1907 a detailed guide to the features and functions in sap general ledger

8/11/2019 1907 a Detailed Guide to the Features and Functions in SAP General Ledger

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A Detailed Guide to the Features and Functionsin SAP General Ledger ID: 1907

Pete Graham, Finance Solutions, SAP Labs, LLC

[


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Real Experience. Real Advantage.

[

2

Learning Points

Learn the latest features of the SAP General Ledger in SAPERP 6.0 delivered within the latest enhancement package.

Learn how the SAP General Ledger supports parallel reportingby using parallel ledgers.

Learn how the SAP General Ledger helps support corporategovernance by improving transparency.


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2012 SAP AG. All rights reserved. 3

Legal Disclaimer

This presentation outlines our general product direction and should not be

relied on in making a purchase decision. This presentation is not subject to

your license agreement or any other agreement with SAP. SAP has no

obligation to pursue any course of business outlined in this presentation or

to develop or release any funct ionality mentioned in this presentation. This

presentation and SAPs strategy and possible future developments are

subject to change and may be changed by SAP at any time for any reason

without notice. This document is provided without a warranty of any kind,

either express or implied, including but not limi ted to, the implied warranties

of merchantability, fitness for a particular purpose, or non-infr ingement. SAP

assumes no responsibility for errors or omissions in this document, except if

such damages were caused by SAP intentionally or grossly negligent.


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Means Greater Expectations of Finance

Ensure Regulatory

Compliance and Effective

Risk Management

Deliver Superior Service

at Reduced CostOutperform Financial Objectives

and Create Sustainable Value

INCREASING PRESSURES ON THE

OFFICE OF FINANCE


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How Finance Can Run Better

Ensure Regulatory


Risk Management

Outperform Financial Objectives



at Reduced Cost

Streamline financial functions and

provide self-service reporting and

analysis

Shorter time to close books

% of time spent of working with

the business

Lower cost of finance as

% of revenue

Embed a 360

view of enterprise

performance with agile budgeting

and actionable profitability reporting

Superior Return on Capital Employed

(ROCE)

Lower proportion of unprofitable

products and customers

Minimize # earnings warnings

Embedded risk management and

controls from transactional

processing to financial reporting

Lower % revenue at risk

Reduced incidence of penalties

for non-compliance

Minimize risk of financial restatements


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Our Solutions for Finance

Treasury and Financial Risk

Management

Manage Enterprise Risk

and Compliance

Accounting

and Financial Close

Ensure Regulatory


Risk Management

Receivables Management

Invoice to Pay

Travel Management

Shared Services


at Reduced Cost

Manage Financial

Performance

Outperform Financial Objectives


Strong cash flow and liquidity

Compliant and accurate financial reporting

Maximized profitability

SAPs comprehensive portfolio of applications and end-to-endprocesses help you achieve Financial Excellence

Reduced cost of finance

Partnering with organization to

drive value


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On premise On demand In memoryOn device

Treasury and Financial Risk

Management

Manage Enterprise Risk

and Compliance

Accounting

and Financial Close

Receivables Management

Invoice to Pay

Travel Management

Shared Services

Manage Financial

Performance

How They Are Delivered

Ensure Regulatory


Risk Management


at Reduced CostOutperform Financial Objectives


SAP ERP Financials,Including controlling modules

and partner solutions

SAP BusinessObjects enterpriseperformance management

(EPM) solutions

SAP BusinessObjectsgovernance, r isk, and compliance

(GRC) solutions


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EntityClose

CorporateClose

FinancialAccounting

Reporting andDisclosure

Financial

Close

Governance

Internal Controls

Master Data Governance fo r Financials

General Ledger

Sub-Ledgers

Inter-Company

Reconciliation

Reporting

and Analysis

Consolidation

Notes

Management

Disclosure

Management

All Stages of the Accounting and Financial Close

Entity Close

Management


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Accounting and Financial Close

Streamline processes and increase governance for financial accounting, entity close, corporate

close, and disclosures to make them faster, more accurate, and less cost ly to execute

How do I provide

consolidated financial

data for multiple

accounting standards at

tightened schedules?

SAP BusinessObjects

Planning and

Consolidation

SAP BusinessObjects

Financial Consolidation

Corporate CloseFinancial

Account ing

How do I support multiple

accounting standards

and other compliance

requirements in a highly

automated way?

SAP ERP Financials

How do I streamlinereporting and the disclo-sure of f inancial state-ments, and adhere to

new regulations likeXBRL?

SAP BusinessObjects

business intelligence

(BI) solutions

SAP BusinessObjects

Disclosure

Management

SAP BusinessObjects

Notes Management

Reporting and

Disclosure

How do I ensure sound

processes, consistent

master data, and

transparency across the

whole E2E process?

SAP Master Data

Governance for

financial data

SAP BusinessObjects

Process Control

Financial Close

GovernanceEntity Close

How do I provide timely

and accurate financial

reporting on entity level

without over-taxing my

organization?

SAP Financial Closing

cockpit

SAP Central Process

Scheduling by

Redwood

SAP BusinessObjects

Intercompany

Solutions

Ch

allenge

Increased product ivit y and reduced risks in financial

reporting by implementing SAP BusinessObjects Planning

and Consolidation

60% reduction in the reporting cycle

Reduced risk associated with regulatory reporting

Implemented SAP BusinessObjects Financial Consolidation

and SAP BusinessObjects Intercompany to im prove data

quality and increase product ivit y of the financial close

15 days taken off the quarterly close with improved controls

and data quality

Reduced risk of errors to achieve IFRS readiness

Ensure Regulatory


Risk Management


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Agenda

1. Requirements and Architecture

2. Benefits of the General Ledger

3. Positioning and Availability

4. Customers

5. Summary


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The New General Ledger Motivation

Extensibility

Balanced booksin any dimension

Parallelaccounting

Fast closeTotal cost

of ownershipreduction

Transparency

Compliance

Legal entityreporting

Segmentreporting

Managementreporting

New GL in

SAP ERP 6.0


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General Ledger in SAP ERP 6.0 Architecture

Legal, Segment, and Management Reporting

. . .

General Ledger in SAP ERP 6.0

Company Segment Partner CoLedger Func. AreaPartner Seg

Accounting Interface

Logistics / HR Financial Supply Chain Accounting Subledgers

SAP Consolidation

(Consolidated)


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Org Units

GL in SAP ERP 6.0 Standard Structure

General Account + Subaccnts Industry Template

Customer Extension

Despite its flexibility, General Ledger is no substitute for SAP Profitability Analysis or

SAP Business Information Warehouse.

Reasons: Data volume, performance, functionality.

+

+

Ledger

Company

Segment

Profit Center

Partner Company

Partner Segment

Partner Profit Center

Account

Transaction Type

Functional Area

Value in TC

Value in LC

Value in GC

+ Grant

+ Fund

+


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Agenda



3. Positioning and Availability

4. Customers

5. Summary


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SAP 2007 / Page 15

New General Ledger Benefits and Concepts

Multi-dimensional balancing

Debit

60

40

Credit

60

40

Local GAAP

US GAAPxxx xxx xxx

Document entry

Debit

100

Accnt / SEG

----------

---------- A

---------- B

Credit

60

40

Online

Split

IFRSxxx xxx xxx xxx xxx xxx

Multi-dimensional

Benefits of the New GL:

Unified Financial &

Management Acctg

Extensibility for customer dimensions

Support of multiple reporting rqmnts

Support of Parallel Accounting

Fast Close

Increased transparency

Reduced TCO

Multi-ledger update

Multiple

valuation

Accnt / SEG

---------- A

---------- B

---------- A

---------- B


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General Ledger in SAP ERP 6.0 Benefi ts (1)

Unified Financial and Management Accounting

One version of the truth stored in the General Ledger

Same valuation

No inconsistency

No reconciliation

Supports different reporting purposes

Legal entity reporting

Segment reporting

Management reporting

Multi-dimensional analysis Account analysis, Drilldown reporting

BW Remote reporting slide and dice for all dimensions

Pre-defined reports delivered as SAP content


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SAP 2007 / Page 17

BW Reporting for General Ledger

Company, Segment, PC,

FI

CO

. . .

Company, Segment, Profit Center,

Functional Area, Transaction Type,

SAP BWGeneral

Ledger

SAP ERP 6.0 is based on SAP NetWeaver which includes BW reporting.

Therefore, there is only 1 system required.

Remote Extractor

Periodic Extractor


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Extensibility for customer dimensions

Option to expand standard accounting with

Industry specific fields

Customer-defined fields

Meets international expectations Integration of management dimensions in the GL

Supports allocation on additional dimensions in the GL

Important for industry solutions

Possibility to adjust to own requirements and terminology


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Balanced Books for any dimension

Essential for segment reporting and management reporting

Balance sheet for segments

KPI including B/S accounts

Important for various industries Public sector, Insurance, Media,

Often legal requirements

Dimensions can be defined in the configuration.

There is a new standard field segment in SAP ERP 6.0. Segment is derived from a profit center (PC).

It can be filled manually or defaulted.

Option to determine it via a BAdI (Business AddIn)

Recommended for segment reporting (in case there are too many PCs)


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Balanced Books for any Dimension

Entry View

Data entry: Expenses for two profit centers

Expenses are entered for two cost centers from which profit centers

and segments are derived. Payables are entered as one total

amount.

The total tax amount is derived accordingly.


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Balanced Books for any Dimension GL View

In the GL view, payables and taxes are split online by profit centers

and segments. The ratio is picked from the expense items.


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Online Split for Process Chains Invoice

Enrichment

Entry View GL View

Posting

Vendor Invoice

PK Account PrCtr CCtr Amount

40 Expense PC01 CC01 400


31 Payables 1000-

Vendor Invoice




31 Payables PC01 400-

31 Payables PC02 600-Document 4711

The split info (PC01 40%,

PC02 60%) is stored for usage

in subsequent processes.

TotalsSingleItems

Doc 4711

SplitInfo

Table

Posting


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Online Spli t for Process Chains Payment (2)

EnrichmentCleared Document

Enriched Document

Payment


25 Payables 1000

50 Bank 970-

50 Discount PC01 CC01 12-


GL View


25 Payables PC01 400

25 Payables PC02 600

50 Bank PC01 388-

50 Bank PC02 582-



Posting

The split info (PC01 40%,

PC02 60%) is also applied on

payables and bank account.

Totals

SingleItems

Doc 4712

Split

Info

Table

Posting


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Parallel Accounting

The New General Ledger supports Parallel Accounting by using either parallel

accounts

or parallel ledgers.

In New GL, both approaches are cons idered equally powerful.The choice will depend on the specific customer situation.

The parallel accounts approach in the New GL is as powerful as in classic GL in

R/3.

The parallel ledgers approach in the New GL is much betterthanthe SAP R/3 approach of using classic GL plus the special ledger application.


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Parallel Accounting by using Parallel Ledgers

Parallel Accounting Details

Any number of parallel ledgers

For parallel valuation local GAAP, group GAAP, tax purposes

For different fiscal year variants

Same UI for all ledgers (data entry, functions, reporting)

Almost the same functionality for all ledgers

Standard reporting for multiple ledgers

Postings into multiple ledgers

Postings per specific ledger

Closing activities are run separately in parallel ledgers.


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Parallel Accounting The Leading Ledger

In GL, one ledger is assigned the role of the leading ledger. Group valuation is

usually mapped in this ledger.

All company codes are automatically assigned to the leading ledger (cannot be

deactivated).

If parallel reporting is done by parallel accounts, then there is exactly one ledger in

the New GL, the leading ledger.

For parallel reporting via parallel ledgers, the customer can add additional ledgers

to the New GL per company code.

The leading area of asset accounting (area 01) is posted to the leading ledger.

Controlling is i ntegrated to the leading ledger.


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Parallel Ledgers Posting to all Ledgers

If ledger is not specified at time of document entry: Posting to all defined GL ledgers

Typical transactions: Ingoing invoice, Outgoing invoice, Payment

Ledger A

(IAS)

(leading

ledger)

Ledger C

(HGB)

Ledger B

(US GAAP)


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Parallel Ledgers Posting to one Ledger

B

If ledger is specified at time of document entry: Posting to the specified ledger only

Typical transactions: Valuation postings, Period end postings

Ledger A

(IAS)

(leading

ledger)

Ledger C

(HGB)

Ledger B

(US GAAP)


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SAP 2007 / Page 30

Parallel Accounting for Primary Processes

Primary Processes

Invoices, Payments,


Online split, substitution,

Creation of one document for all

parallel ledgers

Fiscal year variant and subset of

dimensions may differ per ledger.

Ledger

L1

Ledger

L2


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SAP 2007 / Page 31

Parallel Accounting for Secondary Processes

Secondary Processes, e.g. IFRS

Allocation, Currency Valuation,

Carry Forward,

Accounting Inter face


Creation of parallel documents,

separate documents per ledger

Full parallel accounting: different settings for

valuation, fiscal year variant, selected dimensions

Ledger L1

Secondary Processes, LocalGAAP

Allocation, Currency Valuation,

Carry Forward,



Ledger L2


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Fast Close

Many period-end activities are no longer required:

Document online split substitutes batch split at period end.

Real-time posting from CO into FI - no longer at period end.

Legal and management data are in one uniform database.

Closing activities are run just once and not multiple times.

One uniform database instead of multiple related databases

saves a lot of reconciliation time.

There is more time for analysis and better decision support.


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Corporate Governance

Perfect support of transparency

Legal entity, segment and management reporting as unified whole

Same procedures and same quality for all valuations

Document principle, entry view linked to each ledger

Less manual processing less risk of non-compliance

Less double processing less risk of non-compliance


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TCO Reduction

Configuration

Best fit no discussions about which component to choose

Reduction of implementation costs just one component

Reduction of costs for end user training

Daily Bus iness

Reduced manual reconciliation and balancing activities

Less effort for enhancing / changing the system

Technique

No data redundancy less data volume reduced data storage

Reduced ongoing maintenance and development time


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Agenda



3. Positioning and Availabili ty4. Customers

5. Summary


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New General Ledger Availabil ity

New InstallationsNew GL is the default setting for all new installations.

Upgrade Installations

Customers are not required to change and may continue using Classic GL.

Customers may run a separate migration project at a later point of time.

New GL in ERP 2004

Unrestricted availability since the end of February 2005.

New GL in ERP 2005

Unrestricted availability since Q2 / 2006

New GL in SAP Enhancement Package 3 for SAP ERP 6.0

Unrestricted availability since June 2008

More details on SAP Enhancement Packages for SAP ERP on www.service.sap.com/erp-ehp


Available since November 2008 for Ramp-Up customers


Available since June 2011

Scenario-based SAP General Ledger Migration service

Various migration scenarios for migration from classic to new G/L and for subsequent implementation of further functionality within new G/L

Migration training AC212 (for certain migration scenarios) available since Q2 2007


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SAP Enhancement Package 3 for SAP ERP 6.0 New GL

Parallel AccountingPosting and clearing ledger-groupspecific documents on open item managedG/L accounts

Planning

Cumulative display for B/S accounts during plan data entry

Real-time integration of CO plan data to G/LUpload of plan data from external data sources

New Authorization Checkfor Profit Centers when posting, clearing and displaying documents

New Standard Reports

for Profit Centers and Segments (Drill -Down)

Conversion Toolto t ransfer Classic Profi t Center Reports to New G/L


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FI-CO Reconci liation Reporting (New G/L)Drilldown f rom NewGL profi t center reports to CO reports can be done dynamically depending on the origin objecttype (e.g. cost center, WBS element) that is selected in the sender report; Better reporting integration from FI to CO,value reconciliation between prof it centers and cos t objects (origin objects), transparency between FI and CO valuesand less reconcili ation effort

Ledger group-specific display of documents (New G/L)Before EHP4: selection of documents only via ledger was possible; Now: possibi lity to identify and select ledger groupspecific postings; Customers running parallel accounting using the ledger approach covering dif ferent accountingprincip les can now select documents according to the ledger group and increase transparency

PC-Assignment-Monitor (New G/L)The user interface of t he transaction Profit Center Accounting: Assignment Monitor (1KE4) has been extended. Usingthis overview, you can find and correct missing assignments more easily.

Validation of combinations of new G/L characteristics (New G/L)When entering an accounting entry, all fields are checked to see if they exist. Here also the combinations of the fieldsentered are checked for validi ty

Wizards for Configuration of Document Split (New G/L)Guided procedure for document spli t configuration. The wizard combines all the IMG activities relating to documentsplitting.

Ledger Specific Posting Period Check (Local Close)Al lows to check the posting per iod for each single ledger

Posting f rom CO to FI in closed periods (Local Close)Up to now, the FI posting period had to remain open when postings from CO to FI are performed. These postings cannow be handled via a separate (new) posting period interval


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Reorganization of Profi t CentersConsistent, auditable, key-date oriented re-assignment of Profit Centers and correspondentprocesses. Single point of access and administration using modern user interfaces for selection anddecision taking. Covers merge, split and change of Profit Centers. No system down-time. Can be usedperiodically. The functionality is part of the offering of SAP LT (system landscape transformation).

Segment and Profit Center Reporting for Asset Account ingAccumulated asset history sheet created in the new general ledger. Further reports in FI-AA. New fields inasset master data: segment and profit center. Assets needs to be consistent -> unique derivation of profitcenter/segment for all cost objects. Reports in FI-AA offer the possibility to select and sort on the level of

entity segment/profit center. BW reporting containing the entities segment/profit center.

Read Totals from ArchiveThe following SAP reporting strategies can now read archived totals data: Abap\4 reports , Drill Down Reports,Report Writer, Simplified Reporting (reading the BI), Display balances (new) = FAGLB03

Transfer of Cumulated and Single Documents in a Distr ibuted SystemLandscape (ALE)It can be decided which G/L accounts are transferred on a single document level and which G/L accounts are

cumulated before the transfer. Provides the possibility of building the right mix with needed granularinformation without unnecessarily increasing Financials data volume. If the transfer takes place on singledocument level the receiving system gets all necessary process information for subsequent process steps. Alldocuments where no single document transfer takes place where cumulated before the transfer. The solutionpresumes the same customizing setting in all involved systems which is checked before the transfer takesplace.


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Reorganization of SegmentsThe same procedure and handling as the EhP5-reorganization of profit centers. The functionality is also partof the offering of SAP LT (system landscape transformation).

Archiving of reorganizational dataFor profit centers ( EhP5 and EhP6) and for segments (as of EhP6 only).

Ramp-up milestones of EhP6:currently planned

Nov 8 th 2011 Start of Ramp-Up;

May 7 th 2012 End of Ramp-Up (RTC)


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Reorganization of Profit Centers / Segments in ERP

Business Functions:

EhP5: FIN_GL_REORG_1

EhP6: FIN_GL_REORG_SEG


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Solution Overview

Reorganization of Profit Centers / Segments

New Features Description Target Users

Reorganization

of profit

centers/

segments

Reorganization scenarios Merge

Split

Change

Reorganization Scope:

Segment: Balance Sheet and P&L

Profit Center: Current Assets W I P

Fixed Assets

Receivables / Liablities

P&L

Change of master data, transact ional data and value flow

Audit Trail

Generic framework allowing customer specific adoption

Controller/ Accountant

(responsible for overall

organizational/

reporting model )

Line Manager / Project

Manager / Plant

Manager (responsible

for detailedreassignments)

Reorganization Management: Defined procedure for organizational change in ERP Reorganization Plan: Unique and comprehensive view on reorganization measures.

Benefits

Flexibility: Fast adaption of organizational/ reporting structures

Transparency: High data quality for Management Reporting.

Compliance: Approval Steps & Audit Trail.

Low TCO / TCI


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Feature: SAP Reorganization Plan provides one unique & complete

view on reorganization process

* *Take

detailed

decisions

Report

Results

Monitors Status,

Triggers

automated steps

Management

decision:

corporate

reorganization

Corporate Management

(CEO)

Defines

reorganizat

ion plan

Central ControllerCentral ControllerCentral Controller

Plant ManagerSales Manager

Cost AccountantAcc oun tant

Business Value

Single point of entry for defining,

triggering, monitoring and reporting on a

reorganization plan.

Customer business challenges

Break down a management decision for a

reorganization aim into a well defined

reorganization plan.

Align all related parties, identify their

specific responsibilities, initiate and monitor

all necessary activities.

Provide the database for audit trail.


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Reorganization of Segments General Ledger Supports

Flexibil ity with SAP ERP 6.0 EHP6 Segment reorganization is based on the new general ledger. It enables customers to respond to changing reporting

structure requirements by automating the reorganization of their business segments.

Customers will now be able to combine flexibility in their reporting structure with the data consistency.

Features and Key Functions

Flexible and comfortable administration of the reorganization procedure

Support of different scenarios for segment reorganization:Merge, Split, Object-based reassignment of segments, Consistent processing of master data and business processes, Audit

trail, Generic framework allowing customer-specific adoption

Strong orientation towards customers need :

Web UI, Customer defined Validations, Customer defined Authorizations, Easy mass maintenance of involved objects

Scope of the reorganization :

All balance sheet and P&L positions carrying segment by SAPs default derivation from the profit center. (Some restrictions

when not using standard derivation logic of profit center).

* Improvements

* *Take detaileddecisions

Monitors

Status,Triggers

automated

steps

Management

decision:CorporateReorganization

Corporate Management

(CEO)

Definesreorganizat

ion plan

Central Controller Management Accountant Acc oun tant

Take detaileddecisions

Definesreorganizat

ion plan

Monitors

Status,Triggers

automated

steps


Definesreorganizat

ion plan

ReportResults

Monitors

Status,Triggers

automated

steps


Definesreorganizat

ion plan


Definesreorganizat

ion plan

Monitors

Status,Triggers

automated

steps

Definesreorganizat

ion plan

ReportResults

Monitor Status,Trigger Automated

Steps

MakeDetailed

Decisions

DefineReorgani-

zation Plan * * * *

Chief AccountantGL Accountant

Central Controller

Chief Accountant


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SAPs Reorganization Plan provides one unique & complete view on

reorganization process: Example for Profi t center Reorganization

Take detailed

decisionsReport

Results

Monitors Status,

Triggers

automated steps

Management

decision:

corporate

reorganization

Corporate Management(CEO)

Defines

reorganizat

ion plan

Central ControllerCentral ControllerCentral Controller

Plant Manager

Sales Manager

Cost AccountantAccoun tant

My Company

Profit Center 2

Profit Center 3

Purchasing

Production

My Company

Profit Ctr A

Profit Ctr 2

Profit Ctr 3

Profit Ctr B

Purchasing

ProductionProfit Center A

Fast implementation of new organization Low TCO / TCI

Reporting on fulfillment


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Scope of Prof it Center Reorganization:

Considered Objects

Material

Sales Order

Purchase Order

Payable

Receivable

GR/IR Account

Fixed Asset

Internal Order

Cost Center

WBS Element

Network

Network Activity

Cost Object

Production Order

Process Order

Product Cost Collector

Accrual Calculation OrderQM Order

Maintenance Order

and all related open processes


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Scope of Reorganization of Segments

Merge, Change, Split of segments * Keydate oriented, forward-driven reorganization

Reorganization of all balance sheet and P&L positions

Reorganization of New G/L allocation cycles

Consistent Reorganization of open processes

Reorganization (restricted) allthough New G/L scenario Profit Center is notactive

Rolebased activities for performing the reorganization process

Generic framework (the same as for the reorganization of profit centers)

Information about status of the process

Audit trail

*Split of segments is only possible when profit center scenario active (e.g. if

profit center is available in totals and documents)

Out of scope: HCM employee master data


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New Customers

The New General Ledger is default for new installations.

It is based on proven functionality and technology of the classic G/L in R/3 which is

currently used at more than 10.000 customers.

The classic G/L remains available in SAP ERP 6.0

for upgrade customers

for new customers with specific industry requirements (e.g. Joint VentureAccounting).


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Upgrade Customers

The classic G/L is st il l available in SAP ERP 6.0.

Upgrade installations will continue to use their current applications per default.

Customers who are satisfied with their current installation will not be required to change

anything and will not be affected at all.

SAP offers the SAP General Ledger Migration service which combines the general

ledger migration cockpit and service sessions to ensure a safe migration.

Even with the availability of the general ledger migration cockpit, there is no push-button

solution. Customers are strongly advised to set up a separate project for changing from

the classic G/L to the New GL.

For further information about the SAP General Ledger Migration please

refer to http://service.sap.com/GLMIG


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General Ledger Migration

Back Office (SAP)Consultant (Partner / Customer)

Upgrade Customers: Migration to the New General Ledger

performing themigration(with the migrationcockpit)

validation with help of

service sessions

performing the newG/L implementationproject

development

support

SAP General Ledger

Migration Service

SAP General Ledger Migration service (obligatory) + qualified consultants

= safe project


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Content of SAP General Ledger Migration

Scenario-based general ledger migration cockpitStep-by-step guidance through the migration via process tree and monitor

Status administration with logs

Remote service sessions

Service session to assure right migration approach

Service session including technical validation and plausibility checks in migrated test dataService session report after each session, which contains the results of the checks performed

Back office support

24h/day technical development support at production weekend

Technical development support for test migrations during working hours

Complete migration service offered at fixed price

Each of these components is required.


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New Approach: Step-by-Step Transition

Implementation of new G/L step by step: various funct ion can be activatedsubsequently with in new G/L

1. Implementation of new G/L

2. Implementation of document splitting

3. Change from account to ledger solution

New G/L project 3: change fromaccount to ledger solution for parallel

accounting

New G/L project 2: subsequentimplementation of document splitting

New G/L implementation project 1:

Migration from classic to new G/L

Customizing MigrationBlueprint

Upgrade

project

R/3 -> ERP

Customizing MigrationBlueprint Customizing MigrationBlueprint


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Scenarios for Migration from Classic to New G/L (1/2)

Scenario 1: Merge of FI ledger

Merging of classic G/L ledger, consolidation preparation ledger and cost-of-sales

ledger

Benefits

Reduced data redundancy

Reduced effort for period end closing Harmonized reporting

Scenario 2: Merge of FI, PCA and/or SL ledger

Scenario 1 and additional merging of Profit Center Accounting and Special Ledger

Benefits

Replacement of Special Ledger Accounting by new G/L Enhanced auditability

Better integrated reporting


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Scenarios for Migration from Classic to New G/L (2/2)

Scenario 3: Scenario 2 + document spl itting

(for profit center, segment or business area report ing)

Document splitting allows balance sheet on the additional dimensions profit center,

segments or business areas

Benefit

Flexible reporting on entities other than company code

Scenario 4: Scenario 2 + change from account solution to ledger solution for

parallel accounting

Switch from parallel accounting by parallel accounts to parallel ledger

Benefit

More transparent chart of accounts, reporting, audit ability

Scenario 5: Scenario 3 + change from account solution to ledger solution for

parallel accounting

See descriptions of scenarios 2,3,4


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Scenario 6: Subsequent implementation of document splitting

New general ledger has been activated without document splitting and now it has to be

implemented subsequently for one or more company codes.

New general ledger has been activated with document splitting in several company codes and

now document splitting is needed in a further company code, where originally document

splitting has been deactivated.

Service sessions are delivered in a shortened form.

Scenario 7: Subsequent implementation of a further ledger

Extend an existing ledger solution in new G/L by a further non-leading ledger

Introduction of a non-leading ledger while no parallel accounting was in use before*


Scenario 8: Subsequent change from account solution to ledger solution

Implementation of ledger solution in new G/L for parallel accounting and replacement of

existing account solution


*Introduction of parallel accounting itself is not part of migration service

Scenarios for Subsequent Implementation of Further

Functionality within New G/L


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Reduced complexity of migration due toscenario-based functionality and guidance

Efficient and targeted data migration

Easier to handle

Safe data migration and quality assurance ofmigration project via service sessions

Lower risk of migration project

Extended knowledge ware produced bycompetent and experienced SAP consultants in newgeneral ledger migration team

Roadmap / Migration guide / FAQs

Lower cost of data migration through standardizedand high quality migration procedure

Overall cost of the new G/L implementation project will bereduced

Migration service is based on procedure certif iedby auditor

Benefits for the Customer


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SAP 2007 / Page 57

GL in SAP R/3 Enterprise and SAP ERP 6.0

SAP ERP 6.0: A Unified World

General Ledger supports

Legal Requirements

Mgmt. and Segment reporting

Extensibility by Industries

Extensibility by Customers

Balanced book by any dimension

Parallel sets of books

Fast Close

TCO reduction

Intl. Accounting Standards

Compliance & Transparency

Multiple Applications

Classic GL

Legal

Requirements

General Ledger in SAP R/3 Enterprise General Ledger in SAP ERP 6.0

CoGS

Ledger

Profit Center LedgerManagement and

Segment reporting

Special Ledger

Multi-dimensional,

Customer-defined

Industry Specific Ledgers

B/S by Grant,

Fund, Title


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Agenda



3. Positioning and Availabili ty

4. Customers

5. Summary


60/73


New GL Customers Overview

ECC 6.0

Probably more than 3000 live customers*

Further migrations projects have been started

30 reference customers*

* Estimation on August 2011


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SAP 2007 / Page 61

New GL Customers References (1)

Reference Customer Industry Country

AIR FRANCE Cargo Services France

JM AB Engineering Sweden

AIR LIQUIDE Chemicals France

InfraServ Chemicals Germany

bebit Engineering Germany

CorpTech Public Sector Australia

HDI Insurance Austria

CREDIT LOGEMENT Banking France

Oy Karl Fazer Ab Consumer Products Finland

Australasian Lubricants

ManufacturingOil & Gas Australia


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SAP 2007 / Page 62



BOC Gases America Chemicals USA

Bridgestone Americas Automotive USA

State of California Public Sector USA

The Home Depot Retail USA

Forest City Enterprises Inc Professional Services USA

Flir Systems, Inc. Aerospace & Defense USA

WorldSpace Inc Telecommunications USA

Electro Scientific Industries Industrial Machinery USA

Newport Corporation Aerospace & Defense USA

Haas Automation Industrial Machinery USA


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SAP 2007 / Page 63



Nordenia Forest Products Malaysia

Centrica Plc Utilities & Waste Great Britain

BBS Bankenes Banking Norway

MEAG MUNICH ERGO Insurance Germany

CITIC Industrial Bank Banking China

Press Media Higher Education China

Rio Tinto Aluminium Primary Metal & Mining Australia

Socotab Frana SA Wholesale Switzerland

Mnchener Rck Insurance Germany

W.R. Grace & Co. Chemicals USA


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Success at our Customers

We generate a balance sheet and profit and loss statement atthe profit center/store level. Online document splitting enables

a very high degree of automation.

Ms. Byner-Bendig, Common Template

Accounting FI/CO, Metro Group

With the New GL in SAP ERP 6.0 we are able to master allrequirements for parallel valuation (Local GAAP and US-GAAP)

Dieter Bankosegger,

Head of the Financial Accounting Department

With New GL we have the ability to differentiate each posting byfund and with this new GL functionality we are benefiting from more

accurate account assignment procedures re-designed to support

our complex Fund Accounting for DWR

Mary Smith, project manager, Department of Water

Resources - State of California


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Migration to NewGL - Success at our Customers

The functionality of the migration programs and thestructured process reduced the costs and the risk in themigration project.

Reinhold Scherer, Manager Subdivision

Accounting, Ameco, China

SAPs general ledger migration team provided

optimum support for the implementation of the new

general ledger.Runar Kletvang, BBS

(Banking and Business Solutions), Norway

SAP's support during our rollout planning, testing and

during our go-live weekend, was an important factor in

our success.Rob Sargeson, Chief Information Officer

Thomson Legal and Regulatory, Thomson, USA


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Agenda



3. Positioning and Availabili ty

4. Customers

5. Summary


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Benefits of the General Ledger in SAP ERP 6.0

The General Ledger supports a Unified Financial and Management Account ing.

It provides Extensibility and Flexibility to add industry or customer specific

dimensions to standard accounting.

There is powerful functionality for Balanced Books by Any Dimension which is

important for segment and management reporting, and in many industries.

The General Ledger supports Parallel Accounting by Using Parallel Ledgersor Parallel Accounts.

There is a strong support of Fast Close since many period-end activities are no longer

required.

The General Ledger provides perfect transparency and reduces the risk of non-

compliance thus supporting Corporate Governance.

Low TCO for implementing and running the General Ledger.

With the reorganization of profit centers (EhP5) the General Ledger supports heavily

Organizational Flexibility without involving IT.


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Further Information

New G/L and migration to new G/L is covered in greater depth in the follow ing SAPtraining courses:

AC210: New General Ledger Account ing

AC212: Migration to New General Ledger Account ing

www.sap.com/germany/services/education/

Updated Information about the New G/L from Solution Management

www.service.sap.com/GL


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Thank You!

Contact information:

Pete GrahamDirector, Finance, Solutions

[email protected]

Newtown Square, PA

267-752-4056


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[

] Thank you for participating.

SESSION CODE:

1907

Please remember to complete and return your

evaluation form following this session.

For ongoing education on this area of focus, visit the

Year-Round Community page at www.asug.com/yrc


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SAP Contact Slide

SAP Finance, Solutions Pete Graham [email protected]

SAP Field Services - ERP Joe Svoboda [email protected]

SAP Solution Management Financials Erwin Brandt [email protected]


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