2014-2015 risk assessment

GENERIC RISK ASSESSMENT FOR ALL DERBY CITY SCHOOL SPORTS PARTNERSHIP ACTIVITIES 31 August 2014 The aim of this generic risk assessment is to provide general information on the type of hazards employees, pupils and others who attend the activities could be exposed to. This document covers all Derby City School Sport Partnership events during the 2014 – 2015 academic year. The document outlines the responsibilities of the School Sport Partnership and those of schools taking part in activities. Schools should ensure that they understand expectations placed upon them by this document before attending any event. The checklist in Appendix 1 will be completed by a member of School Sport Partnership staff prior to the start of any event. Completed checklists will be kept on file following the event. Events organised by Derby City School Sport Partnership are covered by the Public Liability Insurance of Derby County Community Trust, employers of the School Sport Partnership staff. Insurance documents are available upon request. The list given is by no means an exhaustive one. Hazards observed that are not listed but are specific to the work areas/methods should be recorded on the assessment form, Appendix 1. Any accidents or incidents will be recorded on the form in Appendix 2. Copies of these forms will be kept on file by the SSP and shared with appropriate parties. This document will be reviewed in August 2015 - unless significant change or a significant accident and/ or injury occurs.

I confirm that I am aware of and understand the findings of the Risk Assessment and agree to ensure that I will work to the stated Control Measures and bring to the attention of Management any deficiencies in the findings of the Assessment.

Print Name Signature Date Print Name Signature Date

Will Evans 29/08/14 Liam Drake 29/08/14

Jo Wilkinson

29/08/14

MANAGEMENT OF HEALTH AND SAFETY AT WORK REGULATIONS 1999

GENERIC RISK ASSESSMENT FOR ALL DERBY CITY SCHOOL SPORTS PARTNERSHIP ACTIVITIES 2014 - 2015

2

Hazard observed

Risks before control measures implemented

Control measures to be considered (responsible organisation(s) shown in bold)

Risk rating if controls implemented

Control measures utilised/further control measures necessary

Planning and Organisation

Accidents/injuries Inadequate planning

Organisers will provide relevant information to schools prior to the event, including venue details, event timings, competition rules, clothing requirements and any specific considerations – SSP Organisers will brief young people regarding hazards and involve them in the risk assessment and management process – SSP All events to be planned following appropriate guidelines from National Governing Bodies, including length of event, rules and equipment for competitions - SSP All staff and adults will be appropriately trained, experienced, qualified and physically fit to competently fulfil their roles and responsibilities as defined by their professional body – SCHOOLS AND SSP

LOW Group leaders will follow LA Educational Visits Safety Policy and Guidelines - SCHOOLS Parents/ guardians of participants informed of arrangements prior to the event. Appropriate consent gained - SCHOOLS All staff and adults will be appropriately trained, experienced, qualified and physically fit to competently fulfil their roles and responsibilities as defined by their professional body – SCHOOLS AND SSP

Group Management / Direct Supervision

Trauma / upset / injuries Inadequate supervision Absconding / missing person

SSP staff will support school staff to ensure supervision of pupils taking part in the activity – SSP Facilities will be appropriate for the activity and, where possible, confined areas. Any hazards will be highlighted to staff and participants in advance - SSP

LOW Group leader will ensure that supervising staff are competent and understand their roles - SCHOOLS Staff will ensure that young people are fully aware of itinerary and supervision/ meeting/ dismissal arrangements - SCHOOLS Staffing ratios will be appropriate and sufficient to ensure safe group management and to deal with any emergencies - SCHOOLS


3

Hazard observed





Weather

Exposure to adverse effects of weather (e.g. cold injury, heat injury, over exposure to sun etc.)

Staff will consider possible weather conditions, plan appropriate programmes, and ensure that young people are aware of appropriate clothing and equipment required (inc. hat, sunscreen, wet weather, cold weather clothing etc) – SSP AND SCHOOLS Provision is in place for suitable shelter in the event of adverse weather - SSP Staff will obtain daily weather forecast and adjust plans accordingly – SSP AND SCHOOLS SSP will put in place contingency plans for adverse weather, including procedure for cancellation and abandonment, if necessary - SSP

Low Staff will consider possible weather conditions, plan appropriate programmes, and ensure that young people are aware of appropriate clothing and equipment required (inc. hat, sunscreen, wet weather, cold weather clothing etc) – SSP AND SCHOOLS Staff will plan and make provision for young people who may not bring suitable equipment, including arranging kit check before departure and/or bringing spares – SCHOOLS Staff will obtain daily weather forecast and adjust plans accordingly – SSP AND SCHOOLS

Safeguarding

Trauma / upset / injuries Inappropriate contact with public

Ensure volunteer helpers are never in charge of a group without direct supervision from a staff member unless they have appropriate assessed competence and experience and they have an enhanced CRB check – SSP AND SCHOOLS All volunteers will be appropriately briefed and supervised throughout – SSP AND SCHOOLS Arrangements in place to ensure safe toileting for group members as appropriate to age, i.e, group members not to go alone – SSP AND SCHOOLS

LOW Ensure volunteer helpers are never in charge of a group without direct supervision from a staff member unless they have appropriate assessed competence and experience and they have an enhanced CRB check – SSP AND SCHOOLS All volunteers will be appropriately briefed and supervised throughout – SSP AND SCHOOLS Schools will ensure that the behaviour of adults associated with their school is appropriate - SCHOOLS Arrangements in place to ensure safe toileting for group members as appropriate to age, i.e, group


4

Hazard observed





Consent for photography and video sought from parents in advance of event – SCHOOLS

members not to go alone – SSP AND SCHOOLS Consent information taken from schools prior to the event to ensure no recording of pupils without consent – SSP AND SCHOOLS

Misbehaviour / Misconduct

Accidents injuries Illegal Substances

SSP staff will support school staff in ensuring appropriate behaviour of pupils taking part – SSP

LOW Staff and young people will be briefed regarding conduct and behaviour required including smoking/drinking during the visit - SCHOOLS General behaviour of participants to be monitored and ensured by accompanying adults – SCHOOLS

Medical needs Trauma / illness poisons, stings, bites

SSP will provide basic first aid equipment for use by school staff where none is provided by the school – SSP All SSP staff will have mobile phones to contact emergency services, if necessary – SSP

LOW Parental consent for administration of medicines is obtained and suitably recorded arrangements made to meet those needs. - SCHOOLS Medical needs of all pupils known and understood by accompanying staff – SCHOOLS Appropriate arrangements for storing medicines where necessary are in place - SCHOOLS

Additional Needs of Individual Group Members (if applicable)

Absconding/Missing Behaviour Emotional

The programme/ itinerary is arranged giving due regard to the mobility and special needs of all members of the group - SSP Organiser to request any relevant information from schools prior to the event to enable appropriate planning - SSP

LOW Schools are responsible for carrying out the risk assessment/care plan to support the young person relative to attending the activity and this information to be shared with all relevant parties - SCHOOLS Up to date information regarding special/behavioural needs of group members will be obtained with advice from the specialist staff involved with the young person and parents/carers - SCHOOLS

Emergencies

Inadequate procedures causing injury/ illness

Organisers will brief young people regarding emergency procedures – SSP SSP will have a basic first aid kit available for

LOW Schools to assume responsibility for provision of first aid to their pupils. At least one supervising adult will have an appropriate level of first aid training – SCHOOLS


5

Hazard observed





use by schools, if required – SSP Organisers to provide a supplementary first aid kit for use by schools – SSP Organisers will carry a mobile phone with fully-charged battery – SSP Staff will record full address, including postcode, of facilities at the top of appendix 1 in case of calling Emergency Services - SSP Venue evacuation plans known and communicated to staff and participants - SSP

Contingency plan in place to ensure ill/ injured young persons are appropriately supervised without compromising Group Supervision – SCHOOLS A complete first aid kit (and travel sickness equipment) will be checked and taken with the group and will be readily available –SCHOOLS Medical needs of all pupils known and understood by accompanying staff – SCHOOLS Parental consent for administration of medicines is obtained and suitably recorded arrangements made to meet those needs. - SCHOOLS

ACTIVITIES Provider-led Activities

Delayed help/ support Deterioration of condition Injury / others Missing persons Absconding

SSP staff will complete the pre activity/monitoring assessment before the start of the event and action and controls required for the activity to proceed. Appendix 1 - SSP Further control measures or additional risk assessments will be completed for activities prior to event by the provider and the information shared with SSP – SSP Only appropriately maintained and checked equipment will be used - SSP SSP will only engage providers with the relevant national governing body/ sports association qualifications for the activity being provided – SSP

LOW .


6

Hazard observed





Self-led activities

Delayed help/ support Deterioration of condition Injury / others Missing persons Absconding

SSP staff will complete the pre activity/monitoring assessment before the start of the event and action and controls required for the activity to proceed. Appendix 1- SSP Pre activity forms will be filed and reviewed on an annual basis unless a significant incident e.g. an accident – SSP Only appropriately maintained and checked equipment will be used – SSP All activities will comply with appropriate National Governing Body guidelines, including playing rules, pitch conditions, equipment and length of competition – SSP

LOW Supervising adults have appropriate qualifications and / or experience to lead planned visits - SCHOOLS

SITE & LOCAL ENVIRONMENT Quality of facility

Inappropriate/ dangerous facilities used for activities

Pre-event visit to site will be undertaken where necessary – SSP AND SCHOOLS Supervising adults will make themselves familiar with venue /site evacuation procedure, as appropriate – SSP AND SCHOOLS Organisers to communicate evacuation procedures to school accompanying staff – SSP Venue/ site-specific risk assessments held and understood by organisers and appropriate control measures implemented for identified site specific hazards – SSP

LOW Pre-event visit to site will be undertaken where necessary – SSP AND SCHOOLS Supervising adults will make themselves familiar with venue /site evacuation procedure, as appropriate – SSP AND SCHOOLS


7

Hazard observed





Areas identified as dangerous or unsuitable to be excluded from playing areas and cordoned off to prevent pupils accessing them - SSP

TRANSPORT Transport and journey

Inappropriate or dangerous transport causing injury

Staff use own or business vehicles (e.g. Derby County Community Trust Minibus) for transporting equipment – SSP Insurance to cover drivers for business use – SSP Where possible, venues used to have identified areas for safe embarkation and dis-embarkation from vehicles - SSP

LOW Schools provide transport for children to attend activity as appropriate - SCHOOLS Embarkation, travel and dis-embarkation provided by schools - SCHOOLS

Additional information


8

APPENDIX 1 – PRE-ACTIVITY ASSESSMENT SHEET To be completed prior to all School Sport Partnership-led activities

Event Name

Date

Venue/ Facility Full Address

Assessors

ISSUES SAFE/ LOW RISK

UNSAFE/ SIGNIFICANT RISK

Pupil Staff Volunteer AFFECTED?

CONTROL REMEDIES PROPOSED CHECKED BY: (Sign and date)

VENUE AND FACILITIES Work area hazard free?

Clean, non-slip floor providing security of footing?

Sufficient space for group size/activity?

Changing rooms safe?

Are changing rooms secure when not in use?


9

ISSUES SAFE/

LOW RISK

UNSAFE/ SIGNIFICANT

RISK

PUPILS/ STAFF/

VOLUNTEERS AFFECTED?

CONTROL REMEDIES PROPOSED

CHECKED BY: (Sign and date)

If swimming pool – is water clarity good?

Lighting safe and adequate for activities?

Storage adequate and safe?

Access issues for those with disabilities?

Operating procedures known/ applied?

Fire regulations applied?

Safety signs in place?

Is the facility secured when not in use?

Venue (host risk assessment known?)

ACTIVITY Age-appropriate playing conditions and rules


10

ISSUES SAFE/ LOW RISK

UNSAFE/ SIGNIFICANT RISK

Pupil Staff Volunteer AFFECTED?

CONTROL REMEDIES PROPOSED CHECKED BY: (Sign and date)

Equipment concerns?

Staffing issues (including match officials)

SAFEGUARDING, WELFARE AND FIRST AID

Supervision issues

First aid provision

Emergency action/ contingency plans

Weather/clothing/personal protection issues

TRAVEL

Transport/journey

Assembly/ embarkation/ disembarkation/ dismissal

Signed: Print name: Date:

Appendix 2 - Accident/ Incident Report Date and time of accident/ incident

Venue Competition/ event Details of the event manager Name Organisation/ Position

Email address Phone number Details of the person involved Name Address

School attended Age/ Date of Birth Details of person recording Name Address

Role/ position Details of the accident/ incident


12

Details of treatment

What first aid was administered on-site?

Details of the person providing first aid on-site

Loss of consciousness? Yes No Person sent to hospital? Yes No Ambulance called? Yes No If hospitalised, which hospital?

Information given to parents/ school?

Yes No

Details of any witnesses to the accident/ incident Full name Contact details

RIDDOR Required? Yes No Date of RIDDOR submission

RIDDOR Reference Signature of recorder

Date

Signature of person involved

Date

2014-2015 risk assessment

Documents

generic risk assessment

assessment form

event timings

length of event

stated control measures

competitions ssp

management process ssp

bold risk rating