NOTE: Anyone with disabilities who needs an accommodation to participate in the meeting should notify the County Manager’s Office at 336-242-2200 at least 24 hours prior to the meeting.

A G E N D A

DAVIDSON COUNTY BOARD OF COMMISSIONERS

August 1, 2013

8:00 AM

Commissioners’ Meeting Room Governmental Center - 913 North Greensboro Street

Lexington, North Carolina 27292

A. CALL TO ORDER AND WELCOME

B. INVOCATION

C. PLEDGE OF ALLEGIANCE

D. RECOGNITION

E. REGISTER FOR PUBLIC ADDRESS

F. ADOPTION OF AGENDA

G. PUBLIC ADDRESS

H. ITEMS FOR DECISION/INFORMATION

1. Presentation of EMS Study Results by Matt Reece, Administration and Member Services Director,

Piedmont Triad Regional Council 2. Update on Sanitation Privatization by Robert Hyatt, County Manager 3. Departmental Presentations

1. Soil and Water by Andy Miller

2. Register of Deeds by David Rickard

J. ADJOURNMENT

Reminder: Computer Training – Agenda.NET immediately following the meeting.

COMMISSIONERS AGENDA

Date: August 1, 2013 Exhibit: Attached ITEM: H.1. Emergency Management Services Study Results

ITEM INFORMATION: Matt Reece with the Piedmont Triad Regional Council will

present results of the recent Emergency Management Services departmental

study.

ACTION TO BE TAKEN:

FOLLOW-UP:

1

Debbie Harris

From: Matt Reece <mreece@ptrc.org>Sent: Monday, June 10, 2013 2:21 PMTo: Robert HyattCc: Anne Burkhart; Debbie Harris; Zeb M. Hanner; Malinda FordSubject: RE: Update on EMS study

Robert, my first day back from vacation is July 10th but I have a large event to coordinate that day for PTRC.  If August 1st at 8 am works for Davidson then I’ll take the extra breathing room in the schedule.  If it is an urgent need let me know and we’ll work it in for July 11th.   Thanks, Matt   

From: Robert Hyatt [mailto:Robert.Hyatt@DavidsonCountyNC.gov] Sent: Friday, June 07, 2013 3:34 PM To: Matt Reece Cc: Anne Burkhart; Debbie Harris; Zeb M. Hanner Subject: RE: Update on EMS study  Matt, Yesterday when we were discussing possible dates to present this report to the Commissioners, I think I told you that the Commissioners only meeting in July was on the 3rd and you advised me that you would be out of town during that week. I was incorrect. The Commissioners meeting in July will be on Thursday, July 11th at 8:00 a.m. By chase will this date work for you? If not I spoke with Chairman McClure this morning and he is ok with hearing the report on August 1st. Thank! Robert

From: Matt Reece [mailto:mreece@ptrc.org] Sent: Thursday, May 23, 2013 4:50 PM To: Robert Hyatt Cc: Larry James; Zeb M. Hanner; Malinda Ford Subject: RE: Update on EMS study  We’re hoping to wrap up by 3rd week in June.  Malinda is taking some personal time next week.  Our discussions with Larry yesterday resulted in a few new angles of analysis needing to be covered.  Analysis remaining to complete is the base placement in the Midway service area (B3) and coverage gaps in Silver Valley area between service area Denton (B2) & Thomasville (B4).  Staffing options in Thomasville and Lexington have yet to be considered.  Discussions with Guilford and Forsyth EMS need to be finalized for inclusion in the report.    Please let me know if we need to change emphasis or approach.  Matt   

2

From: Robert Hyatt [mailto:Robert.Hyatt@DavidsonCountyNC.gov] Sent: Thursday, May 23, 2013 2:46 PM To: Matt Reece Cc: Larry James; Zeb M. Hanner Subject: RE: Update on EMS study  Matt, Sorry I was not able to meet with you yesterday (I was at the General Assembly with County Commissioners from across the state advocating for county issues). I just finished reviewing the draft and I didn’t see any real surprises from the data analysis. I’ll catch up with Larry and let him fill me in on your conversation with him yesterday. I look forward to seeing your recommendations for improving coverage. Do you have a time frame when they will be forthcoming? Thanks! Robert

From: Matt Reece [mailto:mreece@ptrc.org] Sent: Wednesday, May 22, 2013 8:26 AM To: Robert Hyatt Subject: Update on EMS study  Morning Robert, Malinda Ford and I are meeting with Larry at 1pm today at EMS HQ.  We were pressed to put this meeting together quickly so sorry for the late notice.  Malinda will be taking some time for an unplanned medical need.  At the meeting we will share with Larry the attached draft report and demonstrate the interactive tool (see below).  The draft report is compilation of data and applied analysis.  However, conclusions and recommendation are not yet formed.  If you would like to discuss let me know.  I’m sure your welcome to attend the 1pm if convenient and desired.  Malinda, has developed a web map that has all the data layers from the report available as an interactive feature.  The following information is used to log in:  http://ptrcgis.ptrc.org/flexviewers/DavidsonEMS/ username: ems password: study2013  Take care,   Matt Reece Piedmont Triad Regional Council www.ptrc.org  Winston‐Salem Office 400 West Fourth Street, Suite 400 Winston‐Salem, NC  27101 336‐761‐2111 Fax 336‐761‐2112  Greensboro Office 2216 West Meadowview Road, Suite 201 Greensboro, NC 27407 336‐294‐4950  

COMMISSIONERS AGENDA

Date: August 1, 2013 Exhibit: Attached ITEM: H.2. Update on Sanitation Privatization Proposal

ITEM INFORMATION:

This item is on to provide the Board with an update on the status on the

sanitation privatization proposal.

ACTION TO BE TAKEN:

FOLLOW-UP:

1

Debbie Harris

From: Robert HyattSent: Wednesday, July 24, 2013 12:51 PMTo: Debbie HarrisSubject: update on santiation privatization proposal (agenda item)

As you are aware , Waste Industries has submitted a letter to the County withdrawing their proposal for providing sanitation collection services (see attached). Based on this action I was not sure if the Board wanted to discontinue efforts to privatize this service or to pursue other options. Santek who the County is currently negotiating with for the possible operation of the Landfill did submit a proposal for providing sanitation collection services, however their proposedpricing was significantly higher than the proposal of Waste Industries. The County is continuing to provide sanitation collection services and our operational cost as reflected in the recently approved 2013-14 budget is now below both of the proposals submitted by these private companies. My recommendation at this time is discontinue privatization efforts for the sanitation collection services.

1

Debbie Harris

From: Robert HyattSent: Wednesday, July 24, 2013 12:51 PMTo: Debbie HarrisSubject: FW: Waste Industries withdrawalAttachments: Waste Industries withdrawal.pdf

From: Dwayne Childress Sent: Friday, July 19, 2013 3:29 PM To: Robert Hyatt; Zeb M. Hanner; Larry Potts; Todd Yates; Steve Jarvis Cc: Rex Buck Subject: FW: Waste Industries withdrawal  As promised, this is the letter. Mr. Manager, You may want to forward to the balance of the Board. Thanks, Dwayne Childress Support Services Director Davidson County 336-242-2030 336-249-4178

COMMISSIONERS AGENDA

Date: August 1, 2013 Exhibit: ITEM: H.3. Departmental Presentations

ITEM INFORMATION:

At the March Informational Meeting during Goal Setting the Board of

Commissioners requested that departments make presentations during

upcoming Informational Meetings; further, it was requested by the Board that the

time frame for these presentations be limited to one hour per meeting. Four

departments will be making presentations of approximately ten minutes each,

allowing for a five minute question and follow-up period per presentation. The

following departments will be making presentations at this meeting:

a. Soil and Water

b. Register of Deeds

ACTION TO BE TAKEN:

FOLLOW-UP:

Register of Deeds Office

•The office is located @

203 W 2nd Street in Lexington

•Office hours are 8 AM – 5 PM

•7 full time positions

•2012 recorded, indexed &

verified 28,633 documents

Real Property Records

Management

• Registration of Real Estate documents

• Recordation of Plats

• Receipting fees & excise taxes

• Indexing & Verification

• E- Recording

• Database management

• Redaction & Backpost projects

E-Recording Activity

•2009 $75,274

•2010 $120,953

•2011 $171,240

•2012 $208,589

Records Management &

Retrieval

• Assisting customers with Real Property

Issues

• Assisting other Governmental Offices

• Genealogy Research

• Copies of Real Property Records (certified

& non certified)

• Web Based Records retrieval system (free

access & secure site)

Vital Records &

Miscellaneous Duties

• Marriage License

• Birth & Death

• Certified Copies

• Notary Commissions & Oaths

• Armed Forces Discharges

• Assumed Name Certificates

2012-2013 Vital Records

• Record 1200 births

• Record1250 deaths

• Issue 1000 marriage licenses

• swear in over 500 notaries

• issue 11,000 certified copies of vital

records

(2013-2014) Budget - Population

• Davidson $466,671 162,874

• Alamance $692,205 151,131

• Cabarrus $547,228 178,011

• Craven $708,706 103,505

• Harnett $808,328 114,678

• Iredell $639,175 159,437

• Pitt $638,280 168,148

• Randolph $695,678 141,752

• Rockingham $550,304 93,643

2013-2014 ROD Budget

Total Budget $466,671

Automation & Preservation Fund ($59,650)

General Fund $407,021

2012-2013 Revenue $1,477,000