2013-10 microsoft project webcast managing projects never been easier project 2013 and sharepoint...
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2013-10 Microsoft Project Webcast Managing Projects Never Been Easier Project 2013TRANSCRIPT
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Éamonn McGuinness
Managing Projects
Never Been Easier
Project 2013 and SharePoint 2013
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Today’s Webcast Description
1. Microsoft SharePoint 2013 with the new capabilities is an awesome
platform for project collaboration.
2. Microsoft Project 2013 has a seriously improved two-way sync with
SharePoint 2013.
3. This session will look and demo both – a Project Management match
made in heaven!
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Before Survey/Poll - Reflection
Do you use SharePoint and / or Project Desktop to manage
projects today?
1. No
2. Yes – we use SharePoint for some projects
3. Yes – we use Project Desktop for some projects
4. Yes – we use SharePoint and Project Desktop synchronization on many
projects
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Presenter – Éamonn McGuinness, BrightWork
• Éamonn McGuinness is the CEO of BrightWork. Éamonn has been on various Microsoft® SharePoint advisory teams since 2000.
• He has over 25 years of executive experience at various technology organizations including The Armed Services, The United Nations, and Digital Equipment Corporation. He received his MSc from Dublin City University, Ireland.
• Since 1991 Éamonn has been involved in various international process and project management standards and was a TickIT/ISO 9001 Lead Auditor and a Software CMM (Capability Maturity Model) Lead Assessor.
• At BrightWork, he has worked with organizations like Microsoft®, Boeing, Eastman Kodak, Fedex, and the US Army assisting with the introduction of very pragmatic project management practices and project offices.
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Today’s Agenda
Why SharePoint for Project Management?
Using SharePoint 2013 out of the box
Project 2013 – the sync with SharePoint 2013
Free Resources (SharePoint Project Management Template
& Collaborative Project Management Guide)
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1. Why SharePoint for Project
Management?
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Here we go – More Free Advice!
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What is the Architecture of SharePoint?
1. Lists
3. Sites
2. Web Parts
4. Site Collections
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How to manage projects – simple version!
1. Processes (e.g. Goals, Tasks, Issues, Risks, etc.)
2. Reports (e.g. Open Work, Overdue Issues, Resources, etc.)
3. Constantly connect the people on the project to the
processes
4. Evolve and mature the way you manage projects
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What is the Architecture of SharePoint?
1. Lists
3. Sites
2. Web Parts
4. Site Collections
Process
Projects Portfolios
Reports
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Decide the Project Management Process
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Create a Collaborative Project Site
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Questions, Answers and Feedback Please!
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2. Using SharePoint 2013 Out-
of-the-Box
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Why do we need SharePoint?
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1. Processes (e.g. Deliverables)
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1. Processes (e.g. Deliverables)
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1. Processes (e.g. Issues)
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1. Processes (e.g. Tasks – in WBS View Mode)
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2. Reports (e.g. Timelines)
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2. Reports (e.g. Calendars)
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2. Reports (e.g. Notebooks)
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2. Reports (e.g. All My Work/Tasks in one place)
Source: Microsoft SharePoint Team Blog: http://blogs.office.com/b/sharepoint/
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3. Connect People to the Project (e.g. Newsfeeds)
Source: Microsoft SharePoint Team Blog: http://blogs.office.com/b/sharepoint/
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3. Connect People to the Project (e.g. email,
Alert, Project sync, Outlook sync, Excel export)
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3. Connect People to the Project (e.g.
Mobile access, including update and edit)
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3. Connect People to the Project (e.g. Workflows)
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3. Connect People to the Project (e.g. SkyDrive Pro)
Source: Microsoft SharePoint Team Blog:
http://blogs.office.com/b/sharepoint/
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4. Evolve Project Management
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4. Evolve Project Management
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4. Evolve Project Management
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4. Evolve Project Management
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4. Evolve Project Management
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4. Demo – including Free PM Template
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Questions, Answers and Feedback Please!
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3. Project 2013 – The Sync with
SharePoint 2013
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Why we need Microsoft Project
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Step 1: Open with Microsoft Project 2013
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Step 2: Manipulate in Microsoft Project
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Step 3: Save in Microsoft Project
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Step 3: Automatically saves in SharePoint
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Step 3: Task Lists in SharePoint is Updated
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Step 3: Save the MS Project File in SharePoint
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Demo – Project to SharePoint Sync
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Project 2013 Sync Update - 1
As before requires Project Professional 2013
Now deals with stuff it used to reject, e.g.• A space at the start of a Task Name
• Unsupported characters in the Task Name
• characters like !=-(*&^%$£” etc.
• all supported without issue
Very happy to say it now manages • Lead and Lag
• Relationships other than FS
• SS, SF, FF
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Project 2013 Sync Update - 2
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Not Designed to Work with Project 2010
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4. Free Resources (Templates
and Guide)
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Microsoft Project Website
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“For the things we have to learn,
before we can do them,
we learn by doing them.”
- Aristotle
Start Quick and Get Experience
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53
Free SharePoint Project Management
Templates (including Office 365)
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Free SharePoint Project Management Templates
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Download, Install and Setup
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Including Project Management Leadership Style
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Table of Contents – from the Guide
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Questions, Answers and Feedback!
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Would you now consider using SharePoint and Project
Desktop to manage projects?
1. No
2. Yes – we will use SharePoint for many projects
3. Yes – we will use Microsoft Project for many or all
projects
4. Yes – we will use SharePoint and Microsoft Project
synchronized on many projects
After Survey/Poll – Refection
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Connect with BrightWork
Americas: +1-617-357-9000 x 701 Europe/Int’l: +353-91-514-492
Email: [email protected] Visit our website: www.brightwork.com
Questions, Answers and Feedback!