2012-2013 budget presentation

2012-2013 Budget PresentationJune 4, 2012

Overview Budget timelines Planning assumptions Major changes to budget Budget challenges Enrolment Budget consultation Budget risks Budget overview Revenue projections Expense determination Accumulated Surplus Staffing changes 2012-13 Budget reductions Planning Areas Future Focus Summary and Motions

Budget timelinesPre-budget preparation Consultation Preparation Presentation Ministry

deadline

February March March - June June 4th June 29th

• Budget planning is a 5 month process• Once the process begins, timelines are tight to satisfy stakeholder and

budget holder criteria in order to meet the Ministry deadline• The Ministry will impose penalties for late filings• The BAC was engaged through this process, though the information we

could give to them was limited due to our struggle to balance the budget

Planning Assumptions• Ministry Requirements– The overall budget must be balanced and

compliant (no unsustainable use of reserves)– Targeted funds must be used for specific initiatives

(e.g. Early Learning)– Administration and Governance

expenditures cannot exceed allocation– Compliance with legislation

Planning Assumptions Continued...• Our Requirements– Presented budget must be balanced– While reductions must be made and the impacts felt

by all, impact at the student desk will be minimized– B5 Funding Memo from Ministry will be used for grant

and expense calculations (wages, sick days, gratuities)– A conservative enrolment projection will be used– Compliance with legislation, accounting regulations

and contractual agreements– Compliance with Board policies, specifically IV 007

Major Changes to Budget• Efficiency and Savings Measures per Ministry– Continued savings measures:• 1.5% Administration revenue reduction• Information Technology • Professional Development• 1% Student Transportation for Boards who do not

receive a “high” efficiency rating

Major Changes to Budget continued…– New savings measures:• Salaries frozen• Reduction to sick leave plans and retirement gratuities• Reduction in Curriculum and Teaching Specialists

– 2013-14 anticipated savings measures:• Adjusting grants for small and under-utilized schools• Implementation of a 4 year high school program• School board amalgamations

Major Changes to Budget continued…• Increased funding in the following areas:– Elementary teacher prep time (10 minutes)– Elementary teachers to reduce class sizes in

grades 4-8– Grade 7 & 8 Student Success and Literacy and

Numeracy teachers– Secondary programming– OMERS contributions– Utility costs

Budget Challenges

• Challenges faced with the 2012-13 budget preparation:– Ministry restraint measures - $2.4 M

• Reduced funding yet Board costs do not always decline• Difficult to project impact of some changes (sick leave plan)

– Collective agreements• Uncertainty surrounding unionized contracts open for bargaining

– Continued declining enrolment - $5.3 M– Special Education needs increasing every year– Balancing within available funds

Enrolment• The Board enrolment decline is slowly

steadying in elementary but secondary will be affected for the next 4 years

• Enrolment is a key driver for most of the grants we receive from the Ministry

• Enrolment projections are difficult to anticipate as actual results will vary

Enrolment continued…• Projected enrolment for 2012-13 was: – Prepared by our Planning Department with a high,

moderate and low scenario– Presented to the Budget Advisory Committee for

final decision on which scenario to use– The BAC decided to use a low scenario to ensure

our budget would be prepared conservatively

2012-2013 Enrolment• Board enrolment continues to decrease with a reduction of

665 students (3.3%) projected for 2012-2013 over this time last year.

Day School Enrolment 2012 2013 ChangeElementary Junior Kindergarten 651 617 (34) Senior Kindergarten 759 696 (63) Grades 1-3 4,484 4,473 (11) Grades 4-8 7,918 7,715 (203)Total Elementary 13,812 13,501 (311)Secondary Grades 9-12 6,891 6,537 (354)

Total Day School Enrolment 20,703 20,038 (665)

Note: Early Learning and VISA students are not included in above totals as they are funded outside of the GSN

Enrolment trends

2009 2010 2011 2012 2013 2014 2015 2016 20170

5,000

10,000

15,000

20,000

25,000

14,348 14,087 13,919 13,812 13,501 13,434 13,457 13,448 13,483

7,485 7,362 7,099 6,891 6,537 6,133 6,044 6,016 5,942

Historical Projected

Budget Consultation and Survey Results

Budget Advisory Committee (BAC)

• BAC consists of Trustees, Senior staff and Principal representatives

• Work completed by the committee: – Reviewed and decided on enrolment – Input into budget presentation– Provided budget reduction suggestions– Provided a front line perspective

Budget consultation

• Full consultation process is outlined in the binder

• Online survey was the only consultation tool used to solicit feedback

• 1055 responses received to targeted questions asked

Budget Consultation Results Continued…

Incorporation into budgetGrade 8 overnight retreats and the Dominican Experience will continue to be supported

while exploring additional faith formation opportunities.

Where do you believe efforts should be focused in the area of faith development?Retreat experiences

Transportation to parishes for liturgiesFaith resources

Faith formation opportunities

37%13%18%26%

Retreat experiences for students in elementary and secondary schools

Transportation to local parishes for school liturgies

Further faith resources for the classrooms and schools

Faith formation opportunities for students and staff (e.g., participation in life conferences, equity and inclusion programs/events, guest presenters)

Other (please specify)

0.0% 5.0% 10.0% 15.0% 20.0% 25.0% 30.0% 35.0% 40.0%

37.4%

13.3%

17.5%

26.0%

5.6%

Faith development plays a central role in our Catholic system. Where do you believe efforts should be focused in the area of faith development?

Budget Consultation Results Continued...

Incorporation into budget

Focus will be on experiential learning for students through presenters and excursions.

What would you support or recommend for raising student awareness around aboriginal history and culture?Professional development opportunities

Build teaching and learning resourcesBringing in FNMI elders and presentersExcursions to local and provincial sites

17%18%38%9%

Provide professional development opportunities for teachers and support staff to meet the learning needs of FNMI students

Build teaching and learning resources within schools around FNMI cultures and histories

Bringing in FNMI elders and presenters to share their experience and culture

Excursions to local and provincial sites to raise student/staff awareness of FNMI cultures and histories

Other

0.0% 5.0% 10.0% 15.0% 20.0% 25.0% 30.0% 35.0% 40.0%

17.0%

17.9%

37.8%

22.4%

5.0%

The board receives Aboriginal Education funding for the purpose of im-proving First Nation, Metis and Inuit (FNMI) student achievement and rais-ing awareness and knowledge of the rich cultures and histories of FNMI.

What initiative would you support?



St. Don Bosco, WCDSB’s alternative program, will continue to operate through the Board commitment of staffing and resources.

What would you like to see funded in order to re-engage students who are at risk of leaving school before graduating?Programs that allow greater flexibility

Engagement in community programsNutrition programsFitness programs

41%18%19%16%

Programs that allow greater flexibility for students to earn high school credits through experiential learning and self-directed learning

Engagement of students in local community programs offered by the Y, recreational facilities and other organizations

Nutrition programs to ensure students are not hungry when learning

Fitness programs to engage students and help focus student learning

Other

0.0% 5.0% 10.0% 15.0% 20.0% 25.0% 30.0% 35.0% 40.0% 45.0%

40.9%

17.8%

19.0%

15.9%

6.4%

Some students become disengaged in a traditional school setting. St. Don Bosco offers an non-traditional school setting to re-engage students that are at risk of leaving school

before graduating. I would like to see funding support the following:



The budget includes funds for streaming videos and DVDs.

The Board has funds for educational video programs. Where do you think the funds are better spent?

Streaming videoDVDsBoth

No funding should be expended

32%10%30%14%Streaming video

DVDs

Both

No funding should be expended on these programs

Unsure

0.0% 5.0% 10.0% 15.0% 20.0% 25.0% 30.0% 35.0%

31.8%

10.2%

29.5%

13.9%

14.7%

The Board has funds for educational video programs. Where do you think the funds are better spent?


Incorporation into budgetThe budget has included funds to purchase e-books which can be downloaded to tablets, laptops or phones. The e-books will be professional material for educators and curriculum

related fiction.

The Board has funds for audio and e-books. What do you think the Board should purchase?Professional material for educators

Fiction audio booksFiction e-books

No funding should be expended

21%13%27%20%Professional material for educators

Fiction audio books

Fiction e-books

No funding should be expended on these items

Unsure

0.0% 5.0% 10.0% 15.0% 20.0% 25.0% 30.0%

21.0%

12.7%

27.4%

20.4%

18.6%

The Board has funds for audio and e-books (books in digital format that may be downloaded to ereaders, tablets, laptops etc.). What do you think

the Board should purchase:



This has not been considered in the current budget due to amount of savings available.

Would you support an increase to walking distances for students to decrease transportation costs?Yes

No60%40%

Yes60%

No40%

Would you support an increase to walking distances for students to decrease transportation costs?



This option is not currently being explored due to an anticipated fee reduction by Grand River Transit for their transportation of our secondary students.

Would you support the use of more yellow buses in secondary schools to avoid costly increases from Grand River

Transit?YesNo

79%21%

Yes79%

No21%

Would you support the use of more yellow buses in secondary schools to avoid costly increases from Grand River Transit?



The Board is currently exploring French immersion programs for future implementation. It has not been considered as programming for the 2012-13 budget.

Which of the following alternative programs do you think the Board should explore?French immersion

International BacclaureateArts Magnet Program

Advanced Placement Programs

24%14%13%21%

French Immersion

International Baccelaureate

Arts Magnet Program

Advanced Placement Programs

Unsure

0.0% 5.0% 10.0% 15.0% 20.0% 25.0% 30.0%

23.9%

14.3%

12.5%

20.8%

28.5%

Which of the following alternative programs do you think the Board should explore?



3 to 5 laptops have been included in the elementary PC upgrade.

The Board has some funds to provide for unique elementary classroom technologies. How would you like to see these

funds spent?3 to 5 additional PCs per school3 to 5 netbooks or laptops per school

No additional funding should be expended

32%53%15%Three to five additional PCs per school

Three to five netbooks or laptops per school


0.0% 10.0% 20.0% 30.0% 40.0% 50.0% 60.0%

32.5%

52.8%

14.7%

The Board has some funds to provide for unique elementary classroom technologies. How would you like to see these funds spent?


Incorporation into budgetThe Board has decided to defer this purchase until a future time due to budget constraints.

The Board has some funds to provide for unique secondary classroom technologies. How would you like to see these

funds spent?One PC per classroomOne netbook or laptop per classroom


29%51%20%One PC per classroom

One netbook or laptop per classroom


0.0% 10.0% 20.0% 30.0% 40.0% 50.0% 60.0%

28.7%

51.5%

19.9%

The Board has some funds to provide for unique secondary classroom technologies. How would you like to see these funds spent?

Revenues

$244.2 M

Expenses

$244.2 M

Budget overview

Operating$226.1 M

Capital$18.1M

Balanced

Budget

Budget overview continued…

Ministry of Education $ 174.3 MMunicipalities 57.4 MOther Revenue Sources 12.5 M

Total Budget Allocation$244.2 M

Revenue calculation• 92.5% of revenue is generated by enrolment

through the Grants for Students Needs (GSNs)• We also receive Extra Programming Other (EPO)

grants for specific Ministry initiatives• Other revenues such as VISA student tuition,

rental, interest income etc. are derived from known sources as well as projections based on historical trends

Total Revenues2009-2010

Actual 2010-2011

Actual2011-2012 Estimates

2012-2013 Estimates

Total Revenues 227,784,173 237,105,869 245,658,083 244,151,221

2009-2010 Actual 2010-2011 Actual 2011-2012 Estimates 2012-2013 Estimates 215,000,000

220,000,000

225,000,000

230,000,000

235,000,000

240,000,000

245,000,000

250,000,000

Total Revenues by Planning AreaPlanning Area 2009-2010

Actual2010-2011


2012-2013 Estimates

Learning Services 179,039,495 186,893,731 193,880,391 192,377,206

Facility Services 21,173,396 21,173,396 20,234,871 20,777,299

Capital 14,457,566 14,457,566 17,909,138 18,091,703

Transportation 6,632,614 6,524,105 6,402,652 6,188,148

Board Administration 6,481,102 6,426,114 7,231,031 6,716,865

Total Revenues 227,784,173 237,105,869 245,658,083 244,151,221

Capital7.2%

Transportation2.5%

Administration2.8%

Operations8.6%

Continuing Education3.9%

Special Education11.1%

Learning Services63.8%

Expense determination

• Expenses are determined from legislative and contractual requirements, the Board Improvement Plan, Strategic Directions, Board Policy and other known infrastructure needs

• Budgets are prepared based on a zero base meaning there are no flat-lined budgets from previous years – everything requires justification and review by others

Total Expenditures2009-2010


2011-2012 Estimates

2012-2013 Estimates

Total Expenditures 229,237,601 240,251,818 245,658,083 244,151,221


225,000,000

230,000,000

235,000,000

240,000,000

245,000,000

250,000,000

Total Expenditures by Planning Area2009-2010

Actual2010-2011


2012-2013 Estimates

Learning Services 178,253,950 188,743,168 194,664,222 194,068,122

Facility Services 20,709,302 22,133,375 20,134,871 19,480,710

Capital 17,722,137 17,012,274 17,909,138 18,091,703

Transportation 6,283,797 5,783,355 5,940,101 5,916,508


Total Expenditures 229,237,601 240,251,818 245,658,083 244,151,221

Capital7.4%

Transportation2.4%

Administration2.7%

Operations8.0%

Continuing Education3.8%

Special Education11.5%

Learning Services64.2%

Total Expenditures by Category2009-2010

Actual2010-2011


2012-2013 Estimates

Salaries & Benefits 183,621,556 195,095,159 201,251,462 197,775,616

Capital 17,722,137 17,012,274 17,909,138 18,091,703

School Operations & Maintenance 4,654,117 4,626,354 3,683,484 3,968,767

Transportation 6,283,797 5,783,355 5,940,101 5,916,508

Supplies 6,016,943 6,050,187 6,447,612 5,957,741

Fees & Contracts 3,545,355 4,758,738 3,136,623 5,204,102

Utilities 5,116,355 4,701,714 4,445,700 4,498,908

Technology 1,256,898 1,268,454 1,908,649 1,420,835

Staff Development 1,020,443 955,583 935,314 1,317,041

Total 229,237,601 240,251,818 245,658,083 244,151,221

81.0%7.4%

1.7%

2.4%

2.4%

2.1%1.8%0.6%0.4%

Salaries & Benefits

Capital

School Operations & Maint.

Transportation

Supplies

Fees & Contracts

Utilities

Technology

Staff Development

Accumulated Surplus (Reserves)2009-2010


2011-2012 Estimates

2012-2013 Estimates

Opening Accumulated Surplus 13,612,686 7,723,227 5,423,227 3,578,072 Contribution to Accumulated Surplus - - - -

Draw from Accumulated Surplus (5,889,459) (2,300,000) (1,845,155) -

Closing Accumulated Surplus 7,723,227 5,423,227 3,578,072 3,578,072

Composition of Accumulated Surplus AmountNetwork Infrastructure 500,000

WSIB 621,496

Sinking fund interest 493,452

Operating surplus 674,757

Committed capital projects 1,138,367

Insurance 150,000

*Note: 2011-2012 reflects Ministry adjustment of accumulated surplus

Staffing ChangesFull Time Equivalent (FTE) 2009-2010

Actual2010-2011


2012-2013 Estimates Change

Teachers 1,341 1,296 1,300 1,274 (26)

Child & Youth Care Workers 42 41 37 69 32

Educational Assistants 304 292 270 263 (7)

Early Childhood Educators - 15 24 58 34

Total Classroom 1,687 1,645 1,631 1,664 33

School & Board Administration 234 228 234 220 (14)

Facility Services 211 218 216 192 (24)

Other Support Staff 174 207 172 151 (21)

Total 2,306 2,298 2,253 2,227 (26)

Budget Risks• Enrolment projections vary from actual results– Low risk given conservative approach applied

• Utility costs are subject to further pricing fluctuations– Conservative approach taken in development of

budget• Proposed sick leave model impact unknown– Impact on supply costs and salary costs

• Uncertainty of new collective agreements

Budget reductions• Budget reductions were necessary in order to

balance the budget within available funding• Reduced items include:– Staffing reductions relating to enrolment decline– Change in Special Education delivery model– Overall professional development– Deferral of technology projects and new resources– Deferral of maintenance equipment renewal– Cancellation of non-binding contracts and projects

Budget reductions continued…

• Changes in current practice– Shuttering classrooms not in use– Shutting down phantom loads over breaks– Elementary VPs teaching an additional section– Restructuring of administrative staff– Combining of consultant positions

Budget Binder• Dashboard report• Summary of Revenue and Expenditures – Total allocation• Summary of Revenue and Expenditures – By Planning

Area• Copy of Budget Presentation• Monitoring Report on Board Policy IV007 – Financial

Planning and Budgeting • Copy of Stakeholder budget survey• Board Improvement Plan for Student Achievement• Strategic Direction• Ministry budget presentation• Planning area details

Planning Areas

Planning AreasAcademic $194.1 M

Program Services

Student Services

School Budgets

Continuing Education

Infrastructure $37.6 M

Facility Services

Capital

Support $12.5 M

Administration Student Transportation

Planning Areas continued…

• Further details can be found in the binder for each of the areas:– Administration– Transportation– Operations– Capital– Learning Services

Capital

Capital2009-2010

Actual2010-2011


2012-2013 Estimates

Total Capital 17,722,137 17,012,274 17,909,138 18,091,703


16,600,000

16,800,000

17,000,000

17,200,000

17,400,000

17,600,000

17,800,000

18,000,000

18,200,000

Capital continued...• $12.0 M in depreciation• $6.1 M in interest costs related to capital

spending

Capital continued...• School Condition Improvement funding ($1.5M) will be

received again in 2012-13 to address renewal needs in older schools (built prior to 2007)

• Board continued commitment to dispose of surplus real estate assets: Sacred Heart, St. Joseph K, Monsignor Gleason, any ARC closures

• Continued Full Day Kindergarten implementation – more sites now requiring capital in order to accommodate program

• Board has applied for Capital Priorities Funding from Province

Capital continued...• Areas of focus for the upcoming year:– FDK capital renovations*– Guelph Avenue school*– Our Lady of Fatima addition*– St. Paul renovation– School Condition Improvement and renewal spending

to address system infrastructure needs– Solar projects– Accommodation reviews

*Note: project costs are not included in the budget as they will be financed once complete

Administration

AdministrationExpenditure Category 2009-2010

Actual2010-2011


2012-2013 Estimates

Trustees 232,543 228,586 251,449 239,361

Director & SO’s 1,481,214 1,210,175 1,611,610 1,557,169


Total Administration 6,268,415 6,579,646 7,009,751 6,594,178

2009-2010 Actual 2010-2011 Actual 2011-2012 Estimates 2012-2013 Estimates -

1,000,000

2,000,000

3,000,000

4,000,000

5,000,000

6,000,000

7,000,000

8,000,000

TrusteesDirector & SO’sBoard AdministrationTotal Admin Expenditures

Administration

• Significant items in Administration:– 1.5% reduction to funding = $91,600– 3% non-unionized staff salary funding withdrawal =

$111,000– Staff restructuring

Student Transportation

Student Transportation2009-2010

Actual2010-2011


2012-2013 Estimates

Total Transportation Services 6,283,797 5,783,355 5,940,101 5,916,508

2009-2010 Actual 2010-2011 Actual 2011-2012 Estimates 2012-2013 Estimates5,500,000

5,600,000

5,700,000

5,800,000

5,900,000

6,000,000

6,100,000

6,200,000

6,300,000

6,400,000

Student Transportation• Significant changes in Student Transportation

• 1% reduction in funding due to E&E rating• Consortium E&E rating pending finalization• Grand River Transit fees continue to increase• Bell Time consultation not considered for

implementation

Facility Services

Facility Services DetailExpenditure Category 2009-2010

Actual2010-2011


2012-2013 Estimates


Utilities 5,116,355 4,701,714 4,445,700 4,678,908

Contracts & Supplies 4,404,945 5,472,710 2,896,966 3,483,473

Other 316,024 276,360 675,477 266,238

Total Facility Services 20,709,302 22,133,375 20,134,871 19,480,710

2009-2010 Actual 2010-2011 Actual 2011-2012 Estimates 2012-2013 Estimates -

2,000,000

4,000,000

6,000,000

8,000,000

10,000,000

12,000,000

14,000,000

Salaries & BenefitsUtilitiesContracts & suppliesOther

Facility Services• Significant changes in Facility Services– 2% utility cost increase, 7% increase for electricity– Review of funding for under-utilized schools

pending– Reduction in custodial staffing ratio– Reduction in administration– Reduction in contracts– Energy savings measures

Learning Services

Learning Services

• Learning Services is comprised of:School BudgetsProgram ServicesStudent Services – Special EducationContinuing Education

Learning ServicesExpenditure Category 2009-2010

Actual2010-2011


2012-2013 Estimates

Program Services 140,631,366 148,526,010 154,008,475 154,065,022

Special Education 25,494,184 28,206,305 28,116,354 28,061,781

Continuing Education 9,276,045 10,149,099 9,772,350 9,361,496

School Budgets 2,852,355 2,783,156 2,767,043 2,579,823

Total Learning Services 178,253,950 189,664,570 194,664,222 194,068,122

2009-2010 Actual 2010-2011 Actual 2011-2012 Estimates 2012-2013 Estimates0

20,000,000

40,000,000

60,000,000

80,000,000

100,000,000

120,000,000

140,000,000

160,000,000

180,000,000

Program ServicesSpecial EducationContinuing EducationSchool Budgets

Learning Services:School Budgets

School BudgetsPanel 2009-2010

Actual2010-2011

Actual2011-2012Estimates

2012-2013 Estimates

Elementary 1,651,810 1,522,046 1,525,926 1,465,422

Secondary 1,200,545 1,261,110 1,241,117 1,114,401

Total School Budgets 2,852,355 2,783,156 2,767,043 2,579,823


200,000

400,000

600,000

800,000

1,000,000

1,200,000

1,400,000

1,600,000

1,800,000

ElementarySecondary

School Budgets• School budgets have decreased slightly due to

enrolment • School Budget allocations should:– Cover resources, materials and supplies for school – Supply teacher costs – Library resources– Replacement furniture– Reflect the school needs and improvement plans

Learning Services• Learning Services comprises about 80% of entire

budget allocation• Within that, 94% of the budget is salaries and

benefits – leaving only 6% in discretionary funds– Salaries included: teachers, principals, vice

principals, support staff such as EAs, CYCWs and administrative assistants

• EPOs are usually directly beneficial to Learning Services initiatives. (i.e. 50% Early Learning)

Learning Services• The Learning Services budget with respect to the

Board Ends:1. Learners:

a) Live their faith I. where faith practice forms an integral part of their daily lives as members of the school community.

II. where they have knowledge of the history, teaching, values and doctrines of the Catholic faith.

III. where they are contributors to society, dedicated to the common good.

b) Achieve academic success I. which is reflected by WCDSB results that significantly exceed provincial standards as measured in EQAO and literacy tests.

II. where they have knowledge and skills to pursue suitable career and life paths.

Learning Services2. Learning communities:

a) are lived models of our Catholic faith I. where all are welcomed. II. where all are treated with respect.

III. where all are caring stewards of their world.

b) are inclusive: I. where everyone understands that our faith calls us to inclusion. II. where there is a continual renewal of commitment to the inclusion

of all. III. where all students experience instruction and assessment that is

differentiated based on their needs. IV. where all students are entitled to be in their home school in age appropriate classrooms.

c) act as a part of a greater whole, recognizing their interdependence within the home, school and parish triad

Learning Services• Areas of focus for the upcoming year:

– Catholic Graduate Expectations addressed through the work– School Effectiveness Framework (K-12) (knowing your students;

knowing your staff and knowing what matters)– Learning For All (K-12) – Growing Success – Inquiry based learning – Monitoring & increasing success of students on IEP’s and English

Language Learners– Assistive technologies (Word Q)– Literacy, Numeracy, Pathways, Community, Culture & Caring– Credit accumulation & graduation rates

– Targeted Ministry funding: Aboriginal Education, Equity and Inclusion, Mental Health, etc.

Learning ServicesContinued implementation of Early Learning Program: Year 1 – 8 schoolsYear 2 – 11 schools 3 extended dayYear 3 – 22 schools 13 extended day

Learning ServicesThree Key Ministry Priorities for Education High levels of student achievement. Reduced gaps in student achievement. Increased public confidence in public education.

Learning Services Our Priorities within Learning Services:

• Maintain our focus on schools working with schools to provide professional learning for staff.

• Administrators to continue to provide ongoing professional learning at the school and system level and within system portfolio responsibilities.

Learning Services

Our budget priority reflects our commitment to our Catholic distinctiveness. Budget is allocated and protected to support:

• Pastoral Care Teams• Chaplaincy leaders• Safe schools • Poverty

Learning Services:Program Services

Program Services DetailExpenditure Category 2009-2010

Actual2010-2011


2012-2013 Estimates


Text books & Instructional Supplies 1,855,233 2,221,151 2,347,045 2,338,758

Contracts & other services 2,122,080 1,953,865 2,151,242 3,437,307

Staff Development 642,399 609,526 614,033 695,778

Other 1,219,679 1,512,925 1,235,493 1,201,357

Total Program Services 140,631,366 148,526,010 154,008,475 154,065,022


500,000

1,000,000

1,500,000

2,000,000

2,500,000

3,000,000

3,500,000

4,000,000 134,791,976 142,228,543 147,660,663 146,391,822

Salaries & BenefitsSuppliesContractsStaff DevelopmentOther

Program Services

Program Services is primarily responsible for the curriculum delivery side of the system that ensures student success.

Changes in Program ServicesReduction of Consultant Positions:

• 0.5 ESL / 0.5 FSL / 0.5 Arts• 0.5 Healthy Living and Outdoor Education• Combined 21st Century Learning/I.T.• 2 Literacy/Numeracy Coaches funded through Ministry Grant

(specialize in grades 7 & 8)• Numeracy Elementary Consultant also funded through a Ministry

Grant• Reduced P.D. support for schools – transfer to a focused

approach

Learning Services:Student Services – Special Education

Meeting the needs of all Learners

Special Education DetailExpenditure Category 2009-2010

Actual2010-2011


2012-2013 Estimates

Salary & Benefits 24,919,735 26,968,655 26,872,289 26,733,483

Textbooks & Instructional Supplies 212,852 189,322 261,678 252,657

Contracts 217,127 151,072 196,725 169,969


Other 995 760,542 673,156 739,751

Total Special Education 25,494,184 28,206,304 28,116,354 28,061,781


100,000

200,000

300,000

400,000

500,000

600,000

700,000

800,000

900,000

1,000,000 24,919,735 26,958,655 26,872,289 26,733,483


Student Services

Student Services is primarily responsible for the Special Education side of the system.

Special Education DetailExpenditure Category 2009-2010

Actual2010-2011


2012-2013 Estimates

Salary & Benefits 24,919,735 26,968,655 26,872,289 26,733,483

Supplies 212,852 189,322 261,678 252,657

Contracts 217,127 151,072 196,725 169,969


Other 995 760,542 673,156 739,751

Total Special Education 25,494,184 28,206,304 28,116,354 28,061,781


100,000

200,000

300,000

400,000

500,000

600,000

700,000

800,000

900,000

1,000,000 24,919,735 26,958,655 26,872,289 26,733,483


Student Services FundingStudent Services Support Staff:

Position 2011- 2012 staffing level

2012- 2013 staffing level

Principal Section 23 1 1

SERT 4 3

Assistive Technology Resource Teacher 1 1

Psychoeducational Consultants 6 6

Social Worker 5.5 5

Attendance Counselor 3 2

Speech and Language consultant 6 6

Speech & Language Assistants. 3 3

Student Services FundingPosition 2011- 2012

staffing level 2011- 2012

staffing level

Itinerant gifted, vision, hearing teachers

8 8

Community Workplace Officer 0.5 0.5

Elementary Special Education Teachers(enrollment driven)

53.5 52

Secondary Special Education Teachers(enrollment driven)

24.7 23

Student Services

Student Services Budget

Allocation of Education Assistants and CYCW’s:

• Data driven decision• Data collection tool to identify current and

anticipated pupil need • Meetings with all schools

Student Services

Data indicates:• support for students who need assistance with

self-regulation, and support for resolving conflict is key

“Self-regulation is the ability to control your mental, emotional and physiological state to the task at hand.”

Student Services

• We discovered that many of our students needed support with resolving conflicts and in developing their social skills.

• We need the skill set of Our Child and Youth Care Workers deliver proactive one to one, small group and classwide instruction on topics such as conflict resolution, anti-bullying and social skills.

Student Services• We have shifted staff allocations to provide the

support of a Child and Youth Care Worker.• This would allow the staff at a school to have the

Child and Youth Worker work with these students throughout the day based , it will provide in class support for students, classroom teacher and the Special Education teacher.

• We will continue to have 5 Family of Schools Child and Youth workers to assist schools with students.

Student Services• We have selected 13 schools to work with this

model of support for our students.• With this support for students, there has been

some change with our staffing levels.• We will have a reduction in the number of

Educational Assistants at the Elementary Level.

Student Services• We will be reducing the number of Educational

Assistants from 226.5 to 201.5 at the elementary level.

• There will be 55 Educational Assistants in our secondary schools. We had 62.5 Educational Assistants working in secondary schools this year.

• We will have 65.5 Child and Youth Care Workers working to support students in elementary and secondary schools for 2012-2013. This is an increase of 13.5 CYCW’s.

Student ServicesWe will continue to meet student learning needs with programs such as: - Corrective Reading - Empower - Learning Language and Loving It - Autism Pro - Assistive Technology - Differentiated Instruction

Student ServicesThere will be a focus on Mental Health and Addictions.We will continue our work with Learning for All.We will continue our Internal Review of IEP’s.We will continue to look at Transition Planning for our students.We will continue to renew our Vision of Inclusion.We will continue our work with SEAC.

Learning Services

We are working towards a seamless model between Program and Student Services.We recognize that what is necessary for some is good for all.

Learning Services:Continuing Education

Continuing Education DetailExpenditure Category 2009-2010

Actual2010-2011


2012-2013 Estimates


Supplies 626,045 543,094 1,046,232 969,837

Contracts 201,174 157,820 145,935 108,535

Other 216,828 341,672 58,418 37,930

Total Continuing Education 9,276,045 10,149,099 9,772,350 9,361,496


200,000

400,000

600,000

800,000

1,000,000

1,200,000

8,231,998 9,106,513 8,521,765 8,245,194

Salaries & BenefitsSuppliesContractsOther

Continuing Education• Items of note within Continuing Education:– Increase in students in ESL programs; despite provincial

decline– Continual monitoring of all programs to ensure they are

cost recovery– Increase in correspondence students & lessons marked– Decrease in SSC courses in Cambridge– Reduction in PSW classes offered and hospitality classes due to business model decisions

Continuing Education continued…

• Items of note within Continuing Education:– Re-location of St. Joseph programs– Continued marketing and promotion of St. Louis

Future Focus

Future Focus• Addressing continued declining enrolment • Finalizing employee contracts• Elimination of full funding for ‘victory lap’ year• Increasing utility costs• Increasing incidence of identified

students• Accommodation Reviews• Moving toward financial sustainability• Amalgamation

Summary and Motions

Summary• The budget is balanced.• Question period for Trustees: June 4 – 22, 2012• Budget Submission Date – June 29, 2012.• The budget is compliant with board policy and

Ministry requirements.• There is inherent risk in some areas of the

budget.

Proposed Budget Motions1. That the Board of Trustees approve an operating

budget of $226,059,518 for the 2012-2013 school year.

2. That the Board of Trustees approve a capital budget of $18,091,703 for the 2012-2013 school year.

3. That the Board of Trustees directs Administration to file a balanced budget with the Ministry of Education before the deadline of June 29, 2012.

Survey Completion

Survey will be sent to Trustees on June 5th to enable feedback on the budget process

To be completed by June 22nd, 2012

QUESTIONS?Questions can alsobe submitted to:

[email protected] June 22nd

mailto:[email protected]

2012-2013 budget presentation

Documents

budget presentationjune

requirementspresented

budget preparation

budget holder criteria

ministry enrolment projections

ministry restraint measures

ministry deadlinethe

anticipated savings