NPSS Conference Committee Report

1 November 2013

William W. MosesChair, NPSS Conference Committee

04/21/231

Summary of Today’s Presentation

04/21/232

Upcoming Changes– Plagiarism Detection Tool

– Conference Relationship Manager

– Conference Organizer Telecon

– New Tools

Conferences Ad Hocs– Conference Finances

– Conference Branding

– Charging for TCS

Upcoming Changes:Plagiarism Detection Tool

04/21/233

CrossCheck Supplied at No Charge

Free support also available

Various interfaces available– Batch processing

– APIs for incorporating into other tools

Some restrictions apply– Only content where IEEE holds copyright

– Significant effort needed to analyze output

•Mandated by BoD — Will Be Coming!•Available Now — Contact Bill Hagen

•Mandated by BoD — Will Be Coming!•Available Now — Contact Bill Hagen

“Conference Relationship Manager”

04/21/234

Point of contact within IEEE MCE assigned to NPSS

Caroline Johnson– c.j.johnson@ieee.org

One telecon w/ NPSS leadership

NPSS Conference Organizer Telecon

04/21/235

Concept: Make it easy for NPSS conference organizers to get information / questions answered

Brief manual has insufficient information

Difficult to read / understand / maintain a detailed manual

•Have Quarterly Telecon for Organizers•Ask Questions / Share Best Practices

•First One in December?

•Have Quarterly Telecon for Organizers•Ask Questions / Share Best Practices

•First One in December?

New Tools

04/21/236

Publications Portal in ICX

Venue Select(aggregate hotel buying power across IEEE)

Streamlined MOU– Fewer questions

– Less “legalese”

– No “New York Law” requirementfor conferences outside the US

Conference Finance Ad Hoc

04/21/237

Help volunteers run conferences more effectively(from a financial point of view)

Figure out what IEEE can do to make it easier to perform the financial requirements of a conference

• Working• Progress Being Made

• Results / Recommendations Expected in ~1 Year

• Working• Progress Being Made

• Results / Recommendations Expected in ~1 Year

Conference Branding Ad Hoc:Survey Performed – 668 Responses

Website is Critical – attendees get virtually all their information from the conference web site

Conference name is not important when deciding whether to attend a conference

Minimal attendee confusion on sponsorship (~5% misunderstood who sponsor was and cared)

Having IEEE involved was very important

– Type of involvement (financial or TCS) was unimportant

– Sponsoring IEEE OU somewhat important (50% didn’t care, 50% did care)

8 Wanted Data to Guide Next StepsWanted Data to Guide Next Steps

Main Opportunity:Improve Web Sites

Surveyed web sites for ~25 IEEE conferences

Tremendous variation across IEEE conferences(Some do very good job, some have “opportunities”)

Provide complete information in consistent format(Title, acronym, dates, logos, sponsorship, publication,…)

Say “Who should attend?” & “What will I learn?”

Distinguish “Sponsors” from “Patrons”

Use of templates strongly encouraged (see MTT)

Different template for financial & TCS?

9

Uniform Look & Feel for OU’s Web Site& All of It’s Conference Web Sites!

Uniform Look & Feel for OU’s Web Site& All of It’s Conference Web Sites!

Charging for TCS Ad-Hoc

Proposal to Charge “External” Conferences forTechnical Co-Sponsorship

Charge Would Be $1000 Plus $15 / Paper in Xplore

Ad-Hoc Committee Formed in March 2013

Three Points of Concern / Confusion Identified:Expense, Revenue, and Acceptance by Partners

Discussion In Progress…

04/21/2310

Reallocate TCS Overhead:Fairer and Cheaper

11

Fairer

Cheaper

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$50

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Current

MCE Overhead Due to TCS ($k)

Number of TCS Papers

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SP

SSCNPMAG

VT

COM

EMBSMCCE

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AP

CAS

$0

$50

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CurrentOU Pays 50%

MCE Overhead Due to TCS ($k)

Number of TCS Papers

C

SP

SSCNPMAG

VT

COM

EMBSMCCE

ED

AP

CAS

Reallocate TCS Overhead:Fairer and Cheaper

12

Fairer

Cheaper

TC Chairs: Please Provide InfoOn Each Conference (Including TCS)

04/21/2313

Total Number of Registrants# of Registrants from North America (Regions 1-7)# of Registrants from Europe (Region 8)# of Registrants from Latin America (Region 9)# of Registrants from Asia (Region 10)

# of Abstracts Submitted# of Abstracts Accepted# of Short Courses# of Exhibits