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World class services for a wor ld class citywww.capita lambit ion.gov.uk

Capital Ambition

Consul tancy and Profess ional

Serv ices Procu rement Pro ject

March 2010


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Common challenges in managingconsultancy spend

purchase and use are fragmented across localauthorities;

often hidden under outsourcing / project costs;

often booked as agency staff and vice versa;

often booked under professional fees and audit;

organisations do not categorise it.


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Help to manage consultancy spend

The Consultancy and Professional Services ProcurementProject provides f ive free produc ts / servicesto help localauthorities:

improve results from the purchase and use of consultants;

target a 10% reduction in expenditure;

tighten the commissioning process;

support rates negotiations;

allow comparison and transparency;

allow for sharing of reports and knowledge.


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Five free consultancy products / services

1. The Consultancy Commissioning Toolkit

2. A Guide to Buying Consultancy

3. The Buying Consultancy Services Workshop

4. The Consultancy Brokerage Model

5. The Consultancy Knowledge Centre


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1. The Consultancy Commissioning Toolkit

practical guidance and resources to review:

the approach and procurement process;

the management and evaluation of commissioningconsultants.

the toolkit provides:

best practice guidance;

example documents e.g, project initiation document.


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2. A Guide to Buying Consultancy

supplements the Consultancy Commissioning Toolkit;

pragmatic guidance to focus on and identify theresults needed;

recognises that many purchases are relatively smalle.g, up to 75K;

helps to develop an audit trail for each purchase.


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3. Buying Consultancy Services Workshop

one day interactive workshop focusing on:

skills to commission & manage consultancy assignments;

how consultancy services are specified, tendered and

commissioned; commercial benefits and service enhancements.

in-house workshop (800+VAT to train 15 officers).


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4. The Consultancy Brokerage Model

a central point internally for commissioning consultants;

determines and challenges the need for consultants;

helps to:

minimise the effects of fragmented practices;

control purchases and save cash;

improve results and solve problems; develop and use collective capability.


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5. The Consultancy Knowledge Centre (CKC)

a secure web-based database;

capability to share information on completed assignments;

each organisation uploads and maintains its information;

information includes:

project durations and overall costs;

project scope and approach;

consultants commissioned and final recommendations.


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Summary

The Consultancy and Professional ServicesProcurement project offers five free products/servicesto help reduce spendand improve resultsfrom thepurchase and use of consultants.


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Further information

For more information on the Consultancy and Professional ServicesProcurement Project, visit the London Councils website:http://www.londoncouncils.gov.uk/capitalambition/projects/consultandproprocurement/

Other useful links

Local Government Professional Services Group - http://www.ogc.gov.uk/lgpsg.asp ProClass - the local government-owned procurement classification standard

http://proclass.nationaliep.gov.uk

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