a framework for transparency audit - chandigarhchandigarh.gov.in/rti/r2i_dc_agri.pdf6. finance...

A FRAMEWORK FOR TRANSPARENCY AUDIT

1. Organization and Function

S.No. Item Details of disclosure Remarks/

Reference Points

(Fully met/

partially met/ not

met - Not applicable will be treated as

fully met/partially

met)

1.1 Particulars of

its

organization,

functions and duties

[Section

4(1)(b)(i)]

i. Name of the

Organization and

its website

Department of Agriculture,

U.T.,Chandigarh

http://chandigarh.gov.in/rti/r2i_dc_

agri.pdf

9888 ii. Head of the

organization

Deputy Commissioner-cum-Director

Agriculture

iii. Vision, Mission

and Key objectives

To advise the farmers by arranging farmers’ training

camps/study tours regarding the latest techniques for

growing/maintenance of

different crops.

iv. Function and

duties

The Department is supplying quality seeds of wheat and

fodder at 50% discount.

There is a plant nursery near

Lake Club for supply of ornamental plants, seedlings

of flowers / vegetables to the

Urban and Rural people. Though there is a negligible

demand of pesticides and

fertilizers, the department suppose to issue the licenses

of Insecticides and pesticides

for sale / stock etc.

v. Organization

Chart

Departmental Hierarchy

Secretary Agriculture

↓ Deputy Commissioner-cum-Agriculture

Director

↓

Agriculture Development Officer (Post is

vacant since 01.12.2017) ↓

Drawing & Disbursing Officer

↓

Supervisor

↓

DEO/Clerk ↓

Beldars

↓

Peon

Updated on 22-04-2021

1.2 Power and

duties of its

officers and

employees [Section 4(1)

(b)(ii)]

(i) Powers and

duties of officers

(administrative,

financial and

judicial)

Secretary Agriculture-

1. Exercising all administrative powers.

2. The officer is the competent

authority for the formal sanction of

Head Quarter Staff.

Deputy Commissioner-cum-Agriculture Director-

1. All administrative/ financial and

Judicial powers delegated by

Chandigarh Administration to the Head

of Department as competent authority.

2. All works concerning the Head of

Department.

3. Attending all India

conferences/meetings meant as

Director Agriculture.

4. Reviewing/Accepting Authority for

APAR of Group-C.

5. Accepting Authority of ACR of

Group- C & D.

Licencing Officer-

1. Licencing Officer has signing

authority regarding issuance of

insecticide/pesticide license under the

“Insecticide Act 1968 in the jurisdiction of Union Territory,

Chandigarh.

(ii) Power and

duties of other

employees

Drawing & Disbursing Officer –

1. The official is operating all Heads of

Accounts.

2. All accounts work routed through the

official. 3. Reviewing Authority for ACR of

Group-C.

Supervisor-

1. To put up monthly / quarterly statements of the expenditure/Audit

paras/Court cases/RTI Act, to the

Drawing & Disbursing Officer for

onward transmission to the quarter

concerned.

2. To prepare contingent plan as per

requirement at nursery for various

works to be undertaken at the plant

nursery.

3. To look after the work of various

scheme (plan/non plan) and to compile

all the information to be sent to various

authorities. And to look after various

duties assigned to him time to time by

the Senior Officers.

4. He immediately on receipt of the any

paper/puc under RTI Act, 2005, the

content of the letter should brought to

the notice of CPIO and if any information is to be collected from the

fields by any of the official of the office,

the said official be deputed


immediately within five days of receipt

of the communication.

5. To collect all field related information of agriculture and from different

sources and to provide assistance to

the CPIO for sending to various

quarters.

6. The only Supervisor is looking after plant nursery as well as office work as

there is vacant post of Agriculture

Development Officer. He (Supervisor at

nursery) advice the farmers / city

residents about the nature of insects / pests, and to guide to use suitable

pesticides to prevent insects / pests on

the crops. In addition to above, he in

the office to look after the office work of

the department.

(iii) Rules/ orders

under which

powers and duty

are derived and

As per all administrative/ financial and

Judicial powers delegated by

Chandigarh Administration to the

officers/officials.

(iv) Exercised

(v) Work

allocation

1.3 Procedure

followed in

decision

making

process [Section

4(1)(b)(iii)]

(i) Process of

decision making.

Identify key

decision making

points

1. Purchase of Seeds

2. Distribution of inputs

3. Grant of Insecticides or Exhibit for

Sale and pest control operations.

4. Administrative Matters.

5. Formal Sanction of Funds 6.Grant of Sanction of Expenditure

(ii) Final decision

making authority

1. Director Agriculture, U.T.,

Chandigarh 2. Director Agriculture, U.T.,

Chandigarh


Chandigarh


Chandigarh 5. Finance Secretary, Chandigarh

Administration

6. Finance Secretary, Chandigarh

Administration

(iii) Related

provisions, acts,

rules etc.

1. Act – The Insecticides Act, 1968.

2. Rules – Insecticides Rules, 1971.

3. The Punjab Civil Services Rules as

followed by Chandigarh Administration.

4. The General Financial Rules as

followed by Chandigarh Administration.

5. The manuals on Schedules and

Instructions for conducting Agriculture

are issued by the Government of India,

Ministry of Agriculture and Farmer’s

Welfare, New Delhi.

(iv) Time limit for

taking decisions,

if any

Activities of Agriculture Deptt., U.T., are done according to the time-table

given by the Government of India,


Ministry of Agriculture, Cooperation

and Farmer’s Welfare, New Delhi.

(v) Channel of

supervision and

accountability

Activities of Agriculture are done under

the supervision of the Government of

India, Ministry of Agriculture,

Cooperation & Farmers’ Welfare, New

Delhi to all UTs/States.

Others matters are done under the

supervision of Administrative Officers.

1.4 Norms for discharge of

functions

[Section

4(1)(b)(iv)]

(i) Nature of

functions/

services offered

1. Purchase of Seeds 2. Distribution of inputs

3. Grant of Insecticides or Exhibit for

Sale and pest control operations.

(ii) Norms/

standards for

functions/ service

delivery

1.The instructions & guidelines and

time-table issued by the Government of

India, Ministry of Agriculture and

Farmer’s Welfare, New Delhi to all UTs/

States.

(iii) Process by

which these

services can be

accessed.

As per the guideline issued by the

Government of India, Ministry of

Agriculture and Farmer’s Welfare, New

Delhi to all UTs/States.

(iv) Time-limit for

achieving the

targets

The Department of Agriculture relates

to guide the farmers/ general public as

and when they visit the office.

(v) Process of

redress of

grievances

As per the guideline of the Chandigarh

Administration.

1.5 Rules,

regulations, instructions,

manual and

records for

discharging

functions

[Section 4(1)(b)(v)]

(i)Titleand nature

of the

record/manual

/instructions.

The manuals on Schedules and

Instructions for Agriculture are issued

by the Government of India, Ministry of

Agriculture and Farmer’s Welfare, New

Delhi.

(ii) List of Rules,

regulations,

instructions,

manuals and

records.

The policy of Chandigarh

Administration is being followed.

(iii) Acts/ Rules

manuals etc.

Only one Act & Rule i.e. Insecticide

Act, 1968, Insecticide Rule 1971 is

applicable in Agriculture Department

for issuance of Insecticides/Pesticide

License.

(iv) Transfer policy

and transfer

orders

Office of the Agriculture Department,

U.T., Chandigarh.

1.6 Categories of

documents

held by the authority

under its

control

[Section

4(1)(b) (vi)]

(i) Categories of

documents

1. Correspondence with different

Departments of Chandigarh

Administration. 2. Correspondence with the

Government of India, Ministry of

Agriculture, Cooperation and

Farmer’s Welfare, New Delhi

3. Video Conference/meetings which was organized by the Government


of India, Ministry of Agriculture,

Cooperation and Farmer’s Welfare,

New Delhi.

4. Meetings/ Trainings organized by Chandigarh Administration.

5. Sanction of Head Quarter Staff &

Funds. 6. Quarterly Court Case Reports/

Quarterly Employment Exchange

Report. 7. Reconciliation from Accountant

General, UT Chandigarh.

8. Reconciliation from Accountant General, UT Chandigarh.

9. Bills/Record of

Salary/O.E./T.E./Medical/ etc.

10. Filing of quarterly/annual TDS-

Returns/GST- Returns. 11. Filing of quarterly/annual TDS-

Returns/GST- Returns.

12. RTI Matters.

13. Leave Account, Personal Files and

Service books of employees.

14. Roaster of SC/OBC. 15. Annual Report regarding

Representation of persons with

Benchmark Disabilities.

16. Miscellaneous Matters

(ii) Custodian of

documents/categ

ories

Office of Agriculture Department, U.T.,

Chandigarh.

1.7 Boards,

Councils, Committees

and other

Bodies

constituted as

part of the Public

Authority

[Section

4(1)(b)(viii)]

(i) Name of

Boards, Council,

Committee etc.

Nil

(ii) Composition N.A.

(iii) Dates from

which constituted

N.A.

(iv)Term/ Tenure N.A.

(v) Powers and

functions

N.A.

(vi) Whether their

meetings are open

to the public?

N.A.

(vii) Whether the

minutes of the

meetings are open

to the public?

N.A.

(viii) Place where

the minutes if

open to the public

are available?

N.A.

1.8 Directory of

officers and

employees

[Section 4(1)(b) (ix)]

(i) Name and

designation

1.Sh. Manip Singh Brar, IAS, Deputy

Commissioner -cum- Director

Agriculture

2.Sh. Rajan Dev Sharma, Drawing & Disbursing Officer

3. Sh. Gurmail Chand, Supervisor

4. Mrs. Meenu Bala (DEO Outsourced)

5. Ms. Pooja Joshi (DEO Outsourced)

6. Sh. Ram Raj, Beldar 7. Sh. Virender, Beldar

8. Sh. Avtar Singh, Beldar


9. Sh. Moti Lal, Beldar

10. Sh. Shiv Kumar, Beldar

11. Sh. Mukesh Kumar, Beldar

(ii) Telephone , fax

and email ID

1. Sh. Mandip Singh Brar, IAS

0172-2700109 (O), 0172-2700053 (F), [email protected]

1. Sh. Rajan Dev Sharma, 9872198111

(M)

2. Sh. Gurmail Chand, 9417959989

(M)

3. Mrs. Meenu Bala , 9465349760 (M) 4. Ms. Pooja Joshi, 8699133430(M)

5. Sh. Ram Raj, 9815917204 (M)

6. Sh. Virender, 9417736675 (M)

7. Sh. Avtar Singh, 9592599099 (M)

8. Sh. Moti Lal, 9888990017(M) 9. Sh. Shiv Kumar, 9888133730 (M)

10. Sh. Mukesh Kumar, 8847684413(M)

1.9 Monthly

Remuneration

received by

officers &

employees including

system of

compensation

[Section 4(1)

(b) (x)]

(i) List of

employees with

gross monthly

remuneration

1. Sh. Rajan Dev Sharma, Drawing &

Disbursing Officer :- 92,675/-

2. Sh. Gurmail Chand, Supervisor :-

49,298/-

3.Mrs. Meenu Bala (DEO Outsourced):-

As per DC Rate

4. Ms. Pooja Joshi (DEO Outsourced):-

As per DC Rate

5. Sh. Ram Raj, Beldar :- 45,602/

6. Sh. Virender, Beldar:- 43,395/-

7. Sh. Avtar Singh, Beldar:- 42,143/-

8. Sh. Moti Lal, Beldar:- 23,924/-

9. Sh. Shiv Kumar, Beldar:- 23,924/-

10. Sh. Mukesh Kumar, Beldar:-

28,260/-

(ii)System of

compensation as

provided in its

regulations

The compensation is provided as per

Chandigarh Administration norms.

Presently 5th Punjab Pay Commission is

applicable in Chandigarh

Administration. The disbursement is

made through e-payment

1.10 Name,

designation

and other

particulars of

public information

officers

[Section

4(

1)

(b) (xvi)]

(i) Name and

designation of

the public

information officer

(PIO), Assistant

Public

Information (s) &

Appellate

Authority

1. CPIO: -

Sh. Jarnail Singh, Superintendent

(Agriculture)

2. 1st Appellate Authority:- For appoint of 1st Appellate Authority

the file has sent to Worthy Director

Agriculture so the case is under

process.

(ii) Address,

telephone

numbers and

email ID of each

designated

official.

1. Bay No.17, 30 Bays Building, Sector-

17, Chandigarh.

9872198111 (M):

[email protected]

2. Bay No.17, 30 Bays Building, Sector-17, Chandigarh

1.11 No. of

employees

against whom

disciplinary

No. of employees

against whom

disciplinary action

has been

Nil.


mailto:[email protected]

mailto:[email protected]

action has

been

proposed/

taken (Section 4(2))

(i) Pending for

Minor penalty or

major penalty

proceedings

(ii) Finalised for

Minor penalty or

major penalty

proceedings

N.A.

1.12 Programmes

to advance

understanding of RTI

(Section 26)

(i) Educational

programmes

Nil.

(ii) Efforts to

encourage public

authority to

participate in

these programmes

Nil.

(iii)Training of

CPIO/ APIO

As organized by Chandigarh

Administration from time to time.

(iv) Update &

publish guidelines

on RTI by the

Public Authorities

concerned

Nil.


2. Budget and Programme

S.

No.

Item Details of disclosure Remarks/ Reference

Points (Fully

met/partially

met/not

met- Not applicable

will be

treated as

fully

met/partially

met)

2.1 Budget allocated to each agency including all plans, proposed expenditure and

reports on disbursements made etc. [Section 4(1)(b)(xi)]

(i) Total Budget for the public

authority

59.00 Lacs

(ii) Budget for each agency and

plan & programmes

2.00 Lacs

(iii) Proposed expenditures 2.00 Lacs

(iv) Revised budget for each agency,

if any

Nil

(v) Report on disbursements made and place where the related reports are available

Amounting of 59.00 Lacs has been received from Finance Department, Chandigarh Administration vide letter No. F&PO(5)-2021/3282, Dated 22.03.2021.

2.2 Foreign and domestic tours

during 2019-20

(i) Budget Nil.

(ii) Foreign and domestic Tours by ministries and officials of the rank of Joint Secretary to the Government and above, as well as the heads of the Department.

(a) Places visited

(b) The period of visit

(c) The number of members in the official delegation

(d) Expenditure on the visit

(iii) Information related to

procurements

(a) Notice/tender enquires, and corrigenda if any thereon, (b) Details of the bids awarded

comprising the names of the suppliers of goods/ services being procured,

(c) The works contracts concluded – in any such combination of the above- and

(d) The rate /rates and the total

amount at which such

procurement or works contract is to

be executed.

Nil.

2.3 Manner of execution of subsidy programme [Section 4(i)(b)(xii)]

(i) Name of the programme of

activity

Nil.

(ii) Objective of the programme

(iii) Procedure to avail benefits

(iv) Duration of the programme/

scheme

(v) Physical and financial targets of

the programme

(vi) Nature/scale of

subsidy/amount allotted

(vii) Eligibility criteria for grant of

subsidy

(viii) Details of beneficiaries of


subsidy programme (number,

profile etc)

2.4 Discretionary and non-discretionary grants.

(i)Discretionary and non-

discretionary grants/ allocations to

State Govt./ NGOs/other

institutions

Nil.

(ii) Annual accounts of all legal

entities who are provided grants by

public authorities

Nil.

2.5 Particulars of

recipients of

concessions,

permits of

authorizations

granted by the

public authority

[Section 4(1) (b)

(xiii)]

(i) Concessions, permits or

authorizations granted by public

authority

Nil.

(ii) For each concessions, permit or authorization granted

(a) Eligibility criteria

(b) Procedure for getting the concession/ grant and/ or permits of authorizations

(c) Name and address of the

recipients given concessions/ permits or authorisations

(d) Date of award of

concessions/permits of authorizations

Nil. Nil.

2.6 CAG & PAC

paras

CAG and PAC paras and the action taken reports (ATRs) after these have been laid on the table of Administrator, U.T., Chandigarh.

Nil.


3. Publicity Band Public interface

S.

No.


Points (Fully met/

partially met/ not met- Not applicable

will be treated as

fully met/ partially

met) 3.1 Particulars for any

arrangement for consultation with or representation by the members of the public in relation to the formulation of policy or implementation there of

[Section 4(1)(b)(vii)]

Arrangement for consultations with or representation by the members of the public (i) Relevant Acts, Rules, Forms and other documents which are normally accessed by citizens

N.A.

(ii) Arrangements for consultation with or representation by (a) Members of the public in policy formulation/ policy implementation (b) Day & time allotted for visitors

(c) Contact details of Information & Facilitation Counter (IFC) to provide

publications frequently sought by RTI applicants

N.A.

Public- private partnerships (PPP)

(i) Details of Special Purpose Vehicle (SPV), if any

N.A.

(ii) Detailed project reports (DPRs) N.A.

(iii) Concession agreements. N.A.

(iv) Operation and maintenance manuals N.A.

(v) Other documents generated as part of the implementation of the PPP

N.A.

(vi) Information relating to fees, tolls, or the other kinds of revenues that may be collected under authorization from the government

N.A.

(vii) Information relating to outputs and outcomes

N.A.

(viii) The process of the selection of the private sector party (concessionaire etc.)

N.A.

(ix) All payment made under the PPP project N.A.

3.2 Are the details of policies / decisions, which affect public, informed to them

[Section 4(1) (c)]

Publish all relevant facts while formulating important policies or announcing decisions which affect public to make the process more interactive;

(i) Policy decisions/ legislations taken in the previous one year

N.A.

(ii) Outline the Public consultation process N.A.

(iii) Outline the arrangement for consultation before formulation of policy.

N.A.

3.3 Dissemination of information widely and in such form and

manner which is easily accessible to the public [Section 4(3)]

Use of the most effective means of communication (i) Internet (website)

Nil.

3.4 Form of accessibility of information manual/ handbook [Section 4(1)(b)]

Information manual/handbook available in (i) Electronic format

Nil.

(ii) Printed format

3.5 Whether information manual/ handbook available free of cost or not [Section 4(1)(b)]

List of materials available (i) Free of cost

Nil.

(ii) At a reasonable cost of the medium


4. E. Governance

S.No. Item Details of disclosure Remarks/

Reference Points

(Fully met/

partially met/

not met-not applicable will

be treated as

fully

met/partially

met)

4.1 Language in

which

Information

Manual/Handboo

k Available

(i) English Nil

(ii) Vernacular/ Local

Language

4.2 When was the information

Manual/Handboo

k last updated?

Last date of Annual Updation 11.06.2019

4.3 Information

available in

electronic form [Section

4(1)(b)(xiv)]

(i) Details of information

available in electronic form

The Department of Agriculture

relates to guide the farmers/

general public as and when they

visit the office The office is

supplying quality seeds of wheat

and fodder at 50% discount. There

is a plant nursery near Lake Club

for supply of ornamental plants,

seedlings of flowers / vegetables to

the Urban and Rural people. The

details are available on the website

of Government of India i.e.

http://agricoop.nic.in/.

The information on particular

items under provision of section 4

(1) (b) of RTI Act, 2005 is available

on the official website of

Chandigarh Administration i.e.

http://chandigarh.gov.in/rti/r2i_d

c_agri.pdf

(ii) Name/ title of the

document/record/ other

information

(iii) Location where available

4.4 Particulars of

facilities available

to citizen for

obtaining

information [Section

4(1)(b)(xv)]

(i) Name & location of the

facilities

The information on Agriculture

is available free of cost on

official website of GOI


(ii) Details of information made

available

(iii) Working hours of the

facility

(iv) Contact person & contact

details (Phone, fax email)


items under provision of section

4 (1) (b) of RTI Act, 2005 is

available on the official website

of Chandigarh Administration

i.e.

http://chandigarh.gov.in/rti/r

2i_dc_agri.pdf


http://agricoop.nic.in/


4.5 Such other

information as

may be

prescribed under section 4(i)

(b)(xvii)

(i) Grievance redressal

mechanism

The grievances received in the

office are dealt at the level of

the Nodal Officer with

consultation of the Head of Office/Head of Department. The

functioning is reviewed at the

level of Secretary.

(ii) Details of applications

received under RTI and

information provided

Available in office record.

(iii) List of completed

schemes/ projects/

Programmes

Nil.

(iv) List of schemes/ projects/

programme underway

Nil.

(v) Details of all contracts

entered into including name of

the contractor, amount of

contract and period of

completion of contract

Nil.

(vi)Annual Report Nil.

(vii)Frequently Asked Question

(FAQs)

Nil.

(viii) Any other information

such as

a) Citizen’s Charter

Nil.

b) Six monthly reports loaded

on the website or not

Nil.

c) Performance against

the benchmarks set in

the Citizen’s Charter

N.A.

4.6 Receipt & Disposal of RTI

applications &

appeals

(i) Details of applications

received and disposed

Available in office record

(ii) Details of appeals received

and orders issued

Nil.

4.7 Replies to questions asked

in the

parliament, if

any. [Section

4(1)(d)(2)]

Details of questions asked and

replies given

Nil.


5. Information as may be prescribed

S. No.


Points (Fully

met/partially

met/not met –Not

applicable will be

treated as fully

met/partially met)

5.1 Such other

information

as may be

prescribed

(i) Name & details of

a) Current CPIOs & First

Appellate Authority (FAAs)

Earlier CPIO& First

Appellate Authority (FAAs)

from 1.1.2015

CPIO:-

01.01.2015-11.12.2017

Sh. Jai Ram Singh, ADO

12.12.2017-08.08.2018

Sh. Susheel Kumar Vaid,

Assistant Controller,

Finance & Account, Estate

Office, U.T.,Chandigarh

09.08.2018-12.12.2019

Sh. Dinesh Tehsildar,

Estate Office, U.T.,

Chandigarh

13.12.2019- till date

Sh. Jarnail Singh,

Superintendent, (SAMB),

U.T., Chandigarh

First Appellate Authority:-

23.11.2017- 23.12.2018

Sh. Manoj Khatri, HCS,

Joint Secretary, SAMB,

U.T., Chandigarh.

26.08.2020-till date

Sh. Vinay Chaudhary,

Tehsildar

(Agri.), U.T., Chandigarh

(ii) Details of third party

audit of voluntary

disclosure

Yes , it has been carried

out.

a) Dates of audit carried

out

b) Report of the audit

carried out

(iii) Appointment of Nodal Officers not below the

rank of Joint Director/

Additional Director

Sh. Vinay Chaudhary, Tehsildar

(Agri.), U.T., Chandigarh

.

a) Date of appointment

b) Name & Designation of

the officers

(iv) Consultancy committee of

key stake holders for

advice on suo-motu

disclosure

Nil.

(a) a) Dates from which

constituted

(b) b) Name & Designation of

the officers

(v) Committee of PIOs/FAAs

with rich experience in RTI to identify frequently

sought information under

RTI

Nil.

a) Dates from which

constituted

b) Name & Designation of

the Officers


6. Information Disclosed on own Initiative

S.

No.

Item Details of disclosure Remarks/

Reference Points

(Fully

met/partially met/

not met- Not

applicable will be treated as fully

met/partially

met)

6.1 Item / information

disclosed so that

public have minimum resort to use of RTI

Act to obtain

information

The Department of Agriculture

relates to guide the farmers/

general public as and when

they visit the office The office

is supplying quality seeds of

wheat and fodder at 50%

discount. There is a plant

nursery near Lake Club for

supply of ornamental plants,

seedlings of flowers /

vegetables to the Urban and

Rural people. The details are

available on the website of

Government of India i.e.



items under provision of

section 4 (1) (b) of RTI Act,

2005 is available on the official

website of Chandigarh

Administration

i.e.http://chandigarh.gov.in/

rti/r2i_dc_agri.pdf.

Distribution of Wheat,

Seeds, Fodder etc.



24.03.2021

ANNEXURE-I

PUBLICATION OF INFORMATION REGARDING ITMES SPECIFIED IN RULE, 4

(I) (b) (i) OF THE RIGHT TO INFORMATION ACT, 2005

(The particulars of the Organization, functions and duties.)

S.No. Name of the Organization /

Cooperation / Institutions

Function and duties (In brief)

1.

Name of the Department:-

Department of Agriculture Union

Territory, Chandigarh

Address:-

Bay No. 17, 30 Bays Building, Sector

-17, Chandigarh

The office doesn’t has its own official

website but share the mandatory

information as specified in Rule

4(1)(b) of the Right to Information

Act, 2005 on official website of

Chandigarh Administration i.e.

www.chandigarh.gov.in.

Head of Office:-

Tehsildar Agriculture

Departmental Hierarchy:-

Secretary Agriculture

↓

Deputy Commissioner-cum-

Agriculture Director

↓

Agriculture Development Officer (Post

is vacant since 01.12.2017)

↓


↓

Supervisor

↓

DEO/Clerk

↓

Beldars

↓

Peon

1. To advise the farmers by arranging

farmers’ training camps/study tours

regarding the latest techniques for

growing/maintenance of different crops.

2. The Department is supplying quality

seeds of wheat and fodder at 50% discount.

There is a plant nursery near Lake Club for

supply of ornamental plants, seedlings of

flowers / vegetables to the Urban and Rural

people.

3. Though there is a negligible demand of

pesticides and fertilizers, the department

suppose to issue the licenses of Pest

Control operation and Insecticides for sale

/ stock etc.


http://www.chandigarh.gov.in/

ANNEXURE-2

PUBLICATION OF INFORMATION REGARDING ITEMS SPECIFIED IN RULE, 4 (I) (b)

S.No. Name of the Post

Powers & Duties

1. Secretary Agriculture

1. Exercising all administrative powers. 2. The officer is the competent authority for the formal

sanction of Head Quarter Staff.

2. Director

Agriculture

1. All administrative/ financial and Judicial powers

delegated by Chandigarh Administration to the Head of Department as competent authority. 2. All works concerning the Head of Department. 3. Attending all India conferences/meetings meant as Director Agriculture. 4. Reviewing/Accepting Authority for APAR of Group-C. 5. Accepting Authority of ACR of Group- C & D. 6. The Licencing Officer is a signing authority regarding issuance of insecticide/pesticide license under the “Insecticide Act 1968 in the jurisdiction of Union Territory, Chandigarh.

3. Agriculture Development

Officer

1. Now post is vacant w.e.f 01.12.2017.

4. Drawing & Disbursing Officer

1. The official is operating all Heads of Accounts. 2. All accounts work routed through the official. 3. Reporting Authority for ACR of Group-C.

5. Supervisor 1. To put up monthly / quarterly statements of the expenditure/Audit paras/Court cases/RTI Act, to the Drawing & Disbursing Officer for onward transmission

to the quarter concerned.

2. To prepare contingent plan as per requirement at nursery for various works to be undertaken at the plant nursery.

3. To look after the work of various scheme (plan/non

plan) and to compile all the information to be sent to various authorities. And to look after various duties assigned to him time to time by the Senior Officers.

4. He immediately on receipt of the any paper/puc under RTI Act, 2005, the content of the letter should

brought to the notice of CPIO and if any information is to be collected from the fields by any of the official of

the office, the said official be deputed immediately within five days of receipt of the communication.


5. To collect all field related information of agriculture and from different sources and to provide assistance to the CPIO for sending to various quarters.

6. The only Supervisor is looking after plant nursery as well as office work as there is vacant post of Agriculture

Development Officer. He (Supervisor at nursery) advice the farmers / city residents about the nature of insects / pests, and to guide to use suitable pesticides to

prevent insects / pests on the crops. In addition to above, he in the office to look after the office work of the department.

6. DEO/Clerk

(Outsourced Employees)

1. To maintain books of account of the department in

respect of plan and non-plan head of accounts under the supervision of the Supervisor.

2. To prepare monthly and quarterly report. 3. To maintain record of all the information along with diary dispatch of the office.

4. Typing Work. 5. File Maintaining. 6. Put up cases through Supervisor before the officers

for taking appropriate action. 7. All sort of other duties assigned to the post.

7. Beldars There are five Beldars working in the department. Out of which one beldar working in the office. Left are

remained in the nursery to look after various duties i.e. propagation of new plants, grafting etc., sowing of seeds for seedling and other manual works assigned to them

i.e. extracting the flowers’ seeds from the flowers and keep in proper storage for use in nursery.

8. Peon There is one peon in the department. He is educated up to 12th and look after the following job. 1. He joint with DEOs/ Clerks to maintain proper

record of all the information along with diary dispatch of the office.

2. To put up monthly report through DEOS/Clerks to the Supervisor for onward transmission to the officers/ Govt. of India etc.

3. To maintain office record of all the files, pucs and to put up to the officers / official as and when required for sending the information and to look after various duties

assigned to him time to time.


ANNEXURE-3 PUBLICATION OF INFORMATION REGARDING ITEMS SPECIFIED RULE 4

(I)(b) (iii) OF THE RIGHT TO INFORMATION ACT, 2005.

(The procedure followed in the decision making process, including channels of

supervision and accountability)

Name of the Department/Board/ Corporation/Institutes/Office: - Department of Agriculture

U.T., Chandigarh. Sr. No.

Nature / Type Level at which the case is

initiated (Name of the Post)

Name of the post, which deal with the case before

the decision-making authority.

Level at which decision is

made. (Name of the post)

1. Purchase of seeds.

DEO/Clerk (Outsourced)

↓

Supervisor

Superintendent(Agriculture) (Additional Charge)

↓


(Additional Charge)

↓

Drawing & Disbursing

Officer

Director Agriculture,

U.T.,Chandigarh

2. Distribution of inputs.

DEO/Clerk

(Outsourced)

↓

Supervisor

Superintendent(Agriculture)

(Additional Charge)

↓


(Additional Charge)

↓



U.T.,Chandigarh

3. Grant of Insecticides or

Exhibit for

Sale and pest control Operations

DEO/Clerk

(Outsourced)

↓

Supervisor


↓


(Additional Charge)

↓

ADC/Licensing Officer


U.T.,Chandigarh

4. Administrative

Matters DEO/Clerk

(Outsourced)

↓

Supervisor


(Additional Charge)

↓


(Additional Charge)


U.T.,Chandigarh


5. Formal Sanction of Funds

DEO/Clerk

(Outsourced)

↓

Supervisor


↓


(Additional Charge)

↓


Officer

↓

Director Agriculture

Finance Secretary Chandigarh

Administration

6. Grant of Sanctions of

Expenditure

DEO/Clerk

(Outsourced)

↓

Supervisor


↓ Tehsildar Agriculture (Additional Charge)

↓ Drawing & Disbursing

Officer ↓

Director Agriculture

Finance Secretary Chandigarh

Administration

8. Grant of sanctions as per delegation of powers

DEO/Clerk

(Outsourced)

↓

Supervisor


(Additional Charge)

↓


(Additional Charge)

↓


Officer


U.T.,Chandigarh


ANNEXURE-4

PUBLICATION OF INFORMATION REGARDING ITEMS SPECIFIED IN

RULE 4(1) (b)(iv) OF THE RIGHT TO INFORMATION ACT, 2005

(The norms set for the discharge of its functions)

Name of the Department/Board/Corporation/Institution/ Office: - Department of Agriculture U.T., Chandigarh.

Sr.

No.

Item of work Norms set by the department (Nos

of days taken for decision making)

1. Issuance of Insecticides/

Pesticide License

24 days after receipt of Application.


ANNEXURE-5


RULE 4 (1) (b) (v) OF THE RIGHT TO INFORMATION ACT, 2005.

(The rules, regulations, instructions, manuals and records, held by it of under control of/used by employees for discharging functions)

Name of the Department/Board/Corporation/Institution/Office: - Department of Agriculture

U.T., Chandigarh.

S.N Name of

the Act

Name of the Rules

Name of the Manuals

Instructions (Write

circular No./Date)

Any other record /

document.

1. Insecticides Act, 1968

Insecticides Rules, 1971

Not applicable Not applicable Application Forms

for grant/ renewal

of licenses of Pest

Control

operations and

Insecticides or

Exhibit for Sale

2. N.A 1. The Punjab Civil Service Rules. 2. The General Financial Rules

The manuals on Schedules and Instructions for conducting Agriculture are issued by the Government of India, Ministry of Agriculture

and Farmer’s Welfare, New Delhi.

All the general instructions, rules & instructions on Service Rules and General Financial Rules adopted/ followed /issued by the

Chandigarh Administration from time to time have been followed.

N.A


ANNEXURE-6


RULE 4 (1) (b) (vi) OF THE RIGHT TO INFORMATION ACT, 2005.

(Statement of the categories of documents that are held or under control)

Name of the Department/Board/Corporation/Institution/Office: - Department of Agriculture

U.T., Chandigarh.

Sr. No. Category of documents

1. Correspondence with different Departments of Chandigarh Administration.

2. Correspondence with the Government of India, Ministry of Agriculture, Cooperation and Farmer’s Welfare, New Delhi.

3. Video Conference/meetings which was organized by the Government of India.

4. Meetings/ Trainings organized by Chandigarh Administration.

5. Sanction of Head Quarter Staff & Funds.

6. Quarterly Court Case Reports/ Quarterly Employment Exchange Report.

7. Reconciliation from Accountant General, UT Chandigarh.

8. Different sanctions for purchase and expenditure.

9. Bills/Record of Salary/O.E./T.E./Medical/ etc.

10. Filing of quarterly/annual TDS-Returns/GST- Returns.

11. Cash Book.

12. RTI Matters.

13. Leave Account, Personal Files and Service books of employees.

14. Roaster of SC/OBC.

15. Annual Report regarding Representation of persons with Benchmark Disabilities

16. Miscellaneous Matters.


ANNEXURE-7


RULE 4 (1) (b) (vii) OF THE RIGHT TO INFORMATION ACT, 2005.

(The particulars of any arrangement that exists for consultation with, or representation by the members of the public in relation to the

formulation of policy or implementation thereof.) Name of the Department/Board/Corporation/Institution/Office: -

Department of Agriculture, U.T., Chandigarh.

Sr.

No.

Details / type of arrangements made.

The Union Territory, Chandigarh has a limited area under

agriculture. The agricultural land being gradually acquired for the

expansion of Chandigarh City and the cultivated area shrunk from

5441 hectares in 1966 to 800 hectares (approx.). The main sources of

irrigation are deep-bore tube-wells installed by the Chandigarh

Administration and shallow tube-wells installed by the individual

farmers.

Due to change of occupation by farmers from farming to the

dairying because of fast acquisition of agricultural land, the area /

land holdings with the farmers have decreased. The major

occupation of farmers has taken a shift to dairying because there is a

good market for milk in Chandigarh City. Accordingly, the fodder has

become the main crop to cater to the needs of milch cattle. Due to

the diversification of occupation from growing food grain to fodder,

the production of food grains and others is hardly sufficient for the

domestic needs of rural people.

In view of above, the agricultural activities in the rural area

have been minimized. However, the seeds of fodder / wheat are being

distributed to the farmers after procurement from the National Seed

Corporation, Chandigarh, well before start of season.


ANNEXURE-8


RULE 4 (1) (b) (viii) OF THE RIGHT TO INFORMATION ACT, 2005.

(Statement of the boards, councils, committees and other bodies.)

Name of the Department/Board/Corporation/Institution/Office: - Department of Agriculture U.T., Chandigarh.

Name of

the Board (S)

Name of

Council (S)

Name of

Committee (S)

Name of

other bodies (S)

constituted by the Department.

Whether

meetings of these

bodies are open to the public (Yes

/ No)

Whether

the minutes of

such meetings are

accessible for public. (Yes / No)

Nil Nil Nil Nil Nil Nil

As stated at Annexure-7, there being limited scope of agricultural

activities, no council / committee has been formed. Hence, information may

be treated as nil.


ANNEXURE-9


RULE 4 (1) (b) (ix) OF THE RIGHT TO INFORMATION ACT, 2005. (Directory of the officers and employees.)

Name of the Department/Board/Corporation/Institution/Office: -


Sr. No.

Name of the Office / Employee

Designation Telephone Number (O)

1. Sh. Manip Singh Brar, IAS Deputy Commissioner-cum- Director Agriculture

0172- 2700109

2. Sh. Rajan Dev Sharma Drawing and

Disbursing Officer

9646002304

3. Sh. Gurmail Chand Supervisor 9417959989

4. Mrs. Meenu Bala DEO (Outsourced)

9465349760

5. Ms. Pooja Joshi DEO (Outsourced)

8699133430

6. Sh. Ram Raj Beldar 9815917204

7. Sh. Virendar Beldar 9417736675

8. Sh. Avtar Singh Beldar 9592599099

9. Sh. Moti Lal Beldar 9888990017

10. Sh. Shiv Kumar Beldar 9888133730

11. Sh. Mukesh Kumar Peon 8847684413


ANNEXURE-10


RULE 4 (1) (b) (x) OF THE RIGHT TO INFORMATION ACT, 2005. (Monthly remuneration received by the officers and employees)



Sr.

No.

Name of the Officer

/Employee

Monthly emoluments (Rupees)

1.

Sh. Rajan Dev Sharma, DDO

Monthly Gross Salary 92,675/-

2. Sh. Gurmail Chand, Supervisor

Monthly Gross Salary-Rs 49,298/-

3. Ms. Pooja Joshi (Outsourced Employee)

As per DC rate

4.

Ms. Meenu Bala (Outsourced Employee)

As per DC rate

5.

Sh. Ram Raj, Beldar


6.

Sh. Vrinder Kumar, Beldar


7.

Sh. Avtar Singh, Beldar


8.

Sh. Mukesh Kumar, Peon


9. Sh. Shiv Kumar, Beldar

Monthly Gross Salary- Rs 23,924/-

10. Sh.Moti Ram

Monthly Gross Salary- Rs 23,924/-


ANNEXURE-11


RULE 4 (1) (b) (xi) OF THE RIGHT TO INFORMATION ACT, 2005.

(Budget allocated to each of its agency, indicating the particulars of all plans proposed expenditures and reports on disbursements made)

Name of the Department/Board/Corporation/Institution/Office: - Department of Agriculture, U.T., Chandigarh.

(Rs. In lacs)

Sr.No. Head of Budget Proposed Expenditure

Year

1. 2401- Crop—Husbandry (Plan) Scheme of small / marginal

farmers and Agriculture labour.

Rs. 2.00 lac Financial Year 2021-22


ANNEXURE-12


RULE 4 (1) (b) (xii) OF THE RIGHT TO INFORMATION ACT, 2005.

(The manner of execution of subsidy programmers, including the amounts located and the details of beneficiaries of such programmes)

Name of the Department/Board/Corporation/Institution/Office: - Department of Agriculture, U.T., Chandigarh.

Sr.

No.

Scheme under

subsidy given

Manner of execution of

subsidy programme.

Amount

allocated

Details of

beneficiaries

1.

2401- Crop—Husbandry (Plan) Scheme of small /

marginal farmers and Agriculture

labour.

2.00 Lac


ANNEXURE-13


RULE 4 (1) (b) (xiii) OF THE RIGHT TO INFORMATION ACT, 2005.

(Particulars of recipients of concessions, permits or authorizations granted)

Name of the Department/Board/Corporation/Institution/Office:- Department of Agriculture,

U.T., Chandigarh.

Sr. No. Concessions / permit / Authorization grant.

Name of the recipient

Address of the recipient

1. N.A

N.A N.A


ANNEXURE-14


RULE 4 (1) (b) (xiv) OF THE RIGHT TO INFORMATION ACT, 2005.

(Details in respect of the information, available, reduced in an electronic form)

Name of the Department/Board/Corporation/Institution/Office: - Department of Agriculture,

U.T., Chandigarh.

Sr. No. Type of information

Does not relate.


ANNEXURE-15


RULE 4 (1) (b) (xv) OF THE RIGHT TO INFORMATION ACT, 2005.

(Particulars of facilities available to citizens for obtaining information)

Name of the Department/Board/Corporation/Institution/Office: - Department of Agriculture,

U.T., Chandigarh.

Sr. No.

Facilities available Remarks (No. of days in a week / timing

etc)

1. To make available local plants,

seedlings of vegetables and

flowers. To make available

wheat and fodder seeds,

sprayers/grain/seed bins to

the U.T. farmers.

6 days in a week from 10.00 A.M.

to 5.00 P.M. at nursery. However,

the inputs to be distributed to the

U.T. farmers before start of sowing

season.

2. RTI on-line

____

3. RTI off-line Office Address: - Office of

Agriculture Department, Bay No.

17, 30-Bays Building, Sector-17,

Chandigarh.


ANNEXURE-16

Publication of information regarding items specified in Rule-4(I) (b) (xvi) of the

Right to Information Act, 2005.



(Name, designation and other particulars of the Public Authorities.)

Sr. No First Appellate

Authority

Designation Telephone

number

Residential Address

1. Sh.Vinay

Chaudhary,

Tehsildar

(Agriculture)

9013556615 # 887, Sector-7 B,

Chandigarh

Sr. No. CPIO Designation Telephone

number

Residential Address

1. Sh. Jarnail Singh Superintendent

(Agriculture)

9872198111 # 3614, Sector – 46

C, Chandigarh


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