2016 amtech user conference · •close jobs timely ... • to export data into excel, highlight...
TRANSCRIPT
2016 Amtech User Conference
HighVelocityClosingSueHahn
Let’sStartwithaSurvey
• WhoClosestheirBooksin:• Over30Days?• Over3Weeks?• Over2Weeks?• Over1Week?• WithinaWeek?• 3Days?• 2Days?• 1Day?
Sessiondescription
• TheImaginerasystemisfulloftoolstoassistyoutoClosetheBooksin24hours.
• InthissessionwewilldiscussthevariousoptionsavailableintheprogramtohavemanyofyourcurrentProcessesbecomemuchmoreautomated.
• Thiswillassistyouwithstreamliningtheprocess,fromAutomaticGLCodinginthePOmodule,throughCodingRawMaterialsinJobCosting,andPeriodicInventoryCountingusingTopGun.
• Useoftheseprocesseswillhelpyourpeopleworkmoreefficientlyandmostimportantlywithaccuracyofentriesforbothyoursalesandpurchases.
• WealsowillreviewvarioustipsandtricksspecificallyforyourAccountingpersonnel,toassistthemintheirdaytodayprocess,aswellasfindingandusingthecorrectreports,usingrecurringjournalentriestoautomaticallyenteraccrualseachmonth,andexportingdataforfinancialstatements,aswellassomeexcitingnewfunctionalityaddedinthe3.2sr1version.
OtherModulesthathelpyouSpeedupClosing
TopGunReceiving
PhysicalCount
Sign&Drive
MobileForceSales(RGA/Quality)
• Enableuserstostreamlineaccountingfunctionsandmonthendclosetogettimelyandaccuratefinancialstatements.
Purpose– Fittingallthepiecestogetherinatimelyfashion
Purchasin
g
JobCosting/Inventory
Financials
Delivery/Invoicing
Purchasing
Delivery/Invoicing
JobCosting/Inventory
Financials
Purchasing
• CloseOpenPurchaseOrders–• AutoClosePOinA/P– ifflagischecked,systemwillautoclosePOsthathavebeenreceivedandcompletelyprocessedthroughA/P.
• ManuallyclosePOs- WhenyouruntheclosePOoptionthislooksforPO’smarkedcomplete.
• RunthePurchasePriceVariancereportinthePurchasingmodule.Thisreportcanbeusedtoanalyzevariancesforthemonth.Thisisoptional.
• RunthePOAccrualsreceiptreportafterinvoiceentryintheA/Pmodulehasbeencutoffforthemonth.ThisreportwilltellyoupurchaseordermaterialsreceivedbutnotinvoicedinA/P.Usethisreporttomaketheaccrualentryasneeded.
Tips&Tricks
• SheetPurchaseOrders• POwilluseG/LcodeassignedtofirstexpenselineinVendortable
POAccruals ReceiptReport
• Usedtocreatemonthendaccrualjournalentry
Inventory
• EnsureallproductreceivedpriortomonthendcutoffarereceivedthroughPOReceiving.• Willneedtocreatemanualjournalentriestoreconciletheinventoryaccountsatmonthendeitherusinginventoryreportstobaseanetchangeinventoryadjustmententryorjobcostreportsforamoredetailedbreakdown.• InventoryValuationReports– shouldberunafterproductionforthemonthhasceasedandbeforethenewmonth’sproductionhasstarted.youcanrunreportssuchasItemSummaryAsOfwhichallowyoutouseaspecificdate.
Tips&Tricks
• MaterialCostTypes• AssigntoPurchasedItems(ItemWarehouseRecord)
• AutoassignG/LinPurchaseOrder
• MinimizesG/LcodingerrorsonP.O.s
• EliminateskeyingofG/LcodeinA/P
• CategorizesexpenseforJobCostingpurposes
Inventory
• InventoryAdjustmentsReport – UsereporttoadjustG/Laccountsformiscellaneousadjustmentsmadeininventory.
JobCost
• CloseJobstimely• M/Ejobsthathavenoadditionalcoststopostshouldbeclosed.
• ClosingdatemustbewithinthecurrentG/Lperiod
• Toclosejobs
• JobCost>View>ShowJobsEligibleforClosure>search• Selectjobs• Actions>CloseSelectedJobs
JobCost
• MaterialsRegister – UsemoverawmaterialscostinG/LtoWIPaccount.
• ConversionRegister – Usetocontraexpenseaccountsmovelaborcostfordirectlabor,variableand
fixedoverheadtoWIPaccount.
• FinishedGoodsRegister – UsetomovecostsfromWIPG/LaccounttoFinishedGoodsaccount.
• CostofGoodsSold – UsetomovecostsfromFinishedGoodsG/LaccounttoCostofGoodssold
accounts.
• ClosingAdjustments – UsetoadjustWIPG/Laccounttomovevariancestovarianceexpenseaccounts.
• WIPValuation – BalanceendingG/LaccountbalanceforWIPtovaluationreport.
JobCost
�ClosingAnalysis- Analyzejobperformanceandvariances�Variancescanbeanalyzedtodeterminewhetherestimatingisaccurate�AdjustmentsRegister
� VariancefromEstimatedcosts� CanbebookedtoCOGS
�ConversionRegister� Reportingalllabor?� Checkaccuracyofestimatingrates
�ClosedJobDetail� Plannedcontributionvs.actualcontribution
�CostDetailAnalysis(PrintthroughInvoicing>SalesAnalysis)� Comparesellingpricevs.contributionatstandard
Delivery
• DRUsageReport– checktomakesureDeliveryReceiptshaveallbeenpostedtoinvoicing.ClickonReportsintheShippingHistoryscreen.DR’swithaPrintedandApprovedstatusshouldbepostedtoinvoicingiftheshipdateisinthecurrentpostingperiod.
CompanyInvoicingScreen
• Alwayshavetaxcomefromshipto• 3.2Cannowaddgenerictexttotheinvoice
Invoicing(customerbilling)
—Invoicing(Sales)• ShipmentsNotInvoiced- generatedfromPrintbutton
• OtherKeyReports• AccountDistributionreport– shouldtietoG/L• InvoiceRegister– shouldtietoAccountDistributionreport• SalesTaxReportbyState• SalesAnalysisreports– shouldtietoinvoiceregisterbutmaynotnecessarilytietoG/L
CheckDropShips
• CheckthePostDropShiptoInvoicingscreentomakesurealldropshipshavebeeninvoicedforthemonth.
CheckConsignmentOrders
• IfusingConsumptionOrders(newfunctionalitytotrackconsignmentinventoryandinvoicecustomersforusage)
• runthePostConsumptionOrderstoInvoicingproceduretomakesureallconsumptionordershavebeeninvoicedforthemonth.
AccountsReceivable
• CashReceiptsreportshouldbalancetodepositandbeposteddaily.
• G/LDistributionReport– shouldbalancetozero
• AgedTrialBalanceand/orOpenReceivables– shouldbalancetoG/L
BankReconciliation
• BankReconciliation- UndertheentryoptiononthemenubarselectCheckReconciliationforbothARandAP
• ReconciledandUn-reconciledChecksreportscanbeusedtoreconcilethebankaccountstotheGeneralLedgertrialbalance
• Markthedeposit/checksthathaveclearedthebank.
• CanexportthedatafromthecheckreconciliationscreenintoaMSExcelspreadsheettofacilitatecompletionofabankreconciliation.
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ExportingDataforBankRec.
• ToexportdataintoExcel,highlightthelinestoexport,andselectEdit>Copy.OpenupanewExcelspreadsheetandselectEdit>Paste.
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AccountsPayable
—KeyReports
• PayableItemsreport(PurchasesJournal)shouldbeposteddaily.
• AgingofPayablesreportand/orOpenPayables– shouldbalancetoG/L
• G/LDistributionReport– shouldbalancetozero
Tips&Tricks
• AutomaticallydefaultGLaccountfortax,freight,&otherchargesfromthePOtoinvoiceentry.
• AutoclosePOfromAPmodulewheninvoicedandreceivedcomplete.
• Savedataentrytimebyhavingthesystemdefaulttheprice&quantityreceivedfromthePO.
• Inmulti-plantenvironmenthavesystembreakoutcheckrunsbasedonplant.
Tips&Tricks
• A/Pprocessing• SearchbyVendorReceiptNo.(BOL)orASNNo.forpullingalllinesforinvoicingatonce
GeneralLedger
• TrialBalance– mustrunUpdatetoSummarytoseedata
• DetailbyCodereport– canruninDrillDown(Detailed)andSummaryVersions
• DetailbyTransactionreport– canseeoneormorejournalentries
• FinancialStatements
GeneralLedger
RecurringJournalEntries– StandardAccruals• Professional/Legal• Monthlydepreciation• Property/MedicalInsurance
ExportingData
• Manysalesanalysisreports• A/RAgedTrialBalancereport• A/PAgingofPayablesreport• G/LTrialBalance• G/LFinancialStatements• G/LDetailbyCodereport
• In3.2SR1,mostGL/AP/ARreportsareabletobeexportedtoEXCELforanalysis.
• FinancialStatements(BalanceSheets,IncomeStatements,ExpenseSchedules)canbebuiltintheG/Lmodule.
• Astatementformatmustbecreatedforeachtypeofstatementdesired– thisiswhereyoudefinetheappearanceofthestatement,controlhowthestatementtotals,andmapG/Laccountcodestolines.
• AnotheroptionistoexportaTrialBalanceintoa.csv file,exporttoMSExcel,thenbuildyourowncustomizedfinancialstatementsthataremappedtospecificcells.
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FinancialStatements
• Musthavetwonon-reportingaccountcodesbuiltinyourchartofaccounts–thesedoNOTgetmappedtoyourfinancialstatements:• Non-reportingLiabilityaccountcode.• Non-reportingIncome(Loss)accountcode.
• Closeoutthelastpostingperiodofyourfiscalyeartodeterminenetincome(loss)fortheyear.
• Twojournalentriesareneededtomovethenetincome(loss)fortheyearintoRetainedEarnings.
YearEndAccountingClose
• Thefirstjournalentrywillbeenteredinthelastpostingperiodofthecurrentfiscalyear– thiswillmovethenetincome(loss)intothenon-reportingliabilityaccount.
• Thesecondjournalentrywillbeenteredinthefirstpostingperiodofthenewfiscalyear– thiswillmovethenetincome(loss)fromthenon-reportingliabilityaccountintoRetainedEarnings.
YearEndAccountingCloseCont.
Questions
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