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Jan Suvidha Kendra (JSK)

- A small step towards Good Governance through e-governance

JSK Welcomes

You !

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Impact Study

Rs.410.57 is the average expenditure borne by an applicant/ aggrieved person just to reach the office of the District Magistrate and to present his case in person.

Whether he is satisfied after putting in so much of time, effort, labour and money ? “NO” because his application is lost somewhere in the ocean of papers & excuses…

Details

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What has changed significantly in last 10 years

● Mobile phone penetration (Urban & Rural) (67% coverage as per TRAI report)

● Internet penetration (through PC & mobile phones)● Integration of Internet, Voice call/ IVRS and SMS● Continuously decreasing tariff charges for voice call,

SMS & Internet● Public awareness has increased many folds● Special Acts and Provisions empowering common

man like RTI, Lokayukt, Citizen Charter etc.● Empowered media (Print & Electronic)

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What has not changed significantly in last 10 years

● Officers behavior when it comes to dealing with common man and their grievances

● Outdated and Out of use systems of grievance handling

● Decreasing manpower ● Inefficient human resource management systems● Non yielding System of Punishment & Rewards

(No Work – No Risk – No Punishment)

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What is JSK ?

JSK is a Telephone (mobile/landline) based e-governance initiative which intends to provide Quick, Easily Accessible, Cost-Time-Labour Effective, Corruption free and a Reliable platform for redressing Public Grievances, which is available 24 x 7.

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Why Telephone based ? The Most Potent, Readily Available, Easy to use,

Cost-Time-Labor Effective mode of communication available today is Telephone (Land Line & Mobile).

JSK ensures best possible synergetic use of available telecom features, like

- Call based services - SMS based services - Caller Identification services - Mobile e-mail & Internet services services - Call Recording Services - Call Conference Services etc

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Organizational details…

JSK is a society registered under Societies Registration Act.

DM is the ex-officio Chairman. SSP & CDO Vice-Chairman City Magistrate is member Secretary and

DIO,NIC as member Technical All District Level Officers are Members Linked to Lokvani society for common cause.

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Establishment Details of JSK

3 Computer Systems - (of latest configuration) 2 Telephone lines (with caller-ID) 1 Fax machine Voice Recording System (Automatic Voice

Logger) 1 Television Complaints Monitoring S/W developed by NIC,

Jhansi in technical consultation with M/s Think Computers, Lucknow

Establishment & Expenditure Details

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Officers/Staff deputed in JSK

Three Shifts (8 hours each) are maintained everyday

Each shift is managed by 1 - District Level Officer 1 – Manager (outsourced) 2 – Clerks 2 - Computer Operators (outsourced)

2 - Class IV employee (outsourced)Note : All Officers & staff are on temporary

deputation from other Departments.

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HOW

JSK

Works?

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Grievances can be lodged 24X7 through Landline/Mobile on (Disaster related complaints) & 254666, 254777 and also through FAX and e-mail

Jan Suvidha Kendra (JSK) Data Flow Diagram

Grievances are recorded automatically in a Computer System as an individual audio file with date, telephone no.

Grievances are categorised (A/B/C) & entered online on S/W developed by NIC, Jhansi and marked to concerned officer according to importance/severity of grievance

As soon as the grievance is registered an unique grievance no. is given/sent to aggrieved person through phone call/ SMS

Concerned Officers are intimated telephonically by JSK immediately

Marked grievance details are printed along with scanned signature of D.M. concerned and sent by FAX /email /special messenger to the concerned officer immediately

Disposal details are received from concerned officer (after due enquiry and cross verification of quality with the aggrieved person) are entered online in the S/W

Various tailor made Reports are generated online by the website for monitoring in weekly meeting & quality of disposal is also randomly confirmed telephonically by D.M.

Different kinds of reports are automatically generated online and are available on website

http://www.jskpilibhit.com

Concerned person is intimated telephonically regarding Disposal by concerned HOD/Officer/Staff

Concerned person can obtain the status of disposal by calling JSK

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5

1

2

4

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8

10

12

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11SMS to

complainant

SMS toconcerned

officer

SMS tocomplainant

SMS to officer

http://www.jskpilibhit.com

Daily Deptt.Status SMS

to HODs

Daily status SMS toAdministrators

SMS to Comp.

SMS to Off.

A B C

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Recent Value Additions to JSK kitty Colour coding of printout based on category (Since 3rd week of Dec’2009) Online data entry & real time updation of data (Since Jan’2010) 100 % cross verification of disposal details received at JSK for ensuring

quality (Since Feb’2010) Convergence of JSK with existing public grievance redressal systems like

Tehsil Divas and LOKVANI (Since Mar-April’2010) All the grievances are forwarded electronically through email to the

concerned officers. Inter departmental coordination efforts for grievances involving two or more

departments in presence of D.M., SSP, CDO for speedy and qualitative approvals of the disposal

(Since June’2010) Registering grievances of common man through e-mail (jjsk4u@gmail.com /

dmjha@nic.in / dmjal@nic.in / dmpil@nic.in ) also (Since 4th Week of July’2010)

A B C

Satisfied Partiallysatisfied

Dissatisfied

TD LOK

IDC Video

Register Online

CC

E-mail

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http://www.jskpilibhit.comGO

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Visible Improvements in Public Delivery System

Municipal Corporation Primary Education Health Social welfare department Public Distribution System Development Department (MNREGA etc) Jal Nigam & Jal sansthan Electricity Department & others

Status

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JSK has proved its worth in providing additional important services

Election Control Room o Complaints / Model Code of Conduct o Communication Plan o Additional Data resource centre Control Room & Call Centre for handling natural calamities Child care Help line Help line for prevention of ragging as per Hon’ble Supreme Court

order Nodal single point control room for effective convergence of Tehsil

Divas, LOKVANI with JSK General Platform for communication related to important meetings

and to pass on important messages to all concerned Nodal centre for cross checking the progress and quality of different

development works and flagship projects of Government Board/ University Examinations Call Centre & Control Room Control Room & Call Centre for Wheat/ Paddy purchase

Gen. SMSAudio 1 Audio 2

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Benefits of Jan Suvidha Kendra (JSK)

JSK

AvailableAvailable24 x 724 x 7

Any Person,Any Time

From Anywhere

Simple & user friendly

Respectful

Transparent

Pro-active

EffectiveResponsive

Handle Unresolved Complaints

SatisfactionTo dissatisfied

Improving Delivery of

Public Services

GoodGovernance

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Steps taken for wide publicity of JSK

Hoardings and wall paintings (a) at School premises,

(b) at important public places, (c) Block Hq's, (d) Tehsil Hq's, (e) Hospitals and (f) District Level Offices.

Broadcasting of JJSK Documentary and flash message regarding JSK at local TV channels, FM and Akashwani (AIR), Jhansi and by slides show at cinema halls.

Broadcasting SMS to all mobile user through their service providers (SMS to be sent - draft prepared)

Regular coverage of events, meetings, action taken through local print and electronic media.

Photos

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U.P. Housing & Development Board, Lucknow U.P. Jhansi Cantonment Board, Jhansi U.P. Power Corporation Ltd., Lucknow The U.P. Government has ordered to roll Jhansi model of Jan

Suvidha Kendra in the rest 71 districts of U.P. Election Commission of India, New Delhi (ECI has replicated

Jhansi model for all 5 states which went for poll in March’11 –Bihar, West Bengal, Assam, Kerala & Puducherry). CEC Shri Qureshi inaugrated the Election call Centre based on JJSK concept at CEO Office Lucknow on 20thJuly’11.

Board of Revenue, Lucknow U.P.

Successful Replication of Jan Suvidha Kendra (JSK) in …

Replication of JSK project in progress … Office of the Chief Information commissioner, U.P. U.P. Samaj Kalyan Deptt., Lucknow JDA – Jhansi, DRM –NE Rly Jhansi & BHEL – Jhansi Govt. of Assam have shown keen interest in JSK and has implemented JSK in distt.New Bongai Gaon on 6th March’12 & will be replicated in all other districts shortly

Photos

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Awards & Honours to JJSK NASSCOM Social Innovation Honours 2010

Jhansi Jan Suvidha Kendra, Jhansi has been awarded

‘NASSCOM Social Innovation Honours 2010’ from NASSCOM foundation under “ICT led innovation in

e-Governance” category in recognition of passion and commitment for e-governance and for aiming for the highest standard of excellence to help bring the government closer to the citizen. It also recognizes the JJSK as completely new approach in the arena of public grievance redressal where citizen can

register grievance through mobile or landline phones. The award was given on 09th of Feb.2010 by Hon’ble Chief Minister of Maharashtra and Chairman NASSCOM foundation

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Monitoring Mechanism proposed at Govt. Level for Good Results

Secretary, Grievance Redressal to be designated at C.M. Office, U.P.

Every Principal Secretary/ Secretary to monitor and supervise the progress & quality of grivances registered & redressed on daily basis (Online/ Email summary/ SMS)

Supervision & dedicated Monitoring mechanism and setup at HOD & Divisional HQs

50 – 50 policy for Punishment & Appreciation for effective results

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JSK Integration with other modes of grievance receiving & redressal systems for bringing in uniformity & synergy

Present modes of grievance registration

Telephone/ Personal visit/ Post/ Fax/ Email/ Online registration/ 100 No.-Police Control Room/ Special Days for Public Grievance/ Media(Electronic & Print) are to be integrated into one system of PGRS

● All the grievances received through above modes are to be categorized into Grievances with Contact No. and Grievances without Contact No.

● All the Grievances with contact nos. to follow present model of JSK and all the Grievances without contact no. to follow the slightly modified model(proposed) of JSK

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JSK can be implemented Effectively & Successfully in important Offices like…

● Office of Hon’ble C.M.(C.M. Secretariat) ● Chief Secretary Office● All the departments dealing with flagship projects/

schemes/ programs of U.P. Govt. & Govt. of India● All the departments directly dealing with public at large

like Social Welfare, Rural Development, Education, FCS, Urban Local Bodies, Health, Agriculture and allied departments etc.

● Business Intelligence Solution (BIS) – the data gathered from the registered, disposed, pending and defaulted can be analyzed scientifically for providing tailor made solutions for bringing in Good Governance

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JSK’s Attitude to Grievances

“Grievances are jewels

to be treasured”

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Ultimate Objective of JSK

To strengthen the concept of Good Governance by Restoring Public Faith & Reliability in the Administrative Setup through Effective use of Commonly Available ICT tools.

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Our Sincere thanks & gratitude to,

● Govt. of U.P. (Chief Secretary Office, Pr.Secy.(IT) Office, Secy.(RD) Office & N.I.C., U.P. ● Shri Chandra prakash, Pr.Secy.(IT & Elec.), U.P.Government● Shri Shankar Agarwal, Add.Secy.(IT), Govt. of India● Shri Manoj Kumar Singh, Secy.(Tourism & Culture), U.P. Govt.● Shri Amod Kumar, IAS (U.P. Cadre) & Founder of Lokvani ● Shri S.B.Singh, Dy.Director General & S.I.O., NIC, U.P.● M/s Think Computers, Lucknow

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We welcome suggestions and queries if any for further betterment of the system.You can contact us at…

website: www.jjskjhansi.com,

www.jskjalaun.com,

www.jskpilibhit.com

E-mail: shekhar2004up@gmail.com

Telephone: 09506000000 (personal)

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JSK team extends personal thanks to

All concerned for

Recognizing, Supporting & Encouraging

Our initiative.

Thank you

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http://www.jjskjhansi.comhttp://www.jskjalaun.com

http://www.jskpilibhit.com