2 6

50 Freestyle 1 10 13 14 20 7 11 12 8 8 6 1 1 1 113

100 Freestyle 4 4 13 13 11 10 10 7 8 6 1 1 88

200 Freestyle 1 1 4 7 4 4 4 4 1 30

400 Freestyle 2 4 2 2 2 2 14

800 Freestyle 2 2

1500 Freestyle 1 1 1 1 4

200 Medley 4 3 2 6 8 2 5 2 32

400 Medley 4 1 2 3 1 11

200 Freestyle Relay 2 6 8 5 3 4 4 4 5 1 1 43

200 Medley Relay 2 8 9 5 4 5 4 5 4 1 1 48

Prepared by Drew McGregor

CQSA Draft Meet Calendar 2017-2018 for meeting 14th May For Confirmation

July 2017 August 2017 September 2017 October 2017 November 2017 December 2017Friday 7th 4th 1st Friday 3rd Biloela Open 1st

Saturday 8th 5th Rocky City Winter Short Course 2nd Saturday 4th Biloela Open 2nd TieriSunday 9th 6th Rocky City Winter Short Course 3rd Sunday 1st 5th 3rd

Friday 14th Emu Park Short Course 11th 8th Friday 6th 10th 8thSaturday 15th Emu Park Short Course 12th 9th Saturday 7th 11th Blackall / CQ Aquajets Tropics 9th QLDSunday 16th Speedo Qld Short Course Qual Meet 13th 10th Sunday 8th 12th CQ AquajetsTropic of Capricorn SWIMMING

CHAMPIONSHIPSFriday 21st 18th MC'DONALDS QLD 15th Friday 13th Caribeae Beef City 17th 15th 9th - 15th DEC)

Saturday 22nd 19th SHORT COURSE 16th Rocky City Spring Meet Saturday 14th Caribeae Beef City 18th Moranbah 16thSunday 23rd 20th CHAMPIONSHIPS 78th Sunday 15th 19th 17th

Friday 28th 25th 22nd Friday 20th 24th 22ndSaturday 29th 26th 23rd Saturday 21st Wests Spring Sprint QLD OWS CHAMPS 25th Emu Park Novice / Springsure 23rdSunday 30th 27th 24th Sunday 22nd 26th 24th

Friday 29th Friday 27th 29thSaturday 30th Rocky City Novice Saturday 28th Gladstone Liquid Energy 30thSunday Sunday 29th 31st

January 2018 February 2018 March 2018 April 2018 MAY 2018 June 2018Friday 5th 2nd Biloela Short Course 2nd CQ CHAMPS Friday

Saturday 6th 3rd Barcaldine / Bilo Short Course 3rd CQ CHAMPS Saturday Sunday 7th 4th 4th CQ CHAMPS Sunday 1st

Friday 12th 9th 9th Friday 6thSaturday 13th CQ SPRINTS 10th Emerald GJ Lalor 10th Saturday 7thSunday 14th 11th 11th Sunday 8th

Friday 19th Gladstone Harbour City 16h 16th Friday 13th

Saturday 20th Gladstone Harbour City 17th 2018 Mcdonalds QLD Sprint Champs17th Blackall Barracuda Blitz Saturday 14thSunday 21st Gladstone Harbour City 18th 2018 Mcdonalds QLD Sprint Champs18th Sunday 15th

Friday 26th 23rd 23rd Friday 20thSaturday 27th Dysart 24th Caribeae Capricorn 13&U Shortcourse24th Saturday 21stSunday 28th 25th 25th Sunday 22nd

Friday 30th Friday 27th

Saturday 31st Saturday 28thSunday Sunday 29th

Decision Criteria Applied1. If club has submitted alternate dates, then alternate dates used to resolve conflicts.2. If clash still exists and 1 club has other unaffected date(s), then that club will have date declined.3. If clash still exists and Note 1 does not resolve, club with only 1 application may get preference.

* Wests Preferred alternative 21st October

Draft Resolution for General Meeting 14 May 2017

CQSA TRAVEL SUBSIDY FOR SWIMMERS & COACHES ATTENDING NATIONAL LEVEL MEETS (POOL & OWS)

Background

CQSA supports CQ registered swimmers who compete at Swimming Australia meets (pool or OWS) when it has the capacity to do so. The payment of the travel subsidy should be reviewed each year at the General Meeting following the AGM; no payments should be made unless this review is undertaken. When CQSA has resolved to pay a subsidy, it shall be paid by way of a claim by the club supported by evidence (Meet Manager Results or similar) of the swimmer competing, nominations are not a basis for payment.

Resolution

That CQSA:

1. Pay a travel subsidy for CQ registered Swimmers who have competed at a Swimming Australia “Nationals” for either Open, Age & MC, or Open Water Swims in the amount of $150 each per swimmer. Only one claim per swimmer from 1st July 2017 to 30th June 2018.

2. Pay a travel subsidy for CQ registered Coaches who attended Swimming Australia “Nationals” for either Open, Age & MC, or Open Water Swims with competing swimmers in the amount of $150 each per Coach per club. Only one claim per Coach for from 1st July 2017 to 30th June 2018

3. Payment is by way of a claim submitted by each club supported by Meet Manager Results (or equivalent). Each claim must be submitted within one month of the close of competition to be a valid claim.

4. CQSA will make payment to the respective club by way of an EFT transfer, upon which the Club will be responsible for distributing the subsidy to the relevant swimmer and coach.

Moved:

Seconded:


CQSA COACH ASCTA CONVENTION SUBSIDY

Background

CQSA supports CQ registered Coaches in their professional development by encouraging attendance at the annual ASCTA Convention.

Resolution

For the 2018 ASCTA Convention/Conference, CQSA will pay a subsidy in the amount of $500 for CQ ASCTA registered coaches to assist with registration costs only, one coach per club. Each claim is to be submitted by their respective club on the approved claim form with evidence of payment of registration fees. Payment will be by way of EFT to the nominated bank account.

Moved:

Seconded:


TECHNICAL OFFICIALS LEVY

Background

CQSA applies a $1.50 levy per nomination at all CQSA sanctioned meets to provide a pool of funds to pay Technical Officials appointed by the Chief Referee at the meet. Remote Clubs may opt out, instead working directly individually with their local officials if they prefer.

This levy needs annual confirmation for its application.

Resolution

That for CQSA sanctioned meets the $1.50/nomination Technical Official Levy continues to apply for the 2017/18 season.

Moved:

Seconded:


DEVELOPMENT LEVY

Background

CQSA applies a $0.50 levy per nomination at all CQSA sanctioned meets to provide a pool of funds to undertake development activities for swimmers and coaches in the region. This also extends to travel subsidies for National level swimmers and coaches attending ASCTA conferences/training.

This levy needs annual confirmation for its application.

Resolution

That for CQSA sanctioned meets the $0.50/nomination development levy continues to apply for the 2017/18 season.

Moved:

Seconded:


CQSA CLUB DEVELOPMENT GRANTS POOL

Background

CQSA offers development grants to clubs to undertake development activities in clusters of clubs which is funded by the Development Levy.

For 2017/18 CQSA would like to make available another round of grants for Clusters of Clubs to undertake development clinics in the Level 1-2 categories.

Resolution

That CQSA offer development grants for Level 1-2 clinics for the 2017/18 season to a maximum amount of $6,000.

Moved:

Seconded:


CQ CHAMPIONSHIPS ALLCOMERS RECORDS

PRIZE POOL

Background

CQSA allocates a prize pool of $2000 at CQ Championships for new CQ Allcomers records. The $2000 prize pool is distributed on the basis of each record broken is an equal share of the prize pool and such share is a total allocation to the swimmer, coach and club. All of the prize pool is awarded. E.g. If twenty records are broken each record is worth $100. If an individual swimmer broke six records (of the twenty broken) the entitlement is $600 shared between swimmer, coach and club.

Resolution

1. That CQSA allocate $2000 prize pool to All Comers records broken at CQ Championships in 2018.

2. That the prize pool be evenly distributed with each record broken receiving an equal share and this share is the total allocation to the swimmer, coach and club.

3. That the prize money be paid by EFT to clubs who is then responsible for distribution

Moved:

Seconded:

Swimming Queensland Competition Policy – Regional and Club Meets Page | 2

Competition Policy Regional and Club Meets

This policy has been implemented by Swimming Queensland (SQ) to meet a number of key

strategic objectives. The overall purpose of the policy is to improve the level of competition that

is available to SQ members. Swimming competitions have remained very traditional. These

changes will offer a broader development opportunity for all swimmers no matter where they

are on the SQ Long Term Athlete Development Pathway. SQ will continue to consult with key

stakeholders regarding the policy to ensure it meets the needs of our members.

The policy includes the following:

1. Competition Policy Overview

2. Competition Policy Outline – for each of the four competition levels (Regional

Championships, Preparation, Transition and Development)

3. SQ Preparation Meet and Transition Meet Checklist

Open Nationals

Age Nationals

State Championships

Regional Championships

Preparation Meet

Transition Meet

Development Meet


Competition Policy Overview

Regional Championship Meet

Run by region

Event qualifying times optional

Rule tolerances do not apply

SQ approval required

Recommended program of events provided by SQ

Age group matrix provided by SQ

Times recorded may be used for State and National meets

Preparation Meet

Run by region or club

Event qualifying times optional

Rule tolerances do not apply

SQ & region approval required

Time recommendation o One-day meet: 9 – 12yrs, maximum of 3 hours; and 13yrs & O, maximum of 4 hours o Two-day meet: should not exceed 7 hours on either day; maximum of 10 hours for the

meet. Recommended program of events provided by SQ

Age group matrix provided by SQ

Times recorded may be used for all other meets, including State and National

Transition Meet


No qualifying times required

Rules tolerances may apply

Region approval required

Time recommendation of maximum 4 hours


Age group recommendations provided by SQ

Times recorded may be used for all other meets, including State and National

Development Meet


No qualifying times required

Rule tolerances apply

Region approval required

Time recommendation of maximum 3 hours


Age group recommendations provided by SQ

Times recorded may be used for Preparation Meets and Regional Championships


Regional Championship Meet

Organising Body: Region

Qualifying Times: Optional

Rule Tolerances: None

SQ Approval Required: Yes

Time Limit: Up to 5 sessions

Program of Events: A meet program may include any combination of the events as indicated in the

Regional Championships Meet Event Matrix (below).

Age Grouping: The age groups offered must include the age groups as indicated in the Regional

Championship Meet Age Group Matrix (below). It is not a requirement that all events are offered

in individual age groups. Age grouping of events can be set to suit the individual requirements of

the region. For example, a region may deem it appropriate to offer the 400m Freestyle in the 14 &

under and 15 & over age groups.

Regional Championship Meet Event Matrix

Long Course

Distance Stroke 50 100 200 400 800 1500

Freestyle X X X X X X

Backstroke X X X

Breaststroke X X X

Butterfly X X X

Individual Medley X X

Freestyle Relay Optional Optional Optional

Medley Relay Optional Optional

Short Course

Distance Stroke 50 100 200 400 800 1500


Backstroke X X X

Breaststroke X X X Butterfly X X X

Individual Medley X X X

Freestyle Relay Optional Optional



Regional Championship Meet Age Group Matrix

(Recommendation only)

Stroke Distance Age Group

Freestyle

50 9/10 Years 11/12 Years 13/14 Years 15 & Over

100 10 Years 11/12 Years 13/14 Years 15 & Over

200 11/12 Years 13/14 Years 15 & Over Open

400 11 & Over 14 & Over

800 11 & Over

1500 11 & Over

Backstroke




Breaststroke




Butterfly




Individual Medley



400 11 & Over 14 & Over

Freestyle Relay

4 X 50 9/10 Years 11/12 Years 13/14 Years

4 X 100 10/12 Years 13/14 Years 15/16 Years 16 & Over

4 X 200 10/12 Years 13/14 Years 15 & Over Open

Medley Relay 4 X 50 9/10 Years 11/12 Years 13/14 Years Open

4 X 100 10/12 Years 13/14 Years 15 & Over Open

Regional Championship Meet Further Notes and Recommendations

• Regional Championships should be the highest level of competition for

swimmers aged 11yrs & under and offer all competitors the opportunity to

showcase their development for the season.

• Recommended minimum age of competitors is 9 years.

• Regional Championship Meets should assist swimmers to achieve qualifying

times for State and National Championships.

• SQ requires that Regional Championships Meet Programs be set prior to the start of

the applicable season.


Preparation Meet

Organising Body: Region or club


Rule Tolerances: None

SQ Approval Required: Yes Region Approval Required: Yes

Time: Ideally, the total duration of a one-day meet should not exceed 3 hours for swimmers aged 9

years to 12 years, and 4 hours for swimmers aged 13yrs & over (i.e. a total of 7 hours). The total

duration for a two-day meet should not exceed 10 hours.

Program of Events: Preparation Meet programs must include all of the events on the

Preparation Meet Event Matrix (below), except those shown as being “optional”.

Age Grouping: SQ recommends that age groups offered at Preparation Meets include

the age groups as indicated in the Preparation Meet Age Group Matrix (below).

Preparation Meet Event Matrix

Long Course

Distance

Stroke 50 100 200 400 800 1500


Backstroke Optional X X

Breaststroke Optional X X

Butterfly Optional X X

Individual Medley X Optional



Short Course

Stroke Distance

50 100 200 400 800 1500

Freestyle X X X X X X Backstroke Optional X X

Breaststroke Optional X X

Butterfly Optional X X

Individual Medley X X Optional




Preparation Meet Age Group Matrix (Recommendation Only)


Freestyle

50 9 Years 10/11 Years 12/13 Years 14/15 Years 16 & Over


200 12/13 Years 14/15 Years 16 & Over

400 12/13 Years 14 & Over

800 11 & Over

1500 11 & Over

Backstroke



200 11/12 Years 13/14 Years 15 & Over

Breaststroke



200 11/12 Years 13/14 Years 15 & Over

Butterfly



200 11/12 Years 13/14 Years 15 & Over

Individual Medley



400 11/12 Years 13/14 Years 15 & Over

Freestyle Relay



4 X 200 11/12 Years 13/14 Years 15 & Over

Medley Relay 4 X 50 9/10 Years 11/12 Years 13/14 Years 15 & Over


Preparation Meet Further Notes & Recommendations

• Recommended minimum age of competitors is 9 years.

• The body conducting the swim meet may combine age groups as it sees fit. However, if

qualifying times are involved, those times must suit the individual age groups concerned.


Transition Meet

Organising Body: Region or club


Rule Tolerances: Yes

9 & under: SQ recommends applying rule tolerances

10 & over: SQ does not recommend applying rule tolerances

SQ Approval Required: No Region Approval Required: Yes

Time: 4 hours maximum

Program of Events: SQ recommends that Transition Meet programs may include any combination

of the events indicated in the Transition Meet Event Matrix (below).

Age Grouping: SQ recommends that age groups offered at Transition Meets include the age groups

as indicated in the Transition Meet Age Group Matrix (below).

Transition Meet Event Matrix

Long Course

Distance Stroke 50 100 150 200 400

Freestyle X X Optional X Optional Backstroke X X Optional Optional Optional

Breaststroke X X Optional Optional Optional

Butterfly X X Optional Optional Optional

Individual Medley Optional No Fly X X



Short Course

Distance

Stroke 25 50 75 100 150 200 400

Freestyle X X X X Optional X Optional Backstroke X X X X Optional Optional Optional

Breaststroke X X X X Optional Optional Optional

Butterfly X X X X Optional Optional Optional Individual Medley X No Fly X X No Fly X X

Freestyle Relay Optional Optional Optional Medley Relay Optional Optional Optional


Transition Meet Age Group Matrix (Recommendation only)


Freestyle

25 8 & Under 7 Years 8 Years 9 Years 10 Years 50 8 Years 9/10 Years 11/12 Years 13 & Over 75 8 Years 9/10 Years 11/12 Years 13 & Over

100 9/10 Years 11/12 Years 13 & Over

150 9/10 Years 11/12 Years 13 & Over

200 Open

400 Open

Backstroke

25 8 & Under 7 Years 8 Years 9 Years 10 Years 50 8 Years 9/10 Years 11/12 Years 13 & Over


100 9/10 Years 11/12 Years 13 & Over

150 9/10 Years 11/12 Years 13 & Over

200 Open

Breaststroke



100 9/10 Years 11/12 Years 13 & Over

150 9/10 Years 11/12 Years 13 & Over

200 Open

Butterfly



100 9/10 Years 11/12 Years 13 & Over

150 9/10 Years 11/12 Years 13 & Over

200 Open

Individual Medley

75 No Fly 8 Years 9/10 Years 11/12 Years 13 & Over

100 9/10 Years 11/12 Years 13 & Over

150 No Fly 9/10 Years 11/12 Years 13 & Over

200 9/10 Years 11/12 Years 13 & Over

400 Open

Transition Meet Further Notes and Recommendations

• Age groups may be varied to better suit region or club requirements.

• Recommended minimum age of competitors is 6 years for 25m events, and 8

years for 50m and 75m events.

• 25m events may be added to long course Transition Meets for swimmers 10 years & under.

• 150m events may be added to long course Transition Meets.


Development Meet

Organisational Body: Region or club

Qualifying Times: Not required

Rule Tolerance: Yes

9 & under: SQ recommends applying rule tolerances

10 & over: SQ does not recommend applying rule tolerances

SQ Approval Required: No Region Approval Required: Yes

Time: 3 hours maximum or 2 x 1.5 hour sessions

Program of Events: SQ recommends that Development Meet program may include any

combination of the events as indicated in the Development Meet Event Matrix (below).

Age Grouping: SQ recommends that age groups offered at Development Meets include the age

groups indicated in the Development Meet Age Group Matrix (below).

Development Meet Event Matrix

Long Course

Distance Stroke 50 100 150 200

Freestyle X X Optional X Backstroke X X Optional Optional

Breaststroke X X Optional Optional

Butterfly X X Optional Optional

Individual Medley Optional No Fly X

Freestyle Relay Optional Medley Relay Optional

Short Course

Distance

Stroke 25 50 75 100 150 200


Backstroke X X X X X Optional

Breaststroke X X X X X Optional

Butterfly X X X X X Optional

Individual Medley

X No Fly X X No Fly X




Development Meet Age Group Matrix (Recommendation Only)


Freestyle


75 8 Years 9/10 Years 11/12 Years

100 9/10 Years 11/12 Years 13 & Over

150 9/10 Years 11/12 Years 13 & Over

200 Open

Backstroke



100 9/10 Years 11/12 Years 13 & Over

150 9/10 Years 11/12 Years 13 & Over

200 Open

Breaststroke



100 9/10 Years 11/12 Years 13 & Over

150 9/10 Years 11/12 Years 13 & Over

200 Open

Butterfly



100 9/10 Years 11/12 Years 13 & Over

150 9/10 Years 11/12 Years 13 & Over

200 Open

Individual Medley

75 No Fly 8 Years 9/10 Years 11/12 Years 13 & Over

100 9/10 Years 11/12 Years 13 & Over

150 No Fly 9/10 Years 11/12 Years 13 & Over

200 Open

Development Meet Further Notes and Recommendations

• Age groups may be varied to better suit region or club requirements.

• Recommended minimum age of competitors is 6 years for 25m events, and 8

years for 50m and 75m events.

• 25m events may be added to long course Development Meets for swimmers 10 years &

under.

• 150m events may be added to long course Development Meets.


SQ Preparation and Transition Meet Checklist

Step 1: SQ encourages clubs and regions to think about all their key stakeholders when

putting their meet programs together. This includes swimmers, technical officials,

volunteers, and parents.

Step 2: With all these key stakeholders in mind, the following should be considered when putting

meet programs together:

1. Why are we running this meet?

2. What level of swimmer do we want to encourage to attend this meet?

3. What sorts of events do these swimmers require?

4. How long do we want the meet to go for?

5. Will this time frame suit the age of swimmers?

6. Will our parents be happy with this timeframe?

7. What can we do to ensure that all key stakeholders benefit from the meet?

8. How can we ensure that we meet all of the above aims of the meet whilst making the

meet financially viable?

Step 3: Once you have answered all these questions, the region or club should then determine the

following:

1. The meet program 2. Qualifying or break times (if required) 3. Entry limits (if required)

ordinary general meeting - teamunify

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