2009-2010AERIES Training for Accountability Administrators

1/15/2010

Agenda1. Welcome

2. Grouping of Participants/Log into Computers

3. Query Screen Overview

4. Tables

5. Table Fields

6. Tips for Querying

7. Query Structure

8. Query Partner Activity

9. Canned Reports in AERIES

10. Canned Queries

Query Screen Overview

Tables in AERIESSTU – Student DemographicsTST – Student Test InformationCRS – Course & DepartmentCSE – Special EducationGRD – Student GradesSEC – Current Section

(Connects STU and MST & CRS table)

MST – Master Schedule Information (Current Period & Semester)

TCH – Teacher Name

Table Fields in AERIES

Type in a table

Table fields appear

Table Fields in AERIES (Cont) STU and CSE have a “hovering”

feature which give detail of the fieldReview the TST (filter)Review the CRS

AERIES Tables & Fields Booklet◦ Tag the STU, TST, CRS, SEC, MST, CSE, GRD

& TCH tables◦ Go through each table and supporting

information

Tips for QueryingUse the student’s permanent ID number field

LIST STU ID

Putting a “?” in front of the element will give you the long description of the field

LIST STU NM LF?

In order to call out an element, the table must be called out first

LIST STU NM ID LF?

Calling out one table, there is no need to use a “.” LIST STU NM ID GR

Calling out multiple tables, you need to use the “table.field” format

LIST STU TST STU.NM STU.ID STU.GR TST.ID TST.PT

Tips for Querying (Cont)Most tables & elements can be combined

depending on current or past information

In order to combine the STU and MST table, you must use SEC table as a “connector”

LIST STU SEC MST

For grades, cannot use the SEC & MST table. LIST STU GRD

To Find Course ID Numbers & Department Codes, use the “Department Codes & Course Number” Excel Sheet in the Testing/Accountability.

Query StructureLIST STU TST STU.NM STU.ID STU.GR TST.ID TST.PT TST.SS IF TST.ID = CAHSEE AND ( TST.PT = 1 OR TST.PT = 21 )

Call out the table/s Call out the table field/s*Show up on your report *

“IF” Call out the filter/s for each field/s

Query Partner Activity 1

1. List of 12th graders who did not pass the math or English part of the CAHSEE in November. We need to know language fluency, ethnicity and special ed. status.

a) List tables needed.

b) List table fields needed.

c) What do we need to filter?

Query Partner Activity 2A2. List of students enrolled in Algebra 1 in

semester 2. We need to know language fluency, ethnicity, special ed. status, teacher name, course number, course name and period.

a) List tables needed.

b) List table fields needed.

c) What do we need to filter?

Query Partner Activity 2B2. List of students enrolled in Algebra 1 and

English 1 in semester 2. We need to know language fluency, ethnicity, special ed. status, teacher name, course number, course name and period.

a) List tables needed.

b) List table fields needed.

c) What do we need to filter?

Query Partner Activity 3A3. List of students enrolled in the social studies

core area. We need to know grade, language fluency, ethnicity, teacher name, course number, course name, department code and period.

a) List tables needed.

b) List table fields needed.

c) What do we need to filter?

Query Partner Activity 3B3. List of students enrolled in all four core

subject areas. We need to know grade, language fluency, ethnicity, teacher name, course number, course name, department code and period.

a) List tables needed.

b) List table fields needed.

c) What do we need to filter?

Query Partner Activity 4A4. List of students’ grades in semester 1 in the

science core area. We need to know grade, language fluency, ethnicity, teacher name, course number, course name, department code, term and period.

a) List tables needed.

b) List table fields needed.

c) What do we need to filter?

Query Partner Activity 4B4. List of students’ grades in semester 1 in all

four core subject areas. We need to know grade, language fluency, ethnicity, teacher name, course number, course name, department code, term and period.

a) List tables needed.

b) List table fields needed.

c) What do we need to filter?

Canned CAHSEE Report

In the “J-Testing and Assessment” Icon

Under Reports “P. Print CAHSEE Status Reports

Canned CAHSEE Report (Cont)

Close the report, the STU.QT screen will come up

Query to run:

LIST STU NM ID GR IF STU.QT # " "

Canned Multi Data Profile

In the “J-Testing and Assessment” Icon

Under View and Edit “N. Students Multi Data Profile” Icon

In the Testing & Accountability Website, you can view the directions of AERIES Multi-Data Profile

Canned Queries

Queries from this training, testing and booklet orders can be found in the Testing/Accountability Website.