2019 DOD COMMERCIAL SATCOM WORKSHOP

Bronze* exhibitor manual

A Bronze Booth includes 1 Full Workshop Pass and 1 Exhibits Only pass.

Questions? Please contact Jennifer Williams, SIA’s Senior Director of Events and Operations, at jwilliams@sia.org or 202-503-1565.

Visit www.dodsatcom.com for further Workshop information

Exhibitor Registration Form: Return to jwilliams@sia.org by December 4th, 2019

Point of Contact Name : Click here to enter text. Title: Click here to enter text.

Company: Click here to enter text. Address: Click here to enter text.

City: Click here to enter text. State: Click here to enter text. Zip Code: Click here to enter text.

Telephone: Click here to enter text. Email: Click here to enter text.

Full Workshop Pass

Point of Contact Name : Click here to enter text. Title: Click here to enter text.

Company: Click here to enter text.

Telephon:e : Click here to enter text. Email: Click here to enter text.

Booth Personnel

Point of Contact Name: Click here to enter text. Title Click here to enter text.

Company: Click here to enter text.

Telephone: Click here to enter text. Email : Click here to enter text.

EXTRA EXHIBIT ONLY (BOOTH ATTENDANT) PASS (LIMIT ONE PER EXHIBITOR COMPANY)

Booth Attendant Pass (access to exhibits only): $500 SIA MEMBER/$650 NON-MEMBER

Name: Click here to enter text. Title: Click here to enter text.

Telephon:e: Click here to enter text. Email: Click here to enter text.

Credit Card Number : Click here to enter text. Exp. Date : Click here to enter text.

Name on Card:Click here to enter text. Security Code: Click here to enter text.

2019 DOD SATCOM Workshop Bronze Exhibitor Booth Forms

December 17-19, 2019 Please note: Exhibit Only staff does not have access to the educational programming and

panels. Additionally, exhibit staff from the same company may not share name badges.

15th Annual DoD Commercial

SATCOM Workshop

December 17-19, 2019

Hyatt Regency Crystal City

Please provide a 75-Word Description of Your Company and

send it to jwilliams@sia.org no later than Wednesday, December 4, 2019.

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HYATT REGENCY CRYSTAL CITY /SIA'S DOD COMMERCIAL SATCOM WORKSHOP

EXHIBITS

POLICIES & PROCEDURES

Exhibit Location/Hours/Set-Up/Dismantle The Exhibits will be located in the Potomac Room - Located on the Ballroom Level, two levels below the lobby. Platinum Exhibitors will be located in the Regency EF Ballroom Foyer. Exhibitor Set-Up: Tuesday, 12/17, 1 pm- 4:30 pm Show Hours: Tuesday, 12/17, 4:45pm- 7pm, 12/18, 7am- 7pm and 12/19, 7 am- 2:30pm Exhibitor Break Down: Thursday, 12/19, 2:30 pm- 4pm.

Exhibit Hall Table and Services Your Exhibit Table includes a 6 foot draped table and 2 chairs. For additional services (internet, electric, telephone, audio/visual, package handling) please complete the appropriate attached form and fax it to the number show on the form.

Exhibit Hall Policies and Procedures for Exhibits Hyatt Regency Crystal City's display rules and regulations are based on a philosophy that all Exhibitors should be given an equal opportunity to present their product to their audience in an effective manner.

The following apply to all Exhibits:

Adhesives - No pins, tacks, or adhesives of any kind are permitted on any wall, door, or column. Exhibitors may not give out adhesive backed stickers.

Signs/Banners - All signs must conform to show management rules and regulations and ceiling limitations. Signs must be placed

on self-supporting stanchions, easels or hung from the pipe and drape. No signs are to be hung from the Exhibit space ceilings or walls.

Non-Flammable Materials - All materials used in the Exhibit space or any other part of the Hotel must be non-flammable in order to conform to the fire regulations of Arlington County.

Compressed Gases - Compressed gases are not allowed inside the Hotel. Heavier than air gases like propane, butane, or liquefied petroleum gas (LPG) are also not allowed,

Motorized Vehicles - There is no the ability to get a vehicle into the exhibit space.

Liability - The hotel is not responsible for any injury, loss, or damage that may occur to the Exhibitor, the Exhibitor's Agent, employees or property, or to any other person's property, prior, during or subsequent to the period covered by the exhibit contract, provided said injury, loss, or damages not caused by the willful negligence of an employee of the Hotel. Each Exhibitor hereby expressly releases the Hotel from such liabilities and agrees to indemnify the hotel against all claims for such injury, loss, or damage.

Insurance - Exhibitors who desire to carry insurance on their own exhibits must do so at their own expense.

Security - Please note no security is being provided in the Exhibit space. We recommend not leaving anything of value in the hall.

Food and Beverage - Any food or beverage dispensed or given away at a booth must be supplied and prepared by the Hotel staff.

Balloons - Helium filled balloons are not permitted within the Exhibit space.

Tape - Exhibitors are responsible for the removal of all tape and residue marks.

Smoking - Smoking is prohibited inside the hotel.

**Please note the above prices are current as 7/8/19 and are subject to change without notice**

Right to Inspect - The Hotel's Security personnel reserves the right to inspect any carton, container, briefcase, luggage, or package brought in or taken out of the Exhibit space.

Exhibitor Equipment - All equipment, decorations, freight, etc. must be removed from the premises at the expiration of the Contract. Items left beyond this time will be treated as abandoned equipment.

Access for Deliveries - All articles, exhibits, fixtures, displays, and property of any kind shall be brought in to and out of the Exhibit space only at and through such approved loading areas as the Hotel may designate.

Package Handling Any package being shipped to the Hyatt Regency Crystal City must be prepaid and addressed as follows:

Receiver's Name Sender's Company / SIA DOD SATCOM Workshop

Sender's Name c/o Matt Peterson, , Event Planning Manager

Hyatt Regency Crystal City 2799 Jefferson Davis Highway

Arlington, VA 22202

2

As the hotel as very limited storage facilities, a limit of (10) boxes weighing no more than 50 pounds each can be shipped to the

hotel three (3) days prior to the function. Shipments received prior to the three- (3) days will be returned. For shipments larger than this please check with your Event Planning Manager. Larger packages must arrive on the day of setup.

Any package being shipped OUT of the Hotel must be prepaid, addressed, labeled and ready for mailing. Please ask your Event Planning Manager for a Shipping Request Form.

There is a labor charge $7 .00 per box or $150.00 per pallet for storing and transporting boxes to or from meeting/exhibit locations.

Below are the prices for packages, boxes and pallets shipped to and from the hotel.

Incoming and Outgoing:

Package • Letter - Free of Charge• Box - $7.00 with (2) Business days of free storage• Pallet - $150.00 with (3) business days free storage

All outgoing packages must be labeled correctly.

Use of Fovers and other Public Areas

Storage

Letter - Free of Charge

Box - $7.00 box/day (after 2 business days)

Pallet - $150.00 pallet/day (after 3 business days)

The Foyers on the Independence and Ballroom levels are for the enjoyment of all guests. Accordingly, the use of this space must consider the needs of all guests of the Hyatt Regency Crystal City. All use of this space must be approved by the hotel. For all questions, please contact your Event Planning Manager.

Delivery of exhibit materials must occur through back-of-the-house, not foyer, areas.

**Please note the above prices are current as 7 /8/ 19 and are subject to change without notice**

Shipping and Tracking Form RETURN TO: Events Office {Fax# 703.413.6873) Manager: Matt Peterson

Phone: 703.418. 7223

Please provide the contact information for the person responsible for your boxes. As this person may be contacted after business hours and on the weekend, please provide their cell phone number.

Contact Person's Name: Company:

Address:

City: State: Zip:

Work Number: Cell Phone Number:

Email:

NAME AND DATES OF CONFERENCE: ___________________ _

Box 1

Shipping Vendor (FedEx. UPS. Other\:

Expected Arrival Date:

Box2

Shipping Vendor (FedEx. UPS, Other):

Expected Arrival Date:

Box3

Shipping Vendor (FedEx, UPS, Other):

Expected Arrival Date:

Box4

Shipping Vendor (FedEx, UPS. Other):

Expected Arrival Date:

Tracking#:

Description of Contents:

Tracking#:

Description of Contents:

Tracking#:

Description of Contents:

Tracking#:

Description of Contents:

** Please carefully review the shipping guidelines and pricing information on page 2 of this form. Shipmentsreceived by the hotel more than three days prior to the conference will be returned.

Please complete for associated hotel receiving and handling charges:

o MC Visa American Express

Account Number:. ________ ___________ ____ _

Name (as it appears on card):, ___________________ _

Expiration Date: _____ _____ Signature:, _________________ _

PLEASE DO NOT EMAIL. TRANSMIT ALL CC INFORMATION VIA FAX OR CALL.

Important Shipping Information

Shipping Guidelines for the Hyatt Regency Crystal City:

• Limit of 10 boxes per sponsor weighing no more than 50 pounds each can be shipped to the hotelthree days prior to the event.

• Larger packages must arrive on setup day.• All packages being shipped from the hotel must be prepaid, addressed, labeled and ready for

mailing.• Packages must arrive no earlier than three days prior to the conference• Outgoing packages that are prepaid may be left on your exhibit table for pick-up. For shipping

assistance, see our Concierge Desk on the Lobby Level.

Pricing charged by the hotel for packages, boxes and pallets (incoming and outgoing):

• Box - $7.00 with 2 business days of free storage• Pallet - $150.00 with 3 business days free storage• After two business days, the hotel will charge $6.00/box/day in storage fees• After three business days, the hotel will charge $75.00/pallet/day in storage fees

To assist in the timely delivery of your boxes, please attach this label to all boxes.

SflIP:li@:

I NAME OF PERSON RECEIVING THE BOX

I

Ii

Box 1 of 2

THEIR COMPANY HERE Booth#

1Hyatt Regency Crystal City SIA DOD Satellite Workshop

c/o Matt Peterson 2799 Jefferson Davis Highway

Arlington, VA 22202

Hyatt Regency Crystal City ELECTRICAL REQUEST

NAME OF EVENT: __________ _________ _ COMPANY/EXHIBITOR: ________________ _

Date Received

EVENT DATE: ______ _ BOOTH#: _____ _ _

ON SITE CONTACT: _____________ EMAIL: _______________ _ PHONE: FAX: ________________ _ ORDERED BY: _________________________ _

PLEASE FAX COMPLETED FORM TO: 703-413-6754

For questions please contact Engineering at 703 - 413 - 6750 EMAIL: Electrical.requests@hyatt.com

PAYMENT: WE DO NOT ACCEPT PURCHASE ORDERS FOR ELECTRICAL CHARGES. PAYMENT MUST BE RECIEVED WITH ALL ELECTRICAL ORDERS 10 DAYS PRIOR TO THE EVENT

Please place an X next to your method of payment: Credit Card. ___ Check. ___ Master Account __

Pay To: Hyatt Regency Crystal City Attention: Engineering, 2799 Jefferson Davis Hwy, Arlington, VA 22202

Credit Card # ___________ EXP ___ _ Name on Card ______ _

CHARGES ARE PER EVENT

QUANTITY DESCRIPTION COST

10 AMPS Basic Hookup -120 VOLT (up to 1,000 WATTS) $85 15 AMPS 1001 -1500 WATTS -120 VOLT $90 20 AMPS 1501 -2000 WATTS -120 VOLT $100

Power Strios (each) $25 Extension Cords (each) $25

Panel Size 50 AMPS-30 208 VOLT $400 100 AMPS -30 208 VOLT $700 150 AMPS -30 208 VOLT $1,000 200 AMPS-30 208 VOLT $1,500 250 AMPS-30 208 VOLT $1,750 300 AMPS-30 208 VOLT $2,250 350 AMPS-30 208 VOLT $2,500 400 AMPS-30 208 VOLT $3,000

Banner Installation $50. 00 per occurrence or $50 per person per hour weekdays.

$75 per occurrence or $75 per person per hour weekends & evenings from 4:00 pm - 7:00 am

Subtotal

(E) Exempt 6% Tax TOTAL

208 - VOLT 1-PHASE DOUBLE PRICE - CONVERTERS & EURO RECEPTACLES ARE NOT AVAILABLE 24 HOUR CANCELLATION IS REQUIRED

TOTAL

PRINT:. ______________ SIGN: ___________ ___ DATE: ____ _

HOTEL USE ONLY Install Date ______________ .Accepted By ______________ _

# Hours on Install Cost/Hour _______ TOTAL. _____ _ Room Number Charged to Master Account Charged to _____ _

By submitting this form and supporting documents, I confirm that I have read and agreed to the use of the personal information. I am giving you in accordance with vour Global Privacy Policy for guests which is available at www.privacy.hyatt.com

EXHIBITOR SERVICES HYATT Create the ultimate brand experience with a sensory-rich environment that drives attendee interest.

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NAME OF CONFERENCE START DATE END DATE NO. OF EVENT DAYS

ORGANIZATION NAME ON-SITE CONTACT NAME ROOM/EXHIBIT BOOTH NO.

STREET ADDRESS CITY STATE ZIP CODE

TELEPHONE NUMBER I DELIVERY DATE DELIVERY TIME DAM PICKUP DATE PICKUP TIME DAM

□ PM □ PM

EMAIL ADDRESS ORDERED BY

ORDERING INSTRUCTIONS: To guarantee equipment availability and advanced-rate pricing, place your order at least 21 days prior to delivery. Prices are for exhibit floor only. All rental prices subject to a 15% markup if ordered day of. Operator labor, if requested, is subject to the prevailing hourly rate with a four-hour minimum. An electronic receipt will be emailed to you. The total charge per item is determined by multiplying the price by the quantity ordered by the days rented. Please include applicable Sales Tax on equipment rental.

PSAV WILL CONTACT YOU DIRECTLY FOR PAYMENT INFORMATION. PRICING IS PER DAY.

Tax Exempt Status - If you are exempt from payment of sales tax, we require you to forward an exemption certificate for the state in which the services are to be provided. Cancellations - Cancellations received within 48 hours of the scheduled delivery date are subject to a 50 percent fee applicable to equipment and tax. Cancellations received on the day of scheduled delivery or "no shows" are subject to the full amount of the order, including installation, drayage and tax. Labor and/or service charges may apply and/or loss damage waiver.

MONITORS 32" LCD monitor

Dual-post stand Table stand 46" LCD monitor

Dual-post stand Table stand 55" LCD monitor

Dual-post stand Table stand

PRICE QTY DAYS

$ 455 __ $ Speakers

$_§I§_ __ $ Speakers

$� __ $ Speakers

TOTAL

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0

0

AUDIO EQUIPMENT PRICE QTY DAYS TOTAL

CD player $� __ $ ___ 0 Sound system $____§QQ_ _ ___ $ ___ 0�

two speakers, two stands, one mixer. one wired microphone up to 20 people

ACCESSORIES DVD player Laptop Black-and-white printer Color printer

PROJECTION LCD projector 42"- 54" Rolling cart Tripod screen

5' 6' 7' 8'

INTERNET Wired internet connection Wireless internet connection Dedicated bandwidth

PSAV@ Representative Hyatt Regency Crystal City

PRICE QTY DAYS TOTAL

$_1QQ_ - - $ __ �0

$___.l§Q_ - - $ __ -=-0 $� - - $ ___ 0

$� - - $. __ =-0 PRICE QTY DAYS TOTAL

$� - - $ ___ 0

$-1.Q_ - - $ ___ 0

$__!QQ_ - - $ __ �0

PRICE QTY DAYS TOTAL

$� - - $. __ �o

$__1§Q_ - - $ ___ 0

Please contact PSAV for quote

2799 Jefferson Davis Hwy., Arlington, VA 22022 office: 703.413.67 46 email: 3590crystalcity@psav.com

©2019 PSAV. All Rights Reserved.

Client may not add additional network equipment �.e., hubs, switches, routers, access points) without prior consent from account manager. Form Submission - Email completed forms to: 3590crystalcity@psav.com.

LIGHTING PRICE QTY DAYS TOTAL

Up-light $� __ $ 0

CUSTOM ITEMS PRICE QTY DAYS TOTAL

Easel $� __ $ 0 Flipchart with post-it paper and markers $___!& __ $ 0 HDMI Cable $__fil_ - - $ 0 Telephone Line $--1§Q_ - - $ 0 Computer adapter $__fil_ __ $ 0

SPECIAL REQUESTS Please add any items not listed above that you require.

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EXHIBITOR SERVICES Create the ultimate brand experience with a sensory-rich environment that drives attendee interest.

BOOTH DIAGRAM ORGANIZATION NAME

SHOW NAME

Internet

ROOM/EXHIBIT BOOTH NO.

SHOW DATES

HYATT REGENCY

Please indicate on the grid the location of your internet drop(s) using W to signify a wired internet drop and T to signify a telephone wiring. If no location is indicated, the internet drop will be placed in the middle back of the booth.

Adjacent Booth No. ____ _

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AdjacentBooth

7 -+-----+------+f - -=FlNo. _ _ _ _ _

PSAV® Representative

Hyatt Regency Crystal City

-

2799 Jefferson Davis Hwy., Arlington, VA 22022

1

Adjacent Booth No. ____ _

office: 703.413.67 46 email: 3590crystalcity@psav.com

©2019 PSAV. All Rights Reserved.

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Adjacent Booth No. _ ___ _

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