UsingUsingCEDS CEDS

Using CEDS

• What does CEDS provide?

• Viewing the Elements

• Exploring the Data Model

• Using the Alignment Tool

• A look ahead: Use Case Generator

CEDS provides:

• A Robust & Expanding Common, Common, Voluntary Vocabulary Voluntary Vocabulary drawn from existing sources

• Powerful Stakeholder Tools & ModelsTools & Models• Data Alignment Tool• Logical Data Model

Standard Information: The Basics

Element

Definition

Option set

Domain

Related Use Cases

Entity

YesNoNotSelected

K12 Student

Hispanic Hispanic or Latinoor LatinoEthnicityEthnicity

K12

CEDS Logical Data Model

Comprised of 2 distinct views2 distinct views:• Domain Entity Schema (DES)

• A hierarchy of domains, entities, attribute categories, and attributes organizing and assigning elements to specific entities

• Used primarily by people as an index to search, map, and organize elements

• Normalized Data Schema (NDS)• The NDS Logical Model provides a standard framework for

integration of P-20 data systems through a well-normalized “operational data store”

• NDS factors the entities and attributes of the DES with standard technical syntax and 3rd normal form

CEDS Domain Entity Schema (DES)

Domain EntityEL EL ChildEL EL FamilyEL EL StaffEL EL OrganizationEL Parent/Guardian

Domain EntityK12 K12 SchoolK12 Local Education AgencyK12 State Education AgencyK12 K12 StudentK12 K12 Staff K12 K12 SectionK12 K-12 CourseK12 AssessmentK12 ProgramK12 IncidentK12 CalendarK12 Parent/Guardian

Domain EntityPS PS InstitutionPS PS StudentPS PS Section

Domain EntityAssessments AssessmentAssessments Assessment AdministrationAssessments Assessment FormAssessments Assessment ItemAssessments Assessment Item ResponseAssessments Student Assessment

RegistrationAssessments Assessment Subtest Score

Domain EntityLearning Standards

Learning Standards Document

Learning Standards

Learning Standards Item

CEDS NDS Conceptual Model

Organizations People

Learning Process

Roles

Time

13

All can be represented as

Roles

Key Concept: Roles

CEDS Logical Model (NDS): High Level

14

Entity Relationship Diagram (ERD)

CEDS Alignment Tool

Web-based tool that allows users to:• ImportImport or inputinput their data data

dictionariesdictionaries• AlignAlign their data to CEDS• CompareCompare themselves with others• AnalyzeAnalyze their data in relation to

various other CEDS-aligned efforts

CEDS Use Case Generator ToolBuilds on the CEDS Data Alignment Tool and allows stakeholders to:•Generate specificspecific and relevantrelevant maps to a growing pool growing pool of CEDS aligned use cases

A=B

A,B,C=T

A=4,Z

A=AA=X

Alignment Exercise

A=Z

Z=B

X,4,Z=T

Z=4,Z

Z=Z

Z=X

Alignment Exercise

Welcome to the Use Case GeneratorThis tool provides a selection of education data related

components and their alignment to the Common Education Data Standard.

Welcome to the Use Case GeneratorThis tool provides a selection of education data related

components and their alignment to the Common Education Data Standard.

Select Use Case Suggest Use Case

SubmitSubmit

Select Use Case State Comparison

oCompare by Domain (e.g., K12)oCompare by CEDS EntitiesoCompare all

Education Data Standards

oSIF AssociationoPESC

OtheroTeacher Student Data LinkoCommon CoreoCCSSO’s “Blue Box”oEdFioShared Learning Collaborative

Indicators/Metrics

oSFSFEDFactsoIPEDS

Policy Questions

oEarly LearningoK12oPostsecondaryoP20WoState DefinedoDQC

CEDS Stakeholder Use CasesoHigh School Feedback ReportoAssessment

Indicators/Metrics | EDFacts

EDFacts File Specifications

oX/N 002 - Children With Disabilities (IDEA) School Age oX/N 004 - Children with Disabilities (IDEA) Not Participating in Assessments X/N 029 – DirectoryoX/N117 - 8th Grade Technology Literacyo…

SubmitSubmit

Indicators/Metrics | EDFacts

X/N 029 - DirectoryoData Group 1 – LEA identifier (NCES)oData Group 4 – LEA identifier (state)oData Group 5 – School identifier (state)oData Group 7 – Education entity nameData Group 8 – Address mailingoData Group 9 – Address locationoData Group 10 – Telephone – education entityoData Group 11 – Web site addressoData Group 16 – LEA operational statusoData Group 21 – School typeoData Group 27 – Charter statusoData Group 453 – Education agency typeoData Group 458 – Chief state school officer contact informationoData Group 529 – School identifier (NCES)oData Group 531 – School operational statusoData Group 551 – Supervisory union identification numbero…

SubmitSubmit

Indicators/Metrics | EDFactsX/N 029 – DIRECTORY

DATA GROUP 8 – ADDRESS MAILINGDescription of Use CaseThe set of elements that describes the mailing address of the education entity, including the mailing address, city, state, ZIP Code and ZIP Code + 4.

Data Elements

CEDS ElementsA.K12 | LEA | Directory | Address CityB.K12 | LEA | Directory | Address Postal CodeC.K12 | LEA | Directory | Address Street Number and NameD.K12 | LEA | Directory | State AbbreviationE.K12 | LEA | Directory | Address Type for Organization

Elements Not Currently in CEDSA.n/a

Sample Logic•Select Address Type where it is Mailing.•Concatenate Address Street Number and Name, Address City, State Abbreviation, and Address Postal Code with commas between all elements except the last two.

Other Questions Answered With These Elementsxxxx…

Report ReferencesEdFACTS Data Group ID 8 (see Directory — N029)

Source for Use Case InformationEDFacts

Use Case Last Updated: February 9, 2012

Apply to a Map

Map Wizard (Step 3 of 3)Select one or more states

Apply to MapBack

Indicators/Metrics | EDFactsX/N 029 – DIRECTORY

DATA GROUP 8 – ADDRESS MAILINGAPPLIED TO: MAP XYZ

CEDS element Map Element RecommendationsDefinition AlignmentCode Set Alignment

Address City City Years of Data: 1 yearSimilar in intent, with wording Selection Criteria: NonedifferencesNot Applicable (Element doesnot contain a code set)

Address Postal Code Zip Years of Data: 1 year Similar in intent, with wording Selection Criteria: NonedifferencesNot Applicable (Element doesnot contain a code set)

Address Street Number and Name Street Address Years of Data: 1 yearSimilar in intent, with wording Selection Criteria: NonedifferencesNot Applicable (Element doesnot contain a code set)

State Abbreviation State Years of Data: 1 year Similar in intent, with wording Selection Criteria: NonedifferencesNot Applicable (Element doesnot contain a code set)

Address Type for Organization No Matching Element Years of Data: 1 yearSelection Criteria: Mailing

POLICY QUESTIONS | STATE DEFINEDGEORGIA P-20 SLDS

IMPACT OF STUDENT HAT SIZE ON MOBILITYElement Details

CEDS ElementAddress CityDefinition

The name of the city in which an address is located.

FormatAlphanumeric – 30 characters maximum

Option SetNone

Related Entities and CategoriesEarly Learning -> EL Child -> ContactEarly Learning -> EL Organization -> Organization InformationEarly Learning -> EL Staff -> ContactK12 -> K12 School -> DirectoryK12 -> K12 Staff -> ContactK12 -> K12 Student -> ContactK12 -> LEA -> DirectoryK12 -> SEA -> DirectoryPostsecondary -> PS Student -> Contac

Map ElementCityDefinition

The formal name of the city or town where mail is sent or received.Format

Alphanumeric – 30 charactersOption Set

None

Related Use CasesEarly Learning -> Program EntryEarly Learning -> Program ComplianceEarly Learning -> Workforce DevelopmentEarly Learning -> LicensingPostsecondary Education -> IPEDSPostsecondary Education -> Complete College AmericaK-12 -> LEA-to-SEA Student Record ExchangeK-12 -> LEA-to-LEA Student Record ExchangeK-12 -> High School Generated TranscriptCEDS Element ID

000040

1. 1. CEDS Elements CEDS Elements provide provide a a common vocabulary.common vocabulary.2.2. A A Data ModelData Model offers a offers a framework for development.framework for development.3.3. The The Alignment Tool Alignment Tool helps users align & compare. helps users align & compare.

RECAPRECAP

For more For more information,information,

visit:visit:

http://http://ceds.ed.govceds.ed.gov

Contact Information:•Beth Young, QIP

bethyoung@qi-partners.com

•Jim Campbell, AEMjim.campbell@aemcorp.com

•Nancy Copa, AEMNancy.copa@aemcorp.com