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Amity School of BusinessSyllabusModule 1: Introduction to Writing Skills

Effective writing skills Avoiding common errors Paragraph writing Note taking Writing assignmentsModule 2: Letter Writing

Types FormatsModule 3: Memo Agenda and Minutes Notice and CircularsModule 4: Report Writing

Purpose and Scope of Report Fundamental principles of Report Writing Project Report Writing

Summer Internship Reports


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Amity School of Business

Module 1: Introduction to Writing Skills

Effective writing skills

Avoiding common errors Paragraph writing

Note taking

Writing assignments


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Effect ive wri t ing sk i l ls Effective Writing requires

Features of Business Writing:

Should be terse, clear and to the point


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Basic Rules o f Effect ive Wri t ing

1. Getting to the point

a. Being Concise

b. Paragraphing

c. Use of Lists

d. Framing Effective Questions

2. Use of NonDiscriminatory Language

3. Punctuation, Grammar and Spelling

4. Tone

a. Choosing the Right Tone

b. Conversational Tone


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A. Written messages should be readable .

Example 1 As pertaining to the question of whether or not to construct a

new storage facility, corporate management will ascertain theappropriateness of such an issue in the near future. Management will decide next week whether to build a new

storage facility.

B. Write to Express not Impress.C. Use simple words and short sentences.

General Princ iples of Writ ing


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Example 2

As per our conversation, I am enclosing herewith aremittance of $25 for the balance due on my account. (18words)

As we discussed, here is the $25 remaining on my account.(11 words)

Here is the $25 remaining on my account. (8 words)

D. Use jargon only when necessary.

Example 3 While the new ST7000 provides extensive memory and isextremely user compatible, it lacks the requisite capacity forcalculating at a high rate of speed.

Our computer system is easy to use and has enough

memory, but it is too slow.


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E. Write with verbs and nouns- use active voice.Example 5

The construction crew repaired the road.

Note: The road was repaired by the construction company.

F. Format to improve readability- Use lists, bullets,charts, tables, italics, bolds, headings andsubheadings .

Keep it short .

Put to the reader first.


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Select ion of Words-

Use simple wordsUse familiar words

Do not use slang in formal communication.Choose short words.Use technical words with language caution.Use words with right strength and vigor.Use concrete language instead of abstract.Use the active voice (the subject does the action)Select words for precise meaning


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Amity School of BusinessWrit ing SentencesEmphasis on short sentences to increase readability.

Too many words and relationships in one sentence maycause misunderstanding.

Determining emphasis in sentence design accordingto logical way of presenting information.


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Common errors

Redundancies- Repetitive or unnecessary words to expressthe same meaning.Eg. Basic fundamental, true facts, past history, personal opinion,personal opinion etc.

Clichs- Phrases that are overused and should be avoided.They should be substituted with original expressions.Eg. Last but not the least, thanking you in advance, no problemetc.

Frequently misused words-Eg. Eminent (well known) and imminent (about to happen)Lose and loose, principle and principal etc.


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A paragraph is often defined as a group of relatedsentences in which one single, main idea is developed.In a typical paragraph, the first sentence declares themain topic of the paragraph and the rest of thesentences develop or support the main idea. A

paragraph is most often a part of a longer compositioncomprising of several paragraphs.

A Good Paragraph has . . . Unity Support Coherence Good Language Variety of Structures


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Amity School of BusinessParagraph Wri t ing

A Paragraph is a group of sentences that introduces, presentsand develops one main idea about the topic.

And it can be divided into three major parts.

A. The Topic SentenceB. The Supporting DetailsC. The Concluding Sentence


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Amity School of BusinessNote Making

It is a systematic method of writing downquickly, briefly and clearly the importantpoints of a text.

It is used to-


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Note Making involves-

Reading strategy:

Note writing technique

Reduction devices

Organizing techniques.

Methods of sequencing

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