2008/09 annual performance

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2008/09 Annual Performance

Presented by Mr B Vakalisa

Acting: Deputy Director- General: Corporate ServicesDepartment: Water Affairs (DWA)

14 October 2009

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PRESENTATION OUTLINE

• 2008/09 Performance• Future Performance• Employment Equity• Financial Misconduct• Implementation of Section 195 of the

Constitution

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2008/09 PerformanceStrategic objective

Output Indicator/

Target

Actual achievements

Transformation of the State and Society

Organisational Structure Revised and Approved

Degree of Alignment of the Org. Structure to DWAF Strategy -Finalised and Approved Structure by 30 September 2008

•3rd Draft of the Org. Structure Approved by the Minister for Consultation with DPSA.

•Branches and Chief Directorates have been Aligned with the Strategy

•Revised Structure Not Implemented. Awaiting DPSA Approval.

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Strategic Objective

Output Indicator/

Target

Actual Achievements

Continued from Previous Slides

Effective Legal Support Provided

•Number of Successful Cases – On Ongoing Basis

•Degree of Compliance with Legislation and Policies – On On-going Basis

•33 Court Cases and 6 Water Tribunal Successfully Finalised

•Notices were Drafted in the Department, e.g., Call for the Registration for Waste Discharge, Notice to Bring Section 18 of the National Forest Act

2008/09 Performance Continued

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Strategic Objective

Output Indicator/

Target

Actual Achievements


Human Resources Development Strategic Framework Developed & Implemented

•Skills Audit Undertaken by 31 Dec. 2008

•Number of Participants Completing Training and Development Programmes

•Not Achieved

•61 Training Interventions Implemented

• Degree of Support to Interns, Bursary Holders and Young Graduates

• Induction Programs, On-Job Training and Short Courses were Done.


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Strategic Strategic ObjectiveObjective

OutputOutput Indicator/Indicator/

TargetTarget

Actual Actual AchievementsAchievements


Effective Communications and Stakeholder Relationship

Number Of Media Briefings and Advertorials: 4 Media Briefings/Annum, 6 Advertorials

• 6 Media Briefings

• 43 Advertorials

Positive Media Profile (for the Year)

• Water Week Activities

• Public Engagements on Water for Growth and Development

Degree of Participation and Public Awareness of Departmental Programmes – 4 Forestry Campaigns

10 Forestry Related Public Awareness Programmes


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2008/09 Performance ContinuedStrategic Objective

Output Indicator/

Target

Actual Achievements


Organisation for Women in Water Sanitation, and Forestry

Functioning Women’s Organisation by 31 March

Launched in August 2009

Increased Awareness Around Disability

Number of Interventions/ 6 Targeted

Achieved

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2008/09 Performance 2008/09 Performance ContinuedContinued

Strategic Objective

Output Indicator/

Target

Actual Achievements


Expanded Public Works (EPW) Programmes

National Youth Development Strategy Developed 30 June 2008

• Not Achieved

Transformation Strategies Developed and Implemented

Number of Interventions/ 6 Targeted

Achieved

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Strategic Objective

Output Indicator/

Target

Actual Achievements


Continued from the Previous Slide

• Degree of Increase in the Intake of Young Graduates and Bursary Holders – 100% Intake of Students Completing Studies

• Post-Training Impact Assessment Tools Developed and Implemented by 31 August 2008

• 100% Intake of Bursary Holders Achieved.

• 42 External Bursaries Awarded

• 290 Internal Bursaries Awarded

• Not Achieved


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TargetTarget




• Learnership, Internship and Mentorship Programme Implemented by 30 July 2009


• 100% Intake of Bursary Holders Achieved.

• 42 External Bursaries Awarded


• Not Achieved


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TargetTarget

Actual AchievementsActual Achievements



• Learnership, Internship and Mentorship Programme Implemented by 30 July 2009


• Internship Programme in Finance & Internal Audit Implemented.

• Mentorship for all Interns Done


• Not Achieved


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TargetTarget




•Learnership, Internship and Mentorship Programme Implemented by 30 July 2008

•Internship Programme in Finance & Internal Audit Implemented.

•Mentorship Undertaken for all Interns

Effective and Aligned HR Architecture Developed and Implemented

HR Strategies Developed and Implemented by 31 March 2009

•6 HR Policies Approved•6 HR Policies in Draft•HR Strategy Developed•Grievance Protocol Developed


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TargetTarget




•Degree of Compliance with Performance Management, Probation Management, Financial Disclosures and the Resolution of Grievances

•98% of Performance Management

97% of Financial Disclosures

•90% Reduction in Grievances

•60% Probation Management

•100% Compliance with Skills Development Act

•100% for EE Plan

•Recruitment & Selection and OD Aligned to Business


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Strategic Objective

Output Indicator/

Target

Actual Achievements


Turnaround Strategy for HR Implemented

• On-going Adherence to Job Evaluation, Recruitment & Selection, Appointment, Termination, Leave Administration Processes.

• 80% Service Delivery Improvement Through Adherence to Standards

•JE Drive Implemented•Turnaround time for R&S at 60 days•Turnaround time for Leave processing down to 5 days.

•Achieved


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Strategic Objective

Output Indicator/

Target

Actual Achievements


Improved Public Understanding and Awareness on Water and Forestry Issues

Number of Awareness Workshops, Instruments and Advertisement/ (3 Workshops, 3 Instruments, 6 Adverts)

• 6 Workshops Done

• 6 Instruments used During Water and Sanitation Weeks

• 3 Adverts Done

Appropriate Org. Structure Implemented

• Adoption of a New Structure and Implementation by 31 October 2008

• Revised High-level Structure Approved by Minister in Dec. 2008


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TargetTarget



Effective Security Support Plan Developed and Implemented

Degree of Compliance with Legislation/ Minister’s & DG Offices Security Clearances by 30 June 2008. SMS Clearances by 31 July.

% Vetted:•Minister and DG (46%)• SMS Members (36%)

• Eliminate Security Breaches

• Comply to Security Requirements for Classified Information by 30 June 2008

• Security Breaches not Eliminated – 26 Incidents

• Quarterly Security Audits, Debugging of Office, Office Safes, Declaration of Secrecy


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TargetTarget




Four Security Awareness Workshops by 30 June 2008

5 Security Awareness Workshops Held

Security Policy Implemented by 31 March 2009

Security Policy Not Reviewed

Eliminate Theft and Losses

Zero Losses


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TargetTarget



Effective and Aligned IT Architecture Developed and Implemented

Degree of Compliance with Legislation and Policies/ IS Strategies, Policies, Systems and Governance Structures in place by 30 March 2009.

• IS Strategy Document Produced.

• 4 Policies Drafted but Not Approved.

Information SecurityBusiness ContinuityMobile DeviceServer Room

Degree of Availability of IT Services and Support to Clients – 96% Availability of IT Services and Support

98% Availability of IT Services and Support


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TargetTarget




Number of Strategic IT Thrusts Implemented/ 30 March 2009

•Enterprise Architecture Project Implemented

• System Integration via Service Oriented Architecture Piloted

Improved Quality of IT Services

% of Maintenance Contracts and SLAs Developed – Meet % of Measures in SLAs

Achieved


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Strategic Objective

Output Indicator/

Target

Actual Achievements


Improved Efficiency of DWAF Applications and Systems

% of Critical Applications Improved/ 100% of Indentified Critical Applications to be Improved

50% Done

Implemented Project Management Office

Achieved: PMO Fully Operational and IT Projects Registered and Managed through PMO

Provide Data and Information Integrity

• Implemented Storage Management Facility

•Upgrade Backup Management System

• Facility Fully Implemented

•Backup Facility Improved


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2008/09 Performance ContinuedStrategic Objective

Output Indicator/

Target

Actual Achievements


Optimal IT Infrastructure

60% Server Room Facilities Upgraded

30% Done

Microsoft Servers Optimised

Project Completed

Developed Disaster Recovery Plan

Not Achieved

Open Source Strategy Developed and Implemented

Developed and Implemented Strategy by 30 June 2008

Not Achieved

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Strategic Objective

Output Indicator/

Target

Actual Achievements


Implemented IT Outsourcing (ITO) Project

Project Plan in Place/ 30 April 2008

Not Achieved

Developed and Implemented Electronic Document Management System

• Finalised User Requirements

•Software Installed

• Automated Document Tracking

•March 2009 Rollout

Not Achieved


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Future Performance

Strategic Objective Output (s) Performance targets 2009/10

Organisational Growth and Development

Aligned organisational

structures, Governance and processes

100% Org. Structure Implemented down to level 4 by end of 4th Quarter

Leadership Model

implemented

4 Leadership Development Interventions

Organisational Culture

Interventions Implemented

4 Culture Interventions

Healthy Employee Relations Climate

•100% SMS Members and

Supervisors Trained on Labour

Relations Practice

•100% Grievances Resolved

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Organisational Growth and Development

Improved Implementation

of PMDS

• All Staff Assessed Based on Signed Performance Agreements

• 100% Performance Contracting

Capability Statement in

Place

2 % of the Training Budget Spent on Development and Training Programmes Implemented

Vacancy Management in

Line with HR Plan

10% Vacancy Rate

Improved HR Compliance

100% Compliance

Policy Development 8 HR Policies

Future Performance Continued

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Strategic Objective

Output (s) Performance targets 2009/10

Human Resources Plan Updated and Rolled out

Detailed HR plan for all Chief

Directorates/Directorates

Increased Skills Base on Critical and Scarce Occupations

100% of Critical Occupations

Catered for in the Learning Academy

Vacancy Management in Line with HR Plan

10% Vacancy Rate

Implemented MSP Interventions

•Enterprise Architecture, Service Oriented Architecture, Business Process Management Deliverables•Refurbished Infrastructure•Document Management System•Automated M&E System


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Future Performance ContinuedStrategic Objective Output (s) Performance targets 2009/10

Managed IT Operations 4 IT Governance Improvement Initiatives

Regular and Reliable backup Processes

Implemented Optimal/Effective Backup System by 31 Dec. 2009

Optimal storage and Archiving System

Improved Storage Availability

Improved and Compliant Archiving

Processes Optimal Bandwidth Use

Creating a Positive and

Safe Physical Environment

•200 Offices and 5 Entrances upgraded•Security for all Buildings Upgraded•Compliance with Security Legislation and Policy.

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Legal cases successfully

completed in the best

interest of the Department.

100% Cases Successfully Completed

Positive Media Profiling of

Water Issues

5% Increase in Volume and

Rating

Implement Programmes to

Improve Stakeholder

Awareness and

Understanding of the value of Water

•5 Joint Campaigns with other Departments•3 DG Izimbizo•1 Minister Imbizo•5% Increase in Blog Entries•7 Communication Tools Developed•70% Compliance to Brand Identity•Increase website hits by 3%•10 Publications of 4 Main Titles


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To Provide Gender Equality and Women Empowerment Solutions

Implementation of disability

Mainstreaming Programme

15%

Implement Empowerment

Initiatives

5 Empowerment Initiatives

Women’s Organization in

Place

Women’s Organisation Fully Operational

Accelerated Development Programme for Women Implemented

2 Programmes Launched

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Continued From Continued From Previous SlidesPrevious Slides

Adherence to Employment Equity targets set by Cabinet

38% of women in

Senior management (Current Current Baseline: 33%)Baseline: 33%)

Youth Development Strategy finalised

185 Youth Projects in 2009/10

BBBEE Plan 8% of 2009/10 Budget

Implement skills

development in line with relevant legislations

2% of training budget

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Race & Gender Number % of Total NEAP Target Variance

Male, African 6582 53.6% 39.1% +14.5%

Male, Coloured 423 3.4% 5.4% -2%

Male, Indian 46 0.37% 1.8% -1.4%

Male, Total Blacks 7051 57.4% 46.3% 11.1%

Male, White 633 5.2% 6.8% -1.6%

Female, African 3984 31.7% 35.8% -4.1%

Female, Coloured 150 1.2% 4.7% -3.5%

Female, Indian 65 0.53% 1.1% -0.57%

Female, Total Blacks

4199 34.2% 41.6% -7.4%

Female, White 393 3.2% 5.3% -2.1%

Total Male 7684 62.6% 53.1% +9.5%

Total Female 4592 37.4% 46.9% -9.5%

Disabilities 40 0.33%

Employment Equity

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CHARGES CHARGES PROFERRED PROFERRED AGAINST AGAINST EMPLOYEE²EMPLOYEE²

FINDINGS OF FINDINGS OF DISCIPLINARDISCIPLINARY ENQUIRYY ENQUIRY

SANCTION SANCTION IMPOSED ³IMPOSED ³

FURTHER ACTION FURTHER ACTION TAKEN AGAINST TAKEN AGAINST EMPLOYEE 4EMPLOYEE 4

AMOUNT AMOUNT INVOLVEDINVOLVED

RECOVERY OF LOSS RECOVERY OF LOSS 55

Without permission wrongfully utillized the State vehicle and involved in an accident whilst in possession of the vehicle Guilty

Final Written Warning No R10 351-30

Money is being recovered in a monthly instalment of R 950-00, since 13 March 2009

Fraud Guilty Dismissal

Criminal case to be opened against the Employee R336 119-00

Legal Services has commenced with a civil debt recovery claim against the Employee.

Fraud Guilty Dismissal

Official died of Natural causes on 8 May 2009. before the Department proceed with the recovery of the debt R126 208-76

Mpumalanga HR transaction is dealing with the matter, since 25 May 2009 on how to recover the amount as the official was appointed on 1 August 2004

Financial Misconduct

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Financial Misconduct Continued

CHARGES PROFERRED AGAINST EMPLOYEE²

FINDINGS OF DISCIPLINARY ENQUIRY

SANCTION IMPOSED ³

FURTHER ACTION TAKEN AGAINST EMPLOYEE 4

AMOUNT INVOLVED

RECOVERY OF LOSS 5

Procurement Irregulaties Guilty


Matter referred to the Directorate: Legal Services for debt recovery:

Procurement Irregulaties Guilty


Matter referred to the Directorate: Legal Services for debt recovery:

Fraud/ Gross dishonest Guilty Dismissal No None none

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Section 195 PrincipleSection 195 Principle DWA ResponseDWA Response

A high standard of professional ethics must be Promoted and Maintained

Batho Pele Principles

Efficient, Economic and Effective use of resources must be promoted

Resources are aligned to overall Strategy

Public administration must be development-oriented

Learning Academy

Good human-resource management and career-development practices, to maximise human potential, must be cultivated

Talent Management (PMDS), Learning Academy

Implementation of Section 195 of the Constitution

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Thank you

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2008/09 annual performance

Documents

previous slidesoptimal

previous slidesorganisation

previous slidescontinued

water sanitation

media briefingsannum

water affairs dwa

increased awareness

forestry campaigns10