6. agenda review 7. audience comments school 16 and … · 4. roll call steve christensen sherry...

PASCO SCHOOL DISTRICT NO. 1

Board of Directors’ Regular Meeting Tuesday, July 26, 2016, 6:30 p.m.

C. L. Booth Education Service Center, 1215 W. Lewis Street, Pasco, WA 99301 A G E N D A

STUDY SESSION – 4:30 PM Pasco School Board Legislative Priorities Mr. Steve Christensen/Mrs. Michelle Whitney 1. CALL TO ORDER Mr. Scott Lehrman 2. FLAG SALUTE Student Board Representatives Misty Lace, Jesus Mendoza and Evan Naef 3. ADMINISTER OATH OF OFFICE TO NEW STUDENT REPRESENTATIVES Mrs. Michelle Whitney Misty Lace Jesus Mendoza Evan Naef 4. ROLL CALL Steve Christensen Sherry Lancon Scott Lehrman Amy Phillips Aaron Richardson Misty Lace Jesus Mendoza Evan Naef 5. APPROVAL OF MINUTES Regular Meeting of June 28, 2016 6. AGENDA REVIEW 7. AUDIENCE COMMENTS 8. COMMUNICATIONS 9. REPORTS/DISCUSSION A. Board Governance #1 Mrs. Michelle Whitney B. Focus on Customer Service: Mobile App and Mr. Mark Garrett/Ms. Leslee Caul/Mr. Randy Nunamaker Online Reporting Tool 10. ACTION ITEMS A. Resolution 927: District Authorized Agents for Elementary Mr. Randy Nunamaker/Mr. Kim Marsh

School 16 and Curie Classroom Addition B. Resolution 928: Unused or Underutilized School Facilities Mr. Randy Nunamaker in Neighboring Districts 11. CONSENT AGENDA A. Personnel Ms. Robin Hay B. Warrant Approval Mr. Howard Roberts, Jr. C. Contract for Legislative Advocacy Ms. Sarah Thornton 12. FUTURE AGENDA ITEMS 13. EXECUTIVE SESSION 14. ADJOURN

Revised 9-22-06

PASCO SCHOOL DISTRICT NO. 1 Agenda Item Summary

AGENDA ITEM NO. : 3 BOARD MEETING DATE: July 26, 2016

TOPIC: Administer Oaths of Office to New Student Representatives

CABINET ADMINISTRATOR: Michelle Whitney

PRESENTER: Michelle Whitney

REPORT

1ST READING DISCUSSION 2ND READING

X ACTION REQUIRED

OBJECTIVE: To swear in student representatives Misty Lace, Jesus Mendoza, and Evan Naef for their one-year term on the board.

BACKGROUND: (Pertinent past action/events)

Miss Lace, Mr. Mendoza and Mr. Naef applied for the student positions, were interviewed in June and selected by the interview committee to serve from July 1, 2016 through June 30, 2017. Superintendent Whitney will administer the student oath of office to each of them.

POSSIBLE ALTERNATIVES: NA

PROJECTED COSTS: BUDGET CODE:

SUGGESTED MOTION: NA

NEXT STEPS: NA

Board Meeting Minutes June 28, 2016 1

Pasco School District No. 1 Board of Directors’ Regular Meeting Tuesday, June 28, 2016, 6:30 p.m.

C. L. Booth Education Service Center, 1215 West Lewis Street, Pasco, WA 99301 M I N U T E S

STUDY SESSION 4:30 p.m. – Public Disclosure Commission Regulations CALL TO ORDER President Lehrman called the meeting to order at 6:30 p.m. followed by an opening statement on policy and procedure. He spoke about the study sessions and bond scenarios and invited all those interested to attend. FLAG SALUTE Mr. Lehrman introduced student board representatives Carson Bergstrom, Abraham Mendoza and Juan Mojica. The students then led the flag salute. PRESENT Board of Directors Administrators Scott Lehrman, President Saundra Hill, Superintendent (excused) Steve Christensen, Vice President Michelle Whitney, Deputy/Successor Superintendent Sherry Lancon, Member Glenda Cloud, Deputy Superintendent Amy Phillips, Member Sarah Thornton, Assistant Superintendent Aaron Richardson, Member Carson Bergstrom, Student Representative Abraham Mendoza, Student Representative Juan Mojica, Student Representative Audience Mark Rudeen Mark Garrett Randy Nunamaker Tom Hitt Erin Hall-Lewis Megan Nelson Kristi Docken Ruvine Jimenez Chip Elfering Marcia Stillwell Howard Roberts, Jr. Alma Duran Evan Naef Misty Lace Eleanor Bergstrom Christina and Daniel Bergstrom Juana Vasquez de Mojica Maria Vasquez Rachel Guettner Jennifer Collins Jennifer Misipeka Jenny Rodriquez Ray Maxwell Robin Hay SPECIAL RECOGNITION On behalf of the board Ms. Caul recognized student board representatives Carson Bergstrom, Abraham Mendoza and Juan Mojica. The board took a brief break for refreshments and congratulations and reconvened at 7:03 p.m. APPROVAL OF MINUTES Ms. Lancon moved to approve the minutes of the regular meeting of June 14, 2016 as presented. Mr. Christensen seconded the motion; the motion carried. AGENDA REVIEW Mrs. Whitney announced that there will not be an executive session this evening.


AUDIENCE COMMENTS Mr. Lehrman explained that questions and comments are welcome after each report pertaining to the topic covered at that time. He then opened the floor for comments on any other topics. Jennifer Misipeka expressed her concerns about special education students having no guarantee of remaining in the same location from year to year. She suggested an east side and a west side special education building so that the students have more consistency. Mr. Lehrman replied that there will be a study session planned to look into how the placements are done each year, and stated that the board understands that consistency is important. Discussion will take place on this topic. Marcia Stillwell requested that the board look at expanding the transfer policy to grant more transfers from one high school to another. Mrs. Peterson stated that she has a special education student that she feels would be best served at Chiawana High School, however lives outside the boundaries, which means he will start at Pasco High School, then transfer to Chiawana. He does not adapt to change very well, so this is a problem. Ruvine Jimenez invited board members to attend a meeting on July 26 at 6:00 p.m. to meet OSPI candidates. She also expressed her support for broadening transfer policies. COMMUNICATIONS Dr. Richardson spoke with some people about early learning opportunities for our west and east side students. They had great ideas on how to provide stability which would include the senior center, but it would be great to increase the consistency and collaboration. Mrs. Phillips thanked those who spoke during audience comments. Ms. Lancon expressed her appreciation for our student board representatives. She also reported that she, as well as Carson Bergstrom, Juan Mojica and Abraham Mendoza attended an additional graduation for a special student at Chiawana High School last week. We can expect a few more graduates from Chiawana and Pasco high schools this summer. Mr. Mojica thanked the board for the opportunity to serve as a board member and thanked his mom and grandma for attending the meeting. He also congratulated the new student representatives. Mr. Mendoza presented his family members who were in attendance and thanked Dr. Rodriquez for her support. He participated in student representative interviews and now feels that the board should choose 4 students in the future as there are so many qualified candidates. Mr. Bergstrom thanked his family for their support during his time as a student representative as it takes a lot of time away from family. He also congratulated his successor Misty Lace, Pasco High School student representative. Mr. Christensen congratulated our student representatives and shared kind words of support for their futures. He announced that the WSSDA legislative meeting is in two weeks and encouraged other board members to attend. It will be a big one, especially for schools, as funding is uncertain right now. The courts have put some requirements on fully funding education, and legislature has not been compliant. It will be interesting with the big budget year. These meetings are very worthwhile and keep us informed on the things that are coming up. allow our voice to be heard and influence the discussion and outcomes.


Mr. Lehrman thanked those who spoke during audience comments. Stating that the we are working on consistency in programs and setting district goals to that end. We have participated in several study sessions over the past few months and are moving towards a different way for our board to do business. Major conversations have taken place and consistency is a major focus. We are working on a living document, so as we see things that need done differently, we will work with Mrs. Whitney to implement them. The district is doing a great job in many ways already. Mr. Lehrman also addressed the different sports camps going on at the high schools, such as the free track camp and basketball camp. These are great opportunities for the students, teachers and coaches. He gave kudos to the professionals that are setting these up for elementary and high school students. Mrs. Whitney expressed her pride in our student representatives, and the things she has seen them accomplish. Stating that they are part of the network and fabric that support our district, along with the teachers and parents. She also stated that our students are evidence of the people that invested in them. REPORTS/DISCUSSION PreK Update – Ms. Kristi Docken provided an update to the board regarding the work progression in providing a continuum of service for Pasco’s preschool children. The Pasco community is one of the highest needs and least served communities in our state for services to children before they enter kindergarten. In 2014, the Legislature allocated additional funds to operate preschools through a grant program called Early Childhood Education and Assistance Program (ECEAP) for the first time in over 30 years. At that time in partnership with ESD 123 several districts submitted an application for the funds, depending on the space available in districts. Also at that time, the Pasco School Board determined PreK services to be a top priority to assist in closing the achievement gap between disadvantaged students and their more affluent peers. The establishment/expansion of PreK services to Pasco families had also been part of the district’s strategic plan since 2005 as a result of community input. Therefore, when State funds became available, the Board believed it important that the district access them to support our Pasco community. Knowing that facility space was the limiting factor, the Board approached the Legislature to request funds for the purpose of providing space for PreK programs, which is now one of the State’s top priorities. The district was successful in securing a down payment on the request and will continue to work toward securing the rest of the request in the next Legislative session. As former principal of Captain Gray Early Learning Center serving kindergarten and an expert in early childhood education, Kristi Docken has been collaborating with local agencies, day care providers and state and federal organizations to coordinate services to better meet our PreK needs. Discussion followed. Class of 2016 Graduation Update – Mrs. Glenda Cloud provided the board with updated graduation information for the Class of 2016 at Chiawana High School, Pasco High School, Delta High School and New Horizons High School. Graduation ceremonies included: New Horizons High School on Friday, June 10; Pasco High School on Saturday, June 11; Chiawana High School on Saturday, June 11; and Delta High School on Saturday, June 11 Marcia Stillwell stated that Chiawana High School will have a class this coming school year with Ms. Steach in the lead, where every group is assigned to mentor a student. They are looking at multiple options. Hopefully it will start for freshman next year.


She asked if the goal is to expand resources that we give to PreK students and is curious if there is a secondary goal, as expanding does not sound like a goal. Goals should be result based. Our Strategic Plan should include measurable goals. Discussion followed. Erin Hall-Lewis expressed concerns about the need to reach a broader base of the community in order to help inform Pre-K decisions as we move forward. She believes more effort should be made to reach those who are impacted. Ruvine Jimenez took classes at Columbia Basin College that helped with career preparation and employee expectations, (looking for jobs, cover letters, resume writing) and found it very helpful. ACTION ITEMS Election of Legislative Representative to the Board – Mr. Scott Lehrman led the discussion and asked for nominations for Legislative Representative to the Board. The term for legislative representative is two years beginning July 2016 and ending June 30, 2018.

Dr. Richardson thanked Mr. Christensen for his work with legislators on behalf of the district and moved to elect him as the Legislative Representative to the Board. Ms. Lancon seconded the motion; a roll call vote was taken as follows; the motion carried. Mr. Christensen – Yes Ms. Lancon – Yes Mr. Lehrman – Yes Mrs. Phillips – Yes Dr. Richardson – Yes Resolution 926: 2016-17 Budget Hearing and Adoption – Mr. Howard Roberts, Jr. reported that it was necessary to hold a public hearing for the purposes of fixing and adopting the annual budget for 2016-17 in accordance with RCW 28A.505.050 and to obtain board adoption of Resolution No. 926, which sets expenditure limits on district funds for Fiscal Year 2016-17. He gave a report clarifying the budget as follows:

GENERAL $206,829,572

CAPITAL PROJECTS $22,729,330

DEBT SERVICE $10,495,869

ASSOCIATED STUDENT BODY $4,075,327

TRANSPORTATION VEHICLE $1,150,700 Mr. Lehrman opened the public hearing on the proposed budget for 2016-2017. He stated that the hearing is an opportunity for any person to appear and be heard either for or against the budget or any part thereof. He then asked for comments from the public. Seeing no individuals wishing to comment he closed the hearing. He then asked for a motion. Mrs. Phillips moved to approve Resolution No. 926, which establishes maximum expenditure limits in each of the Pasco School District’s five funds for school year 2016-17. Mr. Christensen seconded the motion; a roll call vote was taken as follows; the motion carried. Mr. Christensen – Yes Ms. Lancon – Yes Mr. Lehrman – Yes Mrs. Phillips – Yes Dr. Richardson – Yes


Resolution 927: Authorization of Claims Agent – Ms. Sarah Thornton explained that RCW 4.96.020 requires the governing body of each local government entity to appoint an agent to receive any tort claim for damages. The district is also required to post a standard tort claim form on its website. The appointment of agents needs to be updated to reflect the roles of current district staff. Mrs. Phillips moved to approve Resolution 927 as presented, appointing Michelle Whitney, Glenda Cloud or Howard Roberts, Jr. as agents authorized to receive notice of claims for damages. Mr. Christensen seconded the motion; a roll call vote was taken as follows; the motion carried. Mr. Christensen – Yes Ms. Lancon – Yes Mr. Lehrman – Yes Mrs. Phillips – Yes Dr. Richardson – Yes CONSENT AGENDA Mr. Richardson moved to approve the Consent Agenda as presented. Mr. Christensen seconded the motion; a roll call vote was taken as follows; the motion carried. Mr. Christensen – Yes Ms. Lancon – Yes Mr. Lehrman – Yes Mrs. Phillips – Yes Dr. Richardson – Yes Approved Consent Agenda items include: Personnel – approval of routine personnel items as presented Warrants

Warrant Date: June 10, 2016 General Fund warrants numbered 246707-246874 in the amount of $652,013.10 Capital Projects Fund warrants numbered 246875-246884 in the amount of $21,917.70 Associated Student Body Fund warrants numbered 246885-246903 in the amount of $18,417.90 Warrant Date: June 17, 2016 General Fund warrants numbered 246904-247079 in the amount of $573,369.14 Capital Projects Fund warrants numbered 247080-247082 in the amount of $5,317.39 Associated Student Body Fund warrants numbered 247083-247109 in the amount of $53,083.37

Overnight Student Travel – Chiawana High School Dance Team to United Dance Association Summer Team Camp in Centralia, WA

Overnight Student Travel – Chiawana High School Gaining Early Awareness and Readiness for Undergraduate Programs (GEAR UP) to the 2016 Student Ambassador Summer Retreat in Pullman, WA

Overnight Student Travel – Chiawana High School Yearbook Club to Inland Northwest Yearbook Camp in Spokane, WA

Out of State Overnight Student Travel – Pasco High School Dance Team to the Hip Hop International USA/World competition in Las Vegas, NV

Overnight Student Travel – Pasco High School Yearbook Club to Inland Northwest Yearbook Camp in Spokane, WA

Out of State Overnight Student Travel – Chiawana High School Volleyball Team to University of Idaho Summer Team Camp in Moscow, ID

Overnight Student Travel – Pasco High School Cheer Team to Washington State University Summer Cheer Camp in Pullman, WA

Overnight Student Travel – Pasco High School Volleyball Team to Eastern Washington University Volleyball Team Camp in Cheney, WA

Overnight Student Travel – Chiawana High School Wrestling Team to Washington Intensive Wrestling Camp in Chehalis, WA


Overnight Student Travel – Pasco High School Wrestling Team to Summer Duals Wrestling Tournament in Cashmere, WA

Overnight Student Travel – Chiawana High School Cheer Team to Summer Team Camp at Great Wolf Lodge in Centralia, WA

Graduation Dates 2017 Approval of 2016-17 School Calendar (Revised) Approval to Purchase the City of Pasco Senior Center Approval of Houghton Mifflin Harcourt (HMH) Agreement

FUTURE AGENDA ITEMS Mrs. Whitney stated that the next board meeting is scheduled for July 26. No study session is included at this time. The regular meeting will include legislative priorities, swearing in new board members and the first, in possibly a series, of three new board governance presentations. We will also have an update on the mobile app interface. EXECUTIVE SESSION No executive session. ADJOURNMENT The Board of Directors adjourned at 8:50 p.m. President of the Board Secretary of the Board

Revised 9-22-06


Agenda Item Summary

AGENDA ITEM NO. : 9A BOARD MEETING DATE: July 26, 2016

TOPIC: Board Governance #1

CABINET ADMINISTRATOR: Michelle Whitney

PRESENTER: Michelle Whitney

X REPORT

1ST READING DISCUSSION 2ND READING ACTION REQUIRED

OBJECTIVE: Update the board on the continuing work around board governance.


Development and implementation of a board governance model has been a priority for the board since the summer of 2015 guided by the book “Good Governance Is A Choice,” by Randy Quinn and Linda J. Dawson.

The governance model begins with the board listening to identify the shared beliefs, values and expectations of our community, so the education experts leading our district can work towards improved outcomes. Clear roles, responsibilities, expectations and goals will allow collaboration toward improved student achievement, and will ensure consistency and equity across our schools. The board will support and empower employees to be innovative and proactive when solving problems, without fear of failure.

Once completed the board governance model including operational expectations and student achievement goals will be accessible on the PSD website.

POSSIBLE ALTERNATIVES:


SUGGESTED MOTION:

NEXT STEPS:

Coherent Governance: Good Governance is A Choice

July 26, 2016

Putting students first to make learning last a lifetime Celebrating academics, diversity and innovation

Series 1 of 3

Background

• Summer 2015– Board Retreat

• Book Study: Good Governance is a Choice by Randy Quinn and Linda J. Dawson

• School Year 2015‐2016– Series of Board Retreats

• Development and implementation of the model

Coherent Governance

The Model • Series of Policies• Values based system • Systemic, systematic, sustainable governance• Focused on results• Service oriented

Coherent Governance

The Focus• Trustees of the school district on behalf of

the community• Owners/Clients• Student achievement and effectiveness of the

school district in producing results as defined by the school board

Coherent Governance: Structure

Coherent GovernanceGovernance Culture Policies• Define the overall culture and behavior of the board

• Articulate the standards against which the board assess its own performance

• Define the board’s own operating systems or processes it will use to perform its responsibilities

Coherent GovernanceBoard‐CEO Relationship Policies• Define board and CEO roles in a way that both the board and the CEO play complementary roles

• Glue that holds Coherent Governance together• Serve the purpose of clarifying the board’s roles as it relates to the CEO’s role

Coherent GovernanceOperational Expectation Policies• Assure the organization operates soundly within the community’s values

• Communicate, in advance, what criteria the board expects to use to assess staff recommendations

• Allow the board to govern the organization versus manage the organization

• Define parameters with which delegated decision making will occur

Coherent GovernanceResults Policies• “As a result of our efforts, students will…”• Represent legitimate outcomes and constitute reasonable results that owners expect the school district to produce

• Drive all organizational focus and decisions on behalf of the owners and clients

• Outcomes for the clients and are the world in which the board should live

Series 2 of 3• Application of the Coherent Governance Model• Deeper Dive into Operational Expectations• Connecting the dots

– Owners– Board– Coherent Governance Model

Questions?

Revised 9-22-06


Agenda Item Summary

AGENDA ITEM NO. : 9B BOARD MEETING DATE: July 26, 2016

TOPIC: Focus on Customer Service: Mobile App and Online Reporting Tool

CABINET ADMINISTRATOR: Glenda Cloud/Michelle Whitney

PRESENTER: Mark Garrett/Leslee Caul/Randy Nunamaker

X REPORT


OBJECTIVE: Update the board on two customer service focused tools the district is launching for the 2016-17 school year. These include a mobile app and a reporting/tip line. The presentation will provide information and visuals explaining how the functionality of both tools will open up additional communication channels for stakeholders throughout the district.


Enhancing customer service through integration of technology is a priority for Pasco School District. This theme was identified through Mrs. Michelle Whitney’s and the board’s focused listen tours and community forums during the 2015-2016 school year. This report is focusing on two of a number of initiatives the district is launching for the 2016-2017 school year.



SUGGESTED MOTION:

NEXT STEPS:

Pasco School District Mobile App and Tip Line

July 26, 2016

Why now?

Blackboard and Schoolwires merger in 2015 allows for central management of multiple platforms and one source of information for Pasco families

Blackboard Suite

• Mobile Application• Social Media Manager• Website and mobile app• Mass notification• Data Link‐integration of district information systems (PowerSchool, Versatrans, etc.)

Central Management

Data Integration

• Central repository for parents– Attendance– Grades– Schedules– Bussing– Library– Lunch balance– Staff directory– Link to external resources

What is SafeSchools Alert?

• Non‐Emergency Incident Management System

• Allows students, staff, parents and community to confidentially report concerns and suggestions to administrators 24/7/365

• Customized reporting modules include:– Harassment, Intimidation & Bullying (HIB)– Safety Concerns– General Tips– Send Kudos

A tip is submitted by students, staff, parents or community.

1) Website

2) Text

3) Email

4) Phone

How Does it Work?

How Does it Work?

Tip creators receive a code that is used to track progress and communicate with ticket managers.

How Does it Work?

Tips are converted into tickets and assigned to ticket managers based on preset parameters.

How Does it Work?

Notifications are sent to ticket managers when new tickets are created and/or assigned.

How Does it Work?

Ticket managers use the system to track actions to completion and communicate with tip creator.

Key Benefits

• Tips distributed to the right person quickly• Supports multiple reporting methods • Free for members of WSRMP• Allows 24/7/365 access to tip creators• Facilitates communication with tip creators• Ticket system tracks issues to closure• Trusted system used by 75+ districts in WA

Timeline

Action Delivery Status

Project Kick Off 6/21/16 Complete

App Design & Student Data Mapping

Complete. Testing final data mapping.

Mass NotificationConfiguration

7/1/16 Complete

Social Media Manager Configuration

7/12/16 Complete

App Configuration 7/18/16 Complete

App Review & Testing 7/25/16

Close Out 8/12/16

Looking Ahead

• Training under development• Currently making decisions on specifics on tip line reporting

Thank You

Revised 9-22-06


Agenda Item Summary


TOPIC: Resolution 927: District Authorized Agents for Elementary School 16 and Curie Classroom Addition

CABINET ADMINISTRATOR: Randy Nunamaker

PRESENTER: Kim Marsh/Randy Nunamaker

REPORT


OBJECTIVE:

To obtain board approval of Resolution 927 designating signature authority for Michelle Whitney, Glenda Cloud, Sarah Thornton and Howard Roberts, Jr. on the Elementary School 16 Project and the Curie Classroom Addition.


The Washington School Construction Assistance Program (SCAP) provides funding assistance to districts that are undertaking new construction or facilities modernization. The state application process for funding (the D-Form process) requires districts to take certain steps throughout the process. Per WAC 392-344-120, the state requires the district to provide OSPI with the certified signatures of district personnel authorized by the board to serve as agents to claim funds for the district through the program. Board approval of Resolution 927 satisfies the requirements of WAC 392-344-120.



SUGGESTED MOTION:

I move to approve Resolution 927 authorizing Michelle Whitney, Glenda Cloud, Sarah Thornton and Howard Roberts, Jr. to serve as school district authorized agents for the Pasco School District Elementary School 16 and Curie Classroom Addition projects.

NEXT STEPS:

Resolution 927 Elementary School 16 and Curie Classroom Addition July 26, 2016

RESOLUTION 927

District Authorized Agents for Elementary School 16 and Curie Classroom Addition

A RESOLUTION of the Pasco School Board of Pasco School District No. 1 authorizing personnel to serve as school district authorized agents for the Elementary School 16 and Curie Classroom Addition. WHEREAS, WAC 392-344-120 requires Board approval of district personnel for the purpose of serving as school district authorized agents for the Elementary School 16 and Curie Classroom Addition. THEREFORE, BE IT RESOLVED, by the Board of Directors of Pasco School District No. 1, that Michelle Whitney, Glenda Cloud, Sarah Thornton, or Howard Roberts, Jr. are authorized to serve as school district authorized agents for the Elementary School 16 and Curie Classroom Addition under WAC 392-344-120. ADOPTED this 26th day of July, 2016. BOARD OF DIRECTORS: ______________________________________ Scott Lehrman, President ______________________________________ Steve Christensen, Vice President

______________________________________ Sherry Lancon, Member ______________________________________ Amy Phillips, Member ______________________________________ Aaron Richardson, Member ATTEST______________________________________ Michelle Whitney Superintendent & Secretary of the Board

Revised 9-22-06


Agenda Item Summary


TOPIC: Resolution 928: Unused or Underutilized School Facilities in Neighboring Districts

CABINET ADMINISTRATOR: Randy Nunamaker

PRESENTER: Kim Marsh/Randy Nunamaker

REPORT


OBJECTIVE:

To obtain board approval of Resolution 928 that certifies no excess facility space exists in neighboring districts.


The Washington School Construction Assistance Program (SCAP) provides funding assistance to districts that are undertaking new construction or facilities modernization. The state application process for funding (the D- Form process) requires districts to take certain steps throughout the process. To qualify for funding, the district must survey contiguous districts to identify whether any vacant suitable school plant facilities exist that would meet the district’s needs. Five neighboring school districts were surveyed and all have indicated no space is available for the Pasco School District to use (see attached).

Resolution 927 certifies that the district conducted the required survey and that no suitable school facilities are available. (Ref: WAC 392-344-120)



SUGGESTED MOTION:

I move to approve Resolution 928 certifying the findings that neighboring school districts do not have suitable or underutilized school plant facilities for use by the Pasco School District.

NEXT STEPS:

ISTRICT #I

Pasco School District No. IConstruction Projects

1215 West Iewis StreetPasco, WA 99301

(5091 543-6095 . FAX (so9l 543-6715

RECEIVED

JUN 2 4 2016

DAVE BOND

June2l.2016

Dave Bond, SuperintendentKennewick School District1000 W. 4th AvenueKennewick, WA 99336

RE: OSPI Survey of Unused Space

Dear Superintendent Bond,

Enclosed you will find a survey for your district's unused facility space that is needed for thePasco School District No.l Study and Survey Report as an OSPI requirement for State MatchProjects.

If you could please take a minute to review the survey, sign it and return it to us no later thanJuly 15,2016 it would be greatly appreciated.

Please Fax or Email this form back to the Pasco School District Capital Projects Department at,[email protected] or (509)543 -67 | 5.

The Pasco School District would like to thank you in advance for your attention to thismatter.

Respectfully yours,

t(*. \ \\lc..s\.

Mr. Kim MarshDirector of Capital Projects

KJlWlma

Celebrating academics, diversity, and innovation.

Pasco School District No. 1Construction Projects

1215 West Lewis StreetPasco, WA 99301

(5091 543-6095 . FAX (5091 543-6715

DOCUMENTATION OF QUERY FROM ADJACENT SCHOOL DISTRICTREGARDING AVAILABLE AND SUITABLE SCHOOL PLANT F'ACILITIES

June 21.2016

TO: Superintendent Dave Bond

Kennewick School District1000 W. 4th Avenue

Kennewick, WA 99336

Saundra L. Hill, SuperintendentPasco School District No. 1

Survey to determine if your school district has available and suitable School

Facilities for use bv our district.

1. Our school district has no suitable unused or underutilized space available.

2. Our school district has available suitable unused or underutilized school

facilities.

3. Comments:

FROM:

RE:

T

de**

Person completing this form:

(Signature)

Celebrating academics, diversity, and ianovation.

Resolution 928 Survey of Unused or Underutilized School Facilities July 26, 2016

RESOLUTION 928

Unused or Underutilized School Facilities in Neighboring Districts

A RESOLUTION of the Board of Directors of Pasco School District No. 1 certifying the survey of space availability in neighboring districts. WHEREAS, WAC 392-341-080 requires the Pasco School District No. 1 do a survey of five neighboring school districts (Columbia/Burbank, Finley, Kennewick, North Franklin and Richland) to determine if they have suitable unused or underutilized school plant facilities that would meet the needs of Pasco School District; and WHEREAS, those districts have formally advised Pasco School District that no suitable space is either available or scheduled to become available within six years; THEREFORE, BE IT RESOLVED, that the Board of Directors of Pasco School District No. 1 does hereby certify the aforementioned findings to the Office of Superintendent of Public Instruction. ADOPTED this 26th day of July, 2016. BOARD OF DIRECTORS: ______________________________________ Scott Lehrman, President ______________________________________ Steve Christensen, Vice President

______________________________________ Sherry Lancon, Member ______________________________________ Amy Phillips, Member ______________________________________ Aaron Richardson, Member ATTEST______________________________________ Michelle Whitney Superintendent & Secretary of the Board


Agenda Item Summary


TOPIC: Personnel Actions

CABINET ADMINISTRATOR: Glenda Cloud

PRESENTER: Glenda Cloud/Robin Hay

REPORT

1ST READING DISCUSSION 2ND READING

X ACTION REQUIRED

OBJECTIVE: Board approval of personnel actions as presented in the packet.




SUGGESTED MOTION: I move to approve the personnel actions as presented in the packet.

NEXT STEPS:

PASCO SCHOOL DISTRICT NO. 1 REPORT FOR BOARD OF DIRECTORS – July 26, 2016

CERTIFICATED-ADMINISTRATIVE-COACHING PERSONNEL ACTIONS

6/24/16 – 7/21/16

Request Board approval of the following personnel actions. All salary amounts are based on the negotiated agreement between the Pasco School District and the Pasco Association of Educators.

NAME POSITION ACTION TAKEN EFFECTIVE DATE Alcala, Cristal English Hired 2016/17 SY Pasco High (provisional contract) Ames, Ina Math Retired 8/31/16 Pasco High Amland, Amber 2nd Grade Hired 2016/17 SY Emerson (provisional contract) Baxter, Christina Special Education Hired 2016/17 SY Markham (provisional contract) Burrier-Gelenaw, Tammy Math/Science Resigned 6/30/16 Ochoa Carter, Ginni 2nd Grade Hired 2016/17 SY Franklin (provisional contract) Chastain, Kristin Kindergarten Leave of absence .5 FTE 8/30/16 – 6/9/17 McGee Chavez, Carlos Assistant Coach Hired 2016/17 SY Soccer (coaching contract) Pasco High Cioppa, Phillip English Hired 2016/17 SY Pasco High (provisional contract) Coffey, Kyla 2nd Grade Resigned 8/5/16 McClintock Davis, Greg Assistant Coach Hired 8/18/16 Football (coaching contract) McLoughlin Duncan, Terry Assistant Coach Hired 8/18/16 Football (coaching contract) McLoughlin Enriquez, Carrie Kindergarten Resigned 7/14/16 Robinson Esterhuizen, Karla Psychologist Hired 2016/17 SY Booth (provisional contract) Galloway, Sara Special Education Leave of absence 6/1/16 – 6/21/16 Robinson Garza, Michael Science Hired 2016/17 SY Pasco High (provisional contract) Garza, Sarah English Hired 2016/17 SY Pasco High (provisional contract)

NAME POSITION ACTION TAKEN EFFECTIVE DATE Gonzalez, Margarita Assistant Coach Hired 2016/17 SY Wrestling (coaching contract) Pasco High Grace, Susan 2nd Grade Hired 2016/17 SY Emerson (provisional contract) Hanes, Amber 1st Grade Hired 2016/17 SY Markham (provisional contract) Hatch, Shellie Director of Special Hired 7/27/16 Programs & Assessment (administrative contract) Booth Hege, David Science Leave of absence 2016/17 SY Chiawana Iverson, Nicole 2nd Grade Hired 2016/17 SY Franklin (provisional contract) Jablonski, Trisha 3rd Grade Leave of absence 11/14/16 – 2/23/17 Livingston Janett, Cindy Social Studies Resigned 6/7/16 Delta Kucheryaviy, Valentin Social Studies Hired 2016/17 SY Pasco High (provisional contract) Mello, Sabina Special Education Hired 2016/17 SY Emerson (provisional contract) Mendoza, Josette Principal Resigned 7/1/16 Captain Gray Mills, Cameron Assistant Coach Hired 8/18/16 Football (coaching contract) Ochoa Paulakis, Adrian Language Arts/History Resigned 7/6/16 Mcloughlin Prado, Robert Assistant Coach Hired 8/18/16 Football (coaching contract) Ochoa Regan, Stacey Special Education Leave of absence 11/29/16 – 1/27/17 McLoughlin Small, Jessica Art Hired 2016/17 SY Emerson (provisional contract) Smith, Stacey English Resigned 6/30/16 New Horizons Snyder-Gregory, Lee Ann 6th Grade Resigned 6/21/16 Robinson Stepanenko, Consuela Librarian Resigned 7/9/16 Frost Sunblad, Teresa 2nd Grade Hired 2016/17 SY Twain (provisional contract)

Valdez, Michelle Counselor Resigned 7/12/16 Pasco High Vergara, Alejandro Asst. Principal Resigned 7/12/16 Pasco High Woodley, Jennifer Assistant Coach Hired 8/22/16 Volleyball (coaching contract) Ochoa

PASCO SCHOOL DISTRICT NO. 1 REPORT FOR THE BOARD OF DIRECTORS – July 26, 2016

CLASSIFIED PERSONNEL ACTIONS June 23-July 21, 2016

Request Board approval of the following personnel actions:

NAME

POSITION ACTION TAKEN

EFFECTIVE DATE

Galvez, Danira Paraeducator Curie

Leave of Absence 8/30/16 – 12/9/16

Gonzalez, Evelin Clerk Whittier

Hired 6/16/16

Guajardo, Rosa Driver Transportation

Retired 7/1/16

Harper, Britney Jean Paraeducator McLoughlin


McEver, Nancy Paraeducator, Special Services Stevens

Retired 6/21/16

Moyoroqui Gamez, Oscar Paraeducator Franklin


Nisbett, Michelle Secretary to Director Technology

Resigned 7/29/16

Ponce, Elizabeth Paraeducator Chess

Resigned 7/14/16

Rosales, Angel Clerk Ochoa


Sanchez, Priscilla Paraeducator Emerson


Tomer, Jeanne Library Clerk McGee

Resigned 6/16/16

Urena, Jatnna Paraeducator Whittier


Revised 9-22-06


Agenda Item Summary


TOPIC: Approval of Warrants

CABINET ADMINISTRATOR: Howard Roberts, Jr.

PRESENTER: Howard Roberts, Jr.

REPORT


OBJECTIVE:

Obtain Board approval of accounts payable warrants for 2015-2016 General, Capital Project, Associated Student Body, and Transportation Vehicle funds.


All district warrants are subject to board approval. Policy 7322 allows the district to issue accounts payable warrants in advance of board approval. In the event any claim is disapproved, the auditing officer and superintendent will cause the claim to be recognized as a receivable and pursue collection until the funds are collected or until the board approves the claim.

POSSIBLE ALTERNATIVES: N/A

PROJECTED COSTS: N/A BUDGET CODE: N/A

SUGGESTED MOTION: I move the following District payments be approved: Warrant Date: June 24, 2016 General Fund warrants numbered 247110-247297 in the amount of $707,573.73 Capital Projects Fund warrants numbered 247298-247303 in the amount of $36,770.02 Associated Student Body Fund warrants numbered 247304-247341 in the amount of $87,071.27 Warrant Date: June 30, 2016 Payroll Fund warrants numbered 247342-247407 in the amount of $122,512.90 Warrant Date: June 30, 2016 General Fund warrants numbered 247408-247647 in the amount of $7,203,616.81 Capital Projects Fund warrants numbered 247648 in the amount of $45,899.92 Associated Student Body Fund warrants numbered 247649-247666 in the amount of $56,359.69 Warrant Date: July 15, 2016 General Fund warrants numbered 247667-247852 in the amount of $1,511,898.81 Capital Projects Fund warrants numbered 247853-247858 in the amount of $87,618.94 Associated Student Body Fund warrants numbered 247859-247875 in the amount of $59,045.42

NEXT STEPS:

Revised 9-22-06


Agenda Item Summary

AGENDA ITEM NO. : 11C BOARD MEETING DATE: July 26, 2016

TOPIC: Contract for Legislative Advocacy

CABINET ADMINISTRATOR: Sarah Thornton

PRESENTER: Sarah Thornton

REPORT


OBJECTIVE: The board will be asked to approve a contract for legislative advocacy services to be performed on behalf of the district.

BACKGROUND:

Each year the board of directors and district administrators make significant efforts to keep apprised of legislation that will impact the district. It is anticipated that the 2017 legislative session will be pivotal for education, and it is critical that the district actively communicate with policy makers. The district is asking that we renew/extend our contract with Marie Sullivan, former Governmental Relations Director for WSSDA, to provide legislative advocacy services on behalf of the district. Contract services will be provided for $2500/month plus per diem for required travel. Ms. Sullivan would continue to meet with district representatives to assess the needs, review and analyze legislation and revenue forecasts, and meet with legislators to communicate district priorities. Approval of the contract is recommended.


PROJECTED COSTS: $2500 per month BUDGET CODE:

SUGGESTED MOTION: I move to approve the contract with Marie Sullivan for governmental advocacy as presented.

NEXT STEPS: Sign the new contract with Ms. Sullivan and continue communication with policy makers.

FUTURE AGENDA ITEMS

Study/Executive Sessions Staff Reports/Discussions/Updates Staff Action Items Staff Consent Agenda Staff

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Pasco School Board's Legislative Priorities SC/MW 76 Acre Property

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Board Governance #2 MW/SL Focus on Data: College and Career Readiness EB

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School Opening Enrollment Report GC Bond Process and Preparing for the Resolution(s) HR

9/27/2016 9/27/2016 9/27/2016 9/27/2016 Superintendent's Entry Plan

Curriculum Implementation and Review Process Update EB/SH 2016-17 BEA

Compliance Report GC

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