a genda welcome & introduction washington’s ceds efforts ceds as data governance tool ceds...
TRANSCRIPT
AGENDA
• Welcome & Introduction
• Washington’s CEDS Efforts
• CEDS as Data Governance Tool
• CEDS Tools
• Break
• CEDS Speed Session
WASHINGTON
SHARING INFORMATION ON CEDS• CEDS is a regular agenda item for our
Data Management Committee and Data Governance Group.
– Use slide decks and information from CEDS website.
– Collaborative effort with IT.
– Agency Enterprise Architect is a partner in this effort.
CEDS P20 WORKSHOP
• CEDS Workshop March 2012
– Partner with Education Research and Data Center
– Goals of the workshop – cover information on CEDS from the beginning to current status and come to agreement on steps to move forward
– Invited interested stakeholders from across the P20W spectrum including vendors
– Outcome - partner organizations committed to mapping source systems for P-20W SLDS
CEDS POLICY
• March proposed to the Data Governance Group that they adopted a Policy on CEDS in WA
• Refined draft language after the EIMAC conference this May in Denver.
• Data Governance Group adopted in May
• Awaiting approval by agency cabinet.
ELEMENTS OF CEDS POLICY• OSPI accepts CEDS data definitions, terminology, relationships
and code sets
• Mapping is done at direction of data owners
• We will do mapping in our EA tool
• Mapping will be done as resources are available
• Mapping will be a work product for any projects with data systems
• Work that redefines or combines data elements shall attempt to align with CEDS data elements as closely as practicable
• To the degree practical any new data elements shall be aligned with CEDS.
• Goal is to move from level 2-3 adoption
LEVEL OF CEDS ADOPTION• Level 1 – Acknowledgement & Recognition
• Level 2 – Agreement and Acceptance
• Level 3 – Technically Documented
• Level 4 – Ready to Exchange
• Level 5 – Operational
*Taken from CEDS presentation (http://nces.ed.gov/whatsnew/conferences/statsdc/2011/presentations/VI_E.pdf)
MAPPING IN THE ALIGN TOOL• Vendor has mapped our SLDS in Excel, we
have imported into our EA tool and awaiting ability to load that into the Alignment tool.
• Current Maps Published
– UID Mapping
– Directory System
• State Department of Early Learning has published a map
DIFFERENCE IN DATA CONTEXT WHEN MAPPING
• We have built in context into severalof our data fields, but CEDS has not.
DIFFERENCE IN DATA CONTEXT WHEN MAPPING
• Consequences
– We need to be creative when mapping our data to CEDS.
– We need to set standards for how to map to CEDS (i.e. which elements between the two models to map and which alignment options to select in the CEDS Alignment tool)
– Always enter comments. They help the reader understand any differences between the two models.
LOOKING FORWARD
• Implement the policy we have adopted.
• Looking to map some of our transactional systems
– Grant funding to assist mapping would be great.
• Future Maps
– ESD – Head Start and ECAP system programs
– Foster Care Data
• Looking forward to EDFacts as part of the connect tool.
CONTACT INFORMATION
Bill HuennekensData Governance and EDFacts Coordinator
Washington State Office of Superintendent of Public Instruction
http://k12.wa.us/K12DataGovernance/default.aspx
Q&A WITH WASHINGTON
• Questions regarding Washington’s CEDS efforts.
WHAT IS CEDS?
WHAT IS CEDS?
CEDS AS DATA GOVERNANCE
TOOL
WHAT IS GOVERNANCE?
GOVERNANCE?
GOVERNANCE?
GOVERNANCE?
GOVERNANCE?
• Data governance is both an organizational process and a structure.
• It establishes responsibility for data, organizing program area staff to collaboratively and continuously improve data quality through the systematic creation and enforcement of policies, roles, responsibilities, and procedures.
*taken from K12 Data Governance for Leadership presentation, State Support Team
PRACTICAL EXERCISE # 1
• Identify examples where data governance impacts your organization.
A=Z
Z=B
X,4,Z=T
Z=4,Z
Z=Z
Z=X
ALIGNMENT EXERCISE
PRACTICAL EXERCISE #2
• Identify scenarios where data alignment is a part of your organization’s data governance and/or education data conversation.
A=Z
Z=B
X,4,Z=T
Z=4,Z
Z=Z
Z=X
ALIGNMENT EXERCISE
CEDS TOOLS: ALIGN
Web-based tool that allows users to:• Import or input their data
dictionaries• Align their data to CEDS• Compare themselves
with others• Analyze their data in
relation to various other CEDS-aligned efforts
CEDS
CEDS : EXAMPLES
• Comprehensive Data Dictionary
• Specific Use Cases
• Interesting Education Initiatives
• Others
CEDS : EXAMPLES
• State UID Maps
– Alabama
– Colorado
– Georgia
– Kentucky
– North Carolina
– Oregon
– Washington
– Wyoming
REAL-TIME EXAMPLE
• Creating a map within
PRACTICAL EXERCISE #3
• Identify possible uses of within your organization.
CEDS TOOLS: CONNECT
CEDS
Builds on the CEDS Align tool and allows stakeholders to:• Generate specific and relevant
maps to a growing pool of CEDS-aligned applications
CEDS
Crowd Sourced and Community Owned!
CEDS
A=Z
Z=B
X,4,Z=T
Z=4,Z
Z=Z
Z=X
CEDS : EXAMPLE
HS Graduation Rate
PRACTICAL EXERCISE #3
• Identify possible connections that would be useful in
CEDS SPEED SESSION
GROUND RULES:
1) GROUP MUST ADDRESS EACH TOPIC
2) GROUP MUST DROP AND CHANGE TOPIC WHEN INDICATED
3) GROUP MUST HAVE A SCRIBE
ONE AREA WHERE CEDS WOULD BE VALUABLE TO MY ORGANIZATION
IS…
A CHALLENGE OF CEDS IS…
WHAT DOES IT MEAN TO
“IMPLEMENT” CEDS?
IF CEDS COULD ONLY
STANDARDIZE ONE DATA SET, I
WOULD WANT IT TO BE…
A USE OF CEDS IN THE LEA SPACE
MIGHT BE…
ONE IMPROVEMENT I WOULD LIKE TO
SEEIN WOULD
BE…
A USE OF CEDS IN THE SEA SPACE
MIGHT BE…
WHEN IT COMES TO CEDS
COMMUNICATION EFFORTS, I
WOULD LIKE TO SEE…
WHAT ARE THE MOST
CRITICAL/RELEVANT CONNECTIONS
FOR ?
Q & A
